https://digitalcollections.eku.edu/files/original/6d9d430f8556cb6fbd6d3f6204376c9f.pdf 0da728398f4eea56488811707ea65f28 PDF Text Text So8rd memQei:·s :i.n s.i:tendcince wer:2 Site Feat!tSte:r, Martha Mu l lin:;, Joy Rager~ Becky Hudf<Ott ~ • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& c• P.i ·.. a Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t P·· .: tcrc.tt . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . f.er tt,-~t, v vlcmen i s Interc olJe:gi a. ,~2 Gc n fflrence Bo ·-:.l'd Mee t ing i\·i~~ nut es �Wi nter Meeting January 30, 1976 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Kentucky Women' s Intercollegiat e Confe rence The meeting was call ed to order by President Sue Feamster at 9:45 a.m . The minutes of the Fall Conference were accepted with t h e following corrections and additions: A. Amend the minutes of the Fall Conference, business mee ting #1, for terms of clari f ica tion add thi s s tatement at the end; "the general state t ournament regulations were app r oved by the delegates and are to be pe rmanently positioned in the KWIC Handbook by t he Poli cies and Procedures Committee. B. Correct th e minutes of business meeting #2 , t o : " . . . that the t ournament guide lines in each sport be note d as specific tournament regulatio ns and they are enfo r ced fo r a 1 year period ." c. Correct the minutes of busine ss meeting #3, p . 1, "wide r board r ecommendations for fiscal operations" - insert, Joy Hager, treasurer, co nduct a t echni cal survey . . " The following memb e r schools and their delegates were present: Asbury College - Rita Pritchett Berea Co llege - Joy Hager Campbellsville College - Linda Brown Centre College - Sally Bunne ll Eastern Kentucky University - Martha Mullins Ke ntucky State University - Cornie th York Russell Midway Junior College - Margaret Parrish Morehead Sta t e Uni versity - Sue Lucke Murray St at e University - Nita Head (for Dew Drop Rowl e tt) Northern Kentucky State College - Marilyn Scro ggin Transylvania University - Pa t Deacon University of Kentucky - Sue Feamster University of Louisville - Rebecca Hudson Western Kentucky University - Shirl ey Laney There we r e no r epr esentatives f r om Bellarrnine, Georget own, Hopkinsville Community College or Spalding Coll ege. Rita Pritchett, secr e tary, presented th e f ollowing representatives for e l ection of officers: vice- pr esident - Jim Spalding, Linda Brown a nd Michele Hornyak; secret ary - Br enda Smith ; a nd tournament commissioner - Betty Langl ey . Linda Brown wi th dr ew from cont ention for vice-president and was nomina ted for �-2- ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& secretary. Marilyn Scroggin was nominated for secretary but withdrew. The results of the election were: vice-president, Michele Hornyak; secretary, Brenda Smith; and tournament commissioner, Betty Langley. These newly elected officers will assume their duties following the Spring Meeting in April. Kitty Baird presented the report of the Policies and Procedure Committee. I. A. Define a season. The Policy and Procedures Committee recommends that season be defined as from the first practice to the last event including any tournaments. This de f inition is to be the same for both a team and a student. It was stated that AIAW req uires competing in at least half of events or matches. Discussion: Is there a diff erence between indoor and outdoor track season? What ab out problems of injuries and their effect on participation? Need to determine who is on a roster. The areas of injury, illness and eligibility need to be considered. Each coach of specific s po rt needs to make a recommendation and see if one rule will app l y . Martha Mullins moved that further refinement of the definition of a season be referred ba ck to the coaches of specific sports at the Fall Conference meeting , and then be referred again to Policies and Procedures and voted on by the Conference by the end of the Fall meeting . The motion was seconded by Linda Brown. Motion passed wi t h one abstaining . Policies and Procedures moved th a t there should not be one deadline date for all sports unless it is two weeks before the tournament. School calenders vary and therefore s eas ons vary. This motion was defeated with no abs tentions. Rationale was that this would be taken care of by AIAW policy. Policies and Procedures moved that there should be a beginning date for practice in team sports, to be de termined by sport committees, to prevent some teams from practic ing t oo early. Motion was defeated with 3 abstaining . Policies and Procedures was asked to define event. what this meant and therefore did not define . They did not know Policies and Procedures move d that officers be elected at the Fall Conference . Motion passed . Policies and Procedures moved that criteria for conducting and/or sponsoring additional state champions hips should be as f ollows: �-3- Motion passed with none abstaining . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . must have at least five schools must have specific hostess institution must have an itemized budget must be petitioned by pa rticipating schools and approved by total membership. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& a. b. c. d. Policies and Procedures moved that invitational tournaments should not be the responsibility of the KWIC board any more than individual matches between conference schools should be. Motion passed. Policies and Procedures moved criteria for recommending a team for regional and national qualifying : A. By competing with all such teams in the state if not state tournament is played and using seasonal records. An invitational tournament in whi ch all teams participate may be used. B. If a school has the only team in a given sport in the state, but h as competed with schools outside of the state, they may be approved by the board. C. Students may enter individual sports national events if national qualifying c riteria is met. The above motion, written in f inal form, passed with one abstaining. Joy Hager moved that an institution entering a national event where they have qualified through national qualifying standards notify the Delegateat-Large . Margaret Parrish seconded and motion passed. No action was taken concerning the question, should KWIC endorse the Bluegrass F.H . Association to rate officials beginning in 1976? The feeling was that this needed to be referred to the field hockey coaches at the Fall Conference. The Policies and Procedures commi ttee recommended a committee on e thi cs and eli gibility . It was moved that the President will appoint a committee to study rationale for the need, function and performance of an Ethics and Eligibility committe e . The representative of Region II Ethics and Eligibility will serve as chairman and will be consistent with guidelines of national Ethic s and Eligibility committee . The motion was seconded and passed. Concern was voiced by the membership of KWIC that regional business is being conducted by a small number of people . The consensus was that KWIC wants to gain conference/state representation. Presently there are two regional meetings. One meeting is held in the summer and the second meeting is held at the basketball tournament. Important business is taken care of by mail vote. The KWIC wants to make a directive to the Region and indicate that KWIC wants to be informed when Re gion II meetings will be held, an agenda and who is eligible to vote. �- 4- ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . The Forms Committee, represented by Pat Deacon, made the following report; Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& From KWIC Handbook, no changes in forms on pages 38, 40, 41, 42 and 43 . Page 44 - KWIC Entry Fee Billing Form - Joy Hager is looking into invoice- type form with controller and will bring the result back to the membership to approve at Spring meeting. Affidavit of Eligibility - Martha Mullins moved that team rosters be filed annually with the KWIC Tournament Commission at the beginning of each sports season and that we fol low AIAW poli cies and procedures regarding filing team rosters and that schools who are not active members of AIAW submit team rosters on a £orm with the same format as that used by AIAW. Motion was seconded by Shirley Laney and passed. The Forms committee moved that the KWIC membership accept the AIAW Financial Assistance Form. A single copy to be filed with the Delegatea t-Large. This form to be added t o Forms section of Handbook. The motion passed. The filing of a single copy with the Delegate-atLarge is a change in the Handbook. See page 7, B3b. Shirley Laney suggested that a packe t with all forms included in it be available at the Fall Conference . The President will assume this duty for the Fall Conference. It was atated here that the membership has an obligat ion to read the Handbook . On page 37 of Handbook, Application to Membership form add the following information on line after Official Delega·te: AIAW membership active asso ciate subscriptio n. Region II membership active --- - - associate subscription. Martha Mullins moved that a line be added on the Application to Membership for signature of Chief Executive Offcer and below that line state for initial or revised membership only . Motion seconded by Sue Lucke and passed . On page 39, Joy Hager moved that a line be added between school name and address for the official delegate on the coaching data form . Motion seconded and passed . The Forms committee sugges ted that the following be deleted from the Handbook, page 7, 1B6c. Michele Hornyak moved that KWIC a dopt the new form for contracts, presented by the forms committee, for team sports for one year only with minor editorial changes or additions. Motion was seconded by Marilyn Scroggin . No further action was taken. The motion was made that where competition exists their will be NAGWS rated officials refereeing. In sports where the KORB is not an agent, �-5- ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& the KWIC officials coordinator will consult with the sports chairmen and design and administer a written test covering basic rules and techniques of said sport. This motion passed and was sent to the Policies and Procedures committee for Handbook placement under Sec tion 6 on page 7. AIAW Announcements: Dues - Large college, active membership (3,000 or more undergraduate women) $500 . Small college, active membership (less than 3,000 undergraduate women) - $350. Junior college - $200. Must declare intention to join by May 1 and dues received by October 15. State dues deadline is October 1 and Region dues November 1. Re gional meetins, March 11-1 3 . TV rights for AIAW championships have been sold. Concerning scholarships: letter of intent - March 15; last day to sign July 30. Other announcements: Bids for tournaments neede d. New Business: Martha Mullins presented samples of KWIC pamphlet to be used at information center at Kentucky Girls State High School Basketball Tournament. Spring Meeting - April 9, Shakertown. Meeting adjourned. Minutes respectfully submitted by, Rita Pritchett �h I ,, )J UJE:.._S MEMORANDUM: TO: KW IC Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t e T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& February 1 8 , 1976 Board Memb e rs FROM : Sue Feamste r RE: Board Meeting \4""7 b ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . h~S 1',i,I (r There ~ 11 be a s h o rt mee ting for KWIC Board Me mbers on Feb ruary 27~!t 12 : 00 noon at the Ke nt u c ky College Division Basketball Tourname nt in Frankf ort . Please meet at the basketba l l court at this time a nd we go to the meeting room fr om there . - /( vV7. c. . ~ kentucky women 's intercollegiate conferen ce �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KENTUCKY WOMEN'S INTERCOLLEGIATE CONFERENCE Board Minutes ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . TY:c, I On March 28 the board met wi th the Policies and Procedures Committee i n Elizabethtown. Susan Feamster, Rita Pritchett, Martha Mullins, Joy Hager, Dew Drop Rowlett, Becky Hudson, and Kitty Baird attended the joint meeting. Opening discussion concerned the futu re of KWIC. Joy Hager suggested that the KWIC membership should be conside ring what we want to do as a conference. She also felt that the general membership should be thinking of what services should be corning from KWIC. Martha Mullins stated that KWIC should be considering bonding, auditing the books in terms of protecting ourselves. She feels that the preparation of the budget should come from the board. Other ideas expressed were that the spring meeting should be a "wrap-up". She also felt that we need to decide what we should be doing as a conference and declare some future projections . She also suggested that we should consider income from things other than membership dues. The members of the board were asked by Susan Feamster to prepare lin e item budgets of their expenses for the board meeting June 18. Becky Hudson moved that the Policies and Procedures Committee initiate contact with KORB concerning the following: 1) officials; 2) officials rating; 3) officials re gistration; and 4) standards of officiating. These recommendations will be presented to the membership at the spring meeting . Second by Martha Mullins. Motion carried . Discussion : Becky Hudson said that KIWC needs t o approve their own officials and set their own standards. She wanted to see this implemented. Sue Feamster responded with how are we going to implement this? Marthat Mullins felt that KORB was the logical group to work through but that the Conference must train officials in a majority of the institutions not just one or two . If all officials join KORB this would facilitat e a list of officials for coaches as well as a KWIC directory of officials. Vice-Pres i dent Dew Drop Rowlett was to contact Barb Call concerning the following: 1. all officials rated and registered with KORB 2. all ratings to be spelled out 3. add "col l egiate" rating 4. set standards for officials 5. colle giate rating renewable after one (1) year 6. recommend fees 7. recommend standards for rating officials in all KWIC sports Susan Feamster moved that Policies and Procedures determine the term of office of the Officials Coordinator . Due to the concensus that the term of office is implied in the April 18, 1975 minutes, the motion was withdrawn . �2 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Items for spring mee ting agenda i nc luded, treasurer's report, goals of KWIC, Policies and Procedures report, scheduling, tournament commissioner's r eport and approval of minutes . Other items for discussion included the fo llowing: tennis coaches meeting to determine qualifying tournament for Regionals; track and gymnastics coaches need to consider change of tournament dates at spring meeting and determine which dates they prefer; NAGWS wants sites for national officials rating team in Kentucky . Joy Hager requested that Polices and Procedures define "co-ed team". Becky Hudson nequested of Policies and Procedures that the Affidavit of Eligiblity section from winter meeting minutes (January 30, 1976) be worked into Handbook in an appropriate spot. The board amended the minutes of the January 30th meeting regarding Regional and National AIAW Sponsored of Affiliated Tournaments found im the Handbook on page 9, I.F to read as follows: (l.· 2. 3. as now stated in handbook) If no state tournament is held : a . teams will qualify by 1. seasonal records with KWIC teams. 2 . invitational tournament in which all teams are invited. 3. if a school has the only team in a given sport in the state , they may be approved by the board. Students may enter individual sports national events if national qualifying criteria is met. a . institutions entering a national event where they have quali fied through national qualifying standards shall notify the Delegate-at-Large. An addition to the motion on page 4, paragraph 12 of the January 30th business meeting made by the board was t o add after the word refereeing (which should be officiating) "or forfeiture occurs" . Correction of January 30th minutes on page 4, paragraph 9 - page 7, IB6c should be changed ta page 8, IB7. Becky Hudson asked that KWIC consider, in view of national change to recognize all-star and all AIAW tournament teams, if we approve this principle or adopt it. Martha Mullins would like a section on awards to be added to the handbook. Becky Hudson would like to see KWIC adopt an official trophy or award . Joy Hager stated that the small co llege representatives would like to caucus before meetings to review issues. Becky Hudson stat ed that she would like to see an official KWIC contract adopted. Martha Mullins added that the important aspects of the contract should be isolated. The idea discussed was a contract with general terms of agreement on the front with standard expectations of a home team on the b ack . �3 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& The Forms Committee is to meet with the board at their next meeting announced for June 18th . The board suggests t hat this contract be approved in the fall and in use by next spring . Kitty Baird suggested that in the future all officers - elect should be invited to attend board me etings after the elec tion. Susan Feamster asked Martha Mullins t o present the revision of the minutes at the spring meeting . Martha Mullins will be sending an evaluation form concerning the KWIC Information Booth at the Kentucky State High School Girls Basketball Tournament to participating institutions . The board requested that more book marks be printed like the ones given out at the girls state tournament. Meeting adjourned. Minutes respectfully submitted, Rita Pritchett �Policies and Procedures Committee Recommends : P. 5 3. We recommend that the officials' co- o rdinator be ins tructed to re commend standards for a " collegiate rating" fo r officials s imilar to the present intramural written test but adminis tered to experienced officials who have b een r egistered by other b oar ds. 4. We recommend that the duties of the off icials' co-ordinator be placed in the handbook after the fall meeting when further refinement of the new officials rating and the reg ulations concerning officials has been approved. 5. P. 7 P. 6 6. P. 7 7. P. 9 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 2. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t KWIC should not define a club sport since this may be different on each campus; however, we r ecommend that if a team compe t es in a KWIC tournament they shall file an e ligibility form and coaches report as any other varsity team. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 1. IVE 5 f - She shall appoint the officials ' co- ordinator . Change present "f" to 11 g" B 2 d--Affidavit of Eli gib ility shall b e filed with the KWIC Tournament Commis sioner a t the beginning of the each sports season. E 6 i - She shall receive Affi davits of Eligibility from each school at the beginning of each sports season and keep thes e on file. A copy of the AIAW eligibility form shall also be placed in the forms section. B 6 b - Eliminate IF 11 wheneve r possible" and add: When rated NAGWS officials are not used , the game shall be forfeited. - 1 and 2 shall b e combined in No. 1. 2. Where no sta t e tournament is o r ganize d teams may qualify by: a. b. c. Seasonal reco rds with conference teams; Invitational tournaments to which all KWIC teams are invited, or If it is the only team in the state. 3. Students may en t er individual sports in national and regional events if national standards are met. 4. The Delegat e- a t-La r ge shall be info rmed by any school who competes in a national AIAW event . 8. Schools with co-ed teams or with women on men' s teams shall file e li gibility and coaches reports. Rationale: This is important in the event that they change to an all female team of if the s tudent transfers to another school where a fema l e team exists. 9. P. 8 I B 7 - Change t o "Home Team Re sponsibilities" We recommend tha t these responsibilities shall be spelled out by a spe cial committee chaired and a ppointed by the �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . P. 9 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 10 . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Del egat e- at-Lar ge, and t ha t when t hes e are a ppr oved by th e con fe r e n ce , t hey be place under I B 7 and on t he b ack of the contract s . IE 5 - Stat e t o urnamen t s may be h el d in addi tiona l sports wh en th e fo llowing cri t eria are me t . a. b·. c. d. Mus t have at l east f i ve school s . Mus t have a spe ci f ic h os t ess ins ti t ut ion. Mus t h ave an itemi ze d budge t. Mus t be petitio ned by part ici pating schoo ls and approved by t o t al membership . �B. C. II. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . A. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t I. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Policies and Pro cedures Commi ttee Report Define a season: (1) t eam: from the first practice until the l a st event including any tournaments . (2) student: same as team. Define Roster: (1) team ro s ter . (2) There should not be one deadline date for a ll sports unles s it is two weeks before the tournament. School calendars var y and therefore seasons vary. There should be a beginning date for practi ce in team sports to prevent some t eams from practicing too early. Define event. Does it mean up to o r through the state tournament ? We suggest that officers be ele cted at the fall meeting. III. Criteria fo r conducting and/or sponsoring state championships . A. "Policies and Procedures" sugges t tha t we eliminate "C" . KWIC should not approve or disapprove invitation a l tournaments . We sugges t the "d" be come " c" and criteria be change d to read: a. Must have at l east five s chools. b. Must have a specific hostess i nstitution. c . Must h ave an itemized budget. d . Must be petitioned by participating schools and approve d by total membership. B. Invitational tournaments should not b e the responsibility of the KWIC boa rd any more than individual ma tches between conference schools should be. IV. Criteria for r ecommending a t eam fo r regional and na tional qualifying: A. By compe ting in and winning State tournament. B. By competing with all such teams in the state i f no such tournament is playe d and using seasonal records. An invita tional tournament in which all t eams participate may be used. C. If a school has the only team in a given sport in the state, but has competed with schools o utside of the s t a te, they may be approved by the board. D. Students may enter indivi dual s ports qualifying events base d on time or score records if competing on a co- e d team be cause of lack of enough interest to h ave a separat e women's team in a given sport on a given campus ; e.g. golf , swimming , track, gymnas tics , etc . V. Should KWIC endorse the Blue grass F .H . Association t o rate officia ls beginning in 1976 ? This request should come from the field hockey coaches if KWIC officially endor ses a ny rating bo ards . VI. A committee on Ethics and Eligibility shall be e l ect ed by the memberships. This committ ee shall be elected for a three year t erm on a rotation basis with one new member being elected each year . (In the beginning the present representative to the Region II Commi ttee may be appointed for as long as that term and two othe rs e l ec ted for the other numb ers , e . i. 1 for 1 year. 1 for 2 years. 1 for 1 years . ) �I I VIII. The board shall have the right to name the Kentucky representative to regional if the guidelines are used for determining this. Answered in IV above. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t VII . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& - 2- �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Kentucky Women ' s Intercollegiate Conference Business Mee ting - April 9, 1976 Shakertown The meeting was called to order by Susan Feamster , President . The minutes of the winter meeti ng were accepted wi th correction. These corrections a r e listed in the March 28 t h Boar d minutes a lready di s tributed . The following membe r schools and t heir delegat es were present: Asbury Coll ege - Rita Pri t chett Berea College - Joy Hager Centre College - Sally Bunne ll Eastern Kentucky Unive r s ity - Martha Mullins Geo r getown College - Cheryl James Kentucky St a t e University - Cornieth York Russell Midway J unior College - Margare t Ware Parrish Morehea d State University - Sue Luke Murray State University - Dew Dr o p Rowlett Northe rn Kentucky Sbate College - Mari l yn Scroggin Transylvania University - Pat Deacon University of Kentucky - Sue Feamster Uni versity of Louisville - Becky Hudson Be llarmine, Campbellsville and Weste r n Kentucky wer e r epresented by Bonnie Osting, Donna Wise and Betty Langley respective l y . No delegates or r epresenta tives a tte nded f r om Hopkinsville J unior College or Spalding College . Policies and Procedures Report A. Policies and Procedures move d that the secretary i t emize the changes that occur a t th e mee tings. The changes be sent out on a separate s heet wi th the minut es . Motion passes 14-0 . B. Seconded by Sue Feams ter. KWIC should not define a Club sport since this may be different on each campus ; howeve r, Poli cies and Procedures r ecommend that if a t eam competes in a KWIC tournament they shall file an eligibility form and coa ches repo rt as any o ther var s ity team. Seconded by Joy Hager . Motion carri e d 14- 0. C. Handbo ok ch ange : (Edi torial) Page 5, IVESf - She shall appoint the official s ' co - o rdi nator. II 1.. Change present II f " to g" ) . D. Policies and Procedures recommend that the officials ' co- ordinator be instruced to recommend standards for a "collegiate r a ting" for officials simil ar to th e present intramural written test but administered t o experi e n ced official s who h ave been registered by other b oa rds. �Seconded by Sue Lucke. Betty Langley seconded. F. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Policies and Procedures recommends that the duties of the officials ' co-ordinator be placed in the handbook after the fall meeting when further refinement of the new officials rating and the regulations concerning offi cials has been approved. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& E. Motio n carried 13-0-1. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . - 2- Motion carried 13-0. Handbook change: (Editorial) Page 7 . B2d - Affidavit of eligibility shall be filed with the KWIC Tournament Commissioner a t the beginning of each sport season. Page 6. E6i - She shall receive affidavits of eligibility from each school at the beginning of each sports season and keep these on file. A copy of the AIAW eligibility form shall also be placed in the forms section . Page 7. B6b - eliminate "whenever possibl e" and add: When rated NAGWS officials are not used, the game shall be fo rfeited . (Discussion of above change - who shall forfeit the game?) G. Handbook change : (Editorial) Page 9 IF 1 and 2 shall be combined in number 1. 2. Where no state tournament is organized teams may qualify by: 3. 4. H. a. b. seasonal records with conference teams ; invitational t ournament s to which all KWIC teams a r e invited, or c . if it is the only team in the state. Students may enter individual sports in national and regional events if national st andards are met . The delegate-a t - large shall be informed by any school who competes in a national AIAW event. Policies and Procedures recommends that schools with co- ed teams or with women on men' s teams' shall file e li gibility and coaches reports . Rationale: This is i mportant in the event that they change to an all female team or if t he student transfers to anoth er school where a female team exists. Seconded by Joy Hager . I. Mo tion carried 14-0. Handbook: Page 8. IB7 - Change t o "Home Team Responsibilities". Policies and Procedures r ecommends that these responsibilities shall be spelled out by a special commi ttee chaired and appointed by the delegate- at-large , and that when these are approved by the conference, they be placed under IB7 and on th e back of the contracts . Seconded by Pat Deacon. Motion carried 14- 0. �- 3- b. c. d. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . a. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Handbook change and addition: Page 9. IE5 - State tournaments may be held in a dditional sports when the following criteria are met: T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& J. Must have at least five schools participating in the t ournament. Must have a specific hos tess institution. Mus t have an itemized budget. Must be petitioned by participating schools and approved by total membership . Report by Barb Call Recommendations to KWIC regarding : Officials The KWIC board wishes to reflect continued support of NAGWS and KORB . Howeve r, because of local problems the KWIC Board makes the following proposals: 1. A "Collegiate" rating be es tablished. This is a KWIC sanctioned rating nega ting a practical exam. The rating would be given after documenting that 5 varsity girls or boys games have been officiated by the individual and passing a test that have been approved by KWIC. 2. The s ites for administering the test will be the KWIC schools. 3. All KWIC int ercollegiate games will have both officials wi th the NAGWS rating or the collegiate rating . 4. Fees recommended for Officials: National - $35 . 00 State - $30.00 Local - $25.00 Collegiate $25 . 00 5. The NAGWS apprentice or intramural rating is not accep table for intercollegiate compe tition. 6. For KWIC Championship only NAGWS rated and registered officials will be used. Discussion: Barb Call stated that this proposal was strictly for basketball . She also fe lt that the intramural test this year in basketball was good. It differentiated between Federation and NAGWS rules . Joy Hager suggested that KWIC ask national to sent out a rating card for col le giate officials or KWIC send out a card for these collegiate rated officials . Barb Call said th at whe is wanted is a r eading of the rule book . �.. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Both Joy Hager and Barb Call felt that KWIC should ask NAGWS to sanction the collegi ate rating. If NAGWS can furnish KWIC with alternatives the co nference is ready to listen. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& - 4- Becky Hudson stated that it goes beyond a difference in rules. The local rating involes a practical. The collegiate rating does not. Local and state ratings are the top ratings in the s t at e . Geri Polvino sugges ted extending co ll egiate rating to all other sports. Sue Feamster will appoint a connni ttee to study this and the directions it should take. Treasurer ' s Report Joy Hager presented the treasurer's report to the conference. was a balance of $1404 . 71. There Becky Hudson asked the KWIC keep in mind that nex t fall some items in tournaments were donated which helped the tournaments to operate in the black . She further stated tha t a full report of finances for tournaments is not being received. This informat i on is neede d for proj ections for the next year. Need to give treas urer a complete breakdown of tournament income and expense. Becky Hudson suggested that wi th any excess above and beyond tournament fees a percentage should be returned to KWIC. Tournament Connnissioner ' s Report Becky Hudson asked that mee t directors pleas e r e turn tournament reports to tournament commissioner. Tournament si tes for 1976-77 were announced . (See attached sheet) Sue Feamster asked Be cky Hudson t o revise tournament and sports guidelines and send t o membership. Delegate- at- Large Report Martha Mullins reported that end of season r epo rts we re slow coming in to her. She also stated that AIAW fi nancia l assistantship fo rms need to be sent to the De legate- at-Large as th a t office r keeps a copy of th ese forms. In the publi c relations a rea there we r e 8 participating institutions at the KWIC b oo th at the high s chool tournament. The book marks were a success. New Business Becky Hudson moved that KWIC san ction se l ect ion of all tournament teams for all KWIC Championships. Seconded by Sue Feamster. Passed 13-0- 0. �- 5- ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Betty Langley moved to amend item 6 of Policies and Procedures recommendation to read the team to forfeit be defined as the one which fails to provide rated official when they agreed t o provide one or both officials. (In minutes under Policies and Procedures report, item F, page 7 B6b.) Seconded by Margaret Parrish. Mo tion passed 11-0-2. Betty Langley moved to amend the minutes of th e Janua ry 1976 business meeting to read: KWIC adopt the collegiate rating t o be effective Fall 1976, in sports of volleyball and basketb all, in order that this rating be accep t e d in lieu of the NAGWS officials required. Seconded by Kitty Baird. Motion carried 14-0-0. Kitty Bai rd moved to amend item 3 of the Policies and Procedures report to strike the works "who have been registere d by oth er b oards." (In minutes under Policies and Proce dures Report, item D.) Se conded by Barb Cal l. Motion carried 12-0-1. Martha Mullins moved th a t th e KW IC cont act all junior co ll eges in the s tate fo r th e purpose of encouraging membe rship i n the KWIC. Seconded by Joy Hager. Motion passes 14-0-0. Discussion : Cornieth Russell asked what instrument or vehic l e will institutions have for pro t esting if a t eam goes to play and no offi ci a l rated acco rding to r ules i s there? Answer: Score 2-0 and do not pl ay . Betty Langl ey asked what penalties will b e adminis t ered on schools who do not provide rated offici al s? Answe r: Violat ion of operating code thus t he prerogative of the board. Announcements: Fall Conference site - no sele ction made as yet b ut it will be h eld at a state park. Will t ry to have a si te by J un e bo ard meeting . Board will take into considerati on th e leng th of the meeting . Board meeting of new and old membe r s Jun e 18 and 19; if necessary in Lexingt on. Kitty Baird asked tha t informat ion about the Fall workshop be sent to ALL people in the directory. Rita Prit chett moved that the Fall workshop be held Augus t 27, 28, 29 t o begin Friday evening session thru Sunday as necessary. Seconded by Sue Feamster. Motion passed 9-4-1. President, Sue Feamster made the f ollowing commi ttee appointment : Handbook Revis ion Committee - Kit t y Baird , Ri t a Prit chett , Becky Hudson and Brenda Smi th. This commit t ee is t o mee t with th e b oard June 1 8. �Meeting adjourned. Minutes respectfully submitted by, Rita Pritchett, Secretary It was asked that all bo ard members prepare a line item budget and bring to board meeting June 18. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& - 6- �Handboo k ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Summary of Changes April 9, 1976 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Io T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& - 8- Ao Page So IVES£ - She shall 6ppoint the officials' co ... ordinator ~ (Change present Hf" to "g") Bo Page 7o B2d - Affadavit of =ligibility shall b~ filed with t he Kv1IC Tournam-=nt Commissioner at the beginning of each sport s e~son ~ Co Page 6 0 E6i - She shall receive affadavits of eligibility from each school at th= h=ginning of each sports s?.ason and keep these on fileo (A copy of AIAW eligibility form shall ~ls o be placed in forms sectiono) D.. Page 7 B6B ~· Elimh1ate "whenever possible" and add~ When rated NAGWS officials gre not used. the game e~1all be forfeited o Eo Page 9. IF - 1 and 2 shall be combined in number l o o 2 o Wh?re no state tournam~nt ia organized tea.ms may qualify by ~ ao seasonal records with conference te5111s , b o invitational t rn.:rna.m~nts to which all KWIC teams ~re invited or ; c . if it is the only team in the stat~. 3. 4o Students may enter individ1.1al sports in national and regional eve11ts if national standards a re met .. Th~ delegate-at-large shall be informal by any school who competes in a national AIAW event . F. Page 8 0 IB7 - Change to "Home Team Responsibilities" o (These r -~sponsibilities to be spelled out by sp9cial committee chair:?d and appointed by delegate-at-large . After conference approval placed :f.n handbook and on back of contracts o) G. Page 9 . IE5 - State t ournam~nts may be h~ld in addi tional sport s when the following criteria are met~ a o must have at l e&st five schools participat ing i n the tourn6 m~mt . �-9- Policies & Procedures recommendat i o-r.1s Ao K'ttlIC should 11ot define club sport . & p ,~ 8 S'::d .. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . I:L T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& co do must have a specific hostess instituti 'Jn o must hav~ &'l itemized budge t , must he petit i m1ed by ?ar tic:Lpati.ng scho0ls and ai.pproved by t ~)t a.l membershi!) o Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t b~ However, t'?c1ms competing in KWIC t nurnam.e nt shall file i1n eligibility f orm a nd c oaches re= port o Bo Officials{ co-ordinator recomm~nd standotrds f or a "collegiate ratingo 0 C.:. Duti::-s of Officialsf c::>-c rdinator be placed i.n handbo.::;k aft<::r fall mAecittg o Do Schools with co-ed teams or women on mens' teams fi li:,i eligibili ty and coillches rep1·:>rt o I I I., New Business AQ KWIC sanc tion selec tion of all-tournament teams for a ll KWIC Championshi ps . B" Co \ . s '"'.'Iv\ _Jp Crn.L Page 7 o B6b in hendbook r e ad ~ 11 the te.:un t o f orieitLi be ~ ed ---~ which fails t o provi.de the rated of f i cia r when they agreed to provide one or both officials ; effective Fall 11 1976 in sports of volleyball and bask~tball, in order t hat this rating KWIC adopt the "collegiate rating" to b ·= be accept ~d in li ~u o f th'= NJl,...GWS officials requ1. red o Do Strike words i'who hav·e been :reg:f. stered by n ther boards" fr om reconunen.dation thei..t the o ffic:tals~ co-ordinator be ir~s t r ucted to recommend standards for a "collegiate rating" f or offic i als s imilar to the pres e11t intramural written te s t bu t administ2red to experienced officials who have been r~gis t ered by ot her boa rds . �xm:c !,.'Jl::lG EUSWE3S ~,J;t'Lff'-~ S~1 ·2.b il"tc· m , K:~utt'<.:!, 1 Apr.U 9, 1~76 0 9 :00 10:30 ll:30 1:lG 1:30 - ] : 30 Scheduling 9:00 - 9:30 e .ni. 9: 30 - 1.0: 30 10: 30 Lu.~(.'h and ~:;:-e~? to-:.,,: ~1~ • • :;m:..r c."'i'-·) ( ii we11the ..• {ic,~e nn:: ;?G'fiidt we wi.ll :;.~,,win~ l: 30 Old and N~;~ ~usiu-·!SIJ i~"'lOm!cerr.-en·,a ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . .. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t ' T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& .. l'·;~:.Lli:'Jt cU -L.J._ ~ ~~ ~ yL2e_·~ 1 ~-)'."'/ ,, C[;U ."fl.~~ ) �0' , ;.r:..i' - -~ ~ ~ ~ ~~ T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& .e .µ , J)--1.. ~~ . I ' ., ~ ,{ q , t, .' -~ r 4 ~ t "'i } 6 - 7 , :y< Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • 1 : -z-3 11'2...o - x ::s ~ z-r~ - r /J1-1 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . ~ ~ ~ /<.. I<. ..-u.- U;- C ..... �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KNETUCKY WOMEN 'S INTERCOLLEGIATE CONFERENCE Minutes ·of Board Meeting June 17- 18, 19 76 Louisville, Ke ntucky On June 17 , 7:30 p.m . , the board met with representatives from the Policies and Procedures, Forms, Sports Chairpersons, and Handbook Committees. Susan Feamster, Martha Mullins, Becky Hudson, Joy Hager, Marilyn Scroggin, Nita Head, Michele Hornyak, Betty Langley, and Brinda Smith attended the joint meeting. The president opened Board meeting . 1. 2. 3. the meeting with a report of the Region II Executive The position of Tournament Commissioner was added by the Executive Board. Jane Hooker will be asked to accept this position for a two- year term . The Tournament Appeals Board will now consist of the tournament commissioner, tournament director, and tournament committee. (There will be a two- year trial period.) Letter of Intent was discussed. was distributed.) (clarification of letter of intent Regional and National Tournament dates were discussed and distributed along with notifi cation that: 1. 2. Bid and budget forms will be available soon . Criteria now exists for adding new sports. The notes on general guidelines for Basketball, Field Hockey, Gymnas tics, and Volleyball championships 1976- 77 were distributed and discussed . KWIC Board expressed concern about the Field Hockey championship as designed. Sue Feamster was asked to contact Region II for clarification. Tennis Tournament - Concern was expressed about the Tennis Tournament in re gard to the failure of the hostess instituton to follow the guidelines . Strong objection was expressed for any institution using entry fees for income rather than defraying expenses of the tournament . Another objection raised was the inordinate expense of the awards given. The board asked the President to draft a letter to Region II expressing KWIC's strong concern and displeasure of the 1976 tennis tournament. It was reported that the following new rule was established for all sports 1976-77: " Entry fees shall cover awards; officials: and lodging); and $50 . 00 for hospitality." (fees, meals ($8.00 per day) The next Region II meeting will be held prior to the Na tional meeting Jan. 2, 1977 in Memphis. �2 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Becky Hudson expressed conce rn that the states do not ge t sufficient feedback from Regional tournaments. The President reported that the Re gion voted against having Regional Sports Committ ees . June 18, 19 76 Line item b udgets were submitted by board members for consideration for 197677 conference budget. KWIC Tournament Dates and Sites Tournament sites and dates were discussed . Motion by Becky Hudson to accept Bellarmine as the site for the small College Volleyball tournament November 12- 13, 1976 . Second by Martha Mullins. Motion carried . Be cky Hudson moved to accept tournament sites for 1976-77 with the track and field site left pending OK from Wes tern. Second by Nita Head. Motion carried. Martha Mullins discussed the public image of KWIC. She recommended that KWIC design a plan for greater conference visibility for public and institutions in Women's Athletics. Martha suggested that KWIC should campaign for Junior College membership , possibily encouraging tournaments, inviting attendance at Fall meeting, and offering increased services and support. Other points of discussion concerning Junior College membership were : a. type of member ship b. structure of tournament c. fees d. other services of KWIC . Policies and Procedures Committee was asked to investigate the question of Junior College membership before bringing recommendations to the Board. Further clarification will be presented to the board prior to the Fall conference. Delegate-at-Large Coaches ' reports for all sports need to be sent to Martha Mullins, Delegateat-Large immediately following close of season. It is extremely important that these records be sent by al l member schools for the purpose of maintaining accurate conference statistics. Becky Hudson sugges ted that high schools need to be better informed of such policies as recruiting for gi rls, scholarships, letter of intent, etc . Possibly KWIC could provide guidance in this area. The President asked Martha Mullins to appoint a committee to be charged with making recommendations to the Fall Conference . �3 Joy Hager reported a $1200 balance at present time. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Treasurer's Report Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Policies and Procedure Committee was asked to look at job description of Delegate-at-Large . The possibility of the need for a publicity chairperson mi ght exist. The treasurer reported no gate receipts were turned in from any tournament . Joy Hager questioned the practice of sending bills to the treasurer when a deficit is involved. She suggested that the hostess school be informed in writing that they are to absorb deficits. The treasurer, in the future, may need to keep each tournament's expenses and budget separate. The treasurer and tournament commissioner jointly were instructed to develop a form to be ready for the Fall conference, on which each KWIC tournament expense would be projected . Forms would be filed with the treasurer. Forms Committee Report by Sue Feamster Forms Committee recommends: 1. 2. 3. Adoption of letter of committment presented a t Winter meeting. Sports chai rpersons decide specific items of letter . Contract form be in tripli cate. It was suggested to have a conference entry invoice form to serve all tournaments. Fall Meeting - The site i s Cumberland Falls State Park - August 27-29, 1976. Expenses for Tournament Commissioner and Board Members Motion by Becky Hudson for the tournament commissioner to receive a maximum of $ . 14 per mile, and $20.00 per day for meals and lodging for travel to tournaments. Second by Michele Hornyak. Motion carried. Motion by Nita Head to pay Board Members $20 .00 per day for meals and lod gi ng (maximum) to attend board meetings (no more than three annually) . Second by Joy Hager. Motion carried. Motion by Martha Mullins that $150.00 be a line item in budget for Conference representation at Regional meetings . Second by Joy Hager. Motion carried. Board meeting announced for July 23, 1976 - l to 5 p.m. at the Holiday South in Elizabethtown. Meeting adjourned. Minutes respectfully submitted, Brinda Smith Inn �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KENTUCKY WOMEN'S INTERCOLLEGIATE CONFERENCE Board Minutes July 23, 1976 Elizabethtown , Kentucky On July 23, 1:00 p.m. , President Feamster called the meeting to order. The following members were present: Sue Feams ter, Michele Hornyak, Betty Langley, Martha Mullins and Brinda Smith. Regional - The meeting was opened by Sue Feamster reading the letter she directed to send to Mary Roland Griffin and Region II regarding the violation of guidelines of the Region II tennis tournament. Also it was pointed out that the Operating Code of Region II had certain ambiguities in regard to membership and governing authority and needed possible review. The letter met with the board ' s approval . It was reported that no clarification of the Field Hockey Tournament has been received from Region II . KARPER Convention - President Feamster reported that KWIC had obtained a program time at the KARPER Convention, November 4-6, Louisville. The program will be in conjunction with the DGWS meeting, Friday, November 5, 3:00 p . m. The topic to be discussed will b e "How to Obtain Scholarships for your High School Athlete. " Sugges tions for speakers were discussed along with fo rmat of the program. KHSAA - KWIC has been given the opportunity to contribute articles for possible publication to the Kentucky High School Athlete according to a recent communication with the Kentucky High School Athletic Association. Discussion followed as to the type of information the articles should include. Martha Mullins, Delegate- at- Large, agreed to submit articles by August 20 deadline . Junior Colleges - Sue Feamster reported that the Kentucky Community Colleges have proposed a Women's Basketball Championship for 1976- 77. Therefore , the possibility exists that the Junior Colleges might not affiliate with KWIC but seek membership in the Junior College Conference . Martha Mullins was asked to investigate this further. Sports Chairpersons - It was recommended that all sports chairperson be responsible for establishing guidelines for the selection of the " All Tournament Teams". No awards will be given. Policies and Procedures - Michele Hornyak stated that the report of the Poli cies and Pro cedures Committee will be mailed to membership prior to the Fall Conference . She also announced that Peggy Stanaland, Eastern Kentucky University, has agreed to serve on th e Policies and Procedures Committee. OVC Meeting - Martha Mullins was asked to report on the special OVC meeting, July 22, which related to Women's Athletics. The following action was reported: 1. Feasibility of establishing OVC championships in Women's basketball and tennis. 2. Feasibility of developing co- ed teams in some of the spring sports . �2 Fall Conference - Cumberland Falls - August 27- 28 The agenda for the Fall Conference is as follows: Friday, August 27 - 4:30 6:00 7:30 9: 30 p.m. p.m. p.m . p . m. Saturday, August 28 -9:00 10 : 30 12:00 1:30 3:00 a.m. a.m. p.m . p.m. p.m. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& After full dis cussion of this OVC meeting, KWIC board direct ed President Feamster to contact Dr . Delos Culp, East Tennessee University, President OVC, re garding certain points of concern expressed by the KWIC board . It was suggested a phone call be followed up with a letter . Copies of said letter would be sent to a ll OVC presidents . - Field Hockey Gymnastics Volleyball Social - Tennis Basketball Lumch Track Business Meeting - Election of Officers - Regional Nominations - Announcements - Adoption of Sports Guidelines - Policies and Procedures Report - Forms Committee Report - Treasurer's Report - Handbook Revision Discussion - Regional Report The official agenda will be mailed prior to conference . Nominations for Office - The fo llowing recommendations for the offices of President and Delegate- at-Large were made: President - Becky Huds on , University of Louisville Barbara Call, University of Kentucky Dele gate-at- Large - Martha Mullins, Eastern Kentucky University Cheryl James, Georgetown Coll ege Gaye Osborne, Morehead State University Ballots will be mailed as soon as possib l e . Meeting adjourned . Minutes respectfully submitted, Brinda Smith �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KENTUCKY WOMEN 'S I NTERCOL~EGIATE CONFERENCE Business Mee t ing - Aug . 28 , 1976 Cumbe rland Fal ls The mee ting was called to order by President Sue Feamste r at 3: 00 p.m . Th e minute s of the spring mee ting were accepte d a s wr itten: '!"he followi ng member schools and their delegates were pre sent: Berea Col l ege - Joy Hage r Campbellsville College - Donna Wise Centre College - Sally Bunnell Eastern Kentucky Univers i ty - Shirley Duncan Georgetown College - Cheryl K. James Kentucky State University - C.Y. Russell Murray State University - Dew Drop Rowlett Northern Kentucky State University - Marilyn Scroggin Spalding College - Shirley Campbell Transylvania University - Pat Deacon University of Kentucky - Barbara Call University of Louisville - Becky Hudson Western Kentucky University - Shirley Laney No delegate or representatives we re present from Asbury, Bellarmi~e, Midway, Morehead, Kentucky Wesleyan, or Alice Ll oyd . Report by Barbara Call Barbara Call reported on the ac ti vities of the officials co-ordinator including the folder of materials that each delegate received. This folder contained all the necessary information r egarding the following: A. B. C. D. E. Obtaining NAGWS/Collegiate r atings (all KWIC volleyball and basketball intercollegiate competition must have 2 rated officials, or forfeiture occurs) 1. Prerequisites before holding a collegiate rating. 2. Procedures for achieving the collegiate rating . 3. KORB registration forms. KWIC Exams 1. Volleyball (exams a nd answer sheets included in folder) 2. Basketball (exam will be sent within 10 days) 3. Answer sheets must be sent to Barbara Call to be graded Cost of exam (the $4.00 registration will pay for the cost of exam and membership in KORB.) Summary of volleyball and basketball rule changes included . News letter and miscellaneous information regarding officials. Any further questions regarding ratings/officials should be direc ted to Barbara Call, 115 Seaton Building, · University of Kentucky. The following reports were given by KWIC Standing Committee: �- 2- ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Policies and Proce dures Page 2 IIIA. Active Member ship 1. Open to a ny college , universi ty, junio r /community college within the state of Kentucky which is accredited institution of higher l e a rning which sponsors an intercollegiate athletic program for women. 2. Item 2. Item 3. vote. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Item 1. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& The committee suggested that KWIC rnemberhsip wou ld be more in ali g n ment with AIAW membership guide lines if the following recormnendations we re accep t ed. Kitty Baird presented the followi ng recommendations for membership v o te: Comp l etion of a signed app li cation form and payment of assessed due s shall constitute active memb ership. These shall be i nterpreted a s expr es sion of interes t in the conference and agreement to a bide by the Confe r e nce po lici es a nd procedures . (#2 combi nes present 2 & 3) Recommend th a t KWIC delete provisiona l membership. III A4 Recommend a new category of members hip. III B. Associate Membership 1. Open to same institutions as in III A, above, which may ~r may not sponsor an inte rcoll egia te athletic program for women. 2. Comp letion of a signed applications form and payment of assessed dues shall cons titute as sociate membe rship. 3. Associat e members may parti c i pate in mee tings but have no vote. The above recommend a ti ons were discussed and approved by members hi p 11-0-1. Item 4. IV E3b - Recomme n de d that the secretary's duties be changed to read: . distribute copies of the -minutes of Conference and Board meetings to voting d e legate s of each member institution , all Board members , .sports chairpersons, and members of standing committee s o f KWIC. The above recomme n dati on was approved by vo te. Item 5. 12-0-0. The duties of the Delegate at Large be as follows: IV ES Delegate at Large a. se rve as publicity a nd Pub lic Relations Coordinator. b. conduct an annual membersh ip drive. c. be r esponsib le for the KWIC information center at the Girl's High School Basketball Tournament (d) appoint and co-ordinate where necessary the Sports Chairpersons (e) appoint the Officials Co-ordinator (See Amendment to Item 7) �-3- NEW ENTRY Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Re commendations of a new board member resulted from the i n c ~ea s r ~ spon sibil ities of the Delega te at Large - espe cially in r e gard to re c o rd keeping. It was the intent of the Cormnittee to divide th e se r esponsibilities b etween two people and therefo re r ecomme nded the fo llowing: T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Item 6 . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Follc wi ng discus si on , the above rec ommendation a s ame nded was accepted by membershi p vote. 12-1-0. Add itional non-voting Board Member be appointed with the following r esponsi bi l ities . We suggest thi s be a th ree (3) y e ar appointme nt, be a membe r of any institutio n, an d be e li gib le for re-appointment ( same status as Treas ure r). page 6E7 a. b. c. d. (Title to be determin e d ) keep an accurate record of a ll state and national competit ion statistics. keep a r ecord of compe tition of Conference t eams receive an d keep on file financial as sistanc e forms send Coaches Report Forms to voting del egate at e nd o f each season. The above reconunendation was approve d by membership vo te. Item 7. The following d ut ies be de l ega t e d to the Chairperson: page 4 El j. appoint and c o - ordinate where necessary the sportschai rpersons. . k. appoint the officials co-ordinator. Amendment: Joy Hager moved t hat the d uti e s liste d unde r Ite m 7. be kept under the Delegate at Large's Duties. (Item 5) Seconded b y Barbara Call. Item 8. page 6 1 2- 1-0 . Passed 11-2-0. The committee recommended i nclusion of the Voting De legate's responsibiliti e s in Handbook. v. Responsibilities of Voting Delegate of Member institutions A. Serve as KWIC liaison at her institution B. Atte nd all confe rence meetings. This authority may be d e le ga ted to another representative from her institution in the event she is unable to be pre sent at a conference meeting. c. Delegate ( or h er proxy) must register with secretary prior to call to orde r of a conference meeting. D. Sha ll submit coaching data form each year. E. Shall submit Coaches Report forms within two weeks of the end of the season . F. Inform coaches of women's sports at her institution of Conference meetings. �-4- ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& H. Dup li cate or circul ate conference mee ti n g minute s to al l coach e s of women ' s sports at her institution . Inform appropriate k ey peop l e at her institut ion of Con f e r e nce business as it relates to po licies and procedure s that may a f fec t that i n s titution. These people may include: 1. Athleti c Directors 2. Coaches 3. Athletic Co mmit t ee 4. Institut ion 's Pres ide nt 5. Others as app ropriate for a given institution. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t G. Re c o mmend a tion discussed and approved by membership vote. 13-0-0. I tem 9 . Rat ed Offici a ls Recommen d that the foll owing be placed on page 7 IBfib in Handbook (underlined words indica te chan ge s) Rate d NAGWS o r Collegiate officials shall be used for women's volleyball and basketball interco llegiate conpetition. When rated NAGWS or Collegiate officials are not used, the gam shall be forfeited ( the team to forf ei t shall be tbe one which fails to provide the rated offici al when they have agreed to provide one or both officials.) Rate d officials shall be used whenever possible for all o the r women's intercollegiate athletic even ts. A full discuss ion of the Col l eg iate rating took place prior to discussion of item 9. Following discussion of Item 9, the r e commendation was approved by 12-0-0 vote . Forms Corrnnittee The report was presented b y Pat Deacon with the followinq r e comme n dations. 1. Development of a Lette r of Committrne nt. 2. Development of one Contract Form to be us ed f o r all sports. This form will be in quadruple. Martha Mullins will collect r e commended ite ms from all sports chairpersons for inclusion in contract. Pat Deacon will then formulate a c ontract for 1977 and present for conference approval at the January KWIC meeting. Following discussion, recommendations were approved by aembership vote 11-1-0. Delegate at Large Martha Mullins reported on Delegate at Large's public relations activities which included: �- 5- ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Treasurers Report Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 1. Recen t mailings of KWIC mate r ials to all College/University presiden ts a nd voting represe ntative s of all institution.s · 2. Mailing of KWIC information, membership l e tters and applicati o ns to all Junior Colleges inviting support of KWIC. 3. Submitting articl e fo r pub lication in High School Athlete which i ncluded: a summary of r egu lations regarding recruiting and sc hol ars hips and a listing of KW IC schools a nd the women 's sports p rovide d by each ins tituti o n. 4. Sending l e tt e rs to all membe rship presidents inviting atten dan ce at Cumbe rland Falls meeting and encouraging continuing support of KWIC. 5. Reminding membership of KAHPER Convention - Nov. 4-6: Louisv i l le KWIC will provide a program Nov . 6 , 9:00 a.m. Topic: "How to Obtain Scholarships f o r your High School At hle te." Joy Hager distributed copies o f propose d budget for 1976-1977. The total for 1976-77 budg e t was $1818.00. In discussion of proposed budget the following recommendations were made. 1. The income on expected carry-ove r balance be reflected in terms of entry fees and/or membership fees. 2. The treasurer needs to r e ceive a more complete breakdown of tournament income and expenses . 3. Investigating possibility of advertisements to help defray Handbook printing costs. Following discussion, the treasurer report was approved by membership vote. 11-0-0. Dues It was announced that memberhsip applications and coaching data forms would be mailed within a few days. Oct. 1 would be extended to · Oct. 15 for receipt of due s for 1976-77 only. Oct. 1 is the official deadline for dues. (Note: Membership applications and coaching data forms were mailed Sept. 3 to all member institutions, all Junior Colleges and other instituions in the state.) Joy Hager moved that dues for 1977-78 be $75.00 - an increase of $25.00. Seconded by Martha Mullins. Motion passed. 10-1-1. Nominating Committee The following names were placed in nomination for the offices of President and Delegate at Large: President - Becky Hudson Delegate at Large - Martha Mullins Dew Drop Rowlett moved that the membership elect Becky Hudson and Martha Mullins by acclamation. Seconded by Betty Langley. Motion passed. 10-0-1. They will assume their respective offices following the Spring,meeting. �.. -6- Dates : March 4-5 Site: Centre College Mee t Director : Tom Bryant Entry Fee: $90.00 All tournament t eam will be s e le c ted . Report approved by membe rship. (large college) 11-0-0 . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Bas ketball - Ma rilyn Scroggin (small college ) Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t The fo ll owing report s were given by the Spo rts Chairpersons: Dates: March 3-5, 1977 Site: University o f Kentucky Meet Director: Cl a udi a Young and Sue Feamster Entry Fee: $110.00 All tournament team will be selected. Approved by membership . 9-2-1 . Track and Field - Shirley Laney Date: April 23, 1977 Site : University of Kentucky Meet Director: Sue Feamste r and Barbara Call No all tournament team. Approved with 13-0-0 . Tennis - Nita Head (small college) Date: Oct . 22-23, 1976 Site: Centre College Meet Director: Kitty Baird Entry Fee : $3.50 per match (large college) Date: Oct. 29-30, 1976 Site: Murray State University Meet Director: Nita Head Entry Fee: $3 . 50 per match Gymnastics - Betty Langley Date: Feb . 26, 1977 Site: University of Louisville Meet Director: Becky Hudson Entry Fee: $70.00 per team Approved. 12-0-0. �-7 - . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t ( sma ll c o lle ge) Date : Nov. 12 -1 3 S i t e : Be llarmine College Me e t Dire ctor : Jim Spa lding Ent ry Fe e: $65.00 All tournament team Approved. 12-0-0. (large college) Date: Second weekend in Nov. Site: Eastern Kentucky Un i versity Meet Director: Martha Mullin s Entry Fee: $90.00 Recommends all tournament team Approved 12-0-0. Field Hockey - Sally Bunnell Date : Oct. 29-30, 1976 Site: Berea College Mee t Director: Michele Hornyak Entry Fee: $65.00 All tourn ame nt team Approved. 1 2-0-0 . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Volleyball T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& . All specific tournament guidelines and recommendations for the various sports will be included in the Tournament Commissioner's maili1 to all member institutions . Official's Expenses - Tournament Directors All official's expense s should be submit ted to the Tournament Director following the tournaments in order for the treasurer to recei, all allowable expenses. This is the responsibility of the Tournament Director. New Business State Tournaments - General Guidelines (Tournament Eli g ib i lity) A motion by Marilyn Scroggin to amend II 4b(2) of 3 years) changed to 2 years. Seconded by Donna Wise. Motion passed 7-3-3. (minimum period �- 8- Motion passe d. Team Awards ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Se conded by Donna Wi se . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Motion by Mari lyn Scroggin to a me nd II 4b (3) to read: Request for chan ge i n status must be submitted to t h e t ourn amen t commissioner by th e Sp ri Pg meeting an d mus t be approved by t he Board before the Fall Con ference of t he ye ar the change of status is to be in effect . 11-0-1. Moti on by Shir l ey Duncan tha t KW IC standardize their awa rd s for all t eam awa rds an d al s o for All- Tournamen t and/ or All-Star team member s . Seconded by Ma rilyn Scroggin . Player Eligibil i t y Pas sed 11-1-0. Shirley Laney moved tha t the r u l e requiring a player to h ave partici pated in one half of a team's e v e nts in orde r to be eligible. for the KWIC championship event be amen ded to read: In individual sports , a player whose name appears on the roster and who attends practice for a majority of the season shall b e e lig i ble for the KWIC championship eve nt. Seconded by Joy Ha ger . Motion defea ted. AIAW - De legate Assemb ly 2- 7- 2. AIAW Delegate Ass e mbly meets in Memphis Jan. 2-6, 1977 .. President Feamster announced that Region II wi ll have a meeting and a caucus prior t o the Delegate Assemb ly Jan . 2 , 1977. KWIC members are encouraged to attend. KWIC Board meeting called immediate ly following adjournment. Meet ing Adjourned 8:00 p.m. Minutes Respectively submitted , ~~_<~ Brinda Smith, Secre tary • �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 1. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Handbook Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SUMMARY OF CHANGES August 28, 1976 Page 2. IIIA 1,2; 3 ,4 changed to th e f ol l owing: IIIA Ac tive Membe rshi p 1. Open to any college , univers i ty , junior/community co llege with in the state of Kentucky which is an acredi t i ns titution of higher l earning which s ponsors a n in te rcolle giate athletic program for women. 2. 2. Page 2. 3. Page 2. Completi on of a signe d application form and payment o f asses sed dues shal l cons ti tute ac tive me mbersh ip . These shall be interpreted a s expressions o f in t e rest i n t he Conference and agreemen t to ab i de by t he Con ference policies and procedu res . ( #2 combines p r e sent ' 2 & 3) IIIA4 - De lete provi sional membersh ip. IIIB,C,D,E,F will become C,D,E,F,G Add the following n e w category of membe rship: IIIB As soc iate Membe rship 1. Open to same institutions as in III Al a b ove , which mayo may not s pons or an intercollegiate athl e tic program f o r women. 2. Completion of a sign ed application form and payment of assessed dues shall constitute as sociate memb e rship. 3. Associate membe rs may partici pat e in meetings but have no vote. 4. Page 5. IVE3b. Secret ary's duties be changed to read ·: d i stribute copies of the minutes of Conference an d Board meetings to voting delegates of each member institution, all Board me mbers, sports chairpersons, and me mbers of standing committee s of KWIC . 5. Page 5. IVES. Duties of Delegate at Large read as follows: a. serve as Publicity and Public Relations Coordinator. b. conduct an annual me mbersh ip drive. c. be respo nsib l e for the KWIC information center at th Girl's Hi gh School Basketball Tournament. d. appoint a nd co-ordinate where necessary the SportsChairpersons. e. appoint the officials co- ordinator. 6. NEW ENTRY: Additional non-voting Board member be appointed with the following responsibilities: Page 6E7 a. (Title to be determine keep an accurate record of all state and national competition statistics. �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . keep a record of c o ., p E;t.: i tion of conference teams. receive and kee p on file financia l assistance forms. send Coach's Report forms to voting delegate at end of each season. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 7. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& b. c. d. (Inclusion of the vo ting Delegate's responsibilities in Handbook.} Page 6V. Responsibilities of Voting Delegate A. Serve as KWIC li aison at he r institution. B. Attend all Confe rence meetings. Represent her school by voting on Conference business. This authority may be delegated to another representativE from her institution i n ~he event she is unable to be present at a conference ffie eting. C. Delegate (of her proxy) must register with secretary prior to call to order of a Con fe r ence meeting. D. Shall submit coaching d a t a form each year. E. Shall submit Coaches Report forms within two weeks of the end of the season. F. Inform coaches of women's sports at her institution of Conference meetings. G. Duplicate or Circulate Conference meeting minutes to all coaches of Wome n's sports at her institution. H. Inform appropriate key people at her institution of Conference business as it relate s to policies and proceau=ei that may affect that institution. These people may include: 1. Athletic Directors 2. Coaches 3. Athletic Committee 4. Institut ion's president 5. Others as appropriate for a given institution 8. Page 7. IB6b - Rated Officials (underlined words indicate changes} Rated NA~WS or Collegiate officials shall be used for women's volleyball and basketball intercollegiate competition. When rated NAGWS or Collegiate officials are not used, the game sha be forfeited (the team to forfeit shall be the one which fails to provide the rated official when they have agreed to provi de one or both officials.} Rated officials shall be used whenever possible for all other women's intercoll egiate athletic events. State Tournaments - Gene r a l Guidelines II4b(2} - Tournamen t Eligibility (Minimum period of 3 years) changed to 2 years. II4b(3) - Changed to read: Request for change in status must be submitted to the tournament commissioner by the Spring rneeti and must be approved by the Board before the Fall Conference of the year the change of status is to be in effect. �•• "-}-,. 7 /7 7 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Bo~rd Minute s T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • KENTUCKY WOM'e:N 1 S INl'ERCO~LEGIA!E CONFERENCE The board met Fridmy 1, Februtiry 21 iri Fr ~mkfurt at the smmll college . b~s ketbal l tourn,ame1.-it o M~bers of t he bo~1,~d 611ttending were s·usmn Feamster, 0 Becky Hudson ,. Mar t h& Mullins, Joy Hilger i!ltld Ritli Pritche tt o . Discussion centered ~round the busine s s mee t ing miuµtes of J mnuary 30tho President, Sus&n Fe&mste~~ announced ~ b oard meeting to be held on M&rch 28 a t Elizabethtown f or t:he purpos e of a joint meeting with the P@l icies & Procedure Committee o It wa s decided by the board that t he discuss ion of t he January minutes cou ld c~ntinue at th&t meetingo Becky Hudson, t 1;.>Urn&ment comnissioner , i nformed the board of the tourn~ ent bids thmt had been receivedo The bo~rd voted on sites f or thos e tournaments wher e more than one bi d wa:.s r eceived o Other topics of discussion concerned the f ol l O"~ing: Tournament site bids n eed t o be turned in e~rlier . Tr ~ck dates f or 1977 ~ 4" Granting of bids two years in advmnce ~nd on s r otation&l basis e Ch&nging .field hockey tourn~ment set-up o Possible chang ing of gymrws tics meet from Thursday t o Smturd~yo JI..ooking f or pertl!lluent tournonent sites ~fter Susan F·~&mst:er reported thslt !l & few yecrs o letter hr.ld b een received from t he Univer sity of Louisville notifying mnc trunt three· U ·of L swinners had qUllllified for the AIAW Nrutional Swinning Chnlmpionshipo Meeting adjourned e Minutes respectfully submitted by ~ Ritm Pritchett �4,. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& l"\""1 . I l 0, 77 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KEN!'UCKY WOMEN'S INTERCOLLEGIATE CONFERENCE ~rd Minutes ~f.llrch 28 the bo&rd met with the Policies &nd Procedures Committee i n Elizabethtown . Sus&n Fe&smter, Rita Pritchett , Marth& Mlllins , Joy H&ger, Dew Drop Rowletts Becky Hudson, and ·K itty _Bmird mttended the j oint meeting o On Opening discussion concer ned the future of KWIC o Joy Hmger suggested t hmt the KWIC membership should be considering what we want t o do ms a conference. She ml s o felt that the gener~l membership should be thinking of what services should be coming from KWIC o ~rtha Mullins stated that KWIC should be conaidering bonding, auditing the books in terms of protecting ourselves. She feel s that the prep&ration of the budget should come from the board o Other ideas expressed were th&t the spring meeting should be a "wrap• up" o She also f elt that we need t o decide wh&t we should be doing ~s & conference and declare some future projections . She &lso suggested th&t we should consider income from things other th~n membership dues. The members of the board were asked by Susmi Fe~ster to prepare line i t em budgets of their expenses for the board meeting June 18. Becky Hudson moved th&t the Policies gnd Procedures. Committee initiate cont&ct with KORB concerning the f ollowing : 1) officials; 2) official s r ~tings; 3) officials regis tration; &nd 4) standards of officiati ng o These r ecommendmtions will be presented to the membership at the spring meeting o Second by Msrth& Mullins o Motion cmrried. Di scussion~ Becky Hudson said t~t KWIC needs to approve their own officials &nd set their own stand&rdso She wanted to see this imple• mented . Sue Fe~mster responded with how ~re we going t o implement this? M&rtha :t41llins felt that KORB w~s the logicml group t o work through but th&t the Conferenc e must train officials in a m&jority of the i n stitutions n ot just one or t:woo If all officials j oin KORB this wOJUld f&cilitat e a list of officials f or coaches ~swell & S m KWIC directory of officialso �~2ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Vice:-Presi dent .i Dew Drop Rowlett wms t o contact Barb C~ll concerning t he f ollowing ~ l o ail o.f fici&l s rated i.1nd registered with KORB ~ 2. a ll rati.ngs be spelled OUt o 3o aidd "colll.egillte" rmting o 4 o set s t&nda\rds f or officials o 5 . collegi&te rmting renewcble ~fter one (1) year o 6 . recommend fees. 7o recommend stand&rds for rmting ~fficials in ~11 KWIC sports . Susan Feamster moved t~a t Policies ~nd Procedure s determine the term of office of the Offici~ls Coordinator c Due to the concensus that the term of office is implied in the April 18, 1975 minutes, the motion W&1S Withdrawn o Items for spring meeting agenda included, treasurer's report, goals of KWIC, Policies gmd Procedures report, scheduling, tournament camnissioner's report ~nd approve! o f minutes . Other items for discussion included the following~ tennis comches meeting to determi~e qu&lifying tournament for Regionals; track and gymn&stics cocches need to consider change of tournament dates mt spring meeting and determ~ne which dmtes they prefer; NAGW'S wants s i tes f or national officimls rmting te&m i n K~ntucky. Joy Hager requested that Policies end Procedures define "co... ed te111D"~ Becky Huds(l)ll requested of Policies mnd Procedures .that the Affad&lv~t of Eligibility section fr.9111 winter meeting minutes (Janumry 30, 1976) be worked. into Hmndbuok in .,an. appropriate spo't o . . The board .tl!'llended the mi~tes of the Jmn.1&ry 30th meeting r egarding Regional mnc:i N~tion~l AIAW . Sponsored or Affiliated Tournmments f ~und in the handbook on page 9, loF to re~d ~s follows ~ (l o as now stated in handbook) 2 o . If no state tourn8l1Dent is held~ * " teQms will qu11ll.ify by l o seasonml records with KWIC teaims o 2' invit&tiomil tourn&l!Dent in which &11 te&llllS mre i nvitedo 3o if m school h&is the only te@al in~ given sport in the sta~e, they maiy be &pproved by the b~rd o 0 . ·.· . ~ ·· :~;, �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Students mmy enter individual sports n&tional ·events if n&t -.i0.nal .:: ... qualifying cri t eritl. is met~ a ~ institutions entering a nation~l event where they hmve qumlified through n&tian&l qu~lifying standards shall noti fy the D~leg~te ~&t•Large o Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 3o T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • - 3- An addition to the motion on page 4, pmragraph 12 of t he January 30th business meeting m&de by the board w~s to add ~fter the word ref ereei ng (which should be officimting) "or forfeiture occurs" .. Correction of JmnWsry 30th minutes on p~ge 4, paragraph 9 - page 7, IB6c should be changed to page 8, IB1 o Becky Hudson ~sked t h~t KW'IC considert in view of nationals chmnge t o recognize all- star and all AIAW tournament teams, if we ~pprove this principle or ~dopt ito M&rth& Mullins would like a section on aw&rds ta be added t o t he h&ndbook. Becky Hudson would like to see KWIC adopt an official t r ophy or awurd .. Joy Hager stated tlul.t the small college representatives wQU.ld like t o caucus before mee tings to review issues o Becky Hudson s tated thmt she would like t o see an official lCWIC contract adopted o Mmrth& Mullins &dded that the import&nt a spec ts of the contract shculd be isol~ted o The ide~ discussed wms m contract with gener&l terms of a greement on the front with standmrd expectations of ,tl home t eam cm the bmcko The Forms Committee is to meet with the board &t their next meeting announced for June 18tho The board suggests that this contract be cpproved in the f~ll &nd in use by next spring o Kitty Baird suggested that in the future mll officer s ..e l ec t ,s hould be invi ted to ~ttend board meetings ~fter the electiono Suslllll Feanster asked Martha Mullins to present the r evisi on of t he · minute s &t the spring meeting o �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t M.nirth8 Mul l i n s will be sending &n ev~lu~tion form concerning t he KWI C Inf ormation Bio>oth at the Kentucky St~te High School Gi rls ~ s .. ke tb~ll Tourname~t to p~rticip~ting instituti<Mlao T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& e The b04rd r equested th&t more book ~rks be printed like the ones given out at the girls state tourncmento Meeting adjourned o Minutes res?ectfully submitted, Rita Pritchett �Sport_ Field Hockey smell college Basketbmll l&rge college Bmsket ball large college Volleyba1ll small college Volleybl#lll ~&sties smmll college Tennis l&rge college Tennis Tr&ck Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& TOORPJ\MENT SITES AND DATES ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . - 5- Berea -Date 5th weekend Centre 1st weekend Mairch UK 1st weekend M&rch EKU 2nd weekend November KSU 2nd weekend November UL Centre 1st Thursday or 1st S&turdcy of March 4th weekend October Murrgy 5th weekend October UK Friday mfter Becky Boone Site October �KWIC Conference Business Meeting Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& April 8 , 1977 Shakertovn ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . ,I The meeting was called to o~der by the President , Sue Fe emster. A majority was ruled to be present. The minutes of the f all meet ing wer e accept ed. The followinp, member schools and delegates were present ! As bury Berea Campbellsville Centre Ea stern Kentucky Un. Georgetown Ky. State Univ. Morehead State Univ. Murray State Univ. Northern Ky. Univ. Transylvania Univ. of Ky. Univ. of Louiaville Western Ky. Univ. Rita Prit chett Joy Uager Donna Wise Sally Burrell Martha Mullins Susan D. Johns G.M. Russell Laradean Brown Anits Head Marilyn Mt'.ore Pat Deacon Linda Clat'lt Rebecca Hudson Shirley Laney Se cr e t ary 's Report : Coaching di~ectories were handed out by Pre~i dent Sue Feamster in the abecence of the secretary who was ill . Corrections to be noted are as follows: Asbury College : Berea College: Rita Pritchett, add FH drop Beth Mowery completely. J oy Hager on leave next year drop Kathy Abernat hy direct all correspondence to Michele Hornyak Cent re College : E.K. U. : drop Tom Houchin~ swimming Shir l y lluncan 9 s (BB) offi ce now 306 P. Stanaland (FH) off ice now 304; phone - 606- 625- 2535 A. Chri e tzberg ( Gym) phone 606-625-2535 of f i ce phone S. !'farti n ('r & F) of f i ce 307 ; office phone 606-625- 5339 .N.o it bern Kentucky Un;v.: Spa l ding College: Uni versity of Ky. : M. Moore (BB,VB) off ice phone - 606- 292-5195 Roger Klein now TN off ice phone - 606-292-5193 home phone - 606- 341-1996 Shirley Campbell in ch~rge a dd Delephene Nellleth 2228 Sandr a Ct. Lex . , Ky . 40 504 606- 278- 7975 �Un.iv . of L. : to oH'J.ce add r es s aavi nge P!'e vio1-~a Bal e.ne e $100 . 00 Pre s ent Balance $!04 . 00 Total for ope~ating Expe~ees : in out +1159.00 - 7~4 . 87 Tot a l Tournmneut Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t dr op Adel _ Roamer from coachi ng n~xt: y;-: . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& W. K. U. : ~ dr op Ji::an ,.,e.nsen; send Tr ack aud Field Field Hockey Tennis (Lar ge Coll~ge, Small Colleg~ ·H34 . 8 !. Volleyball {Large College) Srn.:211 College Bssket:ball {Large College) ": I: . 35 - - L 7'J Small Coll~g~ Gymne.stics c.he ck ii.1g $Doti.. n $1r o. 21 n2t -:~.04. 13 00 . 00 .- 2 . 73 + 5S. 50 cc.co + o. 1 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -2- total $1854 . 27 Discusgion Concerning Tzeasu~~~·~ R~Port: Ope~ating c~ens aa a~e to be taken out of duem '1710ney. Duea are ,ippad t~ $75.00 to help cover coats for 21 m.~illbeza. Some mo-.:1ey wlll c~ in off of the T-ah:f.::'."fc ra&l,zie. ·The $7S. OO duea ·a~e to be i n by Oct. l. Re£ort: Forille Co.muittee; Pat Deocon (for approv~l) 2 n~~ fo!'ms p&opossd l~ l~U~!" of commitm~c 2d a. i'M:~ hool ~ time. uhcre, tickets , fee b. to cizcula~s b~~en home A. D. a-,d vieit ora A.D. Coufinr.ation o f ag~~c~~nt ~. poseibility to b~ tripulca~e (self carbon) Poi~ts of Disct:uaeiicm g L no pl.ncefor CO~<:-be:ie n:r.me 1.md phone number 2. augg~a terl to cl!auge to off~tid. -cepresentative D2cky 'ffudeon ) 3. qu~atiou !:a te&il'!S of br<a~q·t~ o~ contx-act (ilfzu:ilyn) a. brench of confca-a~t ria ~ r::-,h1 to Co"&.r<ait~ee 0,2 Poliry and Pr.ocoour es . gate receipt feasi'billty m·H, tl:tt.'1.~uaa~d; tenna et~t~d on for.-n a re uec~saar.y h~e':t<1.m~a eo:.t® s:dmu 1' ~ ,ia d 112i:'ge. 5. Avail&bilit.y of fonna ·• .;i . KWIC ftn'l.ded b. to be rmn off at U.IC c. ,:!l'>'ailnh1~ by May 1 �-3- The motion passed 12 to 0 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& "The letter for commi t tment, and t he l e tter for Confirmation of agreement be i ssued and signed on.ly on t he of f icial and approved forms after September 1. 1977." Awarde Committee Report - Becky Hudson Isaue t o be discussed: Standardiza tion of ell awards including t r ophies, plaques and medals. Points of Discussion l . Regi on II trophi es would further knowledge of the confer ence to other people. (S. Langley) 2. The motion to do so has alrecdy been approved; t he question now is what is wanted. specifically? 3. Fi eld Hockey would l i ke t o etay wi th a silver bowl f or Hockey. (Peggy Stanaland) 4. Standardizations according t o sport, or in general was discussed. Motion: by Martha Mullins seconded by S. Laney 4/8/ 77 "KWIC s t andardize the team awards for conference Championships as plaques, effective Sept . 1, 1977 - Sept. 1, 1983. " Motion carr ied by vote of 12-i Indivi dualized Awards concerning ribbons, trophies, etc. Points of Discussion : 1. not gi ve awards , but ~ecognize the all-tour nsment t eams. (Joy Hager ) 2. just s elect al l tournament team and recognize. (Martha Mullins) 3. the i ndividualized awards f or t Tack and gymnastics be medals or ribbons. Motion - Move t o Committee of ROld tor discussion-. Points Included 1. Track: top 3 medals 2. what does conference wan~? a. let place per son - medal b. rest of s ix places - ribbons c. gymna3tics - 3 all ar ound ribbons 3. Bring baek to fall meeting fo~ coaches to discuss. t hen b~ing to CCJlllmittee. (S. Dune&n) 4. no awards for a ll tournament teams decided upon last ye4r unl es s they are standar di zed. (Joy Hager) Shirley Langley moved to limi t deba t e t o one minute, seconded.. Becky Hudson moved that: "We stand&rdize an individusl wi nne'£' 11 runner - up and 3rd place medals, plus all ribbons and all-tournament aweTde to be .awar ded as sporte guidelines dictate. " �·· 4- l:~~le t o _ne s telease : Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Pub lJ.£!....:..~ Committee Repor t: Mar t ha ? ul l n& " Re pr esen a 'li e at l..ar g~" ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 12- 1 aba t~ntio A sut ve w~,\I, iwnt t o '-Oa~ht·t:, an d L l.nda Ump h 1;:e a ttd Harths Mu l:U rn• r o u nd 1t not (eaaoi, "l.b .e t o .r-r.,nt i nue d u e t c t c k c,t' 1n t. ~ t e>!S • • Not d e .,.me.d 'C'f!8 fl On b t> ,. Ma't t ~ _'tulH n o ui,. Dt- l f'ga.te: a · Ls.t19>P l. 2. H~~us lng r e ~ux- d:, rin~nr. td l a d 3. 'End o f P f' d t:1 ot ep0 ( t e, HPa son a ison s (.>p 1•rl a pa~~l:'d o ut t o t ho se !'. .r-h o r, ls who ha"e t u:r-n d thf'tn 1•1 n<>r. . pleas,,. gP t th '.ll in ! ·rhooe vho hav ~~gl_o n ll - l a hn·_ .! tr.WlC T4>-P do z f'n tc1 be· d tr, t t: . g :i o n $ 100 , 00 I.bu e d a ,, -'td1ng t o R~·gt ,,o vu t e l a t }'f">1 r , c., ,,t.. ~ L 'l ",h .-· l y Lau.-.y: kt:> F:i "n :~IJ'l1.ll 1P t , ·,, nJ:P te n,"" '1' ~rdr:.11« m.1i1 t1 er '<H\t r, Ba i.k e-t bal r 'l'V 1:.-.m.,. ------Th.,. --· t h s , r. han.p i •>ll,h t p J ha~ l1lt l f' J n pui H• u ·~ J..on .-~nt. r'v ll l nov, P<, l 1.c<1es and Pro• .-du . .. s C<>mrn1. tl 1"'"' , 1o7t l l bP r, n TV • h J~ v •~ t!t i,>.<1Tt1f! •r but v e r " \l" '•., ·bly 1 11 H1•· ll.H U1. ' yP.c11 t Tou,n"n..-nr 1 'J. H f!J !<WJC c,u t d_.J,n ... tt .:.rtrl f •d l :; t!!Tln't'! r R,, ; .. ~ \'H <•t-l o h•• t l"(d rt ( . ''DTfT) I, P>' ,. " "{• 1.~, ~ , ., •tl' , ,, n t~ tn(• ., Hl ~4't'1n: ,.. .~ i,. : ollJlll• ~1d ed , 11, 1· " > I \'l < nit: '.fl. 1, , HtuJ1'1rtJ• , ,PHl f 1n,., . 11l11A t .. 10 G-. .. n ~ 1 1 -t\ , onr I ct · l fox Y."'...i ,t; !iaw!b o k r<.;,.;1r,1, ·n ':("•rr.m l tt•~· (1,d l .:- ,,nf'"' "'0 :,hJ"I l • ') (..,Hl'' v I h,1 J t :il~1\ttr l lJ>i Mul \ fl ,. b ~hltl~ v ~aM r h• ! t D•) lHl >i '1~ ... • -.. bf-· \.c. ng t•, . ~.n i t~·.r• . r ' · a l lvno C<•mm'\ \ • ,, h ~ 1 ~m..,n ~" ~"' l op <' <111ln>Jn i J .. \ 1 '11· ""''; .. nt ~..- .-d , a<Jn 1 \o, t • h ~h a, vj v la , 11.,n a (•.,mp , J f n, '"P·"' d 1 ri g, ''i'•t « !.... ,w.:.. " ~, ti , t- f"• • t o .. d"' 1 J t>t:t , 'l o 1 4'-t.•q>,aut ~,. ,~no pvbl 1• ir.t: l.i. .. db )f'. b~ 1 11 ,· ,,of ,..•en .. • , Et h l <l!I -n"•l<' f.11gHit l1 • ~ rw? ,on a .. e-p lP-d ti~ ii JU i l , ,1. ,1,R tfl'=;, ... n 1}1 ~.., I', " ~.,n t h , ~h~ p, ,1 1 J. t> " H'•d p1 r11rd1J•f•n ~ tllln H ~~·· 1 n1, , 1 " ' ' 1 b r ,~ai• .n~1b 1 I JI t..- • \l.) , •JU t' .. tf < n 1·, t \olr,.- h ..- . t "ltH µ,!111 . t c :1 t<h, ,td cl Df'. t> l t> <: f Ec-.d .l l (3 ) o t ;ng m"111t;,P ~ ap p 11 ,.. ... ,M· r ' ) , d v �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Moved to Committee: Discussion concerning the above points . a . This pereon ia a tu1tional officer. b. Business 1a of major concern c . Already have a person to rep~esent us to t he region who i s appointed and would be more direct. d. Would J. Poluino be accepted as she is now the region representative. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 2. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -5- Motion by Becky Hudson; seconded by M. Mullins "Ethics and Eligibility person moved to board status and referred t o Policies and Procedures Committee for proper job description and implementation." Di scussion: Becky Hudson que~tioned whether this pereon would be a voting board member. Motion passed: 10 for 1 against 1 abstained Trainers Proposal Proposed Medical Procedures for Kentucky Women's Intercollegiate Competition For the purpose of assuring that meflical coverage i s provided and that neces sary precautions are taken relative to the physical welfare of each participant in any State Tournament in Kentucky, t he following procedures a r e outlined: I. II. III . Medical aervicea to be provided during etate tournaments. A. Ice and lee bags at bench. B. Water and cupa at bench and in locker room.. C. Taping table at cite of contest. D. Emergency equipment (splints, stretcher) B. Emergency transportation to hospital. 1. Phone number of ambulance service immedia tely available . 2. Physician on call. F. Certified trainer and/or qualified first aider present . Steps to be followed in t he event an injury occur s that warrants hospitalization. A. Qualified person provides proper f i rst aid. B. Appropriate school person calls ambulance. 1. Give location of sports event. 2. Give brief descri ption of type of i njury. e. Appropriate s chool person calls phys ici an. 1. Give brief description of incident . 2. Describe action taken to that point. Each s por ts parti cipant shall have had a physica l examination i n accordance with IatlC regulation 'B-4 of Gener al Rulee f or Compe tition prior to participation in any s tate t ournament. * *Kentucky Women's Intercollegiate Conference Policies Handbook, August, 1975 ? p . 7. �- 6- ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Large College Basketball Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& The trainers of the KWIC Conf ere nce propose madical procedures fo~ tou~1121Uent procedures. Mimi Border presented a proposal sheet, and said she would like to see t hese points enforced as they are stated in the rulebook. A motion wa5 made, but recinded until a later date due to m~ny quest i ons. Mimi wil l send material to coaches to read £.ltd the subject wi l l be d i scussed at a later date. Motion by Marilyn Moore, seconded by S. Duncan. "The large college basketball division member schools play on a home/ away basis for the school year 1977-78. This is to facilitate co-o~di nating conference standing as a method of seeding in the State Tournament." Discussion: 1. This will B·hOW strength and get a representative from t he sta t e for the regional. 2. Also 2 times each eeeaon (home and aw~y) will help state s eedi ng. 3. Shirley Laney felt he? president would favor OVC instead and she would have to go with that deci!Sion. 4. Shirley Duncan steted some might have to give up old acquaintencee to go with this deci•ion. 5. !f this route is taken for t he Large College Basketball divis i on it can not interfe~e with Natioaals. 6. Sue Feamster felt the idea on no outside conference p lay cou l d br ing in the nationala to suppo~t the KW!C. Some s chools would be obligated to stay with the conference if this happens. Also, the decisions are made by the University President s and according to legal counsel this could not hold in court. In opposit ion to this J. Polivino ~tated that t he President's have _a igned an agreement to respect KWIC regulation•. Motion carried 9 for Code of Ethic s for R~cruiting Mot ion by Martha Mullins, seconded by S. Burrell. "KWIC develop a code of ethicA on recruiting. " Through AIAW rul es this ~tion waa out of order . AIAW r egulations questioned as to functional or non-functional . Motion carried 10 for 0 against Motion by Martha Mullins , s e conded by S. Bur rell . "Procurement and or payment of officials be est ablished by t he confer ance as t he res ponsibility of t he hom~ team, e f f ect ive Sept. 1, 1978." Motion carrie d 8 f or 0 agai nst l abstain �.. . - 7- 1. 2. 3. 4. 5. 6. For all board members stationary envelopes was present to be pi cked up. T-shirts in Sue Feamster'a car to be picked up. Newspaper coverage has been lacking. The people supporting t he teams need to show their concern by writing and calling . Reservations f or the Fall Conference meeting need t o be i n soon. Fall Conference meeting will be held at Lak~ Barkley. Need to make own room reservations in the rooms booked f or the meeting. Track and Field State Meet a. deadline extended b. money and eligibility sheets need t o be in. c. roster contains a list of all athletes in slphabeti ca l or der. d. Deadline - Ap!'il 18th The Lady Cat Golf Invitational would be held and all were i nvited io attend. Outside Conference Play Long Discussion followed . 1. 2. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Announcements Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Sue Fe811!8ter stated that the matter of students repreeent8tion on t he Executive Board be referred to the Polici es and Procedures Conmi ttee for r e commendation for i14plementation. Important Points be considered are &G f ol l owe: If a motion is passed that no iliIC conference school s 111.&y play outside of the KWIC, the OVC schools may be lost. There would also be no competative schedule left for Large College Basketball in the KWIC. Joy Hager stated th.st the NAIC, and KIAC are pushing the same i dea• which could ~eo b&!'II the small colleges. Motion by Becky Hudson, seconded by Sue Feamster. "IGTIC employ legal counsel to aesiet in resolving the pr esent i ssue of men's and women's separate athletic scheduling conflicte. " 1. Suggested by P. Elam to contact the Civil Libertie s Union f or legal counsel. 2. Joy Hager atat~d that in some eporte,women might want a r oute to nationals in some way and not be cut off. 3. Shirley Duncan etated a possibility could be that wher e t he KWIC offers a cb&mpionCJbip they should atey in conf erence, but i n spor ts where this is not possible they could go outaide of t he confer ence for play. 4. Becky Budaon proposed that with the present concensus of t he group thet t he motion be voted upon and the board be allowed to tta1te a position during the &Ull!Dler. Motion ca rried 8 for 0 ag6inst 1 abstain Clos ing r eaarke: Sus Femnat er thanked eve_.,.•n1e for t hei r hel p and s t epp,ad down as preeident. Becky Hudson stepped into the poaition of president Mset ing a journed . �Board members present: Hudson, Langley, Hager, Wise, Feamster Agenda Topics 1. Tournament Sites: Action: 2. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Kentucky Women's Intercollegiate Conference Minutes of Board Meeting May 13, 1977 Eli zabeth town Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& .. Accept all single bids submi tted for 1977- 78. selected and dates assigned . SEort Site Tennis (small) Field Hockey Tennis (large) Volleyball (small) Volleyball (large) Basketball (small) Basketball (large) Gymnastics Track Centre Coll ege Berea College University of Kentukcy Bellarmine Eastern Kentucky Bellarmine University of Kentucky Hold Western Ke ntucky Budget Date Other bids were October 21 - 22 Ocrober 28- 29 October 28-29 November 11-12 November 11-12 March 2- 4 March 2- 4 March 4 April 22 President Hudson asked Joy Hager to prepare a detailed line item budget for the Fall Conference and suggestions were made toward developing line items. All Board members were asked to prepare individual line items to cover their office and present them at the next meeting. Specific action: 3. $400 . 00 - Tournament Commission er $ 20.00 - Per meeting/Board member (include travel and food) f or a maximum of 3 meetings per year. Change of Status Petition Northern Kentucky was granted Large College status for the 1977-78 season . 4. Policies and Procedures President Hudson appointed Geri Polvino to the committee for a one- year term. Sue Feamster was named interim chairperson until Michele Hornyak r e turns. Kitty Baird will r eplace Michele until Fall, 1978 . The following topics are to be sent to P & P: a. Develop for inclusion in the handbook the duties and responsibilities of the new board position Ethics and Eligibility. Also consideration and recommendations to be made on: votin g, status, election or appointment and coordination status with Region II. �2 Review board structure and vo ting priviledges, board members duties and responsibilities for each office. d. Recommend or reject the report from the training survey, Mimi Porter, et. al. as to the le gality, liability and conference responsibility for providing certified trainer or -first aider for conference meets and/or tournaments . e. Develop and place new section fo r handbook "Violations of Conference or Tournament guideliens" recommend penalties and sanction categories. f. Develop an Administrators and Coaches Check List. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . c. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Recommend or reject the need for student representation on KWIC Board. If the need exists for a student representative, develop selection process, job description and function and voting status. If the need does not exist develop rationale for rejection. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& I b. It was also passed that the handb ook be printed and ready by Fall Conference 1977 . The guidelines are not to be printed until after the changes are adopted in the fall. 5. A Code of Ethics(Recruiting) was discussed. This matter is to be taken up by the Ethics and Eligibility Chairperson. Membership Application date was approved to continue as October 1. Note: (On September 15, the treasurer will make a check to see if membership application and fees have come in . ) A final note in office responsibility : It is President Hudson's interpretation that any officer who receives forms must send those fo rms ou t . Statistician ' s Duties: 1. 2. 3. 4. 6. Keep state and national competition records Use own discretion as to whom and for what KWIC records are given out. Coaches reports (data sheets) Financial Assistant Forms Region II T- Shirts The Board approved final payment ot Region II for the balance due on TShirts. Also approved was the assessment of the price of 1 dozen shirts for each KWIC member school. The following agenda items were delayed until the June Board mee ting. The June meeting will be Tuesday 28, 10:00 a.m. at Holiday Inn South in Elizabethtown. Fall Conference agenda, final budget, KHSAA article, miscellaneous items. II �.... , "'o,, ,··r.:,~·., ) ! ~.2pc:.·:: ... ; b:,.. . u :,.,. ,c ~ ~.:d :i.~· "'r·~~it.. ·)~irnlop spoi:.;o ~ ~ 1rJ.tt,..:! \, i'::01 ,j<;a1.. fa.Y~ co :.i....:t<::e :: 'ii .~o~.•t H.:. ;n ··o,:i::i. 1g 011 g ... ., 1 ~ • ·b:i.et. • .. 1. i,...1.,. .. ~· - · ·"' -= t."'J. •.. ,_ L. .... .. • ...,., ..... • n·,- ' ~c:1 Diat: ·: ct Rcp::cse.it-:'.:l 00 il: COtu'..d."..S:llO':'!. e Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t z~~ T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& c:-::o·t ~ "'t..J ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . .....· ... ~:'. :..'>! I c.:CC ~-o?1d.•'l.8 2.t p~o~ .md ~-o ~<: :J..!1-p!.5.": concc~"".\1:·.11.., ~-. l ,:c ia ,. Cvc':IdU.::!1: P.~ses: .. ~1 Ct;:;n; ·it·r~ --- at .-t .ona: tc•1.:1::m:._ , -·· ,·:i·e·:i.a ~:!lt' ·>~o ~eC:u;. cs ,. ' fo.:.lc~, to c·o ?:e~c :-.1.ch. I: a yone ·-r: :;'h~o t:o d) su~l :.::nM:i:ch , t~cy shouL.i :.r:".t. to ~.\h W foz :h.--i.:h~. · in[,):-tl!it:'..on. : ~: 8 i' i a:)pcnlG :;. • ::e:, o ·~s to corr:! <·n · ~ao":1. CJT"'d. ':: tf' .~ ··- l":t'::.cu n [.}it. Y•.::gioi:~J. Rr-;90·,· i:c. ~peciG1 (!a~·::CGe :'...)po::~ s A! tw Bom:cL ·r i.n~~:c:l.al ~- A:: ~dffnt I,.. fo:i:'..l ! .-•,:rr;a uill =~~n:tn •:t,E - correci.:i..).G - cect ,olleybs.11 i'u~l ~ c 1,sa3r:s gh ~-;i Ch&:rloU:c \·'cct . .,_· ot: SIU - ;::oz:t AIL:\1 :Ples i~cn_ Vcbcn:i:a. Stoi·.cs ·- :~cp:?I'l: ta.I.".!. 01· AIL1/ no'i:.~ 28 ID!l;!!.l:,•,w:s - p:rojGct 6 foz- 1977-78 . .;?: • C?11egc ·· d:.le:·.:c ch:mp:!.0:n~~1.i::,~.:: ; .-:.z:t.~ni>'r,; in 197" -i'G -- :;..·cpor.;: on b.Ii.JJ ot::1tttu -~· Ilonrd of F..egic!:. :,.:: rc,nd:L:l'! letter ra}i"g ~.-.iminf; bn?, dcJ.ci:1.ug cc'!'!.::dttln:': .,.')i7-78 chcr:p.'.cr nhir,a. not q~erit:.:ou:t~g (..{'c io::o:,, 3,:. 1 ComL.;.......n;.ly cc).J.1:~ "G fl':?•Y t1lrc:n1l~! cc i!.ppc int:!!cl i.01· tom:n:;:n;!Ca1.tc . t-:c.,tuc,·o of .J-::. I Cc, ...,z.1.'.n i.ty c,,:i.J.cr,~~ I IAt! ;:ey ducn Gc~ordi::g t c i.he por~!J.:iliou o'i: wo:.t:er>. u~cb:.·g~::-.tl1·.!lt: :· 1978 ••d.cs~t,:i A.:ce7ub1.} tvi.J.:t vc~r, J):lt: .1 nion . OI! c~.~·hc-: ~mn'.i.1 or o J.azze cc:.lc~e. dclc:.h 3 J;-. /Cc~.nic..y CollGg:<? �.A [i\.~'1 i ..t, 1..e;.~ 1 S':::z:.nd:rr( .3 Co:n.i.nJ.-·.. \..cJ ~o re\!i.c.r.. :~.:ti d e.~ir: . :_·~atE . ~ ;111 7Zulea All ~:'.!sio-.-:::; are es"d.r.i.g for l :Ls t:i.wS of m:i:,~ority i-;omen wi :.:~1:h1 Region. n~..:k;i to sen.a r cpo ;::t '.:o B,:;1 h ,e Snit~ . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Pis c a l Cc.ir.m:lt"i.:a .:: Rei.)O?t - $ ;.z. 00/ (..~y , 12,~,"-;.;J.l <! t o !5~/C',i~.e, pai .rl f o _ ezpcn3as o f. o ff:icez~. etc. D:a1:ki t •· P:rof :H: {on a fsw tour.!er!~~ts) :aa.sl:.ctball -· 1974. Y.:.ediacn -{- $( ( oc-:-.ce~i.:s Busketbali/J~. Col . - 1915 $l53 sman ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 'f "LO O?.! Col. Volleyball - Princ~t:0.1 - 1975-76 Lnrge College VollaybsH Tournmuent at Unive-rsit:7 of 'l'.e::..i:;: at Austin lost $13,000. See.!13 To· rnr.nen<:: iJirectot' got s. b :-e.weey to underwz:tt<! :l.t a:;ainst AATIPER rules to uot ha.vc :my event publicfaed b? tob~cco or ~.lcohcl:i..c beve:·agea. Ovor. coul)le of J~eura - +:~:.?.,000 on tcu:r~a32n.ts Financial Projectio,1 for J.977-~78, $3GO~OOG+ I1;:e:>jcct ~tu~y O;.'l p!tcce of i·:c,1r.e:. 's Intercoll~;;:~ot:~o c :13c.m uith anothe:: g;~cu':) :.i.;1 n:.7'he::- .2du- I-:ite;:-11.?.i:ional comi.rl.t ;:~,'!! 1·Gr-,m; i: Stttdent Repres(;!utetiva i:apo;.:t L 'lgal counsel 1.'opo:r:;..: prcsf:~2 ·: J.(,°!f:f :.slf i:~.01..1 in r,:,oceaia 0,1: L) Gr$d~ poi~t r..v~l"i!g0 (:-i>'!,.: ~:tr f: :.~ont!.y f o.: "1!..'"l~1a-.1 ~thletl!\~J .?.;;.d othHr atm:c.:~!'::) e 2.) ScLolerehip:J ·- li ycm.· wo. -:.u, tu::'..i.::l.r.,l 5 "j(:: r: 11:::i!l\'.l at Unive:rc:.,;y of Illir:o:•.6 -· ::.:.. :::t8ta to AIAW C1·ns a Count ../ Golf .. 0 ,11.!llG ~-.'.; • 7 $ .t ."!Y ".") t ...,.• . : 01·,.; con!in~ ! :7 t:1t: - ... .., P.mit:!.::1 U of Cali.':. , 1c3 i•u~elcri i::.; I en 1· •.J':-:~ l:' �; J (". ! ' I 0 T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& , 1. • :, • ... ,.. 1 ,,: p : (I,\ ! -> -., t ? Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t ,( ! ':)i l '. 9 · ..,, ... · ') . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . .... 1. ... ,· ' ·' ~ -;:J • I ' ' T Ir. ~ l _: O •.' .,..,, . ' - .2 �' HT 1·· .. . .. ,... ,.. ·111 ~ ..... ,, •..,.-*'"') .rJ .... VJ. ,~~. . ,'. t'v.:\. ·- ra-~s: ..:," y,lm:au.ng p:1st, pi.·,~:3n.;:, :~~ t\. .Le ·-ou:.·ti.:'.::t:.::--.: di.1.~3,.:·~<.1:,: 1 - Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& ~ ou1\...c~u.'i.: Con..,;3:·.£s:i.o:1~.: t?.!.. e ~t~ ~ C"'~c'1 n.cpt\:.c.,. ~-~n.t:.:.:vo r::&;: !:'l'.;::c:.vc aff 5 ·:k;,.· l,:s of. ej.:.'...gi;)::.i:.1.'i.:y ---...I Itl~~TITUTI_£N VO'fIH~J !U::CJ:0:1 ue poo~:i'bly s.-.ould n ·i clc·.:t=-tl; ~. . . , l ~"rfDBOO;i: ___ _ CO!fl4 :-:"1 ~i__: ___ -! - -· - - - I · t- _L ___ ·-- - lmmccnv-e / ~Ei.:am:t Z.i:ARD ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . .Ld J ,,· :~ · !. possibly i:-houl<l ·~op OU ____~---:::r--- - -, l___---! - -----~~~~~!~:Ez cci.;~rrn~E I I l~0:·1I~1ATJ0j;, ___ J SPm::-.~q --·---·-,·--' r.r·s ..•c, _ _ Co _!.::_::·,1t. -~- r----------- ·-- l ------ - STiJEZ,IT CfY'[{j ~·--,:~ -. I _I (Not: vc.r.y m, .J·, f 'c!VO'-°C!O.; N,:U.crrd Ail~J ..,1q,.1.::is'i.:) Executive ilo;Jrd r;on.sisto o:f~ '~"'3ion. \I : ':):: .s~1,tat: ·,.~,}~ 'i:'reuG:..;;:e;:-, Str<:2 P·:cn'l<~C!nt, R.!'.?; ·.on II .::c:,: Cl1cil1w~:::1on, Co:.ri.1.1:L::.:nl<m.~1~ c-.i: C 1~rJpio!' ·h:p:; Jo Ar.n il:Uliaru.:;: Calla R~ynor, ;Nd ~~:::y rzo_a l<l GrLf ·: l.!1 G.ppointet as ;.,. .::o:..rut..:2e t o P"t .tu.r.:.o skal~i:0:.1 ..::1::1J ~es ·;n~~i:-::;.re of :~~· .if.m II. Senc a ,:,,o:;y~ 3 :.:1:-: U:m~hu0.".., ::ns·i.:et' ~,.·.c:i.ce:..s~ to Eai:'br,.i:o Smith~ sx1.c:. u, Gi.:,.~tcs :L. ·1ng:i.oi1 :.I (P,·esid0..nts) l, ote to Bec~y: er. R:;atructure Co1w ~ttee v:l.11 b::ir~::: th~::..1:' oug·;~:;·:;cJ l·c:.:::i.uc!:ure hack to ~~J:r:?cut:1.v,~ BoarC: m a speci.11J. ue ting. ac~ :11::ro shntt.l<i 111·i·fve ~::'UJ:>.day , P~ug.ist u.~ begin mmcky a.n: •• Sugusi.: 15th, a _:1. dn:,r ·:.1.:1uday, .:l'....-;ust 1(;_ r J.u:~sh Tuesday a:tcht. 1··"'''l"d <'.'-..,,c.:.,.1 "oo .i•·d -:1t<>. \.ii) ,'!-,,.,.-, ~;Jil: b n- ·i,, .... -·.n•ri11c n.; !\•f:,.('I·· e J.' " •'ts n •• -~C,..f .,.,, (••.:.1. \;.;J,. ~ -. .. --• 'Y,.&.• , l:\I,.~ .. ~ •. \ ." wt:u'!:'e for Re~ion ,:1 Hill t!lka tn r:tr..:;1::>m:c:'l:i.p .::o:..· discu_.9_ll:ton 1:1\: JunUl.li"Y 7 mccti,13 :tn Atlmitii. Prooably nail vote :::rom menbc1.·0I1:i.p wll:1._ ha used. Dues i.uc:.:-oiqe · (e . 8 · f o::- spoxts comm:itteea if they a:;.:c in ;:-ect1--uci:m~e r§ilJ. also be in. ::e~:;::i:-u_c 1:u.:e proposal. ) ll:!.do for 197C·-n will b~ co·,.!cidored o<).t August Board me~t:fn~ , R"!g:l.0~1 II. A -,<l,:iei;y of other i ':c:i!D a1no. ,~n :lmports.nt r~(l;tiP;l'J for E,-~cl.tf:· U!-'IIG ""'" - ~ -..... l ""-C.l .. #IW.~ ... ... ..,.. ., 1,. ..., • 1':l<w ("• 1.. N. C. concerns f r -'.)I:1 few- people - :i.ik3 pool play a.nu douhl'i> elimiuat :1.cu ·i :ie h~G !,acu d etei,itlned ·· to be brought up :l.u Vollcybl!H Hho to c outac t iu a otate about off f.cici.s fo,.:- ~ezional AT.AV/ t ouraa111entn? Ile-~ tlo we oelect the offici..-:,1 to sc:id? a.newer : Sta;:<! P;:e.sident should b C:1 person to ra::i.k c su:ra uno o ff icials a.re end get t ing f:!!owledge t o Spo,:t Tonrname~t Dh·cc tor. 'l'<,,;o fo r V,"2J.k.yl,~.:n nod Baskei.:ha ll i:-cquirea . Fo r pub lic it, of Regi'Jn :n: can coll 0v21.7 Stm~ny Hc :i. G:::ceni,;o;:0 f l'o m Ho::; en °a Spor t s r had ,:anking i;i El1sk-~lb.::1I.1. 12 1.977·-78 �# ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . zepoxt as soou as ponsible. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 'i'ou::-.1:.r;..cut gn;.<le;. J l"!S ,:: ..:::8 ti;>-&.2 tcd :;~1.d o li.(l,:.1t:y 1·C;t'JlsE:d, No sto.tc wil .,. hcve 1r:.0;·2 i:h:i. 2 3 ccr.oolsi f;:o!>'.. St r.t:c i n en:,· tou;:rn1~ni: . 'i'h1.· ~e t Gams f i:on cne: 9 t.::1 .:t! -:..·o·~:.<l nccm: only Hh-':!a th?. t~·i1:d tea.r.1 would be th~ hostess tean a.Pd t he {~t~;-c hos t:'.nz tit~ crit.tupionsh i p f.i:::,·= 91,.ed lEt and 2..,d tn prev:tous Y-"!ai- . Spe c f.f::.c r.'h t:i.es fo;: tc,: t"n~.c.ent cow....i.s!Jioner Gtj_ll t o be <l~,•elopecl : Probably i n Angw.it !:.ecting. '.l'onn:'..s guil1el:i.i1ee w-111 L,B done in Augu8l meeting . Sd..il question o:Z hcH n~t:.onsl toi.:.1:namant will he conductc,l. Sum.'!lacy of chE1.m1,ions~1ip will be d1.1c three "l.·ce:ks aft~r e-:,~nt and coupletF.: (B.acky, Bi;;:e r.c,;·· S-~d copies· o f all chs:ipionGhi·'.'G) Vollevbull- Ir. t.~e h~t\!'ccm l\lo tem1S in pool pJ.ay, th~ wi.uner of gum::? two will 1.1d;qmc2. If .:h"":"ee te~q tie r ~aulte of a Rowtd Rob.i n a100ng i:h,:ee i:eeth1 ~ oae g..il'le of 15 points ~·1ill de t ez-llti.Ni :-,'.iva-ice:me.it. Sttl!Iu1liu~ Tou;:-t1mi.;c;1t-in Feb~uaxy (-:nntat.i'I~) i for 1~ ~s~ :md ama.11, 1,lOt: q·.lalif yil.13. L:?st year ·~ Eut::,~v f.:P,~G ~- $.lO.CC pe~ indivldu,11. Si:il.r,"1in·J to be t.soxke:1 oat wlth Mh::.l.mu. H..l!.1SW m1 J E:1::th~ 0' DonneJ 1 ( M:=idi.;c .~). Golf Ch~mpJ.om1h:~ - ?<:?tit:i.cn talked a.~OtlL, La~ L.,:q.:rso'-' f ,:oru Austin Peay i.t7ill be an!~e1 to subeit: site fc-.: t:co yt!St'S. Will pN3S i.hly ba cons idGrcd iu Aug·Jr-i: n-:ecl-.::.g • .r·:ack and Ifie i.t1. Charyi.oneh.;.~ ~ rnli:"!d a1;oui... !~~cecn.ny '·l•et guideli:.~:::~s be f ollowGd. Ho~c at Au;r,.!s L i:."cL ·. ., [;. Czos,1 Count.ry I':e:_:rfoN!l QualiLi.~'1t.j_ons {&:,-P.ct:..1 o;-1) ?,p.c:~ - who <lo ~e h.:a·..,e in stat~ wh() h<lo C:,.oss CaU!ltry'l t.o·, rr-:.~t r.o th..-ou::h l'':!gi<1nal Qm.•J.i·· ficat ion. llcc~y r oee? cop:r ,.,f lctte-r-:- fi:o'll Ch-rfa H~t -cy. Pozrtihly ui:l..1 hev~ to ,.o t:o ..:;;or:I!'.! Eumctin1e~~ r·~c·_ j_n r:. ,..,-J.1 ,1 .~I. to (~t.'H tiZy :fo.: Hct.t0nn . " lfE.i•J. Bceky Hudec n htw DL~n gppo:i.r.Ced C.'!1~1.rp~n, o . of l7!)l~i:vo,l:Lo•, Ccr.:imlttec in,: RegJ.on !I. Dut.je~· poll '"',,J>l!H',:f d.p~, comm.i lic,.d :!oc.!~1·\ __ .. ~. Jo_ : · .1~.: La· c. 1 ....v tnura i·fapp '.1ie. tt..' £01:; c· 1?..i.ma Ro<!ne f ;i·ma!.n~ h:o1.:-th!1 0 ' DomH.:.l.: Tfi'i. n~~~rn·d~~ follcv: _ rl,n:a Lynn ! :!ucit lu:i3t~Ll Lw..'li .:l.•1 ll!.w :tetix1ll tG~ g_z,-;m1;13 t :i.c fl Tc;:;::-1 n,.;no~ R.i~eccc. Hm!r.o· Vo~leybnU }" 9;:.u Put &mr.or Mi,:ic:·t l·~tll:!O.V P£.t 3.~rg,mi: Janet Shclt on. Feteia.'iOO .. -foci.fl. ---:l.o. ---~... C.!!1. la l~ync.r, Chr. :1~1·ci:to. I:.c bb, t_:. C r~.:.h ~·tllle·., - .!r.i. Pnlvi! Cl, .~Y ~·:me.:: 5:-,e1 t Ot'. ~ Tr: ~'ll!lU '[o<ldp Vi. n.c. r:; Ch~~. :~·:' l·C (P-..:obab.Ly '":1:U.l ··1 ,!: OlVt~ ~,:t•:lt rcstructu~u int· ' 8-7~) ?'1:.~iao ~una~1, Cht. Joy I-fag.er• KY J.:i!'e i:fao.:.e-;:- • · D~ ..h N:U:.e:.: r N ! She r::-il l Yo d : ~ f'C �•• 2. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t J.. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 1 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 4 '. .....}.GLl _:~ ~ ,: ~ ~t !'~ , ..i~i1~t .. -·f / :: t::,:J p . r:.. "u~t ;:,,,:._ P"' £.\Ut.f! l'...OGe- bl:·y . ·1::.c::1~ ·,,-;zi.:1..) .· .: I) :;(1 .~.· 1. .";:·rn-::~r e. Bo::l~ '"e2t.Ln.·o 1-il l he iP C:olo; .y ~(!t.:-,.,::e :k..,t.~J, '·~<.1:.' : -,; (~ ·.• l;elco-c:te !~c':J . . . 1. it:; J";; 1...... -Il;; i<)/8 . ,- C!::~:to~a.1 ·; :h.::(iulcd w!ti 1. 1 . !.CJ:J,) p . m. ,~z:rJ.S:y l t. Un'1.1:1 1·\:,~· ~;,oui: 2:.lnd:!.t,Y:-j' T-Sh.i...:;: C"l~; t old dm!' s '- ~r::. chat,:pE .:sou p~ 'i!s ""lt e.nd did no t volce or vo r:e .!:.~ainn.: id~a . Iuc ldeut!.y . pi:cOt?nt ~1 . C. P~e si.dc-nt.: hcdn' t 1ec~<l a bout. t h.:3 !"·B~1irts b e f o re . R.equ "tG!ci tlv.~t ,,ot::.ng r::-.,..,·>or-ehip :l ~ given 11101:~ vclca a nd cha.<: rec:· i aai;.r.!o oe ~alt.cm to lli~ii.~c:i:ship. 'i'olu tha t e:ir.e cutive boar d · E'.<l d .;Ci s ion ., ~ 1.t ·ol and t hat '.!ctlU>~rsh:'.p vo::ed only Dn thmie ':h i n gu t: ... :.: cff ec t:-d all mewer-ohi p, ~ . g., vo':hi.g on ofi:ic<?.:-o, d,10s , rest ruc-· turc. G~nez-al 17..ec ci.113s of taemb~rs:li, a Le informationo.1 f ,,r :i.""~Jt to 0 ~OL~d fLOm .!U?rubers en<l info~mntion aud clebor a tion of i s ou~c from bo.:1r.! t o L"!eiiibeTship . Kr.ntuc!:y 'o voice J.n Reg~.on II on E: .~ct:··· tive hoar.d in cha :.lr p"~.·co!: of :cwrc. .Joy'o observation: if K11IC ~~n~G ~or~ voice, t~tt c~ g~~ aome Regio3 II officers, �Board Members pres e nt : Hudson, Langley, Hager , Wise, Feamster Agenda Topics: 1. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KENTUCKY WOMEN 'S I NTERCOLLEGIATE CONFERENCE Board Meeting June 28 , 1977 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& ·- Region II Report - See report mailed by Hudson; includes highlight of AIAW Ex . Board, National tournaments, etc. Addi t ional Comments: Field Hockey - maximum regional entry 3 teams/state effective 7/77 . Cross Country - will be regional qualification next year. A meet already s et will be designated as qualifying meet . Region II Report was accepted 5-0- 0 . Hudson will represent KWIC at Region II Board meeting August 13- 14 . 2. Tournament Commissioner Report Changes - Michele Hornyak - Field Hockey director, Sister Mary Pat Lowman Small College Bask etball site for 3 day tournament has been t e ntatively approved by Jim Spaulding. Tournament will b e conducted at Highland Jr. High and Bellarrnine. Approved State Tournament Schedule 5- 0-0 . 3. Budget Report The budget structure was altered for purposes of clarity . items were changed: Tournament Commission Ex . $400 . 00 The following A line i t em for carryover, tournament earned income , and outstanding debts were added . A final proposal will be submitted on July 26 . 4. Region II T-Shirt payment. The board approved payment of the Region II T- Shirts in May . It was reconnnended that the remaining 8 dozen 5 shirts should be distributed among schools who have not sold shirts or otherwise made payment . After conoinued discussion this item was placed on the fall agenda for action . ( 4- 0- 1) 5. I Plans and Policies A report was given as to the changes made b y the board in May 1977 . �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& E & E Chairperson 1. 2. 3. 4. 5. Shall be responsible for revising and developing the code of ethics. Shall be responsible for interpretation of policy relating to Eligibility and recruiting in State, Regional and National. Shall be responsible for updating revising policy regarding eligibility. She shall be elected by the membership in the even year for a 2 year term in office. The E & E Committee shall consist of the elected chairperson, a non-board member appointed by the president and the statistician. Student Representative 1. 2. 3. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Specific recommendations include; ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 2 We should have a student representative on the board. Schools will nominat e a student. A resume shall be sent to the Executive Board. The Executive Board will select two persons for nomination. These nominees with resume will be returned to the institution. The delegate of the institution shall be responsible for holding an election and returning the results of that vo te to the Secretary . Should be a voting member. Responsibilities a. Act as a liaison between student athletes and the Executive Board. Recommend two year service and no senior succeed themselves . The P & P Committee recommended that all past tourname nt directors submit a report of specific violations th a t occur and recommended penalties. P & P plans to meet twi ce before the next board meeting to continue study of changes. The following recommendations were made to P & P for consideration: 1. 2. 6. 7. To study the present nomination and election procedures . The board is suggesting that elections be permanently moved to the winter meeting. To study the present procedure (time/date) used for persentation of the annual budge t. Handbook Revision Hudson presented the r evised operating code minus state tournament g uide lines . This portion of the handbook will be distributed at the Fall Conference (5 copies/school) . The remaining portion will be printed immediately following the conference . Fall Conference Calendar The fo llowi ng schedule of events was tentatively approved: �TENTATIVE SCHEDULE OF EVENTS 7 : 00- 9:00 Spor t s Chairperson Meeting Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Thursday August 25, 1977 Friday , August 26, 1977 9:00-1 2 :00 12: 00-1: 30 1 :00- 3 :00 3 : 00- 4 : 30 4: 30-6:00 6 : 00- 8:00 9: 30- Saturday, August 27, 1977 9 :00- 10 : 30 8. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 3 Business meeting Lunch Field Hockey Gymnastics Dinner Volleyball Soci al Track 10: 30-12:00 Tennis 12:00-1:30 Lunch 1 : 30- 3: 30 Bask etball Cross Country 4 : 00-6:00 Ethics & Eligibility I nterpreta tion Session 6:00-7 : 30 Dinner 7: 30-10: 00 Business meeting KWIC - K.APHER Fall Program : The following topic was approved for the joint program meeting: "Our co llege recrui ting rules and how they effect your athlete" The time of th e mee ting will be Saturday , November 5 , 10:00-11:45 a . m. 9. Miscellaneous a. b. c. d. Sue Feamster was directe d to send Brinda Smith a get- well card and a Region II T-Shirt. Everyone should check reservations at Kenlake to make cer t ain they have rooms for Thursday thru Saturday . Becky will s end out mate rial on nomination f or officers, re gion and state tournament schedules. Betty Langl ey was asked to write a letter to KWIC schools with cross coun try programs inquiring if they would be interested in hosting a Region II cross country qualifying event this fall. �Hudson, Hager, Wise, Langley , Feamster, Polvino, (Smith's replacement) Agenda topics: 1. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Board Members present : Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Kentucky Women 's Intercollegiate Conference Minutes of Board Meeting July 26, 1977 Elizabethtown Minutes Action: The June 28th Board minutes were approved with the following corrections of the minutes; Item 4, change decided to recommend; Item 9, add d. Betty Langley was asked to write • . . etc. 2. Fall Conference Action: The preparation of a detailed conference agenda was completed. The foll owing items are of specific interest: a. b. c. d. e. Completed sports chairperson who will be presiding at the sports meeting. E & E session will be titled. An information and interpretation session. Meeting rooms at Kenlake will not be assigned but announced at the site . Voting delegate will wear color home tag . A trainers session was added. The fall agenda was approved as outlined . 3. Region II Board Meeting 5-0-0 . Act ion: The KWIC Board approved funds for Hudson to represent KWIC at the " called" meeting . The Region II meeting will be held August 13-14 in South Carolina. 4. Region II T- Shirts Action: The Board approved a memo to be circulated at the Fall Conference explaining the rationale why T-shirts have become an action item. 5. Code of Recruiting Action: Hold on development of code for KWIC. Should be delegated to E & E after that committee has been established. 6. KHSAA - Article Action: The request of Hudson to produce an article for publication in the KHSAA journal was granted. She and the delegate are to consult and prepare such. �7. KARPER Meeting ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 2 Winter Printing Action: 9. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 8. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Action: Hudson appointed Martha Mullins, Shirley Laney and herself as representatives. A KWIC collegiate rating card was approved for printing. Region II Concerns Action: Hudson requested items for discussion at the Regi1)nal level: Suggestions: 1977 Region II Tennis Tourney Expenditures Volleyball Sports Conunittee Disbursement of Region II Money for sale of T-shirt. 10. Policies & Procedures Report Action: Several areas of concern we re brought to the Board for their input and suggestions, i.e. penalties and infractions. �.' ~-=-· -.' ,...., ;}· Dates J111..1' 14, l'l'l'I Toa Board Kaber•• lWlC Frolls Bec*y BndMD, CllaupeNoa Rea BDud KeetiJal will•'• ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& - . "'c11fere~c e - - - - - - - - - - - - - - - - - - - - - - ~ tt,.c,nef·~ ,;..~ Brinda ad llartba aw1leN • 1a late Jwq 01' earq A.-t, ao I aa eell ' • tM MIR - . WtiJ11 at 10100 a, J-1.y 26, Bolidq :re:, IMrtlat ~ . '1°• Pl...e notif7 • at .... st JW. oallM a"-1. Call at •obool. Ol' hlM. !tr le (JOI) Midree•s AW.et.to OttiN, V of L t ~ . IT• ~208 • Nn buiDNa1 attioe,... saa-,,n. tataUwJg.... · Boa4 IWllltN ot - . 28 DIC fall P'"GINII eear..... lwcion II T-8ll1rt l.t.t... Bl.eoUoa ot QftiNre ToUl' MZ zrat C 1e.S.ODIII' t.Nftl ~ a t a 'IOl'II cto be Nad.r b7 ran ._,..,...e) Code of borll1t1JII DBI.A art1ele IWIC--UJPD PftllNII Wint. print.ug of beldbec+: (Guid•l 1111N Ulll Coll..1ate Bat.ug) Belle tea N1P-1biliU... Doud a, t-r job d11.-1pt.1cma kentucky women 's intercollegiate conference �Augus t 26, 1977 Kenlake State Park ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Business Meeting #1 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Kentucky Women's Intercollegiate Conference The meeting was called to order by Preside nt Becky Hudson, at 9:00 a.m. The Reverend Bob Brockhoff, Emmanuel Luther an Church, Murray, Kentucky gave the invocation. Agenda was approved by the delegates . C.Y. Russell make the motion and Sue Feamster seconded th e acceptance of the Spring conference minutes. Motion passed unaminously. The following member schools and delegates were present: Alice Lloyd College Berea College Campbellsville College Centre Colle ge Eastern Kentucky U. Georgetown College Kentucky State U. Morehead State U. Murray State U. Northern Kentucky U. Sue Bennett College Transylvania U. U. of Kentucky U. of Louisville Western Kentucky U. Announcements - Charles Whitaker Mary Beth Bevins Donna Wise Ellen Johns Martha Mullins Cheryl James C. Y. Russell Laradean Brown Nita Head Marilyn Moore Dwight Hoskins Pat Deaco n Sue Fearns ter Carole Liedtke Shirley Laney President Hudson introduce d Donna Wise as the Conference Statistician and announced that Michele Hornyak will return this fall to serve on the Policies and Procedures committee. Thanked Geri Polvino for accep ting the position of summer r eplacement for Michele. Ellen Johns will serve as Parlimentarian for business mee tings. Softball meeting is called for 3:00-4:30 p . m., Saturday, August 27. Coaches Data Sheets s hould be returned to Brinda Smith, KWIC Secretary . Regional Business President Executive Region II sentation Hudson distributed Region II Proposed Constitution and a Region II Board r epo rt. Discuss ed highlights of the August meetings: of the executive board. In essence, states will have more voice and reprea t the Regional l evel . �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Treasurer ' s Report ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KWIC Business Minutes #1 Page Two President Hudson pr esented the Proposed Budge t as prepared by Joy Hager . Also announced that Joy 's t erm of office had expired and that a new treas urer would be appointed.· Motion was made by Sue Feamster and seconded b y Marily Moore to accept th e budget as pr esent e d. Discussion followed. (Refer t o Appendix A). Motion passed 13-0 Sh or t Adjournment 10: 30 meeting called back t o orde r by President Hudson. Forms Committee Report: 1. 2. 3. 4. 5. 6. Pat Deacon All forms have been printed and are availabl e for coaches t o pick up at Conference. (Th ese include cont ract forms, l etters of commitment, and KWIC affi davits of eligibility) . Sent to p copy of KWIC Affidavit of Eli gibility to Be tty Langl ey , To urnament Corrnnissioner . (Keep one copy fo r school f iles). Send a ll billing forms and membership applications forms to Joy Hager , Treas urer. Membership fee - $75 . 00 Send Coaching Da t a Form to Brinda Smi th, Secretary. At any date an a thlete joins the squad, th e Tournament Commissioner should be no tifie d. This shoul d corr espond wi th entry form Tournament Director h as. Handbook Committee Re port: Shirley Laney Copies of the new handbook we r e distribut ed . Each school received fi rst five copies free of charge . $1.00 for each additional hadnbook. Guidelines will be mailed sho rtly after the Fall Confere n ce ends. Motion by Shirley Laney; seconded by Jean Smith that: KWIC Collegiate Offic iating Rating guidelines are t o be printed and added t o the handbook. Motion passed 13-0. Policies and Procedures Repor t: Sue Feams t er Sue asked that everyone refer to t he Rules Infraction, Procedures, and Penalties section. If approved, these items wi l l be placed in the appropriate sec tion of th e h andbook and become effective immediately. Procedures fo r Rule Infractions General Item 1. (Refer to Appendix B). Substitute mo tion by Shirley Laney; seconded by C. Y. Russell: tation of Region II and/or AIAW membership status to KWIC" Mo tion passed 13-0 " Misrepresen- �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Procedures for Rule Infractions - General Item 2. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KWIC Business Minutes #1 Page Three (Refer to Appendix B) . Substitute motion by Nita Head; s econded by Marilyn Moore to read~ "Penalty: $25 . 00 fine . Institution has fi ve working days after notification to submit Affidavits of Eligi bility and pay fine . If this is not done, imme diate suspension of the institution from KWIC will o ccur . " Much discussion and debate fo llowed the substitut e motion. Motion by Martha Mullins; seconde d by Sally Bunnell t o : tute motion no . 2 to nex t business mee ting on Saturday" Motion passed 13-0 Procedures for Rule Infracti ons - Gene ral Item 3 "postpone substi- (Refer to Appendix B). Motion by committee; seconde c by commi ttee : " Failure to pay outstanding bills due KWIC. Penalty: Failure to pay o utstanding wills by membership deadline date will result in loss of KWIC Me mb ership for that year." Motion passed 13-0 . Meeting adjourned by President Hudson. �August 27, 1977 Kenlake St a te Park ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Business Meeting #2 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Kentucky Women's Inte r collegiate Conference President Becky Hudson called th e meeting to order at 7: 30 p.m. Called for Tournament Guidelines Report s from respec tive sports chairpersons. Only major and signifi cant changes were repo rted by chairpersons. Published g uidelines will be forwarded t o delegates following Fall Conference. The following member schools and delega tes were present: Berea College Campbellsville College Centre College Eastern Kent ucky U. Georget own College Kentucky State U. Morehead State U. Murray St at e U. Northern Kentucky U. Trans ylvania U. U. of Kentucky U. of Louisville Western Kentuck y U. Large College Baske tball: 1. 2. 3. 4. 5. 6. - Mary Beth Bevins Donna Wise Ellen Johns Martha Mullins Chery l James C. Y. Russe ll Laradean Brown Nita Head Marily n Moore Pat Deacon Sue Feamster Terry Hall Shirley Laney Marilyn Moore Entry fee note d$ Brackets t o be fi ll e d based on final re sults of KWIC league play . Team winning mos t KWIC games will be seeded #1, e t c . Rosters, fees, froms to be received by February 6, 1977. Must use Registered Mail. Officials pay noted. All-tournament team selec tion noted. Motion by Shirley Laney; seconded by Sue Feams ter: " NRT, National and S tate NAGWS rated officials be considered for f irst assignment. " Motion pas sed 10-2 Guide lines adopt e d with changes roted Small Col lege Basketball: 1. 2. 3. 4. 14-0. Ellen Johns Entry fee noted - $100.00 Officials pay no t ed. All-tournament team selection noted. Must vo t e on tournament play, not season play . Framed certificates to all-t o urnament t eams, i f a pproved . �Field Hockey : 1. 2. 3. Sally Bunnell Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Guidelines adopted with changes noted 12-0 Entry f ee noted - $65 . 00 Officials fees noted All- tournament team sele ction no t ed ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KWIC Business Meeting #2 Page Two Mo tion by Terry Hall; seconded by Shi r ley Laney that : " every effort should be made to insure that no team be schedul ed to play th eir second game on a gi ven day against a team that has not ye t played that day ." Motion passed 13- 0 Guidelines adopted with changes no t ed . Martha Mullins Gymnastics: 1. 2. Entry fee no ted - $85 per team $4 per event - $12.00 all around Define d s eason as pa rti ci pation in a minimum of 3 mee ts commen cing with schools' first meet and ending with th e l as t mee t b efore the state tournament. Guidelines adop ted with changes noted Te nnis: 1. 2. 3. 4. 5. 6. Nita Head Entry f ee not ed - $4 per event Scoring : 1 point per winning mat ch 2 points p er winning fi nal mat ch Medals to winne r in each division No differences b etween small and l arge co llege guidelines. Team must play a minimum of t hree conferen ce matches. Coaching will be permitted only in cases of s plit sets. Guidelines adopted wi th changes noted Track & Field : 1. 2. 3. 4. 5. Shirley Laney Large College Volleyball: 1. 12-0 Entry fee note d . Not t o exceed $2 .50 p er participant. All running events in meters. Time schedule to be included i n first mailing . Lanes will be drawn for r ather than by seeding. Team plaques to wimmer, runner-up . Guide lines adopted with changes noted 2. 3. 4. 5. 6. 12- 1 Deanie Brown 12- 0 Entry fee noted - $80.00, 5 teams $90.00 , 6 teams Of ficials fe es noted 6 or 5 team tournament bracke t s drawn All- tournament team sele ction not ed Championship game to be a 3- 5 match Framed ce rtificat es to all - tournament members- if approved . �4. 12-0 Cheryl James Small College Volleyba ll: 1. 2. 3. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Guidelines adopted with changes noted ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KWIC Business Meeting #2 Page three Entry fee no t ed - $90.00 Officials fees noted All-tournament t eam selection no ted. Vote on tournament play, not on season play . Framed certi ficat es to all -to urnamen t team members - if approved. Guide lines adop t ed wi th changes no t ed Awards Committee Repo rt: 12-0 Becky Hudson Motion by Sue Feamster; seconded by Donna Wise : "KWI C adopt the state outline plaque fo r t eam awards in gr aduated sized, gold tone for first and s ilver t one for s e cond place." Motion passed 12-0 Motion by Ni t a Head; seconded by Sue Feams t er : "Any decision on standardization of medals be deferred until th e J anuary KWIC business meeti ng". Motion passed 13-0 Policies and Procedures Report : Sue Feams t er Pro cedures fo r Rule Infractions - Gene r al Item 2 (Refer to Appendix B) Subs titute motion by Ni ta Head (refer to Business Mee ting #1 minutes) recalled to the floor by President Hudson. Nit a Head withdrew th e mo tion . Delegate body returned t o original motion number 2. New substitute motion by Ni ta Head; seconded by Martha Mullins : "Pena lty: $25.00 f ine. I ns titution has 10 working days af t er notification t o submit Affidavits of Eli gibili t y and pay f ine. Failur e t o do so, consti tutes a vio lation of th e operating code." Motion passed 13-0 Proced ures fo r Rule Infractions - General Ap peals Process Motion by Martha Mullins ; seconded by Sue Feams t er th at: PRI- G be accep t ed as proposed by committee. " Motion passed 13-0 (Refer to Appendix E " Appeal s Process Sue Feams te r referred de l egat e body to seco nd part of Policies and Proced ures report, specifically Proposals (See Appendix C) �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Proposal 113 Motion by committee; seconded by committee. Motion passed 13-0 Short adjournment Discussion followed. Policies and Procedures Report cont'd Proposals II 4, 7, 8, 10, 11 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KWIC Business meeting 1/2 Page four (Refer to Appendix C) Motio.n by committee; seconded b y committee to accept the above proposals with editorial notations: Chairperson to President, Vice- chairperson t o Vice-pres ident. other minor correction. Motion passed 13-0 Proposal If 12 Motion by committee; seconded by committee, to accept the above proposal. Discussion followed. Motion by Shirley Laney; seconded by Chery l James to refer Proposal 11 12 back to committee. Motion passed 13-0 Proposal If 5 Substitute motion by Betty Langley, seconded by Margaret Simmons: "That the Tournament Commissioner, Tournament Director , and one other appointed by the Tournament Director will compose the arbitration committee for state tournaments . This Committee will make all decisions throughout the duration of the tournament except in those sports where official rules specify o therwise." Motion defeated 0-11-2 Motion by Shirley Laney, seconded by Sue Feamster: "Amend Proposal l!S by adding : This committee . •• except in those sports in which the rules specify the method of arbitration." Motion passed 13-0 Motion by Martha Mullins; seconded by Mary Bevins that Proposal #5 be further amended to read: "a member of the Ethics and Eligibility corrnnittee (instead of E & E representative)". Motion passed 13- 0 Original Proposal 115 with the two amendments was brought t o the question. Motion passed 13-0 �(Refer to Appendix C) Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Proposal Ill ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KWIC Business Meeting #2 Page Five Motion by committee; seconded by cormnittee to approve the job des cription of the E & E chairperson adding: " 7. Shal l be KWIC r ep r esenta tive to Region II E & E Committee. 11 Motion passed 13-0 Proposal #6J (Re fer to Appendix C) Motion by committee ; seconded b y committee to accept Proposal #6J . Motion pass e d 13-0 Proposal #6K Motion by committee; seconded by committee to accept Proposal #6K. Discussion followed. Motion b y Martha Mullins; seconded by Mar y Beth Bev ins to r efe r Proposal #6K b ack to committee. Motion passed by consensus. Proposal #2 Motion by Sue Feamster; seconded by commit tee to p ostpone Proposal #2 to January KWIC Business mee ting . Motion passed 13- 0 Proposal 119 a nd Procedures fo r Rule I n frac tions - St a te Championships Motion by committee; seconded b y commi ttee t o postpone these items t o January KWIC meet ing . Motion p assed b y consensus . OLD BUS INESS 1. 2. 3. Election of officer postponement has been approved by delegates. Will be conduc t e d at January mee ting . KAHPER- KAGWS program on Athletic Scholars hip will be conducted November 5, 1977 at KARPER meeting in Bowling Green , Kentucky 10:00-11:45 a.m. Athletic Tra iners Report: Darcy Shriver Darcy distributed Athletic training r ecommendati ons fo r conducting safe KWIC tournaments. Will ask January assembly to a dop t r ecommendation as guide linesand asked for input t o her committee. �.. Motion passed 11- 2 NEW BUSINESS 1. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Motion by KWIC Board; seconded by Board: "Those membei;s who have not paid for their share of Region II T- shi rts shall be expected to do so and will be billed fo r same" . Discuss i on fo llowed. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 4. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KWIC Business Meeting #2 Page Six Motion by Marilyn Moore; seconded by Deanie Brown: " Spo rts having alltournament teams gi ve a standard award , which shall be a frame d certif icate to each all- tournament t eam membe r. Cos t to be absorbed by KWIC communications or printing budget item . Motion passed 9- 4 2. Above motion and vot e was ruled out of order by Parliamentarian . 3. Discussion of moti on followed. 4. Motion by Deanie Brown ; seconded by Martha Mullins to: cate issue to Awards commi ttee". Motion passed 5. 7- 5 Mo t ion by Sue Feamster; seconded by C. Y. Russell: Motion passed MEETING ADJOURNED 13- 0 11:00 p.m. "Refer certi fi- "to Adjourn". �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KWIC 1977 - 78 OPERATING BUDGET ASSETS AND ANTICIPATED INCOME Assets Escrow . . . . . Operating Funds. .500.00 .500.00 Anticipate d Income Dues . . . . . . . . . . . • . . . . . 15 75 . 00 Tournaments . . . . . . 100.00 Account s Re ceivable . . . . . • . . . . 240.00 Corrununi cati ons : printing , certi fica t es , stationary, phone , postage for officers I Policies Handbook (revision) I ANTICIPATED EXPENDITURES 19 76- 77 Budget 500.00 75 . 00 Board and Organizational meeting expenses St a t e Regional 280.00 150. 00 St ate Tournament Connnissioner's Expenses 450 . 00 Officiating Fund 100.00 Publicity Fund 175. 00 Contingen cy Fund 38.00 Region II T- Shirts 00 . 00 Escrow $2915 .00 100.00 $1918.00 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . (Appendix A) 19 76 - 77 Expenditures 1977-78 Budget 418 . 54 650.00 00.00 400 . 00 16 3 . 00 130.00 680 .00 300 . 00 334 . 51 400 . 00 00 . 00 100.00 00.00 100 .oo 70 . 00 720 . 00 ($480.00 collect ed) 500 . 00 215.00 $2266 . 44 $2915.00 �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Following Items to be placed in KWIC Handbook: State Championships - Procedures for Rule Infractions 1. Misrepresentation of Region II and/or AIAW membership to KWIC. Penalty: 2. $25.00 fine. I nstitution has 10 working days after notifi cation to submit Affidavit of Eligibility and pay fine. Failure to do so, constitut es a violation of the operating code . Failure to pay outstanding bills due KWIC . Penalty: I $50 . 00 fine. Payable by firs t KWIC tournament contest or event, or loss of tournament eligibility in that sport for the year. Institution must correct membership immediate ly or tournament ineligibility will be declared for all r emaini ng KWIC Tournaments that year. Failure to submit Affidavits of Eligibility to the Tournament Commissioner prior to beginning of the sport season. (First compe tition) . Penalty: 3. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . (Appendix B) Failure to pay outstanding bills by membership deadline date will result in loss of KWIC membership for th a t year. Appeals process: Appeals on rulings made by an officer of the Board shall be filed with the Chairperson of the E & E Committee within 10 days of the decision. The E & E Chairperson shall submit the request and her recommendation to the KWIC Executive Board at its next meeting. The decision of the KWIC Executive Board shall be final . Placement: Not yet determined. �Proposal Ill Ethics and Eligibility Chairperson: 1. 2. 3. 4. 5. 6. 7. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& The following items to be placed in the KWIC Handbook : Job Description ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . (Appendix C) Shall be responsible for revision and developing a recruiting code of ethics. Shall be responsible for interpretation of policy relating to Eligibility, Financial Aid, and recruiting in State, Regional, and National. Shall be responsible for updating revised policy regarding eligibility. Shall be elected b y the membershi p in the even year for a 2 year term of office . Shall chair an E & E Committee consis ting of th e elected Chairperson, a non-board member appointed by the KWIC President, and the Conference Statistician. Shall have voting privileges. Shall be KWIC representative to Re gion II Ethics and Eligibility Committee. Proposal 113 The Board cannot make assessments without co nference approval. General Information, Board responsibilities, part V, D, 117 (new) Placement: I Proposal 114 That the title of Chairperson of the Board be changed to President a nd ViceChairperson be changed to Vice- President. Placement: General Information, Board Officers, part V, E, Il l Proposal 115 That the Tournament Commissioner, Tournament Director and a member of the Ethics and Eligibility Committee make up all tournament arbitration committees . This committee will make all decisions throughout the duration of the tournament except in those sports in which the official rules specify the method of arbitration. Placement: Part IV, State Tournament General Guidelines Proposal f/6K II, E. Shall appoint a member of the E & E Committee for a 1 year term. Placement : General Information, Chairp erson, part IV, E, I, J, & K (new) �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Proposal #7 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . (Appendix C, cont'd. ) After Delegate- at- Large add Ethics and Eligibility Chairperson Placement : Insert in General Information, part V, Election and Officer under B. Proposal #8 t erm of Shall seek counsel f rom appropriate personnel at the institution on matters concerning the conference at large, the agenda item, nomina tions and elections, and general policy of the conference. Placement: Becomes second sentence in General Information, part V, Responsibility of voting delegate, under V, A. Proposal #10 Change 8 to C Placement: I Proposal #11 8. 9. Change sections III, Officials Coordinator Make available to the Conference a list of NAGWS/KWIC Collegiate rated officials . Is responsible for the composition of the coll egiate rating . Placement: Add to III, Officials Coordinator, new #8 and #9 . �.,. I. ::; ·c ' _,; ::- ... , . ..., .. , . ., ·1 () >~·r; • • ; ,,;- ,: . ··::i - .. I. ~~ .,..,. ,• :::• V ,, ' - ..,,, ~ -·· .. . -.,.......... •'.. - "•: ·- " , ,. "; . I'·, , •I: '., .. . :r ." .. r; • t ': ,,..., . __ j . ~ I ,......... . '...,.,.,.. ... ~ v·. .·. _J : • Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t ...... T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& '·; - •, ,_:,:,.•_I~. '. '- ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . ', C:;.12~:=:..~~};-..: ~:·,.:c•1 ;.:~:; ,:; -;J:~ ·--.. .· ~;:~:::··Sl :~, : ~·cJ.l:··.!l::i, ·p> ·-~"1-t ,..- -i_·--.~-~ • J C~"".:-... ~:::-.· ._,,·: ~··'*··· . !.·~~ ,. .. .. --· .:-~··· -- ........ - - _ -,. ••• ·,. , .. ·.. . .-.· _ .... .....~.J .. )y':.,2,~i_J_ :i: r:.:c.: ..l -:z.!: ~-~:,~(.~:L .... -'- ~ , . ....... ..-...... .,,,. .,. ,"? ( ·'·· .. ., :,.::.-.-.:.. '. .; -... ·'· :.') ...... ~ -~ i_ .. .-~-' -. ' .' \ �$~~~ q; IIJo~ ::, 1.9 _.,7 ?'A.1.,!, co:.wr-:m!.Nf'.!1~ 1.":~IDA i.--- :':.<?11 to (>'.: 11er. t--!mi'or..!lt ion ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t e T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& --=IWIIU,confereLce-------------------~ ~ 'I z ·~ i'rcol\e~ L--~·!.1n:·erit:~tf.'.ln c-f cff~ ...:?L.• dd~r;r-i~.·;; ~ r:oae'h"'"!~~ ~nee~.:; t...--t..dc-pt:i.<!t ,,f: ?1t1s1.a.1~£1~ ,'!g~ci~t, L..-----R"'!:.-rB~'.f iwd l'.cr~;}p..-:m"Lce of .d.,.,.~t~·-· ._ Re: 7.imL n .1:-1.::po.;. : L---1>'t.~dse~.: 'Zr- 1.. 0~ t 1 L--f;f ·':. :·...ctt,1.B ~001::.. ·.:n~ to: ~er,ot"l Ji.)x:ir;S ,.}.Jf!(~J.:tt"t~!! :i'!!}O~t: ~ -?.~~·':\b(;..~,~ (~!, 71'~ t ;.l~ ;:"·~1 ~,t~t Po:i.i,,::!~r?t1 c.n.tl r·~•..1-l~e,~~~~~1~ ~i:tp-.,: .. ~ ~ ;.tvp tir.m ) :: ·.c~i.\ ··a,:,.:::. r.~t ~"'l!:l.delj.u~c V"" A 11',::tl::i C,:H1<.1it,:,!,.! ;~~:,~~:\. Poj ·J.o r:.nfl 't'? :--ucsj H:~ .: u F~ -?"'>"'"-.. t ·- Pc..:~: !.J.. ~-~~:~:.!.>U !j. ~-~j~J.. ;~'t :..1D.1.e:; St :·::c.• 1:oL·::-i,~11-e 1-;: ::.~l l. • c5i1 ~1:·.H: • :~r~.1 ~t~~:. kentucky women's intercollegiate conference �'.!'..~~\} //Jo~ t)rco\\e~ ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 'I q, .~ T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& e ~I'. . (0 g ~·confere~ce------------ - -- - - - - - Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t $ ~.El ,.. Date: November 17, 1977 To: K',ITC 3oard Nembers ? rom: Becky Huds on , President ::te : December 2, 1977 Eoard Meeting :1oliday Il'"'.n South, ":::lizabethto,m , r'.: . 10 : 00 am Agenda Old 3usiness : New Business: July 26 Board Einutes Officer Nominations Ki/IC Collegi ate Ra tinP: Card KilIC Code of Recrui tirn, , . . ., KiITC Bookmar ks-KHSAA Booths /articles 'Sndorsement of Region II c onstitution Re~ion II Volleyball Officia1 s UL volleyball forfeit Appointment of Large -5rr.a11 Col:9 rre Sports Chairpersons Sanction of K.iIC Vo:i_le)rball Coaches Cl i nic Endor sement of 3 , Cal1 r equest for basketball officiatj January 27 Agenda : Tr aine r' s r ecommendations Lll- toUTr.ament awards Officer Slate Folicies [.. Procedures Report Other concerns you may have f J ,: , l .,._,1 ' , • • ..,..v-t.,. C , ,' ' kentucky women's intercol legiate conference �Agenda topics : 1. 2. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Board members present: Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& MINUTES KENTUCKY WOMEN'S INTERCOLLEGIATE CONFERENCE Board Meeting Decembe r 2, 1977 Elizabethtown, Kentucky Hudson, Hager, Hornyak, Langley, Martin (ex- officio), Mullins, Wise Minutes of July 26 were read and approved . Officer nominations. President Hudson presented slate as developed from recommendati on of b oard me mb e rs and membe r schools. Vice-President - Marily Moore, Northern Rita Pritchett, Asbury Secretary - Kitty Baird, Centre Ellen Johns, Centre Tourn. Comm. - Barbara Call, UK Slate was approved with the provision to permit write-in candidates for each office, subject to prior approval of candidates. 3. 4. 5. 6. 7. 8. 9. 10. KORB rating card for KWIC Collegiate officials. Officials Coordinator, Sandra Martin presented a sample for approval. Format was accepted with furth er instructions to submit sample to Pat Deacon, Forms Committee, for printing of 200 cards. KWIC Code of Recruiting . Instruction was given to Ethics and Eligibility Chair, Geri Polvino, to present a draft by the Spring Meeting. KWIC bookmarks. Delegate- at- Large, Martha Mullins, reported price quotas. Was instructed to have 1,000 printed. KWIC booths at KHSAA Girls Basketball tournament. Instructions given to Martha Mullins, Delegate-at-Large to mail announcement to member schools by February 15. Was asked to advise in the anno uncement th at game programs have space for advertising and whom to contact for this. Recommendation was made to evaluate use of the concept at the 1978 tournament in order to determine the value of the project for 1979. Observations of the Delegate- at-Large concerning the 1978 tournament will be presented at the Spring Meeting . Endorsement of Region II Constitution. Following review and discussion, the document was endorsed unanimously. University of Louisville volleyball forfeit. Following review and discussion no decision was derived, there f ore the forfeiture stands. Payment of travel expenses of officials sent to regional t ournaments. Following discussion unanimous approval was given to present to the del e gates at the Winter Meeting a proposal to allow the Official ' s Coordinator to receive records of expenses from officials and ask the Treasurer to assess schools participating on an equal basis. Appeal Case: Cumberland College - late filing of Affidavit of Eligibility. Action: Appeal unanimously denied. Rationale: The institution had requisite information to filing , in sufficient time to submit the form. Instruction was given to Tournament Commissioner, Betty Langley, to report results of action to Cumberland College and forward a copy to the President. �13 . 14 . 15 . 16 . 17. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 12. Sanction of KGSA Girls Volleyball Invitational Tournament and KWIC Coaches and Players Workshop. Following discussion, it was decided to study further the matter of conference sanctioning. Instruction was given to President Hudson to relay the board's decision to Sports Chair, Laradean Brown, who submitted the request. Roster of Conference membership verified. Instruction given Hudson to clarify membership of KWIC schools in Region II and AIAW. KHSAA basketball reule request. Barbara Call requested incorporation of a federation basketball coaching rule relative to bench conduct in KWIC competition. Following discussion, request was not approved . Rationale: , Board does not have the power to add sports rule and current NAGWS rules appear to cover such offenses. Instruction was given to Sandra Martin to relay decision to Barb Call and send a copy to President Hudson . Separate Sports Chair fo r Large and Small Colleges. Following discussion, Delegate-at- Large , Martha Mullins was instructed to inform the Sports Chairs of basketball, volleyball and tennis to appoint a person to conduct the small college session at the Fall Conference. This person will receive Sport chair mailings relative to agenda items and will attend the Sports Chair meeting with Tournament Commissioner prior to the Fall Conference. Whenever the Sports Chair is from a small college, she shall appoint someone to conduct the large col lege session. Winter Agenda. A. Trainer's recommendation. Following discussion, changes were made on original document and approved. Revised document is to be included on the Winter Meeting agenda. (see attached document) B. Policies and Procedures report. Discussion was held on the unfinished items of the P & P report presented at the Fall Conference. Instruction was given to P & P Chair, Michele Hornyak, to meet with her new committee and to review unfinished items in order to develop agenda items for presentation t o the voting delegates. Unrated Officials clarification. The board approved the attached memo relative to the use of unrated KWIC or NAGWS officials. (See attached memo). Adjournment. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 11. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KWIC Board Meeting, Dec . 2 Page two Minutes submitted by Martha Mullins, acting secretary . �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& RECOMMENDED MEDICAL GUIDELINES FOR KWIC CHAMPIONSHIPS ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KWIC Board Meeting, December 2, 197 7 Attachment For the purpose of assuring that medi cal coverage is provided and that ne cessary pre cautions are take n relative to the physical welfare of each participant in any KWIC Championship, the fo llowin g medical services should be provided : 1. Ice and ice bags a t immediate t ournament si t e. 2. Water and cups are to be availabe during and af t er compe titon . 3 . Access to t able for t aping . 4. Emergency eq uipment . 5. Procedure for emergency transportation to hospital . a. Phon e number o f emergency transportation imme diately available . b. Physician on call. 6. Certified trainer or qualified firs t aider present . CLARI FICATION OF USE OF UNRATEOOFFICIAL S I It i s the responsibility of the coaches o r a thletic director t o verify th e current KWIC or NAGWS Rating of each offi cial scheduled for their mat ches or games by contacting the KWIC Off i cials Coordinator. If an unrated official is used for a KWIC contest, th e home team must forfeit tha t contest . Should your school have an unrated official scheduled we suggest that yo u set a verification deadline fo r your official. If this offi cial is no t verified by this deadline we suggest th at you schedule a nothe r official whose KWIC or NAGWS Rating has been ve ri f i ed as current and valid . This policy becomes effective January 1, 1977. For Verification Contact: Sandy Martin (606) 622- 5339 (606) 623-8213 OR Beve rly Flynn (606) 622- 5108 (Off i ce) (Home) �\ ~~~r<>- ----<~ ( ,rii (;;;. ;),.l' ,._ rn • • ._.., :, (' \. ... ( Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t .2 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . f \Ji .fl.vt. ....,,~ .. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& i:· . ~.~ -· ___ .:-.: ___ T~ - > �Kh<.:.~.: I1c0ting 27, 1.978 Louis·.tille , KY J~1;.!~Y]' 01·1.i~.:;· of n~s:i.:wse ----~---- --·--- El~r?io~ ol Officere Tl'.' ..1i.m!?D :\l?CO:;.T:.Zt~d~t i on.s: All-!ou=::1s.1:.t.nt r::·,: .. s-TG.:-;ey ~!11 '.!'1'&,c;k 1m~~::G" ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& r,:wrc vf. : ('..ol!~gfot:? i:(adnz C '!I\! 0....-! r.;iO?\ H C~x:i~il'\ln p~y-S!an<ly !.i'.C'l':.O:in v<iVC '.::l'!)O'.~ >~1.a.:t;rn Hullinr; 1 : :,i.id.1:s en~ P:ocedu.:"ec :1Gpo:-t-H~.,che1e Roznya't �• ,;:·-; .'"' ..• ~'.i •.OC'~:t11'.V' • l.J • !.. .. f. c .. •';:''9, •w , •::. e "'.'1tl"'i:, , C 0 1 tl.~:, ia;._ • ,: .. =- c Oi:.,') . • r : . pc Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& ! • 2~~• . 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I· ' 1 b e.-ths ., �I rxcposeJ 3c ) ". ) .-,'~) l.-- ·~..) . 1"or£eitu::-1;; of .. ,.y ?r~':.'.IJU .3 c-:.i:;.:_:.:. ~i::'.c .;:;; ,·:: uvcnts in whi.-:' tl1e;,: p~c,1y21: ;?:-<:• .. · :::t ::•,1: r.. .: i11.c:e.cl1et~ tot r2i~:.1ei:·~u iitt 1.; £ · ~' :.1. ./ .Ee:: :_:.t~ .. player. A p lt- ;e...- ;A-o i~;; ·frcs., .::C:: au L:: l bu1cn (at th.::. :,.:.u· oi L1:.. ......:, "'-~'8 -:- : r_ . . : ··.:_ed . Loss o f a.uy r e· :,m:e .:-esul:. .~:·,s '. ,:i: ., '.::~e !r.s titt:tion ' s p,.,:d.c.i)a:j :~ . ·:;.1.is :i:1a:f.:--·:::1 ~..-.: gu~· ~ tee , 3;.::.·;f. ! ·.?ce.t~ -:;=-: ~ ,. :; , ;.1 . :.::::c .... e£:; ;,1111 ~a .;.Oi~~.!., ~(~d t o :or.~: ;L·<:· 'i' _ t ··cJ.13~~:·r.i..· . .. 2. l?i11elty: f\n:fei..urc of scroe Oi: tll.Gt-::L€ ·1 o;:- ,11C?.e:: i n question. :r.t sh;;.J.J. be Uet ?.d as an official f orfn: t . ~1eedz ·,ote ou1_; fer µle~1::.1;;·..1.: ,·.r:.~ t1:i.:.n ~equi~e r e~o~t :u~ as l ~djc~La! in f3~: tv. Pa.~!llty : I';:opo , c l 3~) • ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . t ~ Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • Ger..e'.:al - h.:s ,.J. rnc:.cly neen de a..\t lii ;.i1 ¥all Con.fa:ro::.cC'. 1.977 ~:: r ~ Ci( zd -1:a AppGl'.?clix ~ M:im.ri.:cs .. Augm,L '.!~i--'.:., i 19T? . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& l. Pet!slt y : <!4 $25 . 00 flu.? ~"Y3b1.e .:o :::n.. c : ~c-:s:1::.:;:.· to be c.;:cr:t~.J~ L, __, t .1~~:.s·i;~ :.·j· t0 offend ,::~ i,, s _j ;:ut:lcn i e ilt...r t o l:mtply whh eny a ted on. the ccnt1 ~c t. 4 pG:;; ;..:bl·~ ..o ;::r : ~ t:" e[".s ~ -.. ~ ··; t o be e:~:-~..:.~ :,~ ~,~- ti:c::..s· ·: to f.'~;e£!:2t! :~~~:.".' ::" ~io~: . �~~ Y- I:'i:01}0'; :. 1 ~ 3j) ·· -.:opos-11. 31) 1. 1.i:,.e <late . ~23 . 00 }. . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& ~- ~ • -~·.:.:m.i1·d .i.ns ~ltut :ic:is ~c ·L:.l}::,-. r:_i;::,r,s ,1ot:Z c c ~ouc e rn of al.I · .C~•t:l ~ ..i_.3"' ;(. c·-. ~.,')':.!~ , ....r. c . _ . 11.. t.~ e s c-hool s:.g~:~ s Ct;·UL r .._;~:.. :~-... i£. =:r:r'iic~~!: .1g c o~p 1 l tluce :. c.6 i)t\r ·,· .~c :; ~:,: t i.cr.! · :;1,.:.e~.· i-.; t:c Jd c::cnu i t im1c . ·;,;2 ~l.1 C ~~Lo;' ~ :·~:1 · :, J.1 • e: ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • t:( .• ,. . .. _,_ - -... .. . .. ..... ,... _"I . · $25 . 00 f:!.a .:: . un.1:.est ot· e\-~!i,: o:;: 2.of;e o ; ::,.:.~":n2!;:1;;·_, t P-i.igii; J.:i.ty 2.u ·. . h~~t 8 !)?l.. ,: ~·.. ·:.~t ~;c.3 ::· . 1 . ;.. 3. ;Jai lni:-c ~o e~;.frt'i::it. -e::'( ry f e ~ b~t~ol:e .t.·.::~J- e•1e:.1t tc:·,:nameac . 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'1( · t o; Y-.!?IC P: ~-, ,. · · t~m . ion ..:::~d "7ioln t.!oo. :~c· ,.? .... ... . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . V• , OJ., !,t Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t : T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • .• V • . .i::r.. .·h.' t'~J fo· l:.U.i.:1J "" ·r_oJ.£1..: :.0'." . r..:e~> · .~ent s1:~;.~. ~!o _ify L:.,(! -~la: .. :,..... : .:.:n ---. (\~ 0 ." _. 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" ~.. ... �L .. ) l ~ ' _ .J .... . •"~ 1 _.,,, , ...... , . ..l. • I_ . •./;,: ~:._: .:.; ;. ~j.~:: ).;. tl:J~ i: 1 i.. l i ·:-:.uJ.. .11:~ b .. ~~~ ~11..i:. ...: . .: c . .. ..; ;. ._. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . . -: Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • 2r:6. :5 j_1 g J..bi~}. ~5' 'C'o:~:.; .. ·.~.. 1r:- ~ f: .. y C_e: ;.: :: \:• ~C> .--i r:J .... : ..eu to _,(t~. ,.- .1 ... ;J <"'~1 "- ·__ .£ ~c:.:'. . ~1 --- , "2:..._:1~:t iCi.l ~..1-.:tf·f: !'": . ! o,. zt1::.1.~. 1 ~ ,:,.J., F·· 0 ... �Eight IOOC Coniel'ence echo.~ls r·~pt·~se;itctl~ ller'1!n, EE1.3t1ai=a ~ l-ior,.·<'!h~~i'!p Mt!n·~y~ R-o:rth e~n , liniv4!rci!i:y of F'.l.?l"tu::l::y , i.hiiv~.:s:lty_ ot it,-:,uis vi lle, HestGl";.1. A. n. Tu.l!lge~ ~ig-~P:es net p:d:ited b~ :~ :.egion i:.pt,,, ··.r.s to H 8 m?J©0i'S ~ 2 ZiOS Od.St<!!S~ 1 ~Uo Gcrlptio:.? C. D. ~~ Si. Ne(taEra~ey foz r:~t i fication ?:01..,n'!~~ C!Y.rnisa1Q.S'1l!t' nr.mdn~tions TGU;;"!l&.ni.'.mt tui tGtS -· A. 1'. €'tm~1. 01-~rl'l.tiug in bi.£ck. ~mii&ut:i.0:-1 dis«:r.wg~ - 41 d(lll eae~t~ aosewly oz OOWl!ltr s c.~ools uill ~~ 197[)-79 Eom:d ,le im g:i:aa~ ~~tllil of e1.tes • • 1)0 t e lj)o it~~!"~,'i!Z~(i c.o $SO. CO :~n 197!"1-?g . Apprr~~d e:.ltpooa~:n of reg1mw1 ~,3pns~1ta.t ive :tsG=:-1:a,:.r. Sr.de~ to Uati~i;,J.• ~:.inc~~. 4o ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 1. ,~a;:a Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t l. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • ~ o: corun'l:itudon. Shirley i'.k.mc01, , Ulti~.?:l I-kpp" VA P'o~ t ui.i.itl t·!3llo:g IfaiioolU t;'-1:W<!liuo!?I . USTA TnJles enr.2 · a0a;Jiue rill b~ foi.lo':-:,2.d . ~ f'..miltm:ty o:>l~e~1 rc~ro (2) DsJt<>'.;.cl Wi~ne~s ini {3} tb~ fl'lH ch:!!~W?".s~.!pg ! C~t!g'!!'ta!t~l~t ioi.'i!Z ~~ trui' C~ i O \l l!IJ ! uui:: Croes-COmuy - !X..-w!t@i:fl K®ntwcycy p ('.o~'l\: s~::ui.'7 1'i..m~tin t .mrgel Cello i (i 'i!oU.gyt;...1i1A ~- Ho:-:-~'i1cr~ t~e-t!!<r.etm Co.?.C:~ : H.&t:U.yn t-~irs 1i~l d Eockey - .11-~s H.at1i so!l , ·v tl'.'gini2. ... \•1 , · ~enll:,,cq .. .. ... .. . (UL pb,c..id 6 ol! 8 ) -·-- · .... ·.. · ,, .. - . . -- ... . .... :-.!· ·' �1. Unified Tx::e!:l 0{\::.!0n~ ofi:lcial i n 1978. ii.n: ~~ha!ll wisa::.ng to c c:mp12te in drn KW"IC tmid1 :f.0 a.n P..XAW sf H.li<i!t(! ?{US'Z jo:1.n r..05:i.o-;1 n: snd Ne.don.::.i.. Add \:!lU;S to your burlg~t©l 3. On c..-:.mr,as au~itiona ooy be conrl ..,c:t~d fo-;: g';."oups ot" :l.ndivi(foals. r»u<:i1 4'.udition b pa:n~itted pex- ,·eat·. t;. . ~'\thlate ~~y audition t,i t h. an i nti3,:c~ll (~biatc ~a~m oz: ac1uad . th3 on~ eui:1itio;i p~i:mit ::ed • .::.. /._U ir.s~itutional pcuoim-~l ~Gt 4\~i<l~ ?:.y AIJ:J, ttii0 g opo2t a co3chas.). 6. Cede of G&l:.ica l,~3 beoo "N1.thcl;r~:,,1n 4"..fl ~ t.U'!.te~:i.on !:'~::: ?-:::7.thdr:nwal and r enmw.1 ~f filmnc:'.iill Gid bM~d on e ~hlet:i.t fi.,ii.i,y . x~i::.~~tions :!':."wt oow op@d.:ly rro1~iifrms by ahic;1 attiliitGc shtll I:~.,.re :21.a w-it;1a::<1;;,.,--a. ''J. H.~, ~l~uge aid frmi OBS:. sr,ort to m::.otn1::: tw .liong e:s s.thie::~ pextid.patf.16 in tlf..-O!'t iu whkh ai1.'i. :: .s ~¢1'°dri . ~ • • C.~l ... ~. r:i!!.':".1~.':1.i:··.o:.:. Only ono This c:o,m.:s ez (i.ca. tttlm.:t~sicns~ St~1~~:..,.atb1.~~<!!3 m7, ~ .m;r~.,_·d~ b:t;i~ioo, lfo~~ ;;oo~ ·~cl \;oard . ·10. ~h&:!'lgO St~"iltS l ,l. ?&n:eid.1?:"Jti~ on 12. S~Moc:m; -.2thY.Qta TM:~:h; e ~r:c1'ai5ctica mmitds Ul" ,to. t,:250 tm:24 ~~~Gi.r:a ~ et.~t~s. ~ q i $R~O"'v0 He::.~ !?.21J b~ lr'~FX6lead 1 c,1,i,.; pictie:in . riSl':'J .:::i 0 pm:tid.p.'.llt0 f.R ~he Hl'lua;~.!~·6.8 ''. inat:i ttati"ll• club 11 t ~ w.:v. Jl .. . .&.!K~ et,..oU. ba th~ ud.~i~a .. . . ,z;::,~t& rui: a y~si? ot M}:it G!ligitiility . ·u. e:'~t~i: ~$G~t tort .!ll ! ~:.sl~:qal t~lsvi:JiOll eo~1211"QS~o ' fr& · i oiet~ir, to t!!h~et"t ~M.a ~fo~(! ~f::(!li:i1,~s ~~o :-~;,; t :lli{\!.l;di.m ~oognf!,:; ... ' •, , ·r.il>. · ! I~tituUOn!u my ra-c:,i ~llifeiU2f::C C:>'D.t~c:t i.~:h tr:~1Glt~ oi C:i1cai1: :i1:,·::c.o: yc::i.:: . ttiit;}'c ~,"l..~.ll. tJtuB~tQ ~t1.1 tiui' ~ll~gi..Q1'@ athlt,t:tc pa~~ol.:!:.-01 (i.m::l~ing coodt~r- ~J' eetr;m,j e::rJ sc!?.~,itl.otl ,:1Jt'hletic ~ t $ te :-1~c-ima ¢bl., tnl~t o f !:iic,.~ !!.d'~~1 atM.c;t~ I' t,1t ~ey oot · e::.li !l:'!ll .smy et~JE'mt G?~°h!e e<! , w~ io &JT/ l:!!.~-1H: o f a ~t~~emt ~tllht~ ' e f~l?, t1b1J,Q in t:lf::~~<:20-~~~ ·.ao: 0~~b c:J\.~t[l. ~U.&'4Bti~~G 3'~? piy ~@Ii' ru.1 OZI~'l\,~, !n~~t.-ri:.t1 in <::Dtio ~~ ct: iai.11.~t tASi\~l!S~~t. {Jwaicn· ~o il.la~ ~ & o i~~lk~· <l ad • • ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& lUAW - - Genel:'al l{~ws from Atlanta �SUBST!'.liJTE HOO'l:ON ON DXV1.Sl:ON STRUC'fUiu:tiG Move that tbe following pi.an b~ adopted: A. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • The J,.IAW s!1aU be c:o;;xpoo;!d Gf th::ea (3) c oillp~titi•~'.; divisions for its !tegionnl s;ad/or t1.::.:: ::~_':'~ ~11.:~S.oasM.pa. The E:;:ecuti~,~ Board is direct:G!r1 t;o d:!?Olop c~it~~ia foe'." pzov~.di!l~ champion- 6hips iox th~ro~ divis1ons ic ae~h epo~t who~ neaaod. B. Divisic,n. Y (op:zn) mhall pe::;;cit) aot ~~ui~2, th~ ~wa~tl1u& of f inm1ci.nl ~i4 :for: e.thlates in t!'1cl1 S!XJ'l'~ i>ui. nat to exc~ed the · resr-ccttiv~ trAli:ii!nitW pem1tCed t .y A.i../-.H rGgulat::.ons . C. Division U (11.mtad f:1.nmacial 12:id) s haH ~ro:U:, not ;c~'i:~:·.,.:e ~h~ ~wa1."dipg oi fina11cii1l eid f.:o~ athletas up to bu~ ri.et to excead 25% i~ ~i~ncial sie equ1vol~cims of th~ ~~:u.:am dell~~ GDOunt mid not t?.Xcm~i.Ung t~e :i,n3imw rn:~~r E.md e:r.o:mt cf 1.:~~ds p~nuttcd h;v ,t;,i.lt.Vi £0~lsd~s in ~ 1 epo~t. l). • Mvi.13iot1 III shell bB o~.1 to and 1:l.i1.it~t:i ta epoz.·~s t o mtu.1cma:-siit3.ett~s • E. tlivis :i_ons tr1 e1X11't. a c~ttoo b~ @W<)in:od £:E) ratt.dy the q~U.{'r.\ of i:-bGitMl' rd~~.ra s~~ld be o~t't ~iH•.m ~n~ ,, -i.f so 0 ~~ ? ' i\WC:ii.feutli.ons l':'..S.J' eompca:'€ :l.u ?.i'ov1co: F. 1-tacb ~.« ~o m:3?i;o !i'{;Jf.!~~~~t~c~s ~~-du~ th~ir $~~ ~~lr~G, ef tho ~c?:Bhip to tha 197~ D~l~g~te As!-C'lru)l y . W:?ai>~!t' instit:utio:n at-l@J.! decla!i'lzl i~s diviai~ e l a.-.s :lf:ication (i;) by ~Ie,y 1, 1!'78 • • t ro~ ius~i- tationB that do ~ot gi~o f nm:.~ial aitl b~s~d on athl~tic abilit1 �( , . '.(; .. , Cc:.:Lo~ ·\· .-~.~ .., -' . .... .. . ,. ·. '\ :: .. ,,.. -:- ·. ,'"' -._......;:.,.:;- ( 1.•j_~a.r~ ..,, ... ,,. .., ;~ ,,~ ~, - - .· ...... ··. 1~' "41"):·J:.~::.- .;;(;." , , f~.::c.::_1_ • (; ., li;-::; r,,.,.: .; ... e. !li.~. C:C i ..l.,;:-; O.f /:,.<:i.: :; h} l." ~. ~- ,( "--~,; -..#~ • • · · · · -· . .... - • c.,··: Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t C, T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • ;.-c ::J.d .. ·" : __ ~.· .• ,:; l ; ., • .,, ... -, ... ... _ ·: ..... ~\·I ' ·.:; - r.~ -: .~?-;~,c['.1_:_ "t • .,.. .,,n '"'° " .·.,,.......•. .. "" .- 1 '-· ; '~ .. ';) •_,1)' .. ,} ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . . ' , ,. ) i ' '" - ... :1'·'" ·.,. '- .. ..,•• . ' · ....~ .. ~ .,,... ;... ·-. : ~;, S(: ~-;J_; . �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Payment o f Expen3.~s fo r: Of Hcisls Supplie d b;v Kentucky in P,1~g1on· U ny KW!C t o be ~Qiml,arosd by ~~ch University involved in T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Tour~anents~ t he tom."l.:IW'!ent t'cpres~ut:f.n:; Kontucky . Kon~ucky :lo requit:ed to 9t.tp?lY 2 oHid.ala and pay thair erpons~.iJ eni:outs t:o and from -thti: R.e.gi()n :u: touniruoo-rrt cite. Siuca ~ntucky .fi:'£<;.mmtl:v aend~ 3 teamu to the Rag:lo:t?~l tC!Jt'M1ilClut it mumt ba detm.·. ru.ued hw &11c:;.1 unhre1:.·Gity u!ll p~y thiei- ahm:e of t~eae 2 -o f :fic:tab ' a:roenoes and , , ,. . P.aeot",L'!G~~3tio-~: • • stnr have an · o !?f i cial xec(:;:i.pt foz ~he r~cords .nt thei:rc uni~on:a:1~ty . ... ...... It ic re~~na~d Chat th8 r0ceipt s uud mil~ga fro~ 0~ch offic :uu. be SQnt to the KWIC Officialee · Cooidiru,tor. The Of1:ic1o.1 ?s Cooird1.ruato~ ~111 tb~n fo~~!:d the 11!~;.ms~s tc the ru.n:c 1'i:srv~1.:~e'if' to ie~uQ :p2)''1:Wnt to .~.och of th~ ofiici:i1s t:"<!;>:ro~gnting i'f.1:1ntuc?zy . ~pc,?:at61 hills for t'd(!t..al pot'tioas ~.Jf th~ bill v.i.11 th~a b3 S~':lt io ~~ch oi the unive~- tito rep,-~£W::ttoc.l F'~ntud:y in t he R!lsion II tcun~.tt. '!niey in tu:..il will rQ'D.it 11 chei!;1:. to the ir'['IC er.-~aux~f~ fo-r t]\Ql!r pa:rt; of th'l! c:~paun~o • 0iticig Sruadt.:<>1 ~...artin OfUc:ta1g Coo~cUiua~o= ~~"ky t!G~ : m tnc.41::-eol.l~r.;tut~ Cc1lf~rlilnco �The meeting was called to order by President Becky Hudson. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Kentucky Women ' s Intercollegiate Conference Business Meeting February 17, 1978 Louisville, Kentucky The fo llowing member schools and their de le ga te s were present: Berea College Campbellsville College Centre College Eastern Kentucky Uni versit y Kentucky State University Murray State University Morehead State Univesity Northen Kentucky State College Midway College Transylvania University University of Kentucky University of Lo uisville Western Kentucky University Announcements - Michele Hornyak Donna Wis e Ellen Johns Martha Mullins C. Y. Russe ll Nita Head Laradean Brown Marilyn Moore Kathy Abernathy Pat Deaco n Sue Feamster Terry Hall Shirley Laney Ellen Johns will serve as Parliamentarian for the business meeting . Donna Wise will serve as Secretary for the business mee ting . Brinda Smith has resigned as Confe r ence Secretary due to personal health problems . Old Minutes The Fall Conference minutes were approved . Motion to accept was made by Marilyn Moore and seconded by Sue Feamster . Passed: Unanimously . President ' s Report December 2 Board Meeting : Highlights discussed . Region II Meeting in Atlanta highlights discusse d. There will be a Regional Meeting, April 1, 1978, Milligan College, Johnson City, Tennessee, for the purpose of ratifying the new Region II Constituti on. AIAW Delegate Assembly in Atlanta h ighlights dis cussed . (Region II, AIAW, and Board hi ghlight handouts distributed to member institutions in ,at t endance.) Treasurer's Report - Joy Hager No report. �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Tournament Commissioner ' s Report - Betty Langley ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . February 17 Minutes Page t wo Letter of Appeals or Complaint s require Board action . Betty will notify the school of action taken with regard to their appeal or penalties. Fines are due prior to fall meeting, not before tournaments. Tournament Bids - Six responses have been made with regard to 1978-79 tournament sites. Field Hockey and Gymnastics have not received a bid. Delegates were asked to return forms regarding their schools desire or not t o host a t ournament. Conference Statistician ' s Report - Donna Wise Made a reminder to ask schools to file their fall sports coaches reports and financial aid reports with her. Official ' s Coordinator's Report - Sandy Martin No report. Ethics & Eligibility Report - Geri Polvino No report. Sue Feamster informed delegates of AIAW interpretation of Normal Progress rule for eligibility. "You may not apply Normal Progress rule until after completion of one season completed by a thlete." OLD BUSINESS Election of Officers President Hudson asked for nominations from the floor for Vice- President, Secretary, and Tournament Commissioner. The re were no nominations from the floor. Slate to be voted on is as follows: Vice President: Secretary : Tour. Comm . : Marilyn Moore, Rita Pritchett Ellen Johns Barbara Call Trainer Recommendations Moved and seconded by KWIC Board to accept Trainer Recommendations for KWIC State Tournaments (Appendix A) Motion passed - unanimously All- Tournament Awards - Terry Hall Terry Hall presented a sample plaque for All-Tournament Awards. of 100 for a 3- year period for $5.10 each. Motion by Martha Mullins, second by Marilyn Moore: given by the Conference include: Blanket order "The All- Tournament Award" �Discussion followed . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Statement of the reco gnition The sport for which awarded The year of th e award T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 1. 2. 3. Motion by Michele Hornyak second by Deanie Brown to add: be included on the award". Amendment defeated 2-9 Original motion passed 13-0 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . February 17 Minutes Page three "th e athlete ' s name Further discussion to accept plaque followed. Mo tion to send plaque issue back to Awards Committee failed. A call for a recess to discuss items needed for plaque was asked. President Hudson called a 10 minute recess. Terry Hall reported that the KWIC plaque should include the following: Outline of the state of Kentucky, KWIC logo, the colors goldenrod and blue, Kentucky Women's Intercollegiate Conference plus items earlier approved and the plaque presented by Terry. Committee report approved: 13-0 Motion by Sue Feamster second by Pat 15.eacon "the plaques be retroactive to include the current school year Fall 1977 and Spring 197 8 and the cost for the awards come from the current budge t. Motion passed Track Awards 11- 2 Shirley Laney In the pro cess of securing ribbons which were used last year - little increase in price . Announcements Softball scheduling will be done during lunch. Region II Large and Small College Tennis Guidelines will b e distributed. NEW BUSINESS KWIC Collegiate Rating Card Has been approved and will be distributed for Fall 1978. I �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t (Appendix B) Region II Official ' s Pay ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . February 17 Minutes Page four Motion by Board to accept Region II officials payment as outlined by Sandy Martin, Official ' s Coordinator . "Payment of expenses for Officials supplied by Kentucky in Region II Tournaments by KWIC to be reimbursed by each University involved in the tournament representing Kentucky". Motion passed . 13- 0 OVC Report - Martha Mullins Scheduling concerns appear t o be working out for now. Policies and Procedures Michele Hornyak (Refer to Appendix C) PP Proposal #1 - Renewal of Collegiate Rating. Motion by Sue Feamster second by Shirley Laney to table. Motion passed 7- 3 PP Proposal #2 - Finishing order of t eams/ individuals I President Hudson left chair to request an editorial change. Motion by Becky Hudson second by Shirley Laney to amend the purpose of the KWIC tournaments to read "to determine a State Champion and finishing order of competing teams and/or individuals FOR REGIONAL BERTHS" Motion passed 8- 0 PP Proposal #3a - Table of contents for KWIC Rules Infrac tions Proposal passed 9-0 PP Proposal 3b - "entering and playing an ineligible player ... " Proposal passed 9- 0 PP Proposal 3c - "failure to provide required officials" Proposal passed 11-0 PP Proposal 3d - "failure of a school to honor a signed contra ct" Discussion followed. I Motion by Shirley Laney seconded b y - - - - - - - - to group 3a, 3b, 3 c, 3d fo r vote . Motion passed 10-0 �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Februay 17 Minutes Page five Motion passed 11- 0 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Discussion regarding various infractions fo llowed. 3a Motion by Sue Feamster t h at we delete 3e(b), 3f(c), 3g(d); keep 3a and penalty . Second by Martha Mullins. PP Proposal 3h - "Failure to submit affidavits by deadline date ." Discussion followed . Moved to Connnittee of whole . Committee of Whole moves to send Proposal 3h back to Poli cies and Procedures and to accept the recommendation of Betty Langley to "Have Tournament Commissioner send affidavits to Meet Directors one week prior to state tournaments. Coaches will check number of contests/practices column. Meet Director will send affidavits back to Tournament Commissioner the week following the tournament." Policies and Procedures will resubmit this proposal a t Spring meeting . Cornrnittee of the Whole proposal passed Proposal 3h was defeated 0-9 8-0 PP Proposal 3i - "failure to submit entry form by deadline date" Discussion. Move to Committee of the Whole was defeated. Proposal passed 4- 3 PP Proposal 3j - "failure to submit entry fee by first event" Proposal passed 6-1 PP Proposal 3k - "entering and playing an ineligible athle t e(s) " Proposal passed 8-0 Motion by Shirley Laney second by Policies and Procedures report be taken Motion passed 8-0 "That remainder of up at Spring meeting" Motion by Martha Mullins second by Marilyn Moore that "i terns acted upon in Policies and Procedures report at the Winter Meeting go into effect Fall, 1978." Motion passed 8-0 Martha Mullins questioned usage of Letter of Comrnittment by coaches and athletic directors. Marth~ullins requested that Basketball Chairperson look into problems accompanying men and women's double headers. �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Announcements ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . February 17 Minutes Page six Michele Hornyak advised delegates that President of AAHPER sent notice to member school Presidents asking their opinion of AAHPER- AIAW rel ationship. Motion by Sue Feamster second by Betty Langley that "The KWIC support a minimum cost of the refreshments ($50.00) for the Region II Gymnastics tournamen t held at U of L. And that constituents of the KWIC serve as hostess for that tournament . " New KWIC Officers are: Marilyn Moore - Vice President Barbara Call - Tournament Commissioner Ellen Johns - Secretary Meeting adjourned 3:30 p . m. Respectfully submitted by Donna Wise and Ellen Johns. �February 1978 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Recommended Medical Guidelines for KWIC Championships T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& I APPENDIX A For the purpose of assuring that medical coverage is provided and that necessary precautions are taken relative to the physical welfare of each participant in any KWIC Championship, the following medical services should be provided: 1. 2. 3. 4. 5. 6. Ice and ice bags at immediate tournament site. Water and cups are to be available during and after competition. Access to table for taping. Emergency equipment. Procedure for emergency transportation to hospital. a. Phone number of emergency transportation immediately available . b. Physician on call. Certified trainer or qualified first aider present . Placement to be determined by Policies and Procedures Committee. Regional Officials' Payment I APPENDIX B Payment of Expenses for Officials supplied by Kentucky in Region II Tournaments , by KWIC to be reimbursed by each University involved in the tournament representing Kentucky. It is recommended that the receipts and mileage f rom each official be sent to the KWIC Official's Coordinator . The Official's Coordinator will then forward the expenses to the KWIC Treasurer to issue payment to each of the officials representing Kentucky. Separate bills for equal portions of the bill will then be sent to each of the Universities who represented Kentucky in the Region II Tournament. They in turn will remit a check to the KWIC Treasurer for their part of the expenses . Placement to be determined by Policies and Procedures Committee. APPENDIX C Policies and Procedures Proposals Approved by Dele gates February 17, 19 78 Proposal 2. State Tournaments General Guidelines to read: "to determine a State Champion and finishing order of competing teams and/or individuals for regional berths." �Proposal 3b Proposal 3c Proposal 3d PLACEMENTS : Proposal Proposal 3i Proposal 3j Proposal 3k KWIC RULE INFRACTIONS Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Proposal 3a Procedures and Penalties I. II. III. IV. V. VI . 1. APPENDIX C ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Policies and Procedures Proposals Appro ved cont'd. General KWIC Seasonal Competition State Championship Procedures for filing a violation Procedures for complying with rule infractions Appeals process Entering and playing an ineligible athlete(s) Penalty : Forfeiture of any previous competitions or events in which that player participated, and immediate tournament ineli gibility for that player. A player who is dressed onthe bench (at the site of the event) has participated. Loss of any revenue resulting from the institution's participation. This refers to guarantees, gate receipts, et . al. Revenue will be forwarded to conference treasurer. 2. Failure to provide required officials. Penalty : 2. Forfeiture of game or match or meet in question. It shall be listed as an official forfeit. Failure of a school to honor signed contract. Penalty: $25.00 fine payable to KWIC Treasurer to be executed by Treasurer to offended institution By Policies and Procedures Committee . III . 1. Procedures for Rule Infractions - State Championships Failure to submit entry form by deadline date. Penalty: 2. Failure to submit entry fee before first event of tournament. Penalty: 3. $25.00 fine . Payable by first tournament contest or event or loss of tournament eligibility in that sport that year. School may not participate in tournament . Entering and playing an ineligible athlete(s). Penalty : Forfeiture of any previous tournament games or events in which the athlete participated and immediate tournament ineli gibility for that team that year . Loss of revenue resulting from the institution's participation . (Revenue will be forwarded to conference treasurer.) �4. 5. 6. 7. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 3. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 2. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 1. KENTUCKY WOMEN'S INTERCOLLEGIATE CONFERENCE Board Minutes April 9, 1978 Elizabethtown, Kentucky 10: 00 a. m. Appreciation extended by President Hudson to the board members for their contributions to the Conference. Martha Mullins appointed board secretary for the day . Minutes Approved. Board minutes read and approved with no changes of December 2, 1977 . Treasurer ' s Report - Joy Hager a . Balance sheet for 1977-78 pres ented and reviewed. b . Motion by Betty Langley , second by Joy Hager: That outstanding tournament bills not submitted f or 1977- 78 by July 1, 1978 will become responsibility of tournament host institution. Conference will reimburse institutions before July 1. Motion c arried 5-0 . c. Tournament financing needs review. Hudson is to appoint a committee to make recommendations to the Conference membership at the Fall meeting regarding fiscal principles, tournament expenditures allowable* and any other items related to operating budget management. *Financing format for reporting tournament Expenses where admission fee is charged. Delegate-at- Large Report - Martha Mullins Motion by Martha Mullins, second b y Hudson: That the matter of reimbursement of up to $20 for interium regional sports representatives be placed on the Spring Meeting agenda. Motion carried 5-0. Tournament Commissioner Report - Betty Langley a . Violations of deadlines for filing of Affidavit of Eligibility. (Appendix A) (1) Appeal of Kentucky State University - denied. (2) Appeal of Spalding College - denied. b. Tournament Sites . Small College Tennis - Centre College Large College Tennis - tabled Large College Basketball - Western Kentucky Small College Volleyball - Bellarmine College c. Discussion relative to sites not bid on; matter to be added to agenda of Spring Meeting . Statistician's Report - Donna Wise List of end of season reports submitted to be distributed at Spring Meeting . Protests a . Report to Board of decision on UL-Morehead, WKU- Morehead basketball protest. Board had voted unanimously to uphold forfeiture. b . Berea-Union basketball scheduling protest. Hudson directed by board to inform institutions that in the absence of a policy on season play not directly affecting tour nament participation, the board felt it could not judge the merits of the protest. c. KWIC- Georgetown protest. Following lengthy discussion. a . Moved by Betty Langley that appeal be denied and that a letter of apology be written to Georgetown in regret of the incident . No second. Motion dismissed . b. Motion by Martha Mullins, se cond by Joy Hager: To consider appeal and send a letter of reg ret. �2 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Reported by Martha Mullins Acting Secretary Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 8. 9. 10. Motion by Joy Hager , se cond by Martha Mullins: To amend above to add, to refund to Georgetown the amount paid one official of the game forfeited . Motion and second withdrawn. Motion by Hudson, second by Donna Wise: To amend above to add, to refund full entry fee t o Georgetown. Motion carried 3-2. "To consider appeal and t o send letter of regret and to refund full entry fee to George t own". Motion carried 3- 1-1 . c . Board directed Hudson to write letter of reprimand to the Georgetown coach, copy to the Athletic Director, indicating that coach ' s failure to comply with the spiri t of KWIC regulations covering seasonal and tournament play. d. Motion by Martha Mullins, second by Joy Hager : For Hudson to write a letter of explanation to the Small College Basketball Arbitration Connnittee delineating bases for decision to consider Georgetown appeal . Motion carried 5-0. Next Board Meeting set: June 2-3, Richmond, Kentucky. Sites for KWIC Fall Conference considered . Meeting adjourned. 4 : 55 p . m. �Fines and Appeals Board Action 1977-78 School Ky . State Cumberland U.K . E.K . U. Union Spalding T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Fine $ $ $ $ $ $ 25 . 00 25.00 25.00 25 . 00 25.00 25.00 Appealed X X X X Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t KIWC Board Meeting April 9, 19 78 Appeal Action Denied Denied Denied Paid X X Approved X ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Appendix A �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KWIC Spring Business Meeting April 14, 1978 - Lexington, Kentucky The meeting was called to order by President Becky Hudson. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . The following member schools and their delegates were present: Berea College Bellarmine College Campbellsville College Centre College Eastern Kentucky University Georgetown College Kentucky State University Midway College Morehead State University Murray State University Northern Kentucky State Transylvania University University of Kentucky University of Louisville Western Kentucky University Michele Hornyak Madelene Naegele Donna Wise Ellen Johns Martha Mullins Sharon Gaunt C.Y. Russell Margaret Parrish Laradean Brown Nita Head Marilyn Moore Pat Deacon Sue Feamster Ter~y Hall Betty Langley Announcements - Adjournment of meeting set not toge beyond 3 p.m. Ellen Johns and Michele Hornyak leaving the state and Peggy Stanaland has retired from coaching field hockey. Minutes - The minutes of the Winter mee ting were approved. Motion to accept by C.Y . Russell . Second Margaret Parrish. 13- 0. President ' s Report - Highli ghts of Re gion II, Johnson City, Tennessee meeting . Constitution approved . Each state will send a chairperson for each sport to serve on Regional Committee for planning of Regionals. Motions from Board #1 . Outstanding tournament bills not submitte d for 19 77- 78 by July 1, 1978 will become the responsibility of the tournament host institution. The Conf erence will reimburse institutions before July 1, 1978. Approved 13-0 . #2. That interium regional sports representatives be reimbursed up to $20 . 00 for expenses incurred this summer. Approved 13-0. Tournament finance committee of Joy Shirley Duncan to meet in summer. Hager, Laradean Brown, and Board minutes, treasurer's report, tournament commissioner ' s report and information sheets were handed out to member institutions in attendance . Treasurer's Report - Michele Hornyak distributed report from Joy Hager. a. A note was made that basketball touranment officials bills had not been received . �Meeting Minutes ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Spring Page 2 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Recommendations to have Tournament Commissioner send reports to Treasurer and Sports Chair on financial breakdown . Delegate-at- Large - Martha Mullins thanked the outgoing Sports Chairpersons for their dedicated service during a period of rapid change and growth in the conference . Evaluation of the usefulness of tables at the Girls High School State Basketball Tournament was done by mail. Results show that the tables were a good method to provide information about schools and allowed for go od contac t s . They wil l be available next year again. Martha Mullins asked for suggestions for interim sports representatives in softball, golf, and swimming. Announcement of new sports chair: Basketball - Terry Hall (large) Pat Deacon (small) Volleyball - Shirley Niegodzski (large) C.Y. Russell (small) Track & Field - Margaret Simmons Gymnastics - Carol Liedtke Field Hockey - Sally Bunnell Tennis - Betty Langley (large ) Kitty Baird (small) Ethics and Eligibility - Committee is now complete. Geri Polvino, Chairman, Terry Hall and Donna Wise. For information, approximatel y 25 interpretations this year. Problems: Tournament Committee needs better E & E. Correspondence needs improvement . Remember: State matters to E & E; between states to Region and/or National. Statistician - Donna Wise handed out a sheet showing the institutions by sport who have not handed in the end of season coach's report. Also noted problem with scholarship reports due to lack of knowledge of who has scholarships . Tournament Commissioner - Betty Langley handed out report and noted that bids were still lacking for tournaments. She urged institutions to get them in or the Board will have to decide which school would represent Kentucky in regional competition. Thanks to out going officers and board members, Michele Hornyak and Betty Langl ey. Terry Hall asked for tournament bids to be made available to sports chair at Fall Conference. All tournament awards to be picked up afte r meeting. �New Business ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Spring Meeting Minutes Page 3 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Motion by Martha Mullins, second b y Betty Langley. "There shall be a standing committee appointed to deal with a rchives of the conference . " Approved 15- 0. Motion by Sue Feamster, second b y Pat Deacon. "The archives committee is to establish an annual conference re cog nition awards." Approved 14-0. Motion by Betty Lang ley, second Laradean Brown. "That all the workings be resolved and present the awards proposals at the fall conference 1979". Defeated 4-10 . Motion by Martha Mullins, second b y Betty Langley. "That at the Fall Conference 1978 the concept and criteri a o f awards be presented with the first awards to be given Spring 1979 . Approve d 13-1. Adjournment 2:30 p.m . Respectfully submitted by Ellen Johns �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • Info:rmation Sh.~et: - KWIC Sp'i:ing r!eeting In the a.bser.c~ of b:'. ds :foi" gcvernl C.:9i3-79 Tou·.:-m:naut sit er. , th2 J.U'!!C Bon:.:-d ask s c oachen and <lele&at~s to :.nfol"l:l us by the J ·..me 2 , 1978 Doa:.tcl raeetiog of their intent to host ~ tournament or tc, offe,.: s..: ggestcd. al tcxnat1.ve to salecting Regional ::epre&ent.:i.t:i.v 2 s in lieu of n Confe~ence Ch.s .n:pionehip. !-'o~· Delegate Vo te J. n,at c,utstsutl:i.ug tou:.:-nc.mmi.t oHls rot submitt=-?d for 197'.1- 78 by .Jitly l, 1978 will bc:coaa lho ;:cc,ou .. .:..io\'i..lity o·: \.:ou::na.mc~. . t host inatit.:ut:1.cm. •rh~ Confa.cnc:a will 1:~itlbu-.:G~ i ~1ct:U.1...:~~~ !..qfo~e Jely 1 , 2. / ,/. . 'i'hat :i.ntez~.m r eafonal spo:rts i:epre se~ta~ivei. l ,c ;:.-~m.hui.·ued up to \ ) $20 , QQ for e:;cpfr.lGCS i ncu?:r.&lcl thi3 e~ m: • . ) ' SC Bsaketba ll LC B3sketb~ll Croso Couut ry Field Eoclt~y Gy;im~tii:o Softball SC 'l'cunia LC 'rcnnia SC Volleyball LC Voll e.yball Golf S\;:1.mrni nz -..-l -y, - V T~rry Hall , u"L , S::n o.y M2t"tin ~ EKU Kitt, Boi ~d~ Cent~a Il4:tt·, Lang:tcey, lOC'rJ C. Y. lluas~H P i:~7 . Stetc Le:::::.1b2n Bi.:ow:t , Mel.' he~ci- . ,...... �II. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Firday - Board members present: Call, Hager , Hornyak, Hudson, Langley, Martin, Mullins, Wise Agenda Topics I. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Minutes: KENTUCKY WOMEN'S INTERCOLLEGIATE CONFERENCE Board Meeti ng June 2- 3, 19 78 Richmond, Kentucky Hudson recongnized outgoing officers, incoming officers. Marilyn Moore unable to attend. Hornyak will report for Policies and Procedures Committee. Hudson noted that Martin is the Officials Coordinator as appointed by the Delegate-at- Large. Officials: Problem areas noted. Particular needs seem to be in volleyball and field hockey. KORB could offer clini cs in sports in whi ch clinics are already offered . Long-range planning is to begin at KWIC Fall Conference. Martin has set tentative date of August 26 at UL for volleyball clinic. September 10 and 17, or 15 and 22 tentatively set for rules and practical testing dates. Flyers will be sent . Hudson asked Martin to prepare a schedule of clinics, ratings and fees for the KWIC Fall Conference. Martin estimated the total cost for proposed clinics to be $590. This includes two volleyball rating sessions and four basketball rating sessions, with a maximum of three r a ters per session at $20 each . That total of $490 also included two volleyball and two basketball clinics at $20 per clinic, that fee payed to the director of the clinic. Two ho ckey clinics to be held, at a cost of $50 to be paid to the clinician. KWIC will charge each individual $7 to participate in each clinic. Hudson suggested the following expense payments for tournament officials. $10 ,$12 $10 $20 $30 a day for food for lodging for gass 100-200 mile round trip for 201 - 300 mile round trip for over 300 mile round trip Martin will send recommendations for tournament officials pay to the board by August 1. These recommendations will include any KWIC championship sport. Recommendations will also include suggested fees for each rating level. Meeting adjourned at 9:15 p.m. Submitted by Acting Re corder Linda Buchanan. �Saturday - Board Members present: Langley, Mullins, Wise Call, Hager, Hornyak, Hudson, Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t III . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Agenda Topics ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Minutes: Tournament Bids After discussion, motion was made and seconded to accept the following tournament bids: Morehead: Volleyball Berea : Field Ho ckey - (tentative approval also given to change tournament date to the first weekend in November) Kentucky State: Small Colle ge Basketball University of Louisville: Gymnas tics (tentative approval also given to change tournament date t o March 10) Murray: Track and Field (tentative approval pending delegate approval of date change to third Friday in April) IV . Fines Kentucky State paid their fine. No action was taken against Berea College. Spalding College has a $25.00 bill still outstanding . No Secretary Report Following discussion, it was de cided to appo int Mary Beth Bevens to the Board as acting secretary subject t o Delegat e approval in fall . No Ethics and Eli gibility Report V. Statistician's Report The following items were presented for considerati0n: - the necessity of reports and proper handling of forms - the possibility of institut~ona l sport reports - the recommendation by Hudson to update and summarize past tournament records and to continue to do so in the future - the nature of the statistician position. VI . VII. Archives Committee The following were tentatively recommended to serve on this commi ttee: Betty Langley, Kitty Baird, Sue Feamster Policies and Procedures Report The following items were presented and/or proposed: - the compiling of a listing sheet of due dates and to whom they go for KWIC and AIAW forms. - a list of job duties of a tournament commissioner and officials coordinator. - procedures for rule infractions. - a request to schedule two meeting times for the Policies and Procedures committee as opposed to one at Fall Conference. a discussion of suggestions for procedures of games in cases of inclement weather a suggestion that the tournament commissioner review general tournament guide lines following recommendations by the tournament director of the previous year . The three past tournament commis- �3 - - - ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& - sioners decided to take this under consideration prior to fall conference . a recommendation that members who are Delegates and Board Members as well, receive two copies of minutes . a recommendation that a case book be kept t o include all appeals. a recommendation that a s ummary sheet with "line of a uthority" be presented a t Fall Conference . a recommendation to have an informat ion/question- and-answer period for Policies and Procedures as well as Ethics and Eligibility people at Fall Conference. recommendation that minutes be color-coded for sake of convenience as follows: Fall - white Winter - pink Spring - yellow Board - blue Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t I - a recommendation that appeals mus t be signed by representative Delegate of that institution. - a recommendation tha t a list of responsibilities for Delegates and Coaches be re-distributed a t Fall Conference. VIII. President's Report The following items were presented for consideration of the Board: - Current KWIC printing and publication supplies on hand and needed supplies . - recommended that th e Board Secretary be responsible for re-ordering , needed s up plies and re- rpints . - recommended that the tournamen t commissioner be respo nsible for ordering awards . - recommended that Delegate- a t-Large be responsible for the book markers . - Mullins was instructed to contact past year's meet directors with regard to all information concerning conference medals and ribbons which is to be submitted to Call in an attempt to standardize these awards in the future . - with regard to the Regional meeting, Hudson was instructed to recommend a one year s tudy of the request by Marshall University to enter Region II. IX. Delegate- at- Large Report The following were recommended: - t opics to be discussed in sports meet ings: officiating concerns, filling out of sports forms, individual sport statistics, policies generated on re- scheduling due to weather. - that the tournament commissioner send reports to both the sports chairperson and the treasurer. that tournament bids be available for viewing upon request by sports chair people at Fall Conference. - that there be a yearly accounting of the conference to member institutions . �4 Treasurer's Report ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . x. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t I T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& - Mullins was instructed t o contact conference hockey coaches and request they represent Kent ucky at Region II meeting. If no one chooses to do so, Hudson instructed to send hockey coaches a memo stating to the effect that, Kentucky will not be able to make any protest of Region II's field hockey decisions due to Kentucky's lack of representation . - Mullins was instructed to proceed with public relations ideas; pocket calendar including t ournament dates and locations. Following discussion, the treasurer was instructed to resubmit a finan~ cial report following July 1, at which time all records can be updated. A discussion centered around the Large College Basketball Tournament financial affairs. - It was recommended that assistance be bought following the July 1 updating of the treasurer's report, to facilitate the accounting procedures of the conference. XI . Fall Agenda - approved . Submitted by acting recorder Kristine Freck �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Members present: Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KENTUCKY WOMEN ' S I NTERCOLLEGIATE CONFERENCE Minutes of Board Meeting August 24, 1978 - Fall Conference Park Mammo th Resort Becky Hudson, President Marilyn Moore, Vi ce-President Mary Beth Bevins , Se c retary Geri Polvino, Ethics and Eligibility Chairperson Donna Wise, Statistician Martha Mullins, Delegate-at- Large Barb Call, Tournamen t Commissioner The business of this informal board meeting was started by Becky asking for approval of the minutes for the Board Meeting held June 2 and 3. Barb Call moved we accept the minutes. Se cond by Martha Mullins. Motion carried 7- 0. Conference Budget Becky handed out a KWIC Financial Report o f April 1977 - June 1978 and the KWIC 1978-79 proposed budget. An accountant has advised having the KWIC fiscal year run July 1 - June 30 in order to include last spring tournaments. The handouts reflected this. It was also suggested the budget be proposed in August so we would have a better idea of our financial standing. After varied discussion and c larificati ons, the only change on the proposed budget was increasing publicity to $200 . Marilyn Moore moved we accept the proposed budget (with the change) to pre sent to the Conference. Second by Mary Beth . Motion carried 7- 0. KWIC Dues After lengthly discussion on increasing the dues Barb moved we ask membership to increase dues to $90 to cover the many rises in the cost of living. Second by Martha. Motion carried 7-0 . Proposed Amendment to send to Delegate Assembly The handbook reads: "State Tournaments shall be sufficient through entry fees . These fees shall pay for officials, awards, and social events." (p.D- 1) After some discussion Barb Call suggested the above statement be deleted and replaced with: " State Tournament fees shall pay for offi cials, awards, hospitality, and itemized miscellaneous costs associated with the tournaments. Maximum expenses allowed for hospitality and itemized miscellaneous expenses shall be set each year by the Conference membership at the Fall Conference. For the year 1978- 79 KWIC will be responsible for expenses up to $50.00 for hospitality and $100 for miscellaneous expenses." �2 Se cond by Maril yn. Martha will present the proposed amendment to the Conference. KWIC/ AIAW our.LINE ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Mary Beth moved we accept Barb's suggestion. carried 7- 0. Mo tion The outline (compiled by Marilyn) t o give to coaches for clarification of KWIC/AIAW deadlines, rule infractions, et c ., was che cked over for corrections or additions. The meeting ended with some geHeral dis cussion on keeping various forms updated. �, .. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . FALL CONFERENCE Pa rk Mammo th Re sort Busine ss Mee ting #1 August 25, 1978 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& .., The meeting was called to ord er by Pres iden t Becky Hudson. memb er sc hools we re represented : SCHOOL Bellarmine Berea Campbellsville Cen tre East ern George town Kentu cky State Midway Mo r ehead Murray Nort he rn Spalding Transylvania Univers i ty of KY Un iversity of Louisvill e Western VOTING DELEGATE Made l ine Naege l e Mary Beth Bevins Donna Wis e Kitty Baird Martha Mull ins Sue Johnson C. Y. Russe ll Linda Buchanan Laradean Brown Nita Head Marilyn Moore Ken Riddell Pat Deacon Su e Feams ter Te rry Hall Shirley Laney The following The age nda was approved and the ad j our nment time set a t 12 noon. I, Officers ' Re po rts A. President 's Report by Becky Hudson Because Ell en John s r esigned as s ecre t ary, Hud s on asked t he Assembly to accept t he appointmen t of Mary Be th Belvins t o this position, Pat Deacon so moved. Second by Shirley Laney . Motion carried 15-0, Huds on discussed s evera l items of Regio n I I busi ness whi ch were enclosed in the delegat es ' packet s . B, Treasurer 's Report by Becky Hudson f o r Joy Hager The 1977-78 fina nc i al report and the 1978 - 79 proposed budget were dist r ibut e d, Ma rtha Mu llins moved we a ccept the propo sed budget, Second by Pat Deacon. There was no discus s ion . Motion carr ied , 13-0. C. Statistic ian 's Re port by Donna Wise Wise pass ed out a list of schools tha t dld not file th e ir coaches r eports for t he 1977 - 78 season . Presid ent Hudson appea l ed to the coache s r esponsibl e fo r the delinqu ent r e port s t o get t he info rmat i on in t o Wise . Wise reminded delegates t o s tart their s c hola rship sports on the KWIC data form. �Martha Mullins ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Delegate at Large T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& D. Mullins r eported the new spor t chairs for 1978-80, She announced that a report of number o f sports, teams , and participqnts, and maj or conce rns of KWIC was sent to the presidents of membe r inst itutio ns and to the KWIC delegat es . Also reported wa s that KWIC pocket cal enders were a t the pr inters and will be ready around the second week of September, The wall calend e rs we r e read y for distribution . E, Secretary Mary Be th Bevins Bevins r eminded de legates to complete and turn in t he KWIC data form. F. Ethics and Eligibili ty Geri Polvino Polvino said the committee's information would be dis cussed at the open forum scheduled fo r Friday afte r noon . Polv ino suggesled if a member schoo l ' s athletic direc tor writes for an interpretation of a pol icy , it is helpful if they file the reply r eceived with the Ethics and Eligibility Committ ee. G. Officials Coordinator Sandy Martin Martin distributed a handout on suggested officia l s f ees and dates £or clinics, The de lega tes accepted the report , B, Hudson instructed M.Mullins t o advise the spor t cha irpersons to have thei r spo rt br ing a recommendation on official 's fees for their sport to Sandy Martin and he r Committee, H, Tournament Commiss io ner Barb Ca l l M.Mul l ins moved we accept the sites and dates of state tournaments with the changes of La r ge College Basketball at Western f r om March 2, 3 , 4, 1979 to March 1,2,3, 1979 and the confirma tion of Track and Field at Murray on April 20 , 1979. Se cond ed by P. Deacon, Motion carri ed 14-0. �Comm ittee Reports T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& A. B. C. III. Forms Committee Pat Deacon Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t II. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . .. Deacon pr esented a KORB official ' s card . It wa s accepted unanimously. Tournament Finance Committee No re por t. Archives Committe e No report. Betty Langley Policies and Procedures Report Marilyn Moore A. Moore passed out a KWIC/AIAW outli ne that should clarify forms and fees and rules and infraction s . B. Moore introduced the recommendatlons f rom the Polic ies and Procedures Committ ee to be placed in the Handbook und er Part IV State Tournaments - - General Guidelines. (Refer to Appendix A) C. l. Proposal l a, Motion carr i ed 15-0. 2 . Proposal l h . Editorial. 3. Proposal 2a was pres ented as a n edit orial change t o delete D, Part IV, Section IV, pg . D- 2 . Proposal 2b followed to re place D with ''wo rk closely with official ' s coo rdinator ," After much discussion Shirley Laney moved to table pro posal 2a and 2b . Seconded by Sue Feamster. Motion carried 13-0. 4, Proposal 2c . Af ter some discussion, ca rr ied 15-0, 5. Proposal 2d. Motion carried 15- 0 . 6. Proposal 2e. Editorial Change . Proced ures Fo r Reporting a Violatio n of KWTC Rules Infractions as outlined on preceding pages (of the Handbook) . (Refer to Appendix B.) Much discussion followed on trying to clarify where the upcoming p~oposals would be placed in the Hand book and clarification of the need for proposals. Question called by P.Deacon. 1. Proposal Jm . Motion carried 15-0. 2. Proposal 3n. Motion carried 15-0. President Hudson charged Policies and Procedures Committee to put above in order and present t o delegates when we reconvened . Meeting adjourned. �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . FALL CONFERENCE Park Mammoth Resort Business Meeting #2 August 25, 1978 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& e President Hudson called the meeting to order shortly after 8:00 p.m, The same delegates were present as for Business Meeting #1 with the addition of Ri ta Pritchett from Asbury . M. Moore handed out compiled parts of t he new Part VI in the .handbook . D, Procedure s for complying with rule infractions (Appendix B) 1. 2. 3. 4. S. E. Job Description of the Officials Coordinator 1. 2. - Proposal 3p. Motion carried 15-0. Proposal 3q , Motion carried 16-0 . Proposal 3r . Motion carried 16-0. Proposal 3s. M. Mullins moved to amend by adding "prior to the first tournament contest.'' Seconded by S. Feamster, Amendment carried 16- 0. Proposal 3t. M. Mullins moved to amend "Failure to comply with this procedure results in .. . " to "Failure t o rectify the situation with established procedure results in . •. " Seconded by K. Baird . Amendment carried 17 -0. Amended motion carr ied 16-0. Proposal Sa) This was considered edirorial, Proposal Sb) Add D was conside r ed editorial. a (1.) Carried by voice vote. b (2.) M, Mullins moved to amend to read "Secure and assign officials ... " Seconded by Donna Wise . Mull ins withdrew the motion and then moved to delete #2 . Seconded by S. Feamster . Mo ti on defeated 3-13. T. Hal l moved to amend to r ead "Secure and assign officials ..• " Seconded by P. Deacon . Motion carried 13-3, 1 absten. c. (3.) After must discussion M. Moore moved the group go into a committee of the whole for 5 minutes. Second by D. Wise . Motion carried 13-0, Meeting was called back to ord er by President Hudson, S. Feamster moved to extend the committee of the whole for 5 minutes. Second by R. Pritchett. Motion carried 9-8 . Hudson called back to order. M. Mullins moved to r eturn to committee of the whole for 5 minutes. Seconded by T. Hall. Mo tion ca r ried 11-4. Meeting brought back to or der. K. Baird made a motion to reconsider all the proposals listed under the heading of Job Descrip tion of Officials Coordinator. Second by Barb Call. Motion carried 11-4. B. Langley moved to send the entire proposal concerning Job Des cription of Officials Coordinator back to committee. Second by M. Mullins . Motion carried 9-2, 5 abstenti ons. M. Moore briefly di scussed the proposal on inclement weather. Mentioning tha t it would be up to each sport to decide what method would be used when a contrac t is broken during season play due t o bad weather. B. Call moved the meeting adjourn. M. Mullins seconded . Motion car ried 17-0. �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . FALL CONFERENCE MAMMOTH PARK RESORT Business Meeting #3 August 26, 1978 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& e • President Hudson called the meeting to order, The first order of business was the approval of the tournament guidelines. (See copy of 1978-79 tournament guidelines .) I. TOURNAMENT GUIDELINES A. Gymnastics by Martha Mullins The maj or changes were editorial and complying with rule changes. There was some discussion on the amount allowed for travel, lodging, and meals. Shirley Laney moved to amend the guidelines to say that the gymnastics tournament pay the per diem, mileage, and lodging fees as indicated on the KWIC suggested officials fee schedule but that the officiating fees suggested by the coaches be accepted. Second by Sue Feamster, Discussion followed. S. Feamster called for the question. Motion carried 8-1-4 abstension. M,Mullins moved we accept the guidelines as amended, Second by K. Baird. Motion car ied 12-0, B, Large College Tennis by Betty Langley Pat Deacon moved we accept the guidelines as presented, (See 1978-79 Tournament Guidelines for the changes.) Second by S. Feamster. Motion carried 13-0. C. Small College Tennis by Kitty Bai rd Baird moved we accept the guidelines as presented. Call seconded, After some dis cussion on the intention of the title "Miscellaneous reconunenda tions", Baird, with the approval of her second, amended her motion to "accept the guidelines with the word 'recommendation' deleted." S, Laney moved the assembly go to a committee of the whole for .5 minutes. Second by Sue Feamster. Motion defeated 5-6. S,Laney called for the question to acce pt the guidelines with the word recommendation deleted . Motion carried 12-0-1 abstention. D. Large College Basketball by Terry Hall S. ~aney moved an amendment that the large college basket- ball officials be paid mileage as indicated in the KWIC Official Coordinator's re commenda t ions and that all the other official's fees be as recommended by t he basketball coaches. Second by S. Feamster. Question cal led by Femaster. Amendment carried 11-1-0. �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . NEW BUSINESS Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& S. Laney moved we pos tpone the guidelines until we considere d the item of new buisn es s which concerned the hospitality and mis cellaneous fee s because this might effec t the entry fees . Second by B. Call. Motion carried 11-0-0 . The item of new business from the board was the following motion by M. Mullins, seconded by B. Call: The second sentence in the handbook Part IV, Section IIIA (pg . D-1) be dele t ed and r ep l aced with: "These fees s hall pay for off ic ials, awards, social, and it emized miscel laneous costs assoc iated with the tournaments. Maximum expenses allowed for s oc ial and itemized miscellaneous expens es shall be set each year by the Conference membe rship at the Fall Conference. " K. Baird moved to amend the motion to include t ennis balls . S. Laney . Amendment carried 14-0-0 . See Appendix c . Second by M. Mullins moved that " for the year 1978- 79 s tate t ournament fee s may cover itemized misce llaneous costs tp to $100 and social costs up to $50." Second by S. Bunnell. Motion ca rried 13-0-1. Large College Basketball cont inued M. Mullins moved to amend the guidelines inserting "when assigned" following the $10.00 per diem allowance and the $12 per day lodging allowance on page 2 . Second by B. Cal l. Amendment carried 13-0-0 . S. Feamster moved an amendment on the tournament draw to switch Team 5 and 6 . Second by P. Deacon. Amendment carried 14-0-0 . M. Moore moved we accept the guidelines as amended. T. Hall seconded . Motion carried 13-0-1. E. Small College Basketball by Pa t Deacon The majority of the changes wer e e ditorial. See 1978-79 tournament guidelines . P . Deacon moved we accept the guidelines . B. Call second ed . Motion carried 13-0. F. Field Hockey by Sally Bunne ll There was some discussion on the officials fees (too low) and the absence o f per diem allowance , mileage and lodging expenses. M. Mullins moved to amend the 1978-79 field hockey entry fee from $80 to $90 to accomoda t e per diem and mil eage expenses fo r officials . B. Call seconded . The amendment carried 12- 2, 1 abst ention. President Hudson asked the assembly to accept the guidelines as amended. Motion carried 12-1, 1 absent ion . �G. Small College Volleyball by C. Y. Russell ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . The re was some clarif i cat i on that the coaches int ended to pay officials by rating rather than a straight per match fee. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& M. Mullins moved to amend the report to read that the recommended 1978- 79 small college volleyball t ournament entry fee be raised form $100 to $120 to accomodate travel and per diem expenses f or officia l s as recommended by the KWIC Official' s Coordinator report. Amendment carried 9-1, 2 abstentions. C. Y. Rus se ll moved to accep t the amended S. C. Volleyball guidelines. P . Deacon se conded . Motion carried 12-1, 1 abstention. At this :po in t we had a 10 mi nute recess. meeting back to order . H. President Hudson called the Large College Volleyba ll by Sh irley Nigodski The host school's entry fee was waived . changes. See 1978-79 T. G. for further After much discussion on officials ' fees, President Hudson asked for the vote on the guidelines as presented. Guidelines accepted 11-0- 0 . S. Laney moved we reconsider SCVB. 12-0. P. Deacon seconded. Motion carried P. Deacon moved we amend the officiats' fee for SCVB Tourney to $20 per match plus the per diem and travel . S. Laney seconded. Amendment carried 11- 3- 0 . I. Track and Field by Margaret Simmons. The majority of the changes were editorial or rule changes. called the vote. The guidelines were approved 14-0- 0 . II . OLD BUSINES S A. Policies and Procedures Hudson Officials coordinator (Proposal Sb and Sc) See Appendix D M. Moore brought back from the P and P Committee a revised job description of the Official Coordinator and responsibili t ies for a Director of Tournament Officials . After some discussion , S. Feamster moved to table the proposal. T. Hall seconded. Motion defeated 4-7-1. Proposal Sb and Sc with the changes were carried 14-0-0. S. Feamster moved to add to the Tournament Meet Direc t or's responsibilitie s (Pg. D-2) that she, with the E and E r epresentative and the tournament commissioner (or her representative) will assign officials for t he volleyball and basketball state championship games and poll the t wo coa ches in the fina l (championship) round and assign championship game officials. Seconded by S. Laney. Motion carried 9- 2-1. See Appendix D. �III. NEW BUSINESS ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& M. Mullins made ~ charge to the Pr esiden t tha t the current t ournament Finance Commi tt ee be dissolved and a new one a ppoint ed, Th~t the President serve as the Chai r and Jim Spalding be the second member and that the third member (or members) be se l ec t e d by fu e Pr es ident. And a report should be made at the 1979 s pring mee ting . T. Ha l l a s ke d about t he E and Epe r son or her representative being reimbursed for travel t o t ournamen ts . The board will check on the availability of funds for t h i s pur pose . The Board asked t he assembl y to approve a motion for a dues increase for 1979-80 to $90 .00 . Exte nsive d i scussion followed. S. Feamster called for the que s tion . Th e mot ion carrie d 9-3-2 abstenti ons. M. Moore brief l y discusse d t he propos al on incl ement weather. Mentioning t hat it would be up t o each spo rt to dec i de what method would be used when a contrac t i s broken during season play due to bad weathe r . B. Call moved t he mee tin g ad j ourned. carried 17-0. I M. Mul lins seconded . Motion �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t I T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& To be added t o the hand book : ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . APPENDIX A Proposal la) Tournament Commissioner Sha ll forward all Affidavits of Eligib ility t o the Tournament Directo r one week prio r to the state tournament s . TO BE PLACED Part III. Section E6 Pg . Part II . Section E6 Pg. B- 6 Proposal lb) 1s t mailing pg. D- 2 Delete #8. Blank Affidavits of Eligibil ity 2nd mailing pg. D-2 Delete #5. Affidavits TO BE DELETED FROM Part IV Section I V. Proposal 2c) Tournament Meet Dir ec t or At the coaches meeting shall complete the Affidavits of Eligibili t y f rom e ach institution. TO BE ADDED Par t IV Pg. D-2 . Proposal 2d) After the to urnament is comp l eted r eturn Affidavi ts of El igibility to the Tournament Commissione r. TO BE ADDED as I under Part IV pg . D- 2 . Propos al 2e ) Change H t o U v ed ito ria l TO BE CHANGED UNDER Part IV pg . D-2 . �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . APPENDIX B Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t IV. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& To be placed in a new sect i on (Part VI) of the Handbook (see winter mee ting 1978) Procedure for r eporting a violation of KWI C Rules Infract ions as out l i ned on preceding pages. Proposal 3m) 1. The offended ins t i tution must report in writing to the President of KWIC within 10 days explaining the sit uation and violation. Proposal 3n) 2. The President shall no t ify the institut ion of the official ruling and the KWIC treasurer if a fine is involved. Appeals Proces s Appeals on rulings by an officer of the Board shall be filed with the Chairperson of the Ethics & Eligibility Committee within 10 days of the decision . The Ethics & Eligibility Chairperson shall submi t the request and her re commendation to the KWIC Executive Board a t its next meeting. The decision of t he KWIC Executive Board shall be final. V, I Procedures for complying with rule infractions. Propos al 3p) 1. After no t ification an institut i on has t en (10) wo rking days from postmark to rectify the s i tuation and/or pay fine , unless an earlie r spec ific deadline date is indicated i n the penalty. Proposal 3q) 2, All fines o r monetary r e tribution payable to KWIC Treasurer via registered mail . Proposal Jr) 3. Whe r e app l icable the Treasurer will execute the paymen t of fines t o the appropriate offended ins titution. Proposal 3s) 4. In the case where a fine must be payed at a State Tournament in order to be e l igible, the fine, payable to KWIC Treasurer, may be given to the tournament direct o r prior to the first tournament contest . Proposal 3t) 5. Failure to r ectify the situation with estab lished procedure results in loss of eligibility for spe c ific tournament or res ult s in violation of the oper a ting code whichever i s applicable. �Part IV. A. ' Section IIIA Tournament Financing Pg. D-1. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& To be pl aced in the Handbook Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t APPENDIX C State Tournament shall be self - suffic ient through entry fees . These fees shall pay for officials, awards, social and itemized miscellanceous costs (inc luding tennis balls) associated with the tournaments. Maximum expenses allowed for social and itemized misce l laneous expenses shall be set each year by the membership at the Fall Conference . �i APPENDIX D Pr oposal Sb) Job description of Officials Coord inator Change t o r ead: 1. 2. 3. 4, 5. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . "' Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& .. Tournament Responsibilities fo r Basketball and Volleyball Poll coaches for recommendations of tournament officals prior to tournament. Secure officials for basketball and vol leyball t ou rnaments . Inform officials of fee scale and per diem allowance. Forward list of tournament officials and payment information to the tournament director. Appoint a Director of Tournamen t Officials (See volleyball and basketball for specific r esponsibilities - Tournament Guidelines) Add t o vol l eyball and basketball tournament guidelines under officials. Proposal Sc) 1. 2. 3. Responsibilities of Director of Tournament Officials Conducts an officials meeting prior to tournament. With t he tournament director establishes ground rules r e lat ed to home court. Coordinates an officials/coaches meeting with the Tournament Director (optional) To be added to Tournament Meet Director ' s Responsibilities Pg. D- 2 She with the Ethics & Eligibil ity representative and the tournament commissioner (or her representative) will assign officials for the volleyball and basketball state championship games and poll the two coaches in the fina l (championship) ro und and assign championship game official s . �Voting Members Present President Becky Hudson Vice President Marilyn Moore Scretary Mary Beth Bevins E & E Chairperson Geri Polvino Delegate at Large Martha Mullins Tournament Commissioner Barb Call ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KWIC Board Meeting December 3, 1971 University of Kentucky Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • Non-Voting Members Present Treasurer Statistician Officials' Coordinator The meeting was called to order by President Hudson. Joy Hager Donna Wise Sandy Martin The minutes from the board meeting at the Fall Conference were handed out, read, and accepted. I. • Officers' Reports A. Secretary Minutes from the Fall Conference were handed out • B. Treasurer Financial matters were to be discussed later C. Delegate at Large Mullins reported on Conference passes. Everyone but Western Kentucky University has agreed to honor them. She moved that the Board accept the concept of a coach's pass as a service of the Conference to the membership and that distribution be made to all personnel listed in the Conference directory: head coaches, trainers, voting delegates, members of the Board. Second by Hager. Motion carried 6-0. Mullins made a motion to request permission of the KHSAA to erect booths at the Girls' High School tour nament again in 1979 per guidelines previously established. Second by Hager. Motion carried 6-0. Hudson directed Mullins to send information out as was done last year concerning the high school tournament and to include directions about placing an ad. D. ' Ethics and Eligibility Polvino s~id the responsibility of this office and committee are expanding~~s the increased requests from institutions for information along with the continuting interpretations concerning eligibility, etc. �• Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t There was some discussion about Kentucky State and their KWIC eligibility form. Husdson asked Polvino to have her committee report at the winter meeting on the idea of eliminating the KWIC eligibility form and send•-khe appropriate copy of the AIAW form · .. , to the tournament cormnissioner. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 2 The problems of (1) K'WIC's dues deadline date and (2)tourn@ ment eligibility were discussed. Hudson asked the P&P connnittee J to look into our dues structure and our tournament eligibility. Also to avoid conflict she said to contact region and national concerning their future plans (if any) in these areas. Hudson will write National about getting dues (state, region, and national) deadline dates on the agenda at National Assembly. Polvino asked about sending copies of interpretations or a report or a newsletter. After several ideas it was decided for the summary of interpretations to be an oral presentation by E&E at the winter and spring meetings. If possible, the secretary will also prepare it as a handout. Details of this will be discussed by P&P in their re-evaluation of E&E responsibilities. _) e '....y If Polvino brought up again the overwhelming re~ponsibilities of the E&E committee and maybe a need for redefining or maybe a paid monitor. Hudson asked P&P to look at the relationship of the E&E committee to the tournament connnissioner when they are reevaluating the responsibilities. As a point of information Polvino mentioned the question of the the status of a student who has been an informal participant at Institution A then transfers to Institution B where she ·is part of the formal program. Looks asdhough rules of eligibility, etc., will only apply to those students involved in the formal program. E. Statistician Wise handed out a list of schools which had not filed coaches' reports and/or financial aide forms. Wise expressed having difficulty getting these two items turned in. Hudson asked Wise to send a letter to all the delegates stating that it is their responsibility to see that reports get sent. P&P will propose (at the spring meeting) deadlines and fines for not filing financial aide forms and coaches' reports. F. G. Policies and Procedures No report Officials' Coordinator Martin reported that there have been three rating sessions. There will be one more basketball and in the spring a field hockey clinic and rating. �.. .,. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Volleyball officials have increased from 6 to 16. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t I T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 3 Basketball has 24 NAGWS and 17 KWIC Collegiate for a total of 41 officials. We have the potential to add field hockey to KORB. The criteria is based on the number of rated officials and we now have 3 sectionals and 2 locals. There will be a written statement or an understanding with the institution hosting a clinic and/or a rating session that written exams will be given before the day of the rating so that the raters will not be making a useless trip. Martin mentioned the problem of officials not being paid within a reasonable length of time after a tournament. She suggested they need to be paid immediately. Martin said the pay for regular season officiating is fairly good, but might need to include a travel fee. H. e Tournament Commissioner Call commented on the fine tournament play we have had. There was some discussion on the procedure of assessing a fine. Hudson said all the criteria has been met for a slo-pitch softball tournament. There are eleven institutions committed to the tournament. The Board will recommend to the delegates that we approve _having a slo-pitch softball tournament as an official KWIC tournament. Call had two bids for the tournament: University of Louisville and Centre College. Mullins moved we accept Centre's bid provided lighted fields are available. Hager seconded. Motion carried 6-0. If the softball tournament is approved by the Conference, the sight will be Centre College. Hager moved for Call to include in the information going to Centre a statement that they make a sincere effort to secure qualified women officials. Second by Mullins. Motion carried 6-0. Hager mentioned to Martin that KORB check into softball officiating. Call reported that there was a misunderstanding about the starting time of the small college volleyball tournament. (It was not specified in the guidelines so it is up to the host school, but it should be made clear in the first mailing.) ·. I �4 New Business A. Election of Officers ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . II. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t I T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Cal l asked if sports that have a split season (tennis) should\ ~ have new affidavits of eligibility. It was decided new ones shoul~ - . . _ . ~ be expected only if there were changes. & T r ~~ Hudson presented the following nominations for the slate of officers: President E&E Chairperson Delegate at large Martha Mullins, EKU Margaret Simmons, Murray Kitty Baird, Centre Shirley Laney, WKU Linda Buchanon, Midway Moore moved we accept this slate to present to the delegates. Second by Polvino. Motion carried 6-0. B. M. Simmons' letter Simmons, chairperson for track and field, submitted a letter asking the Board to allow the location of the track and field state meet be decided by rotation rather than by bid. Discussion followed. e The Board accepted the concept of dividing responsibilities and will recommend to favor EKU's bid for 1980 (which would be the first school in the proposed · r.otation if it were approved). However, further information and thought are needed before implementation. Therefore, any final action was deferred until the Spring general meeting. c. University of Kentucky violation According to the report of the 1977-78 baske tball tournament KWIC had a net gain on the tournament. U.K. has not returned this amount ($122.17), therefore they are in violation of the operating code. Hudson asked the .Board to approve her sending a letter to U.K. stating their violation and asking that they send the amount due to the Conference. D. Question of unified membershi p There is a question about the unified membe rship of Spalding and Kentucky Wesleyan. Thei r membershi p is not on fil e with regional or national. Hudson will send a letter s tating that she will make a call one week prior to the small college basketball tournament and if their membership is not cleared up they will not be allowed to participate in the tournament. ~ tJ: �.. "' F, Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Conflicting organizations Hudson will send a letter to delegates and colleges and university presidents concerning KWIC vs other organizations (NCAA, OVC, K!AC, etc.). T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • E. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 5 Tournament Financing Hudson passed out an experimental ledger- sheet (prepared by an accountant) for filing a KWIC tournament financial report. A co~y would be sent with the tournament report and a copy to the treasurer, The Board agreed ta use the form, The approval was accompani:ed by a reco1ID11endation for Barb Call to remind the tournament directors to call Joy as soon as· they know officials~· fees so officials can be paid within one week of the tournament, There will be further discussion on the possibility of s~nding tournament entry fees to the tournament director rather than to the treasurer. Meeting adjourned, e • � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource KWIC - Administrative Records Description An account of the resource The Administrative Records series contains financial records, member correspondence, board/business meeting minutes, membership forms, handbooks, and member/coaches directories. The financial records include ledgers, budgets, proposed budgets, treasury reports, and correspondence. Member correspondence is any communications that do not belong with the financial correspondence, the tournament correspondence, and the awards correspondence. All of these records are arranged chronologically. Date A point or period of time associated with an event in the lifecycle of the resource 1974-2006 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context 1984A006-s3 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context 1984A006-b16-f12 Title A name given to the resource KWIC - Executive Board/Business Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 1976-1978 Description An account of the resource The minutes contain information on budgets, officers' nominations, committee appointments, tournament sites, and the day to day operations of the KWIC.