https://digitalcollections.eku.edu/files/original/69b50651b0acebf287da52f9e9083890.pdf d849e8ea66fbaad2ed60ca1222810c49 PDF Text Text Eastern Kentucky University Board of Regents RESOLUTION WHEREAS, Laura Jackson has served with distinction since 2017 as the Student Regent on the Eastern Kentucky University Board of Regents, having been elected by her campus peers as Student Regent; and having also served as a member of the Student Life, Discipline and Athletics Committee; WHEREAS, she selflessly shared with the University and colleagues the resources of her time, expertise, and guidance; WHEREAS, she demonstrated dedication and commitment to speaking for and representing the student body and to maintaining and growing the student experience; and WHEREAS, she steadfastly served as a valued and effective advocate for Eastern Kentucky University and the higher education community of the Commonwealth; BE IT THEREFORE RESOLVED that the Eastern Kentucky University Board of Regents officially records its sincere appreciation for the service and leadership given by Student Regent Laura Jackson; Done this the 25th day June, 2018, by the Boar of Regents of Eastern Ken cky University. �Eastern Kentucky University Board of Regents RESOLUTION WHEREAS, Eastern Kentucky University head coach Richard V. "Rick" Erdmann has, over the course of 39 seasons, transformed the Eastern Kentucky University cross country and track and field program into one of the nation's best; WHEREAS, Erdmann has dedicated his career to the success of student-athletes and positively impacting countless young men and women; WHEREAS, during Erdmann's tenure since 1979, Eastern Kentucky University has won 73 Ohio Valley Conference Championships; WHEREAS, Erdmann has coached 10 NCAA Division I Cross Country All-Americans and 36 Division I Track and Field All-Americans and consistently sent studentathletes to the Division I national championship meet; WHEREAS, Erdmann's cross country teams have, as one of only 31 teams selected, competed in the Division I Cross Country Championship on six occasions; WHEREAS, Erdmann has been named Ohio Valley Conference Coach of the Year 70 times; and WHEREAS, three of Erdmann's former athletes have competed on the biggest stage in all of sports, the Olympics; BE IT THEREFORE RESOLVED that the Board of Regents wants Rick Erdmann to know of the tremendous respect it has for him and his accomplishments and hereby extends its utmost appreciation to Rick Erdmann for his leadership and outstanding service to Eastern Kentucky University and its students, and extends its sincere and heartfelt best wishes for much happiness and success to him and his family in his retirement; BE IT FURTHER RESOLVED that the Board of Regents of Eastern Kentucky University confers upon Rick Erdmann the title of Head Coach Emeritus of the Eastern Kentucky University Cross Country and Track and Field Teams; Done this the 25th day June, 2018, by the B ky University. �Eastern Kentucky University Board of Regents RESOLUTION WHEREAS, Eastern Kentucky University student Nathanael "Knate" Bartosch was recently named the recipient of the 2017 Award for Academic Achievement Abroad from The Forum on Education Abroad; WHEREAS, this award recognizes excellent in academic work completed by students as part of an education abroad program; WHEREAS, Bartosch is the first student to be recognized from a regional comprehensive university; and WHEREAS, Bartosch completed his work while participating in a faculty-led anthropology program in Analabe, Madagascar, collaborating with EKU faculty member Professor Benjamin Freed and other students, documenting the ecology and social behavior of two endangered and rare species of lemurs living near local farmers; BE IT THEREFORE RESOLVED that the Eastern Kentucky University Board of Regents officially recognizes Knate Bartosch for achieving this honor and further recognizes and values his contributions to Eastern Kentucky University and his contribution to the overall student body of Eastern Kentucky University; Done this the 25th day June, 2018, by the Bo d of Regents of Eastern Kentucky University. er of Regents �DEVELOPMENT AND ALUMNI RELATIONS BOARD OF REGENTS REPORT JUNE 25, 2018 -£KU · �May 31 , 20 18 $35,000,000 $29,763,063 $30,000,000 $7,093, 186 $25 ,000,000 $22,669,877 F'··cv · f: $20,000,000 j;, $13,705,292 $15,000,000 $ I 0,000,000 $5,000,000 $4,759,257 $0 ■ FIS EKU ■ Fl6 ■ Fl7 FI S $8,964,585 �• Case Statement Revision • Unit Case Statements • Marketing and Communication Plan • Evaluation for Public Launch EKU �■ Fall 2018 to Dec. 20 19 ■ Current commitments ■ Leadership phase status ■ Budget implications ■ Personnel ■ Finalize public goal (current working goal is $50 million) �■ June 14 EKU Night at the Lexington Legends ■ July 13 EKU Day at the Cincinnati Zoo ■ July 26 EKU Trivia Night at Elmwood ■ Sept. 8 EKU Tailgate at Marshall ■ Sept. 27 & 28 Fall Foundation Board Meeting ■ Sept. 27 Celebration of Philanthropy ■ Oct. 18-20 Homecoming �■ Established Major Gift Program FY 15 ■ Formalizing Planned Giving Program FY 18 ■ Expanding Annual Giving Program FY 17 �-- - - ■ Increasing Channels (phone, mail, email, social media) ■ Increasing Frequency (~3 a year to 6 annual campaigns) ■ Increasing Sophistication (segmentation, strategy, sector trends) ■ Increasing Size (~25,000 in FY 15 to + 120,000 in FY 18) - - -- - - - - - - - - - -- - - ----- ��Financial Update Eastern Kentucky University Board of Regents June 25, 2018 �Budget to Actual Summary-All Funds Revenue Expense May31 FY 2017-18 Revised Percent Change in Net Actual Expense Realized Position 257,865,902 229,713,900 89.08% 15,034,439 93.31% 31,316,625 28,438,652 90.81% 779,283 98.73% 289,182,527 258,152,552 89.27% 15,813,722 Percent Change in Net Actual Expense Realized Position Percent Revised Expense Revenue Budget Actual Revenue Realized Budget Education & General 246,164,890 244,748,339 99.42% Auxiliary 31,312,588 29,217,935 Total 277,477,477 273,966,274 Fund Revenue Expense May31 FY 2016-17 Revised Fund Percent Revised Expense Budget Revenue Budget Actual Revenue Realized Education & General 244,210,931 241,151,907 98.75% 265,376,744 221,325,750 83.40% 19,826,158 Auxiliary 27,417,173 29,927,322 109.16% 27,480,259 31,578,391 114.91% (1,651,069) Total 271,628,104 271,079,229 99.80% 292,857,004 252,904,140 86.36% 18,175,089 �E & G Revenue by Classification FY 2017-18 FY 2016-17 Percent Revenue Source Tuition and Class Fees State Appropriations Government Grants and Contracts Private Gifts, Grants and Contracts Educational Sales and Services Other Sources Total Revised Budget Actual Realized Percent Revised Budget Actual Realized 161,593,262 65,045,200 5,488,040 1,223,958 5,784,105 7,030,325 160,146,648 64,394,700 4,276,023 1,311,131 5,842,596 8,777,241 99.10% 99.00% 77.92% 107.12% 101.01% 124.85% 160,422,287 64,972,279 5,101,407 1,477,124 5,868,327 6,369,506 158,872,296 64,972,300 4,349,293 1,543,909 5,771,570 5,642,540 99.03% 100.00% 85.26% 104.52% 98.35% 88.59% 246,164,890 244,748,339 99.42% 244,210,931 241,151,907 98.75% �E & G Expense by Classification FY 2017-18 FY 2016-17 Percent Percent Expense Classification Instruction Research Public Service Academic Support Student Services Institutional Support Operation & Maintenance of Plant Scholarships & Fellowships Total Revised Budget Actual Realized Revised Budget Actual Realized 98,112,307 330,757 3,640,759 29,265,256 19,370,501 45,900,492 22,556,219 38,689,611 87,382,191 128,830 3,223,811 25,068,174 18,450,413 33,561,298 20,739,216 41,159,966 89.06% 38.95% 88.55% 85.66% 95.25% 73.12% 91.94% 106.39% 103,885,372 324,277 3,382,978 30,182,710 20,579,560 50,183,641 21,880,563 34,957,643 88,971,983 106,222 3,079,442 25,239,764 19,574,421 27,703,552 17,803,841 38,846,524 85.64% 32.76% 91.03% 83.62% 95.12% 55.200/o 81.37% 111.12% 257,865,902 229,713,900 89.08% 265,376,744 221,325,750 83.400/o �Budget to Actual Summary - Auxiliary Revenue Expense May31 FY 2017-18 Pe rcent Revised Expense Revenue Budget Revised Actual Revenue Realized Budget University Club at Arlington Airport FBO 24,164,451 1,696,970 850,000 1,145,505 1,505,000 1,611,349 339,313 21,350,289 1,671,687 781,253 2,045,987 1,567,598 1,470,935 330,187 88.35% 98.51% 91.91% 178.61% 104.16% 91.29% 97.31% 24,168,488 1,696,970 850,000 1,145,505 1,505,000 1,611,349 339,313 21,075,721 1,484,145 781,629 2,260,016 1,004,486 1,441,374 391,281 87.20% 87.46% 91.96% 197.29% 66.74% 89.45% 115.32% 274,568 187,542 (376) (214,029) 563,112 29,560 (61,093) Total 31,312,588 29,217,935 93.31% 31,316,625 28,438,652 90.81% 779,283 Auxiliary Unit Housing Recreation Center Printing Services EKU Center for the Arts Parking Operations Revenue Actual Percent Change in Net Realized Position Expense May31 FY 2016-17 Revised Auxiliary Unit Housing Recreation Center Printing Services EKU Center fo r the Arts Parking Operations University Club at Arlington Airport FBO Total Percent Change in Net Realized Position Percent Revised Expense Revenue Budget Actual Revenue Realized Budget 21,476,321 1,816,230 775,045 1,448,487 90,000 1,461,090 350,000 23,170,488 1,691,041 812,258 2,207,661 119,935 1,605,919 320,020 107.89% 93.11% 104.80% 152.41% 133.26% 109.91% 91.43% 21,539,408 1,816,230 775,045 1,448,487 90,000 1,461,090 350,000 24,212,025 1,743,965 907,268 2,616,983 42,655 1,675,360 380,135 112.41% 96.02% 117.06% 180.67% 47.39% 114.67% 108.61% (1,041,537) (52,925) (95,009) (409,323) 77,281 (69,441) (60,115) 27,417,173 29,927,322 109.16% 27,480,259 31,578,391 114.91% (1,651,069) Actual �Comments & Questions �Office of Vice President for Finance and Admini stration Eastern Kentucky University Construction/Renovation Projects Overview June 25, 2018 �Capital Construction & Project Administration Team Brian K. Wilcox, Associate Vice President Kishore Acharya, Civil Engineer (EKU Graduate) Kelly Crocker, Architect Ron Snider, Project Manager (EKU Graduate) Steven Frazier, Project Manager Nathan Austin, Project Specialist (EKU Graduate) Jeremy Leestma, Project Specialist Randy Wilson, GIS Coordinator (EKU Graduate) Ellen Reeves, Financial Planning Administrator (EKU Graduate) �Current Projects Eastern Kentucky University has several construction and facility maintenance projects active on campus. Listed below are the primary capital construction projects on campus: • New Student Recreation & Wellness Center • Bypass Pedway • Powell Student Center Renovation �Project Completion Timeline 2020 November Student Rec & Wellness December Powell Student Union 2019 �Student Recreation & Wellness Center • Funded by Student Special Use Fee • $40,000,000 • Design team: Murphy Group Architects, Facility Commissioning Group • Expected completion date: November 2019 �.•.b+~ •·. · ·:a: :r·;__·:_ · tilr • ~ · .~ ··•· l/l r+ C: :itt ) ,\ ' .-. '· • t ,, C. r ·~ · ,'. .· . ~'.~v-,1... . (D ::, ·t-· . r+ ' :_ . ';./ ·,,.,,,.... ,·. ' : ,vi :::0 (D , . . ,.. ,., ,,,. n raCJ ,,, . _-~·,Es~:::;~~:::J . ·,-, ·, f hr,.,,tl :,,,.~ ~~-;.,,.~ ~- "fl"'" !"'~~~ • . , . .. -. ~~--!"'--!"~•- I ~ ... ~ #-#- #.... ... - ,, } ?,,,,.\',,. ;~- r.---... ~..(,,,///, f • . 0 ~.... / ,.... . ?' . .:. ._~ , ,,,~~,. / .,....r:;-,, .~·fill?•,,,._ / -- , r+ -· 0 . { ::, I • - - ' :~1' \ fc0 -:-~:, (D (/) (/) n (D .,'.'. ::, I .·~ r+ (D -, ,~- ~:... £4~,- : . I -( . ~ A:'•I ~ \'/,/ . ,· ,, , .. :I ; _. I l �Student Rec & Wellness Center �Powell Student Center • Funded by Student Special Use Fee • $26,800,000 • Design team: Sherman Carter Barnhart, Facility Commissioning Group, Air Source Technology • Expected completion date: December 2019 �-- Vl r+ C: c.. (D :::, r+ C :::, -· 0 :::, �Bypass Pedway ,::-;.- .-~ ·.• , , , •· -., •· -.:, • J&!F,i;'I · ~;;;;;;;:.;.·~ '.) · \ : ·· •- ~··' · • ~+-;'r,!>/~ ~~;';ll"' ,ail.,i#',;.-V ' "-'•t"~"TT·L·t•,.,.-(1 £ASTER/II KENTUCKY LINIVCllSITY ft' • 1"- n-r -r,-'h • Funded by Student Special Use Fee • $3,000,000 • Design Team: Integrity Architecture, E-Tech Consultants, LE Gregg, Palmer Engineering, Poage Engineering . ._.,.. • In design review phase :i:ff~ ~ 'I ii" c:,:-.rJ,.,..;,~,a"~if•;;t:i~:,. �Eastern Kentucky University Budget Planning Long-Term Budget Planning - General Goals: • The University must re-establish strong budget reserves to absorb negative variances in future state appropriation and student enrollment. The Budget Team has set a long-term goal to establish a University Reserve Fund of 10% of the E & G budget within 3-5 years. This amounts to a University Reserve Fund goal of $23.3 million which is based on the FY 19 proposed University E & G budget. At July 1, 2017, the beginning of the current fiscal year, the University's uncommitted fund balance reserve was $7.4 million. • The Budget Team will begin working on the University's FY 2019-20 budget in July, 2018, and perform in-depth analysis and reviews to identify greater efficiencies through ongoing process improvement . • Beginning in July of 2018, Human Resources and the Budget Team will undertake a compensation analysis to compare EKU faculty and staff salaries with peer institutions within Kentucky and surrounding states; the HR and Budget Teams will evaluate opportunities for the University to further invest in Faculty and Staff beginning in FY 201920. ~ ' �Eastern Kentucky University Budget Planning Long-Term Budget Planning - Capital Preservation: • The budget plan must position the University to address deferred maintenance and preservation of physical assets. The plan must provide for specific attention and prioritization of critical items that require immediate repair for the continued operation of the University. Long-Term Budget Planning - Auxiliary Management: • The budget team will continue to monitor and report the performance of all University auxiliary enterprises (Housing, Recreation Center, University Club at Arlington, Center for the Arts, Parking, etc.) and mandates such as Model Laboratory School. ~ �Enacted Legislation (appropriation): Excerpts from Part I, Page 90 and 94, of House Bill 200 7 3. EASTER~ KENTUCKY lT:NIVERSITY 8 9 General Fund 2018-19 2019-20 60.801.700 60.175.200 IO Restricted Funds 207.001.200 207.314.400 11 Federal Funds 127 .500.000 135.500.600 12 TOTAL 395.302.900 402.990.200 19 12. POSTSECO:\I}ARY EDrCATION PERFOR.\IA~CE Fr~ D 20 21 General Fund 2018-19 2019-20 31.000.000 38.665 .800 .~ . �FY18 Original Tuition and Fees and General Fund Appropriation * FY 19 Budget Planning ~ $65M $161M . Review: FY 18 Budgeted E & G Revenues and Expenses • $156M - revised forecast for tuition and fees (originally $161M) • $6SM in initial General Fund Appropriations, subsequently reduced via a mid-year reduction, plus a recurring reduction by roughly $SM $226M, subtotal FY18 • $226M - FY 18 subtotal E & G as revised FY19 Tuition and Fees and General Fund Appropriation Planning: FY 19 Proposed Budget E & G Revenues and Expenses • $154M - with 0% tuition-fee increase, off reduced FY 18 base • $60M in General Fund Appropriations $60M $154M • $500,000 has been estimated for the Performance-Based Funding appropriation • $214M - FY 19 subtotal E & Gas revised $214M, subtotal FY18 • Adjusted for FY 18 Net Performance Increase �-- - - - --- - -- - - -- -- - FY 19 Budget Planning ~ • FY 18 enrollment was down in terms of net revenue and this affects the FY 19 forecast. The FY 19 budget anticipates a slight enrollment decline (based on 3 prior years of declining enrollment). • Tuition and Fees are budgeted at 0% increase. • The FY 18 state budget sequester, lower enrollment and the current and future increases in EKU's mandated pension contribution requirements set the stage for the Board mandated $2SM FY18-20 biennial budget reduction. • Board action in April, 2018, has ensured a balanced budget for FY 19. However, the FY 19 Education & General Budget declined only 5% from FY 18. �FY 19 Budget Planning .~ Highlights: • $500,000 appropriation of Performance Based Funding; • $250,000 to establish a Board sponsored Faculty and Staff Innovation Pool to provide matching and seed funds for initiatives that advance the instructional mission of the University or create significant cost savings to the University; • $1,500,000 to account for the revenue and expense associated with the SMART Program and provide greater transparency; • $1,600,000 in addition savings (which will be transferred to the long-term University reserve account if unused) resulting from a one-year reprieve of KERS increase; • $1,800,000 to fund New eCampus investments and support on-line enrollment growth; • $3,000,000 of additional funding for physical asset preservation. This is contingent on the Board's approval of both the Asset Preservation Fee and a detailed preservation plan. �FY 19 Planning: Balanced for FY 19 Eastern Kentucky University Table A Summary of Revenues and Expenditures - All Funds FY2018-19 Operating Budget Tuition & Class Fees State Appropriations Govt. Grants & Contracts Educ. Sales & Services Other Sources FY2018-19 P~sed Bud1et Total FV2018-19 Educational and Auxlllary Fund Restricted Fund Proposed Budget General Fund 154,537,050 1,578,000 7,272,430 163,387,480 61,051,700 61,051,700 5,459,750 0 85,446,324 90,906,074 5,525,550 2,895,500 8, 421,050 0 2,781,975 6,876,840 9,658,815 Auxiliary Revenue Total Revenu es 20,156,567 $ 233,450,890 $ 27,412,042 FY2017-18 Approved Bud1et Total FY2017-18 Variance% Variance$ Educational and Auxiliary Fund Restricted Fund Approved Budget General Fund 163,034,717 $ 352,763 161,459,717 1,575,000 0 0.2% (3,920,S79) (6.0%) 64,972,279 64,972,279 5,459,750 0 85,446,324 90,906,074 0.0% 5,508,950 2,464,795 0 7,973,745 447,305 5.6% 5,853,451 2,851,694 8,705,145 953,670 11.0% 20,156,567 $ 92,718,754 $ 353,581,686 22,935,394 $ 243,254,147 $ 29,826,883 22,935,394 $ 85,446,324 $ 358,527,354 $ (2,778,827) (12.1%) (4,945,668) (L4%) FY2018-19 Proposed Budget FY2017-18 Apf!!:OVed Bud1et Total FY2017-18 Total FY2018-19 Variance$ Variance % Educational and Educational and Auxiliary Fund Restricted Fund Proposed Budget Auxiliary Fund Restricted Fund Approved Budget General Fund General Fund Instruction 85,508,458 $ $ 85,508,458 $ 91,235,635 $ 91,235,635 $ (5,727,177) (6.3%) $ $ $ $ Research 93,685 93,685 127,796 127,796 (34,111) (26.7%) Public Service 4,602,989 4,779,244 4,TT9,244 (176,256) (3.7%) 4,602,989 Academic Support 24,582,232 24,582,232 25,924,418 (1,342,186) (5.2%) 25,924,418 Student Services 18,051,258 (2,286,496) 18,051,258 20,337,753 20,337,753 (11. 2%) Insti t ut ional Support 36,897,935 39,708,699 (2,810,764) (7.1%) 36,897,935 38,707,449 1,001,250 Operation & Ma int. of Plant 24,494,532 830,372 25,324,904 22,633,455 0 22,244,705 388,750 0 2,691,448 11.9% Schola rships & Fellowships 39,219,802 (677,343) 0 0 39,219,802 39,897,146 0 39,897,146 (1.7%) 0 Auxiliary Enterprises 26,581,670 26,581,670 28,436,883 28,436,883 (1,855,213) (6.5%) Restricted Funds 92,718,754 92,718,754 85,446,324 85,446,324 7,272,430 8.5% Total Expenditures $ 233,450,890 j 27,412,042 $ 92,718,754 $ 353,581,686 $ 243,254,147 $ 29,826,883 $ 85,446,324 $ 358,527,354 $ 14,945,668) (L4%) ~ �Part 11 2 HB 200 2 Cal!ital Proiects Authorizations * 11 3. E..\SITR.~ KII\1tTCll.1· t1'TI"ERSm· 001. Replace and Renovate Student Housing 12 13 Other Funds -0- 14 (I) 15 002. Construct Regional Health Facility I Restricted Funds -0- 12.000.000 -0- 2 Agency Bonds -0- 15.000.000 -0- 3 OtmFunds -0- 3.000.000 --0- 4 TOTAL -0- 30.000.000 -0- 5.000.000 3.000.000 --0- s 50.000.000 -0- Authorization: The above authorization is approved pursuant to KRS 45. 763 . 009. Upgra<k and Improve Rcsi<k~ Halls 6 Restricted Funds 8 Federal Funds 16 17 15.000.000 -0- 003. Construct Alumni and Welcome Center Other Funds -0- 13.000.000 -0- 004. Campus Data Network: Pool 19 20 Restricted Funds 5.000.000 5.000.000 -0- 2.200.000 --0- -0- 2,200.000 --0- 11 TOTAL --0- 7.400.000 --0- --0- 3.250.000 3.250.000 -0- 5.000.000 -0- -0- Oll . Admmistrati,•e Computing Pool Restricted Funds 13 OH. Aviation Acquisitton IS Restricted Funds 013. Innontion and Commercialization Pool 16 21 3.000.000 Federal Funds 14 -0- -0- ()tbe,-Fuods 12 18 Restricted Funds 10 9 -0- 005. Miscellaneous Maintenance Pool - 2018-2020 Restricted Funds 22 -0- 5,000,000 5,000,000 006. Renovate Mechanical Systems Pool 23 24 Restricted Funds -0- 5,000,000 5,000,000 17 Restricted Funds -0- 5.000.000 18 Othef"Fuods -0- 10.000.000 -0- 19 TOTAL -0- 15.000.000 -0- 5.000.000 -0- 4.200.000 -0- 3.000.000 -0- 3.000.000 -0- 20 OU. R.q,aa,Rq,lace Infrastrucrure1Btlilding Systems 21 007. Academic Computing Pool 25 26 Restricted Funds 27 Restricted Funds 4,000.000 4,000.000 Restricted Funds 23 24 008. Improve Campus Pedestrian. Parking. and Transport = V-.oeda:10-.arima -0- 016. Renm·ate Women's Softball and Soccer Complex 25 P•g~ I le of 185 -0- Ol~. Construct Th."1.:- Early Childhood Cemer 22 -0- -0- 010. Scientific and Research Equipment Pool 7 Other FUDds 26 -0- 017. Upgrade and Imprnve Athletics Facilittes n Restricted Funds = -0P•r• 113 ofl85 \"--.ii . . ~-- - - �018. C oustrncr Student Health C.enter 2 --0- Other Funds 2.705.000 -0- 019. Chonistry and Translational ~s=11 Pool 3 4 Restricted Funds -0- 675 ,000 -0- 2 5 Other Funds -0- 350.000 --0- 3 TOTAL --0- 1.025.000 --0- --0- 825.000 --0- --0- 45 .000.000 --0- -0- 10,000,000 -0- --0- 35,000.000 -0- 6 7 020. Natural Areas Imorov~t Pool 9 021. Guarantttd Energy Savings Pmormance Colltracts Restricted Funds IO 022. Lease - Aviation 11 023 . New Housing Space - Lease 12 02-t. Madison County- Student Housing- Lease 13 025. Constrnct New Model Laboratory School 14 Agency Bonds 026. Comprehensive Aviation Expansion 15 16 Restricted Funds 17 027 . Campus Infrastructure Upgrade 18 Other Funds 19 (l) 20 028. Renovate l\foore-M=iorial-Roark Building 21 Authorization: The above authorization is approved pursuant to KRS 45 .763. Agency Bonds 22 -0- 40.000.000 -0- -0- 5.500.000 -0- --0- 10.000.000 -0- --0- 3.000.000 -0- 029. Renovate and Upgrade Heat Plant 23 Restricted Funds 24 030. Upgrade Steam Lines 25 Other Funds 26 031. Property Acquisitions Pool 27 Restricted Funds x,ro:: P • r• I U ofl S5 V-=-d.W C.~'arida Other Funds -0- 3.000.000 -0- TOTAL --0- 6,000.000 -0- 032 . Madison County Land Lease Part II, HB 200, Capital Proiects Authorizations, continued* * Although generally authorized by the Legislature, these capital projects are not funded by the State or within the University's FY 19 Budget. The Legislature has provided the Board of Regents with general authority to undertake these enumerated Projects. Prior to initiating and of these Projects, the Board of Regents must act to approve and fund the Project. The Board of Regents is not authorized to undertake a Project that is not approved within the State budget. �EKU Academic Affairs' Report to the Board of Regents Summer School Task Force June 25, 2018 Interim Provost Deborah Whitehouse �Summer Enrollment Trends Summer enrollment has dropped steadily over the last ten years, experiencing an 8.76 percent decline since 2008. Summer Enrollment 2008-2017 In response, the Provost's Office established the Summer School Task Force. 6,000 s ,soo s.600 s,400 s.200 5,000 4,800 4,600 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2 �Summer School Task Force Charge: To increase Summer enrollment and maximize efficiency. Task Force Members: Dr. Rusty Carpenter, Chair Prof. Ida Kumoji Dr. Ryan Baggett Ms. Madison Lipscomb, Student Dr. Tony Blose Dr. Tim Matthews Ms. Melinda Compton Mr. Brandon Moore Mr. Nathan Congleton Mr. Matt Schumacher Ms. Julie Curry Ms. Kathy Williams Ms. Sierra Hartsell, Student Ms. Leslie Williams, Student Dr. Judy Jenkins Dean Sara Zeigler 3 �Functional Subcommittees of the Summer School Task Force Subcommittee Charge Data/Scheduling/ Analyze predictive data and make Analysis recommendations for communication/ coordination with departments/colleges. Members Ryan Baggett Rusty Carpenter Melinda Compton Nathan Congleton Julie Curry Ida Kumoji Tim Matthews Sara Zeigler Matt Schumacher Communication/ Marketing Design, plan, and distribute marketing materials. Rusty Carpenter Heather Davis Sierra Hartsell Judy Jenkins Madison Lipscomb Brandon Moore Matt Schumacher Kathy Williams Leslie Williams Financial Review and plan financial communication/ data implications with students. Tony Blose Rusty Carpenter Melinda Compton Heather Davis Bryan Erslan Judy Jenkins Rusty Carpenter Melinda Compton Nathan Congleton Ida Kumoji Jerry Pogatshnik Exemption Review Review and make recommendations for exemptions to low-enrolled Summer Courses Committee to ensure student needs are met. 4 �Key accomplishments ► Launched a targeted student feedback campaign with facilitated student focus groups and a student survey with 2,645 responses ► Developed a comprehensive, multi-platform marketing and communication plan that included a redesigned website, a focused email campaign, and strategic use of social media ► Established Summer schedule policies and processes for reviewing lowenrolled courses to best meet students' needs ► Coordinated with Advising to enhance effective Summer School support and communication ► Implemented programming to support diverse juniors and seniors and promote progress toward degree completion 5 �Understanding What Students Want EKU students were surveyed to align course scheduling and delivery modes with students' needs and preferences. !A Full Term ■ Summer ./~- l ■ Summer DELIVERY METHOD PREFEREN C E TIME OF DAY PREFERENCE TERM PREFERENCE 2 I.ii Morning ■ Afternoon ■ Evening r.. Richmond Campus Regional Campus4% ,/ ■ Online ■ Regional ,/' Richmond Morning 49% 6 Campus �Understanding What Students Want Opportunity Need Advancement EKU Experience A student focus group helped the Task Force understand what attracted students to Summer courses. Discussions included: ► Credit advancement ► Credit recovery ► Focusing on a challenging course ► Taking an elective that would provide a professional advantage ► Pursuing a minor or certificate ► Benefitting from EKU's instruction. Four themes emerged. The Task Force used this feedback to shape marketing and communication for Summer Session. 7 �Understanding What Students Want In response to student feedback, the Task Force: ·~ Why do EKU students A VOID . 1fJJiift}f Summer classes?:¾f :1!:.tL~, ~~, -~:!+~;$~{~~ ► Initiated a marketing campaign to generate interest in Summer. ► Worked with e-Campus to open registration in eCampus courses to traditional students. ► Promoted installment service payment plan options on the dedicated Summer School website. ► Coordinated with the Vice President for Finance & Administration to waive the installment service payment plan fee for Summer. lf7.ti1:s;.-.!'~_.;.~. ··· ' Spring 2018 Survey Responses No interest 1 36% Cost 1 29% Course Offerings/Access 1 Other 15% 1 11% Student Accounting reports 8.3 percent of students took advantage of the Summer installment service payment plan compared to 5.25 percent in 201 7. 8 �Responsive Marketing Dedicated Website ) LEARN MORE HOmt Pll~t: ~'-•di'mlc Opportunities The inaugural Summer School website provides key information regarding: ► Tuition and financial planning. Academic services such as advising, co-op, and tutoring. ;;.t,,}~'t;.;~•t •, ~ ' t-•·,_.* ~-.-- f 4 .. c.... •·w·•·. :~ ~-~- \ . ...! (01,t.1ctUs. Fin• " - - • (ol,rse Listing lut---~ • E'1n1,it 1rfo,mat1on Take classes at EKU this summer so you can: i:,r,\f'!C1~: Ale! Freqve-1,tl·t Asked Qu~5lion~ H0l;S 1'1g lr,formJtion ► n.t..ota~ • witP C,)tht' :-i :enr on--:.,rrm1~ •J ' onlifl~ course~ at EKU. 'fou rr,C.:,r?Jrlt).t!H ► On-campus services like dining, housing, and parking. And much more ... can have fun in .. the sun and ~t!II etun ,:redit5 <OO\t>n•cntly. '!1•!• • ::-", Cdl ~ littrooto,, P.u'-:,ng ', t1-t,1c.(,2 Rt:g,str.\TIOfl $1.,rim,i1 Blog Catch Up/Mov~Aht:ad. A1e yOll Dehinc1 in your field ◊f :;.tucJy? O, do you h,11.. t gt>nH~l Nlu-:Jt•on ~vur.:.e·No; I-. JOU neh1 to rnrnp1f'tf•:' Either T.11:1.:i:, .lr"IC Costs .'ISltir"g .vav. E.~u ·:, Swnmt"r si::s.siun hd$ yuu covered. an~•~\·tie,-: •n l'"•e~.,orld ·,;-.itt1an intt:>;Ot"I c.on11ection. See Also • Tackl• • Tough Course. H~·.;t> you h,ld ~,robk'rns in a ..:.ena in cla~s you need :..c.1ceni1c .:.,rn,1s111g t',l ~•, .:, ~ (,.S (~ C.-,,.,s~twf'o¥CI> c...-c~oou. _ _,,, 1 ::.:..idE-nt~ t0 c.::wlpl::--te? \'"11t:-- -S"l'Ulle-r cl,l:>S "i.'lf:>. ,:·tensive lnst,union a1'd tewt>r distf~.:~ ions. you c :tn fl;;tst, .~, halte-nging course this sun 1nier. £~1J:'Wrig • - •- - f•a111t • • Build a Schtdul• That Works for You . You c.an blend your :;ummer activities Ke•p Your Vacation Plans. Yot.1 un earn credits at E. KU in-person 01 ► ~ I !'lot ,::---~.~ ~• J~"'"!,. ,,.,,.\' :: "'U<.c·•;, c,,t:"l!"t""' • ··•t,-.. r,;:i,• '.\t.~~1';'! <•.:a·,. "'~1' H~,,: ~ •.. ,,.:- --~ .. .i.(lv1s,ng ar"l<l Tutor,r1g S.ENl~!o Movt Clostr to G~duation. "T',=..._;,,~ -::our~es during the 5l1n1mtr can 3c.t a:- a f3st :1.'! ,. ... i •=.i • :•.1· :lt"g,1-::-1: 3-:,.1 '!-i'E-E<' .,., :t•(' ,·r'E' to corn~:e: io"1. 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"- . 8,;_ · - -· o·~-. .,~·,,....,, .... _ .,, ~ • i i - ~0 .0 10 ■IUI ~.,-rr,mw-, ~i. v <!d1- -,k""'~ !!!!-p •~ . -~ .iiiiiiil!'s !'-~ - -, ~ .~ t:,,·"'w ,.o.,,~,-1;r~~t•lt;,,.v11'1 '-'" ,./1)1' ►,..) •o ,., ~11,j (:! ~ Ir•• l.:n._,.,,. , ,11•\l'IO ~).) '-:11 :,;:,.,, OE~--. 7-. .,,"<!:· ·, ~ r,~,t r I'~,, O:::fl fr. tt· t~ '.I'" !I~,,,,, . ._, >;'1 1\• ef ~: - ~-, -~~M, ,'.f' !II :1 ;,,:,i, ... ' 'it.' .\I i'\ Ill .. rw , "'al",{J ''°""1 ~-'\ Unl.,.,..hy 905 clicks to summer.eku.edu. . :r· :,,,. r--,,,,: '".\, O ~:,.,, .'u·•·-· "'1"..~ 1,461 unique clicks to summer.eku.edu. El<U - - £ 4 1 1o. •.1(, , ;, 1l11:,tl'Sch,:,QI 'i.t,.,~, ... , ·.,,,.., 1r,1,,111\;.1..:,,, �'. . ·· .... ,.·,::,,.\ ,. ·'" . ..,., t:1 r ··, -.c- - :-: . _, �Responsive Marketing Throughout Spring 2018, students designed, implemented, and facilitated informational table sessions in a number of hightraffic locations: ► ► ► ► ► ► 12 Case Dining Hall entrance Stratton Building foyer Business & Technology foyer Barnes & Noble Bookstore (during book buy-back) Keen Johnson plaza Crabbe Library entrance �Maximizing Efficiency Summer 2018 Tuition (per 3-hour course) Undergrad $1125 In-State $1227 Online EKU nw:"'f'.• ~ ·' -. ...~ ... :w~;..t, ,•"';--""'' ,~,: ..... .H ,i_~ --~,1"fl -,-. ,. .. .r-...,~_lbt ...r,,,.._, , ,.,,J .:~h"l i,;J ~•·, 1'(l ·M •"l1!v°o' ", ..........1..,,.:r ~....:c. a..1i/J,. "11o·.,.•<N ,-. "U<}ff!N,; ~:,t,f .~.0,.¥,y ;- ,:t.1,.•~ ~~-- 1 " :,_,r.t,.,..~u,~ f/1.:.l.l;.;j,:,,' 1lt., "1P',.,.."'l°:-,,, / . - - FWff- !nan.., ':i#"'u·@ - ·t · -,, C,x.u,e I C'R..'{ I j Otb\fl)' Moot hmrnttor ID _ I f imnDatt-!. .. I $4,800 Fringe 21.60% Federally-Negotiated Indirect Rate 51% Pay + Fringe + Overhead $8,814 ·;11·,,,, . ,w~··r·n -=:,-=:,:,-=~~ !:==========' °"'"""""' 1_: ,-=:,:,:,-=:,-= Coll,~ -,-- - - - - - - - . . . . Summer Pay (per 3-hour course) Graduate $1650 In-State $1605 Online REQUEST FOR EXCEPTION TO OFFER A LOW-ENROLLED SUIIII\IER COORS£ Jlt: - , - . : " 4 ~ $. '0l-f"""~"'M,f.l -"'i'<d!lfMIIN, l:,t, 11>/M/11 ,11 >~;1 Operating Costs I O».lst & . ~ DETERMINING MINIMUM ENROLLMENT d. On-CamQus (3-hour class) Online (3-hour class) A.re tht-tt Clthtt ~~b.OCll ..:ifthis C',)IJ,J~ ~ offb'NP ✓ Yt!sO No Enrollment If \~ pl~ fl >!'.l~lbt- at,';, r~mD1.1~.;. Ddavtn· Mo&:. ~-ttt\ctC'f NS!lf'. md('am-DII~t for nd• ~Q•uc Undergrad f ""'"""'""''~pm•"" """' ' (lu<l><o~ "'I"'"'°""' ,f1l,e go"""' " Y':"·' Onod ) Tuition 5 $5,625 15 $16,875 Operating Revenue Tuition ($3,189) $6,135 $8,061 $18,405 Aze~ ;iliftn."lll.\.. COOl~ ~ W'C'\lld fnlfilllhf'nimrnlnm1N{CD'1llf'SS:ifc.~d'tl:u cu;a-w ~ ✓ Y~ ~ .:i rlf\."t'!.. dt'!.CUbt~k>w !"""""'""'""-"""''"'"~"'-' i -""1L:~:-....~:ii:.:.a:.p-..+!ktl:i:X1 ',t.:.!!~os:~~•v:J t¢1:.,;, , _ilx.=t .. _ n.,,.nw.,,.a...· - - - - - - - - - - Cclkp~Dt-llU: _ _ _ _ _ _ __ _ __ _ E.~ocJ«-\1~ COlllllllttH: n.tL- ~"t:,o, b-.-. 1,.~"'"'WH ;..,;; W!\fl .;.. O..,i,- 6ff1'.a,f·w-~ c,,; ~ ...,._.-4tl':r.-S.._ . .i:~~Sr..... ~ , t 1'11n1tJ ~ 0 - _ _ _ _ __ o,,.c °" ;o"'u11,r!Ttlrr<.u: ~ :.::_,,,1i,~ Revenue ($2,679) $9,591 $8,814 $8,814 oot..~thff!d? Operating 5 $8,250 ($564) $8,025 ($789) 10 $16,500 $7,686 $16,050 $7,236 Graduate The Task Force determined minimum enrollments for Summer courses and established a process to review requests for low-enrolled courses to assess student need. O§'IC• <t~l'!~t}MwN .......'tJJ 1'FM,,,o,;,i • ()Jll,, , l.;11<-~Cw,.:1M'C 13 �Launching Summer Scholars Ten diverse junior and senior students were selected based on financial and academic need to participate in the Summer Scholars pilot program. Summer Scholars receive Summer term scholarships for tuition and/or books and participate in enrichment opportunities in addition to taking summer classes. The Summer Scholars program was collaboratively launched by the Diversity Office, the Noel Studio, Financial Aid, and the Summer School Task Force. httQJ/stories.eku.edu / events/summer-scholars-pro gram-launches 1 1 I;. Eastern Kentucky University ~ !·,la '! 30 at ,, 23am 0 "EKU launches Summer Scholars program: httpJ!owlyiqWXrJ0kfCoq. "El<Upe ople #EKUprograms Noel Studio EKU Diversrt, Office 1 .11!_1,... ·:· , I .: I•; ~ - : .,..J n --·--·. . !.-.-.·_., , _ ··. · . _, '~-~ 'I - " "► Summer Scholars Program Launches I EKU Stories I Eastern Kentucky University rfJ Like CJ Comm ent ?¢> Share 11 I �Summer 2018 Outcomes 2017-2018 Enrollment ComQarison* f Total Enrolled [s~,~ -~~~ 201"·'1·--·•<•·r = I . Summer 2018 ~ % Increase I Full-Time Part-Time Enrolled Enrolled ---··•···- 479 ····"'"~~ -~-~-- 4,452 = 5,021 5,087 1.31 % J Continuing Students ··-··· 3,769·----~--~ ----- 532 I 4,555 I 4,381 11.06% I 0.00% J -. 16.24% ~•• ;______. _,_ '._ z.-;;~·-~:J.;.:- . ,:-<~~-'fih,;,.,...•_...•.....:.;;.~-------~ - - - - ._)✓;.;, ''-"-·'-····---·---'·t:.~..-...C•. ,.._v•-· .. --,,;;{b••' >.:..... ._ ••a1u~i.: •. ,,,.:..;.c;co,;'U~------·· ·······•"~'-"~~ *Snapshot comparison of Summer data captured 6/14/2017 and 6/14/2018. Data provided by the Office of Institutional Research. tii.. ....... :"-.:.....,u:1<·-··"""• ...........~~-~---.-•,0••·· ·······•-··''-'~-L".~ ____ ..fi,~.~--..._;;c_.,__;2,'i,.'c.;, ______ " ____ 15 �Summer 2018 Outcomes ► Projected final enrollment for Summer 2018 is 5, 113 compared to 5,070 for Summer 201 7 (as reported to CPE) for an overall projected enrollment increase of 0.85 percent while offering approximately 160 fewer sections as a result of increased oversight for low-enrolled courses. ► e-Campus enrollment increased 25.72 percent from Summer 2017. For the first time, e-Campus courses were opened to traditional students thereby meeting student demand for online Summer courses. ► Non-Degree seeking enrollment increased 46.88 percent, and Visiting student enrollment increased 17.14 percent. ► Combined undergraduate and graduate Hispanic/Latino enrollment increased 32.17 percent. 16 �Looking Ahead to Summer 2019 Academic Affairs and the Summer School Task Force are continuing the momentum of these early gains. This summer, the Task Force will begin assessing strategies to: ► Continue enhancing partnerships with faculty, advisors, and students to strategically promote credit advancement and credit recovery. ► Increase online course and program availability in Summer across all colleges. ► Use Ad Astra Platinum Analytics to advise Chairs and Deans regarding strategic course scheduling for Summer 2019. ► Work with the Office of Sustainability to support student needs and campus sustainability efforts with efficient scheduling of building and classroom space. 17 � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource EKU Board of Regents Records Subject The topic of the resource Eastern Kentucky University Description An account of the resource This collection consists of records relating to the Board of Regents and includes minutes, agendas and supporting documents. Only parts of the collection have been digitized at this time, but more will be added until all minutes are available. This collection is invaluable to anyone researching the history of Eastern Kentucky University. Creator An entity primarily responsible for making the resource Eastern Kentucky University Date A point or period of time associated with an event in the lifecycle of the resource 1906-present Format The file format, physical medium, or dimensions of the resource minutes Language A language of the resource eng Type The nature or genre of the resource text Identifier An unambiguous reference to the resource within a given context 0001-010 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Board of Regents Supporting Documents Creator An entity primarily responsible for making the resource Eastern Kentucky University Source A related resource from which the described resource is derived Board of Regents Records Date A point or period of time associated with an event in the lifecycle of the resource 2018-06-25 Format The file format, physical medium, or dimensions of the resource presentations Language A language of the resource eng Type The nature or genre of the resource text Identifier An unambiguous reference to the resource within a given context bor_supporting_docs-2018-06-25