https://digitalcollections.eku.edu/files/original/8ea524aa8e716816ec9c7241fedd9323.pdf cee074a29f582b6ccfc16fd4ac0a5d09 PDF Text Text President Hudson called th e meeting to order . Those member schools ' delegates and office rs present were: Asbury - Rita Pritchett Northern Kentucky U. - Marilyn Moore , V. President Centre College - Kitty Baird University of Kentucky - Sue Feamste r University of Louisville - Terry Hall Berea College - Joy Hager, Tr easurer Campbellsville - Donna Wise, Statistic ian Morehead State U. - Laradean Br own Georgetown College - Susan Johnson Western Kentucky U. - Shirley Laney Eastern Kentucky U. - Martha Mullins, Delegate-at-Large Murray State U. - Nita Head Bellarmine - Madeline Naegel e Kentucky State U. .- C.Y . Russell Midway - Linda Buchanon ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KWIC Winter Meeting January 26, 1979 Louisville, Kentucky Hudson asked the softball coaches to meet for scheduling during lunch . The agenda was accepted with the minor change of bringing up business pertinent to an officers report at the time of the report rather than holding until new business . Adjournment time was set at 3: 30 p . m. Laney moved we approve the minutes of the 1978 Fall Conference . Call . Motion carried 15- 0. I. Officers' Reports Second by A. President - Becky Hudson, U of L. Hudson said she would report l a t e r on the AIAW Delegate Assembly . B. Vice President - Marily Moore, Northern No report . C. Secretary - Mary Beth Bevins, Berea Bevins asked that delegates to make sure they had a copy of winter board meeting minutes be fo re l eaving . D. E & E Chair - Geri Polvino, Eastern The committee h as r eviewed about 25 cases during Fall Term. The case book is completed a nd will be distributed later. The conunittee is working on es tablis hing recruiting guidelines or a co de for recruiting. �2 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Polvino asked that interpret a ti ons made other than by our E & E committee be forwarded to the E & E Chairperson. Polvino encouraged member schoo ls to s eek out some information called :'AIAW Report on Sanctions Against Schools for Violations of the Op erating Code." E. De l ega t e- at- Lar ge -- Martha Mullins, Eastern Mullins reminded dele gates of the Kentucky Girls High School Basketball Tournament and of our arrangement with them for KWIC member s chools having tables on the concourse a t EKU . Mullins announced there were more KWIC wall calenders available. F. Treasurer - Joy Hager, Berea No formal report. Informall y , KWIC has approximately $2000 in their account and 17 member school s . G. Statistician - Donna Wise, Campbellsville Wise reminded coaches of th e ne ed to file end of season coaching reports . She is short 3 r epo rts, 2 of them tennis. H. Officials' Coordinator - Sandy Martin, Eastern No report . I. Tournament Commissioner - Barb a ra Call, UK Call said she would have a final copy of all tournament results at the spring meeting. The tournament plaques for volleyball and field hockey were available as well as those for upcoming t o urnaments. Two schools failed to turn in a ffidavits of eligibility. Kentucky Wesleyan and Uni versi t y of Kentucky. They were C.Y. Russell ex plained a proble m that had arisen with the small college basketball tournament. Because of the flood, one of the facilities they were going t o use was not going t o be available. She was to ask the delegates to change the dates from March 1, 2,3 , to March 2, 3, 4. Mullins moved we not change the dates. Second by S. Johnson. Motion carri ed 12- 2- 1 . There was further discussion on the subje ct. Russell will take the problem (along with several suggestions) back to Ky. StatJs Athletic Committee. KWI C will suppo rt their de cision on the matter. The Board asked the assembly to approve establishing a slow- pitch softball as a KWIC championship. There was some discussion. The point was made that 3 states in a region must hold state tournaments to meet the criteria for having a regional tournament. �3 The approval carried 15-0. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Feamster called for the question. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& The tournament will be hel d at Centre College, Danville, Ky. on April 20, 21. The 22nd is a raindate. Torn Bryant will be the Tournament Director . Brown asked where affidavits of eligibility would be sent. asked E & E to check and let delegates know in two weeks. Hudson Laney asked what to do if softball (being a club sport) was not checked on the membership form . E & E will also check this . E & E will also check about graduate students playing a c lub sport that is participating in KWIC play . (A de cis ion was made on this later by the delegat es - see*) . Call proposed we not use the KWIC affidavit of eligibility for any sport. Mullins moved the official KWIC affidavit of e li gibility be the state tournament qualifying copy of the AIAW affidavit of elibi~ity form. Second by Russell . Motion carried 15- 0. Furth e r discussion on graduate students and club teams . * It was decided that if the delegate signs the KWIC contract both schools are bound by KWIC regulations unless there are understood exceptions (grads playing, etc.) or the school composes their own letter or contract . Hudson asked R. Uschan, sof tb a ll sports chair on seasonal play, use of contract, etc. to compile information There were further questions and discus sion on th e status of KWIC and club teams : Points made th a t institutions might have trouble controlling club actions concerning honoring contracts, r ecruiting , etc. Laney moved President Hudson appoint an ad hoc committee to investigate the situation and ramifications of c lub sport competition in KWIC season and post season play with a report at the spring conference. Second by Mullins. Motion carried 9-0. Call asked that the sports chairpersons work with coaches before the Fall Conference because of th e n ew division structure. II. Old Business A. Marshall petition Laney moved we a ccept Marshall U. as a member of KWI C. Second by Brown. After some dis cussion . Laney postponed this motion. �4 Mullins called for the question on Laney's motion. Laney's mo tion to accept Mar shall was defeated 3-10 . B. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Feamster moved if an out of state school petitions KWIC for membership and they are accepted by the conference, they will be assessed a one time fee set by a committee appointed by the KWIC President. Second by Russell. Motion carri ed 9-5. Carried 8-7. Archives Connnittee Feamster reviewed the Archives committee report sent to the delega tes in December The delegates voted 15-0 to accept all of Section I - Archives Committee be a standing committee . Under SectionII on awards, Mullins move we accept in concept th e awards as presented in Part B. Second by Call. Motion carried 11-0 . Concerning Part A, Mullins moved the KWIC President appoint an Awards Committee to es tabli sh Criteria for each award and guidelines f0r implementation and funding . Second by Call. Motion carried 14-0. III. New Business A. B. C. Election of Officers Ballots were distributed to the delegates. announced later were: The results (which were President - Martha Mullins Delegate-at-Large - Linda Buchanon E & E Chairperson - Kitty Baird Region II Basketball Tournament Laney moved KWIC donate $50 to the Region II Small College Basketball t ournament which is being hosted in Kentucky. Second by Feamster. Motion carried 15-0. AIAW Concerns 1. Dec larati on of division status AIAW's division status is: Divison I 51- 100% fi nancial aid to athlete Divison II 11-50% financial aid to athlete Divison I II 0-10% financial a id to athlete Beginning 1979-80 there will be: 1. Open divison championship singl e sight in b admi nton, skiing, indoor track, golf and track & Field. 2 . Three divison single sight for cross country, field hockey . 3. Three division separate sight in basketball, gymnastics, volleyball, swimming & diving, tennis,softball . Feamster suggested an easier and quicker way for cal culating th e percentage of a school's aid to an athlete. �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Delegates were polled about likely status of sports, then the Board will have that information when deciding on recommendations fo r tournaments. I t is already fairl y defini t e that we will need : 1) 3 for baske t ball, volleyball tennis 2) 1 for cross country, track & field, gymnas tics, slo-pitch softball, field hockey . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t D. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 5 Hudson charged the sport chair of all sports to meet be fore the spring meeting and bring to the conference the ir reconnnendations for tournament structures which will meet th e needs o f each sport unde r th e new divis ion struct ure . Hudson also charged them to send a written report to th e delega tes and board members one week prior to the spring meeting. Hudson stated that if t he sport chair does not f unction, the Delegate-at- Large is responsible for th e above charges. Hudson charged the Delegate- a t-Large to coordina t e the mee tings of the sport chairs and coaches of each sport. Miscellaneous Mullins moved that th e P & P Commi ttee establish when official se ts of conference minutes, r eports and handbooks are to be moved to th e files of the Archives Committee & establish if dupli cates of the above are to be housed permanently with appropriate members of the Executive Board . Second by Laney. Motion carried 13- 0 . Feamster announced that Becky Hudson is running for Region II's regional rep resenta tive . E. E & E Committee Report Polvino presented the Case Book; some explanation ch anges, dis cussion, etc. Meeting adjourned. �4. 5. I ALL SPORTS TROPHY - Large and Small College Determined on a point basis for the 7 sports with points given in each sport for the first three of four finishing positions. OUTSTANDING INDIVIDUAL AWARD (You wish to name this award) This is to be an award of the highest honor - - the recipient should have long contributing association with KWIC. Need to have made a valuable and lasting contribution, must be very carefully chosen and may not always be awarde d every year. MERIT AWARD - for nonmember - and individual or business, etc . , that has made a valuable contribution to collegiate women ' s sports (i.e . press or any area of media, a legislator, etc . ) Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 3. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . AWARDS, cont ' d. �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • KWIC Spring Mee ting Minutes Shaker town April 13, 1979 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . .. Member schools and delega tes present: Non-voting schools present : Transylvania - Pat Deacon Centre - Sally Bunnell Murray - Jean Smith Kentucky Wesleyan - Barbara Johnson Midway - Linda Buchanan University of Kentucky - Sue Feamster Morehead - Larad ean Brown University of Louisville - Terry Hall Kentucky State - C.Y. Russel l Wes tern Kentucky University - Sally Krakoviak Camp bellsville - Donna Wise Berea - Joy Hager Bellarmine - Madel ine Naegele Asbury - Rita Pritchett Union - Angela Poole President Hudson called the meeting to order after a morning of scheduling and discussing the state tournaments in r elation to the new division s tructure. I The minutes of the winter meeting were approved with the correction of adding the archives committee r eport and a summar y page . I. Officers' Reports A. B. C. D. E. I President - Becky Hudson, U of L Region II Delegate Assembly met in Gat linburg. Fairly equal number of divisions. Hudson suggeste d delegates try to attend this regional meeting next year in order to keep up on business that always affects us and our programs. Hudson is the new Region II President. Vice President - Maril yn Moore, NKU no report Sec re tary - Mary Beth Bevi ns , Berea Bevins had copies of the winter meeting minutes and the winter board meeting minut es for anyone who did not receive them. Hudson reminded delegates that Bevins would be sending out membership applications by July 1. Treasurer - Joy Hager, Berea Hager handed out and explained the Treasurer's report. Sta tistician - Donna Wise, Campbellsville Wise handed out a report on those schools who have not filed coaches' reports. �..; - 2- Et hics and Eligibility - Geri Polvino, EKU No report. Hudson just remi nd ed delegates to send any interpretations they r eceive f rom Na tional to the E&E chairperson so t hey can be added to our cas ebook . H. Tournamen t Comm is sione r - Bar b Cal l, UK Passed out tournament results fro m all of the KWIC tournaments: corrections we r e made . Cal l men tioned the inability to assess fi nes fo r late so ftb all affidavi ts of eligibility because of t nc- midyear appr oval. Al l ar e in now for tournament. Fines for l ate affidavi ts of eligibility went to UK for golf and Kentucky Wesleyan f or volleyba ll and ba sketball. Tournament bids were : Gymnastics Div. I WKU? Div . II WKU? Div . I II WKU? Tennis I Div . I EKU Div. II ? Div . III Centre So ftba l l - Centre Track and Field - EKU Field Hockey Div. I , I I ,III- Berea Volleyball Div. I no bid Div. II - Midway Div . II I - Midway Ba sketball Div. I Morehead, UK, UofL Div. II Campbel lsvi lle, Midway Div. III Campbellsville, Midway I. II. Of f i cial s' Coordinat or - Sandy Martin, EKU Recommendations will come later at the Fall Conference Connnittee Repo rts A. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . G. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t De legate-at-Large - Martha Mu llins, EKU by Hudson The booths at the Kentucky Hi gh School Tournament were received favorably again and the booths seemed t o be better located. There was a letter to Tom Mills, High School Commissioner, thanking him for all owing the booths. A letter was also sent to Tom Mil ls requesting plac ement of AIAW rec r uit ing information in a 1978-79 "Kentucky Athl ete." T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • F. Awards Committee - see Appendix A 1. Composi tion - Hager moved to a dd the word 11 standing" committee . . • second by Moore. Amendment carried 14-0 . Motion to accept the composition of the awards committee (as amended) carried 14-0. 2. Past Presidents - accepted 14-0 3. Merit - friendly amendment to change "This would not be a coach at .• ,'' to "This would not include personnel at •.. " Accepted 14-0. 4. Outs tanding Individual - accepted 14-0. Some thoughts on who award should be named for - suggestions to be given to the committee discuss further at Fall Conference . 5. All s ports and coach of the year - Committee did not know about divisions so they recommended this be returned to committee for further discussion. Hudson, hearing no objections, returned this section to t he committee. Repor t to be given at the Fall Conference. �-3- ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Out of Sta te Schools The committee report on member ship and asses smen t of a non-Kentucky school was handed out . There was extensive discussion . Moore moved we go into a commi ttee of the whole. There were no objections. Ther e was further discussion on which scho o1s and which divisions (if not all ) would vote on membership plus o~her aspects of the question. Before coming out of the commi ttee, Hudson read Hager 's sugges tion for changing lll on the report to read: "New membe rship for a non-Kentucky school is awarded upon 100% vote of each div ision a ffected by the addition of that member and upon a 3/4 majority vote of the KWIC membership . The division vote shall pr~eed the gene r al membership vote ." This brought about further discussion which led to a recommendation from the committee that the ques tion of admitting non-Kentucky s chools not be considered at this time. When out of the committ e e, Hager moved to table the committee report to be re-evaluated and/or redone a t some future date . Second by Feamster. Mo tion c arried 1a-o. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • III. This led to the elimination of the specific petition by Marshall for membership in KWIC. The Conference instructed Hudson to write Marshall that we a r e not in a position to entertain requests for membership from non-Kentucky schools at this time. I V. I V. Track and Field Rota t ion Simmons was not present for disc ussion and there were some questions raised so Hudson took the rnctjon to approve the ro tation off the floor, Polic ies and Procedures Moore reviewed recommendations (from board meetings) for changes in the new handbook (See Appendix B). Report accepted 13-0. Me eting adjourned. ' �APPENDIX A To be pl a ced in handbook COMPOSITION OF AWARDS COMt..fITTEF Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t A. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . AWARDS COMMITTEE T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • s. A seven member standing committ ee s elec ted by the board and appointed by th e presiden t. The ma ke-up of the commi tte e t o be: 1 - Past presid e nt of KWIC 2 -· Divis i on One Reprt:'sen t a ti ve - appoi nted for t wo yea rs (even years) Div i sion On e Rerr<"sentc?t i ve - ap poin ted for two years (odd year s) 3 4&5 - ( SPl'le 3 S 2 and 1 f r, r Di vis i on Two) -, (~c~ r.i a s 2 and l ( •r D'. ·: is i r 1 n e ') (J ~ The pres i dent s h~ 11 An~nin ~ 2 crRirp~ r son for the committee from one o f t bP t!,r ee persons who wil l bP s e n :1np. the second year. To instigate the commit t ee, thre e peo ple shall be appointed fo r two year terms, three for one ye ar ter ms and t he c hairperson shall be one of those serving a one year te~m . The ~hairpe r son of the commi t tee should get award re comm end a tions fr om al l V:WIC voti~.g cc, l egates. No nominee for an award , o ther than pas t pr es i dent , will be a ccP pted unless the name of the nominee i s accompanied by a r esume . B. SUGGESTED AWARDS I. PAST PRESIDENTS AWARD we feel KWIC should pres en t four of these awards at the fall con fe rence 19 79 as this should be re tro;~t i ve . The cost is approx imat e l y $15 . nn-$10 . 00 each, total $60 .00-$80.00 initially, thereafter onl} $1 5. 00-$20.00 per year. The cost should be bor ne by KWIC. The award is to be a gavel or gavel on s t and engraved K.W.I.C. PRESIDENT (YEAR) Stte- tnrs-""ttle ex.rct -e,pece- 2 .MERIT AWARD OR th~~ This award is to r ecognize individuals or organizations who have made a significant contribu tion t o Forne n ' s sports, particularly to the Kent ucky Women's Intercollegiate Con fe renre . This would not include personnel at a member institu t ion but would be an "outsider" who the committee feels worthy of recognition. (for example, it might be a newspaper, a legislator, a news reporter, etc . ) Th e award would be in the form of a certifica te . (8He has additiona-l -tnfotffiation on~ I �' . - .._. APPENDIX A OUTSTANDING INDIVIDUAL AWARD ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 3. page 2 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Thi s is awarded to an individual from a KWIC member institution in recognition of long and continuous service to KWIC. It i s to be awarded to one who has made a lasting contribution to athletics for women in Kentucky colleges . It s hould be an award of great honor and the person should be c ar efully chosen . This award will probably not be given every year. Those submitting nominations t o the awards committee for this award should include a detailed r esume of the nominee. ' �• .. .. ..._.. APPENDIX B To be placed in handbook . amend : 1. II . C. t Annua l dues shall be payable to the Treasure r by the dat e established as Region II's due date. (From Board Meeting) Part VI , No. II B. II Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t present: 1. Annual dues sha ll be payable to the Treasur e r by October 1 of each academic year. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . (From Board Meeting) Part II , No. III, C. 1, p . B- 1 T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • I. Failure to submit F inanc ial Ass ist ance form to the Conference Statistician prior to the beginning of the spo r t season (f ir s t comp~tition). Penalty: $25 . 00 fine . Institution has 10 working davs after no tification t o submit Financial Assistance form and pay fine . Failure to do so , const itutes a vio lat ion of this operatin.g code (Spring 1979). Failure to submit Coaches Report form to the Conference Stati s tician prior to the beginning of the next year (July 1) . Penalty: $25.00 fine. I nsti tut ion has 10 working days after no tific at ion to submit Coaches report and pay fine. Failure to do so , constitutes a violation of the operating cod~ (Spring 1979). �~~~\y "'"~ ~ (0 RE: 30 , 1979 KWIC Delegates Mary Beth Bevins, Secretary Correction of the winter meeting minutes May Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& DATE: TO: FROM: ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . ..¥.IWll~· c onfere~ce-------------------~ ~ 'I • "'~,.cone~~ On page 4 of your win t er meeting minutes, please add "(See Appendix A, Section I)" after " B. Archives Committee." Al so on page 4 add "(See Appendix A, section II)" after "Under Section II on awards ••. " I am enclosing the Appendix A for those winter meeting minutes. I am also enclosing the minutes from the Spring Meeting at Shakertown, The enclosures have some corrections and/or clarifications made at the Summer board meeting held June 1, 1979. kentucky women's intercollegiate conference �Voting Members present: President - Martha Mullins, EKU Vice President - Marily Moore, NKU Secretary - Mary Beth Bevins, Berea Ethics & Eli gibility Chair - Kitty Baird, Centre Delegate-at-Large - Linda Buchanan, Midway Tournament Commissioner - Barbara Call, UK Non- voting Members present: Treasurer - Joy Hager, Berea Statistician - Donna Wise, Campbellsville Martha Mullins called the meeting to orde r at 9 : 45 a . m. I. Major KWIC concerns for the next two years ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KENTUCKY WOMEN'S INTERCOLLEGIATE CONFERENCE Minutes of Execut ive Board Meeting June l , 1979 Eastern Kentucky University After conferring with past- president Hudson, Mullins brought two large concerns to the Board . II. A. Visibility This involves move than publicity. It was recommended that KWIC should get credit for tournaments as well as the hostess school. Greater visibility could help prepare us for institutions' decisions on men's and women's conference . B. Revenue Money from tournaments and gate receipts are the most viable way to increase revenue . Closer watch on policies and procedures surrounding tournaments is necessary. KWIC should develop uniform complimentary ticket and free-pass policies. Standardizing fisctal policies for tournaments would help. Officers Reports, etc. A. Secretary Bevins first went through winter board meeting minutes and how they related to the spring general meeting . I This brought up discussion on the track and field rotation proposal; should coaches decide; what about schools with inadequate facilities; schools that always host another tournament; would there be skip and trade if a school ' s facilities we r e not acceptable. The Board had approved this in concept a t the winter board meeting. So after a number of ideas on how to deal with the issue, Baird suggested having the fall general meeting approve the rotation concept before the coaches meeting. Then �3 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Delegate- at- Large Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t B. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& There were some ideas exchange d on the optional use of the "Lett ers of Connnitrnent" . No action taken . Buchanan announced that Jane Scheper of NKU had been appointed Officials Coordinator and she had accepted. She reported about meeting with Hank Bond from Kentucky State . He is interested in a sports information center/organization which would alert media to small college athletics. In connection with this, Mullins mentioned her idea of a sport publicist for the the conference. There was discussion on the fact that the only way to get through to t he papers is through the subscribers . This could be done through a campai gn using a form letter signed by a thletes, ath lete ' s parents, women ' s groups , etc. Buchanan will look into an idea on a letter to present at the Fall Conference . Buchanan presented a sample idea for a flyer to publicize tournamenets . She made a motion to have pre-tournament publicity flyers prepared for all KWIC championships and distributed at the Fall Conference. They would be financed by excessive funds accumulated in 1978-79. Second by Baird. Approved 6- 0. She also suggested sending a recruiting guide stating recruitment guidelines to high schools, all delegates, and KHSAA. Hager mentioned it should be done each year and dated as such. There was some discussion on whether a KWIC calendar should be financed by KIWC or be done with advertisements . Carried 5- 0- 1 abstention for no advertising . Mullins reported that the person who did the KWIC calendars last year would do the same type thing again for the same money($187) . Buchanan moved we have the calendars again, f inanced out of existing excessive funds for 1978-79 . Second by Hager. Motion carried 6-0. Buchanan asked if we wanted to use the KWIC bookmarks and calendar cards again. Baird suggested we ask the Conf erence their feeling on these two i terns . (Adjournment for lunch) C. Tournament Commissioner With the consideration of tournament bids there was some confusion with the wording on page C-3, Section ES . For clarity it was reworded to read " 5. Criteria for initiating state championships in additional sports should be as follows:". Tournament bids were considered, discussed, and approved as follows: �University of Kentucky Centre Eastern Kentucky Berea Eastern Morehead Centre Northern Kentucky Midway University of Kentucky Campbellsville ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Gymnastics, Division I, II, III Softball, all Divisions Track and Field, all Divisions Field Hockey, all Divisions Tennis, Divisiqn I Division II Di vis ion I II Volleyball, Division I Divison II, III 11 Basketball, Division I Division II, III Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 4 March 7 or 8 April 18, 19 May 2 November 2, 3 October 26, 27 October 26, 2 7 October 26, 27 November 9, 10 November 9, 10 Feb.28, 29-Mar. 1 Feb. 28, 29- Mar .1 Hager moved that the Board place "scheduling KWIC Championships on Sunday" on the Fall agenda. Second by Moore. Carried 6- 0. Call continued with a repo rt on fines. The Board agreed 5-0 that Kentucky Wesleyan's fines (for not filing Affidavits of Eligibility) be nullified because they were no unified active members of KWIC, Region II, and AIAW and therefore not eligible to enter KWIC volleyball and basketball tournaments. It was suggested at this point that Bevins send a reminder about unified membership with the 1979-80 application forms . From Call ' s report there was discussion on institutional season schedules. A motion was made by Mullins for a recommendation to go to P & P that a copy of the season schedule must accompany the required Affidavit of Eligibility filed with the Tournament Commissioner. Failure to comply with either results in a $25 fine which is already the penalty for not filing the Affidavit of Eligibility on time. Second by Hager . Passed 4-0. Call asked that Mullins request a roster of National and Regional memberships be mailed KWIC for distribution to appropriate Board members. Discussion on financial reports led to the consideration of an inquiry by Margaret Simmons to Hager relative to refund of entry fees from the track and field state meet. It was clarified as follows: Excessive money collected in entry fees goes into the KWIC budget. There is only a 60%- 40 % split when there is an income from gate receipts . Therefore, existing policy is to refund entry fees only in the event extenuating circumstances prevent a team from entering a tournament. Hager will send a letter to Simmons stating the above information . After Call went over the record of KWIC tournament results, Mullins suggested that cross country results be included . These results will be sent to the delegates. Call will work on some design ideas for conference ribbons to present for reaction from the gymnastics and track and field coaches at the Fall Conference. �Ethics and Eligibility Chair T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Baird sees this job tioned the need for state tournaments statements that the as prima rily one of interpretation. She questhe E & E person or representative to be at all this re- empha sized the previous E & E Chair's job was beco ming too time-consuming . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t D. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . :s She also pointed out the problem whi ch would arise if a decision made by the tournament commissioner were to be appealed to the E & E Committee . As a member o f the E & E Committee she would have been a member of the arbitration commi ttee (required by KWIC policy) at the site . The member might be biased toward the appeal. The Board sent to P & Pa recommendation that E & E Chair or her representative be taken off tournament arbira tion committees . There was also discussion on who could replace E & Eon arbitration committees. The Director of Offi cials, head official, and sports chairs were suggested. Call mentioned that the tournaments ran very smoothly last year for the most part and she felt unneeded most of the time. She suggested that the tournament conunissioner only needed to be available by phone rather than on- site. Mullins suggested that meant insufficient visibility for KWIC . While talking about the need f or an arbitration committee, Moore asked about the entry problem with the 1979 softball tournament. After much discussion, the Board decided to clarify what constitutes official entry into tournaments . The Board re commended that official entry forms must be re ceived (this does not mean post-marked) by the deadline date. Verbal commitment will be a ccepted under extenuating circumstances but such an entry wil l b e tre at ed as a late entry a nd thereby results in the levy of a fine. The Board voted 3-2- 1 abstention that this was a clarification of existing regulations not a poli cy change. Therefore it was approved to be included on page D-1, Section II of the 1979- 80 Handbook. Baird suggested this be in all tournament g uidelines in addition? E. Statistic ian Wise gave a verbal report on number of teams participating in 1978-1979 . Basketball Cross Country Field Hockey Golf 1978- 79 18 6 7 2 Gymnastics Softball 4 14 Tennis Track & Field Volleyball 14 10 14 1977- 78 22 5 7 2 5 0 14 10 13 No Reports Received Cumberland UK UK, WKU, Morehead, Ky. St . , Berea, Ky . Wesleyan Berea, EKU, UL, WKU Ky . Wesleyan , Murray �-· 6 New Business A. Handbook revisions ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . III. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t I T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& This report led to a long discussion of club sports and what is required of them by KWIC and what is required of sports for which there is no KWIC sponsored championship. The basic position taken by the KWIC on club sport is stated in the Handbook (see C-1, B.f.). Conflicting statements re garding procedure were found in other places in the Handbook. P & P was direc ted to harmonize them appropriately: C-3, C.6 and B-6, E.7.d and B-7, VI, E. Correct editing copy then would be gi ven to the Handbook Revision Committee. Mullins presented a handout on proposed revisions in Part II of the Handbook. Some of the items were a matter of editing and updating ; others were policy changes t o be sent to P & P. The latter will be presented to the delegates at the Fall Conference. B. Assigning Secretary Mullins presented Division I basketball coaches' request to initiate an assigning secretary position for Division I basketball. The position would be f inanced by Division I basketball institutions . After discussion of details and consequences, Buchanan moved that the Board sanction Division I basketball coaches implementing their plan for hiring an assigning secretary on a trial basis for one year. Second by Call. Motion carried 4-0-1. Continued thoughts were expressed on KWIC's involvement with this idea. Mullins moved the Board select an assigning secretary from a list of nominees submitted by Division I basketball coaches. All Division I basketball institutions would employ this person and pro vide salary collectively. Second by Hager. Motion carried 3- 1-1 . Both declined The names recommended were Barb Call and Sandy Martin. the position. Mullins will call Terry Hall for another list of nominees. C. Finances 1. Mullins moved the Treasurer be approved to write necessary checks between July 1, 1979 and the time when the new budget is approved at th e Fall Conference. Second by Buchanan . Motion carried 5-0 . 2. Mullins advised that she would mail the proposed agenda for the Fall Conference and the proposed budge t for 1979-80 for Board approval . Meeting adjourned at midnight. I �President Secretary E & E Chairperson Delegate-at- Large Tournament Commissioner Non- Voting Members Present Treasurer Statistician Martha Mullins Mary Beth Bevins Kitty Baird Linda Buchanon Barbara Call Joy Hager Donna Wise The meeting was called to order by President Martha Mullins. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Voting Members present Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KENTUCKY WOMEN'S INTERCOLLEGIATE CONFERENCE Minutes of Board Meeting August 23, 1979 Park Mammotk Resort Barbara Call made a motion to approve the minutes (as distributed) of the summer board meeting. Motion was seconded by Linda Buchanon. Motion carried 5-0. I. Items from Summer Board Meeting, which needed further discussion. A. Track rotation - It was decided to deal with track and no other sport until the need is raised. - The problem of a cornrnunication gap between coaches and AD's could be part of the argument against a rotation system. - This gap also appears when coaches make decisions without delegate's knowledge. Buchanon was asked to emphasize to the sport chairs that the coaches make recorrnnendations for their tournaments and the delegates approve or disapprove. B. Secretaries duties An attendance record has been started and a complete set of minutes for Bevins term of office has been compiled. C. Supplies The treasurer ' s duty of maintaining a supply of stationery, forms, etc . has been completed. The next time Coaches' Report forms are ordered she will check about the cost of 2 sheets rather than the 3. D. Delegate- at- Large After doing some checking Buchanon decided not to pursue sending letters to the papers but use a weekly recap form for basketball and volleyball. The coaches will send the form to Buchanon and she will compile the information and call the papers. �2 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& The large KWIC calenders were printed for the amount estimated but the flyers went over. Delegates will be asked about continuing the flyers. Discussion and motions pe rtinent to this and other report will come at the end of the r e ports. The recruiting guide idea sugge s t e d by Buchanon at the summer board meeting was not complete. Mullins asked her to present it at the winter meeting . E. Tournament Commissioner Call asked why the tournament commissioner needed to keep on file the Affidavits of Eli gibility for sports for which there are no KWIC tournaments. This bro ugh t up a long discussion of this and coaches ' reports . It was de cide d to bring this matter before the delegates for discussion and de cision. Mullins asked Call about the ribbon and medal desi gn ideas which were to be presented at fue Fall Conference. Call mentioned the rising expense for this proj e ct and the problem of having t o buy so many to get a reasonable price. Call mentioned a medal in the form of a key chain. A choice of awards for individual sports will be discussed at the winter meeting . F. Official Entry Mullins asked Buchanon to be s ure and point out to the sport chairpersons that from page 5 of the minutes of the summer board meeting we have an interpretation of what constitutes official entyr into a tournament (i . e., forms received not just postmarked). Call moved that the interpretation be in all tournament guidelines. Second by Wise . Motion carried. G. Official Report Mullins asked Buchanon to compile the official report to be given to the conference . II. Handbook Mullins will ask P & P to review the editing of the handbook before the next board meeting . In addition, Barid suggested that Mullins ask the dele gates to send any questions and/or comments to the P & P committee . Mullins will also ask P & P to look at the make-up and differen ces between a constitution and operating code and by-laws. Bevins suggested an effort be made to compile all revisions and changes at the spring meeting before the handbook is distributed in the fall. III. Fines Mullins brought up the question of who informs people they owe a fine and who sees that it is paid. She felt this needed to be clarified to the delegates. Suggestion was: Offi cer responsible for noting the �3 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . E & E Expenses Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t IV. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& negligence (i . e . , Tournament Commissioner- affidavits of eligibility; Stat. end of season reports), would report to the President who would notify with a copy to the Treasurer . Then the treasure r would know if the fine was not paid. There was discussion on the item in the budget involving the E & E chairpersons trave l expenses - whether this sho uld be transferred to members of the arbitration committee o r l eft fo r her increased phone expense. V. Miscellaneous Mullins felt the board agreed that we no longer need a forms committee . It was decided that coaches' repo rt of fall sports with split seasons and fall t ournaments need not include spring play if it i s not part of the season r ecord and only used t o "warm-up" for regionals. Wise asked wh a t to do if a s chool is allowed 12 bas ketball scholarships and they have 17 listed. Baird will che ck if Wise should report to the President or E & E. Mullins appointed Nita Head as the Archives Committee Chairperson. The members Head chose were: Agnes Chrietzberg and Joan Fielding. Bevins moved the Board approve the members of this commi ttee, seconded b y Call. Motion carried. The Board dis c ussed the problem of the Awards Committee se tting criteria conduction the election and purchasing trophies fo r Coach of the Year award (for each sport - large and small college) and Conference Cup when they were only charge d with b ringing (not implementing) th e cos t, etc . , to the Fall Conference. It was decided the chairmen, Sue Feamster, would present all their acti ons t o the Conference and see if thin gs were ca rried out to the delegates and coaches satis fact ion . Baird suggested that the Treas urer send receipts for checks received. The Board thought this was a good idea. �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& I Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t MINUTES FALL CONFERENCE BUSINESS MEETING# 1 AUGUST 24, 1979 PARK MAMMOTH RESORT The meeting was called to order by President Martha Mullins. Introductions were made and roll call conducted. The following member schools were present. SCHOOL Asbury (arrived for mee ting# 2) Bellarmine Berea Campbellsville Centre EKU I Georgetown Ky. State Ky . Wesleyan Midway Morehead Murray Northern Ky. University Transylvania University of Kentucky Western Ky. University University of Loui sv ille VOTING DELEGATE Rita Pri tchett Madeline Naegele Joy Hager Donna Wise Kitty Baird Lynn Haivel Sue Johnson C.Y. Ru ssell Barb Johnson Linda Buchanon Laradean Brown Nita Head Jane Scheper Pat Deacon Sue Feamster Shirley Laney Rebecca Hudson Mullins appointed Baird parlimentarian. Baird had a few comments and made the motion that debate be l imited to 10 minutes on each question and that each person ~8 limit ed t o speaking twice on the same question, but may not make a second speech as long as someone who has not spoken desires the floor. Second by Hager. Motion carried 16-0. I. Officer s Report s A. President ~ Mullins said commit t ee appointments were complete as follows : P & P: Awards: ' ~ & E: 0 Mar 1\~nMoore Rebecca Hudson C. y. Russ ell (appoint ed) Archives: . Becky Hudson- past president () Div. I. CJ Jean Smith-Sue Feamster (/) 0 Div. II. { ·. J Madelene Naegele-Laradean Brown 1 Div. III. (<-) Nancy Winstel-Pat Deacon (/) Kitty Baird Donna Wi:;e Eileen Cunty (appointed) A~) l:: c/T._,__-Z::3· (.·f/,__,._,._.t./ Nita Head Agnes Chrietzberr-;_/£, " Joan Fielding . CCf/1-1J, { )) , , · L......._,(,.~ l~....._z- \ �., ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t The assigning secretary for Division I basketball is Pete Mattingly. He is paid $100.00 by each Division I basketball school for his services . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& I Mullins reported on the handbooks-revising, printing. binders , etc . Mullins attended the Region II board meeting . Hudson and Mullins both sent information t o member schools during the summer on highlights ofihis meeting . Huds on also sent Region I I handbooks. Mullins made a motion that the ceiling for miscellaneous expenses at 1979-80 state tournaments be $100.00 and social $50.00. Seconded by Laney. Feamster called question. Motion carried 16-0-0. Mullins moved the 1979- 80 winter meeting be held at the discretion of the pr esident. Seconded by B. Johnson. B. Johnson called question . Motion Carried 10-4-2. Hudson moved if the wir.ter meeting is canceled the president be empowered to conduct the election thr ough a mail vo t e. Seconded by Buchanon. Call asked for the question. Motion carried 16-0-0. B. Vi c e-President Given with P & P Report C. Se cretary Bevins asked the delegates t o fill out and return the coaches ' data form and to make sure they noted division status fer each sport. Bevins asked delegates to use the available motion forms. She also noted that Marilyn Moore did not sign the attendance sheet of the spring meeting. Moore was present as witnessed by business in the minutes and other delegates so there was no objection to adding her name. D. , Tournament Commissioner Call made correctjons on dates and names for KWIC Region II National championships. By the end of 1979 the conference should have available all the tourn.'.lment results f rom present back to the beginning. Schools should be receiving new AIAW affidavits of e l igibility. The copy submitted to Call before season play s tur ts is the yellow co py (state qualifying event). The white copy goes to Calla RaynorDuke Univers ity. Affidavi t s of eligibility and season schedules to tournament commissioner orly have to be postmarked by the specified date. �3 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& I It was recommended to have spor ts chair suggest that each sport include in their tournament guidelines a statement that the t ournament director will telephone schools who have not entered by the deadline. A verbal commitment can be made but a fine would still be imposed . Mullins will send this to P & P to see about adding to the tournament director's duties. Call made a motion "IF KWIC does no t sponser a state championship no affidavit of eligibility needs to be filed with the KWIC Tournament commissioner . " Seconded by Laney. Motion failed 0-16-0. E. Delegate-at-Lacge Buchanon said the calenders were available. She also presented the new publicity flyers. Each school will get a few and then the balanc e will be given to the tournament director. Buchanon asked for the coopera tion of the volleyball and basketball coaches in faithfully sending in the weekly recap forms. She will then compile the info and call the papers. Buchanon moved the conference continue the championship publicity flyers for the 80-81 academic year. Seconded by Wise . Motion carried 16-0-0. F. E &E Baird clarified some points about her dutie s and the committes duties . They are interpretive and not investigative unless a specific detailed charge has been filed . Also, they can only deal with schools in the state. G. Coor dinator of Officials Scheper announced a volleyball officials rating clinic on Sept. 8 th at University of Kentucky. The written t est must be taken before the pract ical. Discussion on clarif~cation of the duties of this position and KORB. Mullins will appoint a committee to look into the problem of get ting qualified officials. (Uschan's question about the need for softball offlcals brought tris about). H. Statistician Wise passed out a 1978-79 Statist i cal Report. She reminded delegates tha t: 1) It is requested that end of season coaches' reports be sent in within 2 weeks of completion of season. 2) Sports with split seasons that include spring play ln their season record must also have those events filed on a report . 3) Club sports who compete in KWIC tournaments must file a coaches' r eport. -,/ �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& I ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . ,,. Wise's statements on financial aid forms brought about a motion by Hudson that the 1979-80 deadline date for financial aid forms for KWIC be the same as National (October 15). And _then--rne ~uer be refer.re.d.....tQ P & P. Second by Deacon. Deacon called for the question. Motion carried 16-0-0. I. Treasurer Hager made some corrections in the 1979-80 proposed budget. After discussion and clarifications, Hager moved adoption of the c orrected 1979-80 budget proposal. Second by Baird. Motion carried 16-0-0. II. • Committee Reports A. Archives-none B. P & P C. I (see appendix A) l. Proposal fl 1 Carried 12-0-2 2. Proposal II 2 Bevins called for the question • carried 15-0-0. 3. Proposal II 3 Carried 15-0 . 4. Proposal fl 4 Carried 14-0-1. Awards Proposal Feamster passed out recommendations for the details on the Coach of the Year and Conference Cup awards. Discussion followed. On fl 4 under Coach of the Year (see Appendix B) , Mullins moved to amend May 15 to June 15. Second by Buchanon. Amendment defeated 4-8-3. The Coach of the Year fl 1-5 passed 13-0-3. The Conference Cup Award fl 1-4 passed 13-1-2. Mullins took a vote on going ahead and dealing with what the awards committee did this summer and leaving_ the remainder of their recommendations until later. Carried 16-0-0. Feamster moved to accept the procedures followed by the committee for implementing the Coac h of the Year award and to give the award at the banquet. Second by Deacon. Motion carried 10-1-4. Feamster also moved to give the Conference Cup award as voted \ on during the summer. Second by Laney. Motion carried 14-2-0. Meeting adjourned. �.. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& e MINUTES FALL CONFERENCE PARK MAMMATH Business Mee ting # 2 August 25 , 1979 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . .. Mullins called the meet ing to order . The seventeen schools listed on the minut es of business meeting# 1 we r e pr esent. Exception being t hat Barb Call will be vo ting for Midway. I. Award s Committee Feamste r continued wi th t heir r eport. She moved acc eptance in concept of the Special Recogn i t ion award. Second by B. Johnson . Motion carried 15-1- 0. Feams t er then moved ac ceptance of the pr ocedures as listed for the Special Recogniton awa r d. (See Appendix B) . Second by Naegele. Motion carried 15-0-1 . Feamster moved acceptance in concep t of the KWIC appreciation cer tificate award . Second by Hager. Af ter discus sion the mo t ion was withdrawn and s ent bac k t o the committee . II . Track Ro tat ion Mull ins moved that the track and fi e ld championship site be determined by rota tion plan rather than by bid proces s . Th is r otat ion would be included in the t our nament guide lines. Second by Hag er. Discussion followed . Laney moved to extend time 5 min. Second by Deacon. Carried. Af t er further di s cussion the motion carried 16-0- 1. III. Motions A. Motion U 1 by Mullins , second by Hager was def eated 2-10-2. It s tated ," Inst i t ution s with club teams following AIAW polic ies and regula tions must fil e an End of Season Re port for each of t hose s port s . " B. Mo tion # 2 by Mullins , second by Hager was defeated 5- 9- 3. It stated, "KWIC Championships will not be scheduled on Sundays except as ext ension days necessa ry to complete tournament play. " C. D. E. Motion# 3 by Mull ins second by Baird. Laney moved to t abl e 1 no second . Motion carried 17-0-0. ( See Appendix C) Mo tion U 4 by Mullins second by Bevins was defeat ed 2-9-4. I t was sent t o P & P f or fur t her investigation . It s tated, "In state championship tournaments where a dmission is cha rged, personnel authorized for free admiss ion shall be determined by the t ournamen t director s ubj ec t t o the ap.proval of the t ournamen t commis s ioner ." Mo tion U 5 by Mullins s econd by Wise passed wi th a friend l y a~endment wh ich replaced Ethics & Eligib i lity Chairperson wi th the_§.~bttration committee member s. Th@ vo~P w~q ln-0-1 �).. I V. Mo t i on If 7 by Mul lins , second by Hudson stated , "In con t es t s i nvo l v ing a sport club ' s pa rticipation be tween member s chool s the KWIC Conf irmation of Agr eement must be s igned by the voting delegates of bo th ins t itutions ." After much di s ~ ssion , Bai r d moved t o send the mat t er of j ur isd i ction o f c l ub sport s (not entering tournaments) t o P & P. Sec ond by L . Br own . Motion car r i ed 17-0- 0. Tournament Guidelines Barb J ohns on , delegate f rom Ky . Wesleyan l eft. A. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . G. Mo t ion II 6 by Mu] l ins , second by Feamster stated , "KWIC bookmarks and pocke t cal ender s shal l be re t ajned as publ i c i ty mater i a l s for the Conf erence ." During t he discussion , Hudson moved the motion no t be addres s ed. Second by Laney . Carried 17- 0- 0 . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t e T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& F. Softball by Rhonda Uschan ) Sixteen now present. Uschan ~oved tha t ther e be a change i n the approved dat e s of ·April 18 , 19 t o ~pril 25 , 26 to give them one more wee k of pl aying time . Second by Call . Change a pprov ed 12-1 - 3 . The entr y f ee was r aised to $7 5 . 00 t o cover cos t of soc i al , mi scella neous , i ncr eased of f i c i a t ing , use of speci fic ba l l s . Ther e was some quest i on on ther e no t being any coach es on the connnitt ee t o sel ec t the all- tournament t eam. It was felt i t wor ked well l as t year with t he official s , meet dir ec t or and official scor ekeeper s. Bevins moved acceptance of gui delines . Approved 16-0- 0. B. Baske t ball 1. Second by Cal l . Division I by Ter ry Ha ll The pairings fo ll ow Reg i on I I . All officials , r egardless of rating wi l l r eceive $75 . 00 per game pl us per diem. Ther e was disc ussion on assign i ng off i c ials fo r t he tournament . Mullins c ha r ged J . Sche per , of f icials ' coordina t or to officially del ega t e the responsibil i t y of assign ing tournament officials to the ass i gning secr etary , (Pete Ma tt i ngl y) . The two c oaches i nvolved in the champion s hip game wi ll sel ec t t he officials for that contes t . SP.e guidelines for f urther details . Mul l ins r eminded Ha ll t o avoid t he t erm " KWIC assigning secre t a ry". Hall moved adopt i on. Second by Call . Approved 16-0-0. J �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 3. C. There was s ome disucs s ion on t he method used to determine th e offic ials' pay beca use it was different than wa s s t andardized in 1978 f or per diem. No changes were made in the guidelines as pr esented. Johnson moved adop t i on. 2. Second by Wise. Divis ion III by Pat Deacon Approved 16-0-0 . Only a 2 day t ournament. There were a f ew changes but no objections . Deacon moved adoption . Second by Call. Approved 15-0-1. Field Hockey 1. D. Divis ion II by Sue J ohnson Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • 2. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 3 Divis ion I by Lynne Harvel Hudson ques tioned the entry fee of $80.00. That fee was figured wi th 8 members on the all - tournament team. Because ther e are only 2 teams involved it was agreed to reduce the comp os ition of t he a ll-t ournament team to 4. This lowered the fee to $70 . 00 . Harvel moved adoption. Se cond by Call. Di vis ion III by Lynn Harve l Approved 16-0-0. Ther e wer e some c hange s and s ome clarif icat i ons but no obj ect ion . Ha rve l moved adoption . Second by Laney . Approved. 15-0-1. Gymna s t ics by Carol Liedtke Changes were mi n imal-dates and editoria l . Ther e was s ome ques tion on the coa ches not plac ing a monitary limi t on hous i ng . Lie dtke s a id that the meet direc tor always arranges housing. By general agreement, a limit of $20 fo r housing was included. Li edtke moved a dop t ion. E. Tennis 1. • Second by Ca ll. Approved 16-0-0 . Division I by Be tty Langl ey See guidel ines f or change s . Langl e y moved adoption. Second by Laney. Approved 1,-0-1. �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 2. 3. F. Division II by Laradean Br own No rth ern and Morehead play home and away. If one team wins both, they wil l go to r e..9ion. If they sp l i~, the n they wil l play at Morehead on Oct . 26 . Expenses will be divid e9 equally. There was some discussion on entry forms , when a nd where f ees and bills sent . Brown moved adopt i on with the underst a nding that a more d etaH ed forma t of t he t ournament will be sen t to Barb Cal l. Second by Ca ll . Approved 14-0-2. Division III by Sal l y Bunnell Bunnell moved adoption. • Second by Deacon. Appr oved 15-0- 1 . Track and Field by Margaret Simmons See guidelines fo r changes . Laney. Approved 16-0-0 . G. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t e ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 4 Volleyball Simmons move d adoption. Second by 1 . Division I by Shirl ey Ni egodzski They went t o seeding according to c urrent season con ference standings . Some questions on this, but it was not changed. See guidelines for other changes . Ni egodzski moved adoption , second by Deacon. A)proved 15-0-1. 2. Division II and II I Russell had dis tr i buted guidelines . Approved 1 6-0-0 . V. New Business Call seconded them. A. Barb Call moved tha t as of 1979 the s tat e cross coun try invitational meet be designated as the KWIC champ ionship. Second by Feamster . Hager asked if all four of the c riteria had been met for initia t ing a tournament . 1. The following schoo ls verbally pe titioned to have a KWIC c r oss coun tr y champions hip dec l ared: UK , U of L, Murray , Morehead, EKU , Western 2 . Hostess - Murray 3 . Hudson muved an itemized budge t be pres en~ed to the board for approva l . Before a second, di s cussion started on when the budget s hould be pr esented. Simmons s aid the coaches' we re r eally as king for 1980 and she had already sen t out information for the invitational. Hudson withdrew her mo t ion. By gene r a l agreemen t this wil : be on the agenda of the next bus ines s meeting . j, 0 ~ \ ..... \ �5 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t B. Nita Head moved t hat effective 1980- 81 Divis i on I basketball confe r e nc e sche duling s hall be completed by November 1. Second by Harvel . The rat ional was that " because of the complexi ty of sched uling relative to f acil i t ies, assignments o f officials and o the r such considerations where other confer e nces a re involved, some priority needs t o be established for conf erence scheduling . " Hudson sugges ted this was a good idea in intent but should no t be a rule because no t all schools could comply. Motion was defeated 4- 5-5. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& e C. L. Brown moved that an exce pt ion be added t o 1) G-2 on pg . C-2 and 2) II-D on pg . D- 2 c oncerning forfeiture (by t he home team) when a qualif ied of ficial is not used for a contest. The exception being : Neithe r team shall f o r fei t if a basket bal l official a ss igned by the Divis ion I assigning secretary should fail to appear at an assigned contest . Second by N. Head. The ra tionale was, " Pete Mattingly is paid to assign officials . It is no t l onger the r esponsibi lity of the home team ." The motion carried 9-3-4. Mul l ins moved we approve the minut es f rom the sp ring mee ting held at Shake rtown. Second by Hager. Mi nutes approved 16- 0. Meeting ad jour ned . I �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . APPENDIX A Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Additions and/or changes for handbook from P & P report at 1979 Fall Conference I. Change pf. D-1, Section D, No II , A to: A. Failure to submit Afficavits of Eligib ility and a copy of season schedule to the Tour nament Commissioner prior to beginning of the sport season (Flrst competition) . This ed itorially changes pg . B-6, Sec tion B, NO. VI II E 7b. 7b . Shall receive Affidavits o f Eligib ility and a copy of season s chedule from each school at the beginning of each sports season and keep them on file. II. Add 7 1 on pg. B-6 71. Shall veri fy eligibili ty of each institution participating in Conference Championships for that memb ership year with the Tr easure r after deadline date of dues. This changes pg. E-1, Section E No. I II, A to: A. An institution wishing t o en te r a KWIC Championship must be a member of the KWIC in good s tanding . The Tournament Commissioner will verify this eligibility each membership year with the Treasurer aft e r the deadline date of dues. I II I. Change pg . E-4 Section E No. VII, A to : A. Th e Tournament Commissioner, t ournament directo r, the Director of Tournament Officials or a technical expe rt in that s port (to be appointed by t he Tournament director) s hall make up the Arbitration Committee for a11 Confe rence Championships. This changes pg. E-3, D to: D. In basketball and volleyball tournaments the tournament director, Tournament Couuni~sioner, the Director of Tournament Offirials or a technical expert in tha t sport (to be appointed by the tournament direc tor) shall assign officials . They shall poll coaches for officials to be assigned to the Championship game. IV. To be placed under Section B, newnumber, Governing Authori ties A. The conference shall be governed by an executive board and a delegate B. assembly, which bodies shall act withi n the fralll/ework of the operating code . The composition of th ese gove r ning bodies, the qualifications , and the method of selection of th eir members, and their respective powers of duties shall be se t fiorth in the handbook. �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Additions for the handbook from the Awards Committee repcrt Fall 1979 T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& I ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . APPENDIX B 3d . pg. B-11 Coach of the Year Award Awarded to peers to the outstanding coach of each sport. Procedures 1. Following established KWIC Divisional guidelines, coac hes will automatically be nominated in their respective divisions. 2 . Adtive coaches vote for the award. 3. Ballots are prepared and mailed by the awards conunittee chair person to the active head coaches. 4 . Votes to be collected by May 15. 5. The awards committee will break all ties. I I 3e . pg. B-11 Conference Cup Award Awarded to ~.J.C. member institutions (Divisions 1, 2, and 3) in recognition of their successful participation in KWIC championships. Procedures 1. School's divisional status isf::lassified by AIAW membership. 2. Conference Cup Awards will be presented to Divisions 1,2,3 winners i n each division will be that institution with the greatest number of points. 3 . Points should be given for one through fourth place. 5 points winner runner-up 3 points 2 points third place 1 point fourth place 4. In the event of a tie, a co-divisional conference award will be presented. 3f. Special Recognition Award Awarded to those persons holding i nstitutiona l membership who have brought signif icant attention and honor to the conference. For example: Coaching, training, managing, or developing a sport through all mediums (TV, radio, books, magazines, research, etc), attaining All-American status, winning a national championship, o{ympic or International event medal winner (competitor or coach). Procedures for KWIC Honor Award, Merit Award, and Special Recognition Award. 1. Process of Nominations a. Written norrinations specifying the award sh~uld be sent to the president or the award's cornmittee chairperson for consideration. (All information remains confidential to the committee) b . nominations must include the following 1. name and address of nominee 2. chronological resume 3. rationale for nomination c. nominations must be submitted between January 1 and April 1 . �• ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . APPENDIX C Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Motions presented by the President at Business Meeting #2 which were passed. The President shall appoint a student representative to Region II, AIAW to ser ve as liaison between Kentucky student-athletes and the regional organization. The student shall be selected from among nominations submitted to the President from the Memberships. Travel expenses fvr the arbitration committee members to attend state championships shall be paid by the Conference. See page 5 of minutes of Business meeting #2 for a motion by Brown that should be placed in the handbook. I I �President Vice President Secretary E & E Chairperson Delegate- at- Large Tournament Commissioner Non-Voting Members Present Treasurer Statistician Official ' s Coordinator Becky Hudson Marilyn Moore Mary Beth Bevins Geri Polvino Martha Mullins Barbara Call Joy Hager Donna Wise Sandy Martin The meeting was called to order by President Hudson. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Voting Members Present Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KENTUCKY WOMEN'S INTERCOLLEGIATE CONFERENCE Minutes of Board Meeting December 3, 1979 University of Kentucky The minutes from the board meeting at the Fall Conference were handed out, read, and accepted. I. Officers' Reports A. Secretary Minutes from the Fall Conference were handed out . B. Treasurer Financial matters were to be discussed later. C. Delegate-at-Large Mullins reported on Conference passes. Everyone but Western Kentucky University has agreed to honor them. She moved that the Board accept the concept of a coach's pass as a service of the Conference to the membership and that distribution be made to all personnel listed in the Conference directory: head coaches, trainers, voting delegates, members of the Board . Second by Hager . Motion carried 6-0. Mullins made a motion to request permission of the KHSAA to erect booths at the Girls' High School tournament again in 1979 per guidelines previously established. Second by Hager. Motion carried 6-0. Hudson directed Mullins to send information out as was done last year concerning the high school tournament and to include directions about placing an ad. D. ~ Ethics and Eligibility Polvino said the responsibility of this office and committee are expanding due to the increased requests from institutions for information along with the continuing interpretations concerning eligibility, etc . �2 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& There was some discussion ab out Kentucky State and their KWIC eligibility form. Hudson asked Polvino to have her committee report at the winter meeting on the idea of eliminating the KWIC eligibility form and sending the appropria t e copy of the AIAW form to the tournament commissioner. The problems of (1) KWIC's dues deadline date and (2) tournament eligibility were discussed. Huds on asked the P & P committee to look into our dues structure and our tournament eligibility. Also to avoid conflict she said to contac t region and national concerning their future plans (if any) in these areas. Hudson will write National about getting dues (state, region, and national) deadline dates on the agenda at National Assembly. Polvino asked about sending copies of interpretations or a report or a newsletter. After several ideas it was decided for the summary of interpretations to be an oral presentation by E & E at the winter and spring meetings . If possible, the secretary will also prepare it as a handout. Details of this will be discussed by P & Pin their reevaluation of E & E responsibilities. Polvino brought up again the overwhelming responsibilities of the E & E committee and maybe a need for redefining or maybe a paid monitor. Hudson asked P & P to look at th e relationship of the E & E committee to the tournament commissioner when they are re- evaluating the responsibilities. As a point of information Polvino mentioned the question of the status of a student who has been an informal participant at Institution A then transfers to Institution B where she is part of the formal program. Looks as though rules of eligibility, et c . , will only apply to those students involved in the formal program. E. Statistician Wise handed out a list of schools which had not filed coaches ' reports and/or financial aide forms. Wise ex pressed having difficulty getting these two items turned in. Hudson asked Wise to send a letter to all the delegates stating that it is their responsibility to see that reports get sent. P & P will propose (at the spring meeting) deadlines and fines for not filing financial aide forms and coaches' reports . F. Policies and Procedures No report. G. Officials' Coordinator Martin reported that there have been three rating sessions . There will be one more basketball and in th e spring a f ield ho ckey cl ini c and rating . Volleyball officials have increased from 6 to 16 . Basketball has 24 NAGWS a nd 17 KWIC Collegiate for a total of 41 officials. �3 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& We have the potential to add field h ockey to KORB. The criteria is based on the n umber of r a t ed officials arid we now have 3 sectionals and 2 l ocals . The re will be a written statement o r an unders t anding with the institution hosting a clinic and/or a rating session that written exams will be given before th e day of rating so that the raters will not be making a useless trip . Martin mentioned the problem of officials not being paid within a reasonable l ength of time after a tournament. Sh e s ugges ted they need t o be paid immediate l y. Martin said the pay for regular season officiating is fairly goo d, but might need to include a travel f ee. H. Tournament Commission er Call commented on the fine t ournament play we have had. There was some discussion on the precedur e of as s essing a fi ne . Huds on said a ll the criteria has been me t for a slo-pitch softball tournament. There are e leven ins titutions committed t o the t ournament. The Board will r ecommen d to the dele ga t es that we approve having a slo-pitch softball tournament as an official KWIC tournament. Call has two bids for th e tournament: University of Louis vi lle and Centre College . Mullins moved we accept Centre's bid provided lighte d fields are available. Hager seconded. Motion carri e d 6-0 . If the softball tournament is approved by the Conference, the site wi ll be Centre College. Hager moved for Call t o include in the info rmation going to Centre a statement that they make a since re effort to secure qualified women officials. Second by Mullins. Mo tion carried 6-0. Hager mentioned t o Martin that KORB check into softball of ficiat i ng . Call reported that there was a misunderstanding abo ut th e s tarting time of the small college voll eybal l tourname nt. (It was not specified in the guide lines so i t is up to the h ost school, but it should be made cl ear in th e firs t mailing .) Call asked if sports that have a split season (tennis) s ho uld have new affidavits of eligibility . It was decided new ones should be expected only if there were ch anges. II . New Business A. Election of Officers Hudson presented the fo llowing nominations for the s lat e of officers: President Martha Mullins, EKU �Delegate- at-Large Margare t Simmons, Murray Kitty Baird, Centre Shirley Laney, WKU Linda Buchanon, Midway Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& E & E Chai rperson ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 4 Moore moved we accept this slate to present to the delegates. by Polvino. Motion carried 6- 0. B. M. Simmons' Lett er Second Simmons, chairperson for tra ck and field, submitted a letter asking the Board to allow the location of the track and f ield state meet to be decided by rotation rather than by bid . Discussion followed. The Board accepted the concept of dividing responsibilities and will recommend to favor EKU ' s bid for 1980 (which would be the first school in the proposed rotation if it were approved). However, further information and thought are needed before implementation. Therefore, any final action was deferred until the Spring general meeting. C. University of Kentucky violation According to the report of the 1977-78 basketball tournament KWIC had a net gain on the tournament. UK has not returned this amount ($122.17), there fo re, they are in violation of the operating code. Hudson asked the Board to approve her sending a letter to UK stating their violation and asking that they send the amount due t o the Conference. D. Question of unified membership There is a question about the unified membership of Spalding and Kentucky Wesleyan . Their membership is not on file with regional or national. Hudson will send a letter stating that she will make a call one week prior to the small college basketball tournament and if their membership is not cleared up they will not be allowed to participate in the tournament. E. Conflicting organizations Hudson will send a letter to delegates and colleges and university presidents concerning KWIC vs. other organizations (NCAA, OVC, KIAC , etc.). F. Tournament Financing Huds on passed out an experimental ledger sheet (prepared by an accountant) for filing a KWIC tournament financial report. A copy would be sent with th e tournament report and a copy to the treasurer. The Board agreed to use the form. The approval was accompanied by a recommendation for Barb Call to remind tournament directors to call Joy as soon as they know officials' fees so officials can be paid within one week of the tournament. There will be further discussion on th e possibility of sending tour- �Meeting adjourned. nament entry fees to the t ourname tn director rathe r than to the treasurer. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 5 �President - Martha Mullins V. Presid ent - Marilyn Moore Secre t ary - Mary Beth Bev ins(la te) Delegate-at-large Linda Buchanan E & E Chair - Ki t t y Baird (absent ) ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . VOTING MEMBERS Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& WINTER BOARD MEET I NG UK - SEATON BU I LD ING JANUARY 11, 1980 NON-VOTING MEMBERS Treasurer - Joy Hager(la t e) Sta tistician - Donna Wise Of ficials Coordinator - Jane Scheper Mul lins called the mee ting to order.The board mi nutes from the Fal l Conference were approved (3-0) as distributed Items that have been sent to P & P. 1. Spor ts t hat have no stake championship a . affidavits of el igibility b. end of season reports c . need a affidavit of eligibilit y sent • 2. Progress of handbook r evision 3. Travel guidel ines a. when travel expe ns es occur need spec ific guidel ines as has been done for Board-spell this out b. president to Region II c . s port chai r s d. i s re ceipt need ed befor e money r eimbursed 4. Definttion of by laws, oper ating codes, handbooks 5. Tr easur er should send a receipt of all income received. Tournament direc t or send r eceipt for entry fees to t hose entering - treasur er give t.d . r ec eipt when she turns in en t ry fees . Fo rm revised . 6. Check calend e r of even t s for a year 7. Fines - procedur es a . board said t reasur er is to follow up fine payment b. not ice to pres id ent c . is it nec essar y t o pu t in handbook d. to inform school e . job des crip t ion 8. General t ournament guidelines a. cost of tournament t echnical expert in entry f ee �- 2- ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& It Mullins reminded the members that the Board had charged the treasurer to inform institutions of f ines. E & E has $200 in a budg et line item for trave l to tournaments as par t of the arbitr ation connni ttee . At the Fall Conference E & E was taken out of this. The Board decided to leave t hat money there this year and use f or any travel expense incurred by the t echnical expert. Will be changed for nex t year . 38% of t he KWIC budget is for travel. Baird was requested to ver i f..y t o whom t o report financial aid violations wi thin t he state (i . e. conf erence president or E & ~ chair) SLATE OF OFFICERS V. President Joy Hager, Susan Johns on Secretary Bet ty Fangley, Ellen Miller Tournament Com. Barb Cal l , Shi r h./ Laney OLD AND NEW BUSINESS ITEMS • 1. Treasur er send rece ipt for all income-t ournament direc~or send r eceipts to schools , treas urer send receipt co t our nament dir ector.. 2. Mullins asked if we still ne ed to 1:1 end of season coaches repor t form . Response was yes . This brougn t O\Jt t he idea of having a calendar of all due dates, etc. 3. Handbooks a. Board members who are not voting representatives need a copy of KWIC , Region II and AIAW hand books. b. Sport chairs ,official s coord i na•l r ne(•d KHIC and Region II handbooks c. Archives Committee chairpers on needs KWI C. 4. Do we need tournament da t e designat ions added to the handbook? This would make it easier to bid fo r t ournaments a nd h~ lp avoid conflicts. Hager suggested· including Region II designated dates so the rat ionale of our dat es would be self-evident. O It was dec ided t o have Buchanan check with the so ftb al\ track, and cross country s port chairs t o poll coache s about setting a designated time for their t ournaments. There was a March ] , 1 980 deadline set for getting this information. Call will then a ccordingly revis e t l1e pre&ent ation of t he d esignated dates. 5. Updat ed directory - Bevins will bring the corrections she has to the spring meeting and Mullins will ask for f ur ther corr ections. �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -3- 7. Student representative - The only nomination was Kim Siebers from Transylvania She has consented . Mullins asked P & P to check into what if anything we can do fot the s~ud ents expenses to the Reg ion II delegate assembly. 8. Member ships a. Spaldin~ joined Region IT and AIAi.;" as associate members rathe r than active. Dis cussion on the similarily with the Kentucky Wesleyan situation last year. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Bid forms - The tournament commis sioner will send out bid forms in ~ovember with a follow up in February. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 6. Mullins asked P & P to see about 1) ge tting matter of unified dues in handbook 2) active membershi p specified for part icipat ion in tournaments 3) investigate br eakdown of membership fees. Buchanan moved Mullins write a l ettn to Spalding that their assoc i ate membership in Region II and AlAW has been verified a nd because of this they are not ellgi ble for k'WlC state toL rnaments. Because of precidence the ir volleyball part icipaticn will not be affec ted. Second by Call. Carried 4-0 • 9. b. Sue Bennett Mullin s ref err ed this to P & P because coaches had the power to make a decision that kept Sue Bennett from joining . C. Berea,Cumberland and Union The se 3 were not listed on rPg ional membership lis t. Berea is aware and in process of correcting mistake. Mu llins will write Cumberland and Union. Mullins wil l schedule a board meet L,g for 8: 30 am at the sp ring meeting April 18 . 10. Agend a for winter meeting a. elections b. officers report s c. NCAA act ions and other report~. fr0r1 dPleg-icE> assemb ly. Mull ins as ked Buchanan to write Ann t.Thlir ~·t ~: J.t 1Jna l task for a copy of minutes of NCAA counc.:.l d . updat e direct ory e. high s chool tournament 11. Delinquent bil l on awards This brough t abou t the agreewent ::h-'.lt liagcr will bring a motion to the winter meeting t hat if any committee or board member needs to go over the money ··· a lloca t ed them, t hey must check with the treasurer to make sure t he money is available -· ... �• 13. Ques t ions for the awards committee to answer by the spring meeting. 1) Wi ll the mo.. ey for the coach of the ye..ir come f r om entry fees? 2) Will they be standarized? 3) Will they be given in evtry spor t i n every divis i on ? 4) Will there be a confe r en,~ cup in every d~vision? 5) Wha t i s the ·budget for these ? 14. Del ega t e-at-large a. Recruiting gu ide - AIAW has available a t cos t . No t i fy KHSAA and coaches associa tion of these. b. Buchanan moved that she bt.c allowed t o f-Pend $150 over budget amount for publicity pr ojects in procLSS. Sec0nd bv Moore. Carried 4-0 c . I nforma tion on tournament-, must be in so pu blic ity f lyer s can be printed over the summer and distr ibuted at thL fnll confer ence. 15. Call asked for P P ~o loo~ tit , ol'c · chdn~e to elimi nat e t he requ i rement that the t ournament c r-n~ iorp,- 0r her rep· s<::ntative be present at all tournaments . Presenc ~~ ma be :lictated by the board or at the discret i on of the t ournament commis sione r . The t ournamPn t c ommissioner wi ll be avai labl e for contac t by phone dur i ng c hamp i ons hi rys. Ca ll also asked P & P to ch0ck ~but ht problem of t eams being a ble t o pay a f ine and still enter rt to irnament ,1t tl-iP 1ast mi nute. 16. 1 Mullins a s ked P & P t o check into th members on the Board Meeting Adjourned . • ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Moore suggested that at the wint er meeting , Mull i n8 give a r eport on what percentage of the budget each line i tem r ece ives. This would give Ll.e delegates a better view of whe r e money i s going and if they want to leave it as is for the future. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • 12. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& I - '.- problem of an even number of vot ing �~~~\y lllo~ ~ to 10:00 AM AGENDA I. Approval of the Minutes, Fall Conference II. Offfcer Reports President -- Martha Mu111ns Secretary -- Mary Beth Bevins Treasurer -- Joy Hager Delegate-at-Large -- Linda Buchanan Tournament Cotmrissioner -- Barbara Call Stattstfctan -- Donna Wtse E & E Chair· -~ Kitty Baird Coordinator of Officials -- Jane Scheper I I I • COOl111 ttee Reports ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Winter Meeting January 25, 1980 Holiday Inn. Rivermont Loutsv1lle, Kentucky Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& ~.IWll~·c onfereLce---------------------~~ .f 'I • ~,.cone~ Po11cfes and Procedures -- Mar11~ Moore, Chair Awards -- Susan Feamster, Chair Archives -- N1ta Head, Chair Off1c1atfng Problems Study (ad hoc) -- Margaret S1t1i1l0ns, Chair IV. Elections V. New Business A. NCAA D1vfsion II and III Championships for Wonen kentucky women's intercollegiate conference �KWIC Winter Mee ting Louisville, Ky. January 25, 1980 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& I ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . MINUfES The meeting was called to order by President Mullins. She reminded delegates to sign in. The following member schools were present: I I. SCHOOL DELEGATE Asbury Bellarmine Berea Campbellsv ille Centre Eastern Kentucky Georgetown Kentucky State Midway Murray State Northern Kentucky Transylvania U. of Kentucky U. of Louisville Western Kentucky Spalding College Union College Rita Pritchett Madeline Naegele Joy Hager Donna Wise (late) Ellen Miller Lynne Harvel . Susan Johnson C. Y. Russell Linda Buchanan Nita Head Marilyn Moore Pat Deacon Sue Feamster Becky Hudson Betty Langley Ken Riddle Angela Pool Minutes Buchan an moved acceptance of the 1979 Fall Conference minutes. by Hage r. Second Feamster asked that the following additions be made under the Awards Committee Report: a. b. c. procedures for past president award were discussed and approved the job des cription was passed out and approved the commi ttee voting standards were approved All of these were on the handout distributed by the Awards Committee . Buchanan called for the question - no objection . The first vote on the addition asked for by the Awards Committee was 6- 0-5. After a clarification and revote the addition was passed 11- 0- 3. Buchanan moved to accept the minutes as co rrected. Passed 12-0- 4. II. Officers' reports A. President 1. Seconded by Harvel. at this point KWIC has 20 members (Alice Lloyd was a visitor at �this meeting) B. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 2. Region II Board meeting on January 4 a. b. c. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t I ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 2 Basketball olympic trials- applications due February 8th. If you need a form see Becky Hudson for a phone number . Procedure for 1980- 81 membership - All applications must be in May 1, 1980. This mus t be met if institutions are to enter in state, regional, or national tournaments . The dues deadline is October 1, 1980 - one check will be writ ten to AIAW. Mullins encouraged schools to submit bids for regional tournament sites. 3. Our student representative is Kim Siebers from Transylvania. 4. The spring meeting is at Shakertown on April 11, 10 a.m . Board meeting at 8:30. Secretary Bevins sent a handout of correc tions for the directory, Mullins asked that any other changes be given to Sue Feldkamp. who was acting secretary . I c. Treasurer Report on Fall tournaments Tournament Tennis I & II Tennis III Field Hockey Volleyball I Volleyball II & III Profit -0$51. 58 Report not in $192 . 22 (gate receipts) $206.00 ($180 was gate receipts) Moore pointed out that the entry fee for Volleyball Division I didn't even cover the cost of officials - there was enough on ga te receipts to cover the deficit - but this might not always be so. Hudson moved the delegates b e givne a summary of the profit and loss of the KWIC Fall Tournaments. Second by Buchanan. Motion ca rried 11-0-5. D. Delegate- at-Large Posters for Division II & III basketball, gymnastics and softball will be mailed. Bookmarks will be available March 1 and will be mailed. Buchanan said not many basketball recaps had been sent in. �E. Tournament Commissioner ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 3 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Call is working on establishing specified weekends for each state tournament. Call has secured individual awards in bulk. F. Statistician - to be given later G. Ethics and Eligibility Baird not present - Mullins gave the report which included items from the E & E workshop by Jean Rowlands at AIAW delegate assembly . 1. 2. I H. KWIC booths at the KHSAA tournament The only institution which can actively recruit is the host institution. All others have to follow guidelines for off- campus recruiting. After discussion Feamster moved KWIC appeal the decision on booths at the KHSAA tournament. Second by Langley. After further discussion, the motion was withdrawn. Filing Waivers Request for a waiver involving a student athlete and her eligibility for something is filed with E & E. Requests on behalf of institutions is filed with the Rules and Standards committee. When filing with E & E follow procedure exactly. It takes E & E a minimum of 2 weeks to handle - not including all needed information can slow the process even more. 3. If a transfer student contacts a coach, AIAW E & E ~hair must be notified immediately. 4. Definition of "normal progress" - you go back one year to check; therefore, "normal progress" cannot be applied until the end of the freshman year. Coordinator of Officials 1. According t o Division II & III guidelines all coaches are supposed to send in evaluations of officials they would like to work in their respective tournaments - to date about 90 % have been received. 2. Volleyball rating clinic was held in the fall at Lexington. 8-10 officials rated . �4. Officials should attend rules interpretation meetings - Scheper will check with KORB and P & P to see if we have the authority to require this. 5. Scheper also mentioned the need for sites for clinics and the need t o know about their availability in Augus t . Committee Reports A. Policies and Procedures 1. 2. I B. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . There have been 3 bask etball rating clinics Scheper no t ed t hat in the future there should be more advance notice. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t III . 3. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 4 Moore moved (from P & P) that th e 1980- 81 state cross country invitational be designated as the official KWIC cross country championship. Second by Call . After some discussion, the motion was withdrawn . Huds on mo ved to es tablish a KWIC cross co untry championship (all the criteria had been met) effective Fall 1980. Second by Russell . Mot i on carried 14-1- 0. Moore mo ved that Conference business items passe d during the fall meeting will t ake effect immediately. Conference business items passed after the Fall meeting wil l take effec t the following Fall unless specifically designated within the mo tion. Second by Hager. Mo tion carri ed 15- 0-1 . Mullins charge Moore to mail o ut all the bus iness proposals to be consi dere d at the April 11 Spring meeting, 2 weeks prior to the meeting. Awards Committee Mullins had asked the committee t o establish and/or clarify and/or answer the following items : 1. Time tables for nominations from the meni:>ership as already a pproved , all nomi na t ions excep t coach of the year award are to be r eceived by th e pres ident or the cha irman of th e awards commi tt ee be tween January 1-April 1. The chairman will send out a no t e asking for nominati ons for honor awards and special recogni tion, The chairman will also mail out t o the coaches af t er the spring meeting, a list of all nominees for the coach of the year . The list includes all coaches . These are returned no later than June 15 t o the chairman. 2. Mullins al so asked for time t ables fo r commi ttee me e tings t o revue nominations and t o vo t e . Th e commi ttee felt this should be l ef t to th e discussion of the cha ir. �Release of information to the membership . Some is priveledged information but some does need to be released and this will be coordinated withthe Delegate-at- Large. 4. Recommended strategy f o r announcing and recording names of winners. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 3. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t I T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 5 Committee recommended that the Fall Conference banquet be the established place for distributing awards. 5. Press releases The committee felt this was the responsibility of the Delegateat- Large . 6. Placement in handbook of winners The archives committee should handle this . 7. Source of revenue to cover awards The committee recommended the cost come from the general conference budget . There will further budget recommendations at the April meeting. 8. Conference Cup Award Feamster said the committee felt the Conference Cup Award procedures will work with the/Present point systems and the divisional system. Langley strongly questioned this statement and suggested it be reviewed. She also suggested no award be given until a common denominator be determined among schools so the awards would be fair . Discussion postponed until after lunch. members present after lunch . There were 15 voting Langley moved, " If we continue with the Conference Cup Awards that we include the followin g : 1) To qualify for a division conference cup can institution must have at least 60% of their sports in that di vi s i on. 2) if there are fewer than 4 schools in any divisional championship, the point system will be reduced to }-2-1 for 3 schools and 2- 1 for two schools." Second by Nita Head. Feamster moved to table the motion until the spring meeting . Second by Russell. Motion carried 11-0-3. 9. The committee had not and awarding procedures . meeting. the KWIC appreciation certificate They hope to bring this to the Spring �6 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Feamster made a motion f rom committee to amend the Awards Committee's job description 2c page Bll from "To select and secure conference awards ." The committee felt this would help with clarification. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t C. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 10. Also, a new job description line t o be placed by P & P. It would read, "To review and select tournament awards, ( team and individual)." Feamster withdrew her motions from committee. Hudson moved the conten t of this item of business from the Awards committee be referred to P & P for futher clarification an be presente d to the delegates a t the spring meeting. Second by Moore . Motion carried 10-0-1 . Archives Committee Head passe d out as reminder, a list of th e type of records to be kept by the archives commi ttee. She asked delegates for help in securing items on the list. D. Officiating Problems Study Conuni ttee Nita Head acting for Simmons passed out a very thorough report. was some explanation of pa rts of the report b y Head. I There Hudson will check back in executive board minutes of the fall to clarify some items on officials for t e nnis, track and f ield and golf. Referring to #1 a t the bottom of page 10 of the r eport, Feamster asked if it would be a good idea for the KWIC offi cials coordinator to also know about officials (lists and problems). Uschan said that as sport chair she submits a roster of ASA officials to all coaches. (Also she h as been appointed b y the ABO office to serve on the committee for softball. They ar e working on examinations and ratings.) Mullins referred to P & P the poss ibility of expanding the official coordinators job t o include maintaining a current listing of all qualified officials in all sports. This brought about dis cussion tha t this was already inferred in ·the officials' coordinator's job description. Scheper (rather than P & P) will take all reconunendations and bring a report on officials t o the fa ll conference and work with the treasurer on cos t pro jection of clinics and any printing invo l ved. IV. Elections Ballots were handed out to the 14 voting delegates present. Mullins as ked for nominations fron{the floor for vice-president, tournament commissioner, and secretary. There were none. �7 A. NCAA Championships for Division II & III for 1981- 82 1. Mullins handed out a compilation of the membership of men's conferences of selected s mall colleges in KWIC 2. Mullins called AIAW - f o und out : 3. VI. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . New Business T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& V. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Ballots were taken up and Delphine Nemeth was delegated to tally them. a. b. c. d. e. f. g. h. i. This matter is onthe front runner The executive committee (Past president, current president, president elect) is the committee within AIAW which is dealing with this matter Is it legal? - don't know Region VI wrote NOW for support Region III, Liz Murphy, University of Georgia had a letter from students Make sure the matter is straight on your campus T- shirts by students against going with NCAA Peaceful demonstrations by students at NAIA in March AIAW will not allow institutions to have half of participation in NCAA and half in AIAW. Hudson asked for input from Division II & III. Some comments were: a . If you don't give some input to your presidents, he will probably decide on the less expensive route. b. NCAA says it would be several years before women would have leadership roles becaus e there are no capable women at this time - Therefore, we (women) would have little or no input . c. Langley suggested getting facts on paper about money and opportunities of each. d. Feamster mentioned NCAA's case that Title IX does not apply to athleti cs - hopefully this will not pass . e . Committee to study - Mullins asked for volunteers - there were none. Hudson had suggested earlier having 2 schools from each division. Hager suggested making sure NAIA schools were represented. f. It was suggested Mullins write presidents of all KWIC member institutions and suggest h e talk with the women. g . It was also suggest e d AIAW write presidents of all their member institutions. Election results Vice President -Joy Hager Secretary -Ellen Miller Tournament Commissioner- Barb Call Appointments will be made f or statistician and treasurer. �Miscellaneous Feamster moved the Delegate-at-Large prepare an estimate of expenses for sports chairs to attend Region II committee meetings and the expenses for the student representative. This would be presented to the treasurer to include in her recommendations at the Spring meeting. Second by Russell . Mo tion carried 9- 0-2. B. Feamster asked if it was legal fo r a delegate to appoint someone from another institution to vote for her in her absence . This was sent to P & P. Meeting adjourned . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t A. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& VII . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 8 �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t KWIC Voting Delegates Policies and Procedures Committee March 25, 1980 T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& TO: FROM: DATE: Please consider the following items for our spring meeting. Proposal #1: Proposal #2: Proposal #3 : Proposal #4: Referred by the President Placement pg. B-3, No. VIII, A.4. Thank you. 4 . All elected and appointed members of the board except the President are voting members. President shall vote in cases of a tie. Rationale : This gives an odd number for voting purposes. The President runs the meeting. Referred by Tournament Commissioner Placement pg. B-6, No. 7, b. b. Shall be at the tournament site or available for telephone consultation with the Meet Dir ec tor or other Arbitration Committee members throughout the duration of the tournament. Rationale: With three divisions for each tournament, it is an impossible task. The cost is too great to send an appointed official to each especially whe n our tournaments are running so well. Referred by delegates from winter meeting Placement pg. C-1, No. II, B.4. 4. KWIC does not define club sports but rather allows its member institutions to determine their own definition; however, any institution club sports' team wishing to compete in a KWIC tournament shall be required to file an official affidavit of eligibility with the Tournament Commissioner, file an End of Season Report with the conference statistician, and meet any specific Sport Tournament Guidelines Criteria (ie. home and away, etc.). AIAW regulations pertaining to eligibility of student athletes shall be in effect. Referred by Board Placement pg . B-1, No. III A. A. Active membership $90.00 1. Any college, univ ers ity, junior/community college within the Commonwealth of Kentucky which is an accredited institution of higher learning and which sponsors an intercollegiate athletic program for women is eligible to apply for membership. �Page 2 KWIC Voting Delegates March 25, 1980 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 2. Open to institutions which are active members of AIAW and Region II. 3 . Completion of a signed application form and payment of assessed dues shall constitute active membership. These shall be interpr e ted as expression of interes t in the Conference and agreement to abid e by Conference policies and procedures. 4. Privileges of active membership are; a, Voting. Each member institution shall be entitled to one vote, 1) at the conference mee tings, 2) on all mail votes of the entire membership, 3) at meetings or on mail votes of its particular division. 4) at coaches' meetings, 5) at meetings of student representatives. b, Participation in State tournaments provided the institution qualifies and is an active member of AIAW and Region II. c, Eligibility of personnel from member institutions ~ for elected or appointed positions, B. d, Two copies of the Handbook, e, Newsletters and informational materLals. f. KWIC Directory g. Other services determined by the membership, Associate Membership $20.00 1. Institutions as in III A. 1. above, which may or may not sponsor an intercollegiate athletic program for women are eligible to apply for membership. 2. Completion of a signed application form and payment of assessed dues shall constitute associate membership. 3. Open to institutions which may not be members of AIAW or Region II. 4. Associate members may not participa te in state tournaments. �Page 3 KWIC Voting Delegates March 25, 1980 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . C. Privileges of associate membership are : a. Voice, but no vote at conf e rence meetings. b. One copy of the Handbook. c. Newsletters and informal mater ials. d. KWIC Direc tory e. Other services determined by the membership. f. Attendance at coaches ' meetings . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 5. Subscription Membership 1 . Open to any individual who wishes to receive KWIC materials. 2. Subscription members shall be entitled to· the following privileges: a. One copy of the Handbook and Directory. b. Newsletters and informational materials. D. A member institution may not change its class of membership or division of membership during the membership year . E. In order to participate in a Southern Region II championship, a college or university having multiple or branch campuses must hold membership for each campus or branch which fields an intercollegiate team. A student enrolled in one campus may not participate on teams fielded by other campuses of the same institution . �~i~\y "'()~ ~ ~ . ~ Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t .-~,.col\e~ fR04 T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& MEMORANDUM TO : KWIC Voting Delegates Exec~t1ve Board Oft1cers - Other Con f erern:e O< f1 cers : Martha Mullins, P" s 1~-ent SUBJECT: Spring Meeting DATE AprU 11. 1980 11,."\A...J'L'.- Sh!kertown - E~st fami ly House 10:00 AM .. 3:30 PM : March 26. 1980 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . ~. . . .a:·c o n f e r e ~ c e - - - - - - - - - - - - - - - - - - - - ~.I t. Coffee w1 11 be served, ccmpl1me11ts of the Confurence. Lunch w111 l1 : 15 Sf attng et Shakert own. Cost home by $4. 83 (1nc 1udes t ax;., Menu : Pleasant H111 be served at the 1ndtv1duals: Sallld r,hte. PLEASE CALL MY {Ft'ICE SY APRIL 9 with the number orfunch- N!Ser\•ati on's f f"OO't y'Cim' 1nst1tut1on. II . The Executive Board t.,,~1, be meet'"ny at 8 ~JO AM , prior to ·the Conferencemeet1ng, .-i:·c ttc same s1te f n :5haket•t.cwn o Please forwerd to me any con~enz you wt~h r.?-V~P.Wed~ -- ~- 111. Tentative Schedule ~nd J\t.ettda 9: 30 .. 10~00 AM i 0 : 00 - 11 ;45 M n : 30 AA ! :00 - 3:00 PM 3:00 - 3:30 PM 3: 45 - 4::iO PM Cof-::ee Otf1cer repor ts tunch C01t11t1ttee rripo, ts Nm, bu:; 1i"les i; Ntw1 and C'ld off 1cdrs seminar CJ\LL 606- 622-SlOP. befo~_le.,::· L1_ re9~.rsU!\Jl l unch re~e;-vationsil kentucky women's intercollegiate conference �~~~\y 1//o~ ~ to ~I'. .~ ~.IWll~· c onfere~ce--------------------,._ ., Sprirg Meeting April 11. 1980 Shakertown 10.00 A:4 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t ~,.cone~ T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • AGENDA I. Approva1 of the Minutes, "linter meeting II. Officer Reports President -- Martha f4u111ns Secretary -- Mary Beth Bevins Treasurer -- Joy Hager ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . ~ Presentation of 1980-81 budget proposal Delegate-at-large -- Linda Buchanan Stat1st1c1nn -- Donna 41se Toun,ament C011Wn1sstoner -- Susan Feamster for Barbara Call E&E Chair -- Kitty Baird I I I • COl1ln1 ttee Reports Po11c1es and Procedures -- Marilyn t1oore, Chair Awards -- Susan Feamster, Chair Others IV. ilew Business kentucky women's intercollegiate conference �TO Voting Delegates Sport Chairs f1u1 11 ns, President fROf1 r1artha SUBJECi: Addendum OATE March 31, 1980 : )t.,J . ~ to Agenda of Spr1 nq ~ieet1 nq ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . MEt«>RArmuM Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • It has been brought to my attention that no t1Me was placed on the aqenda for 19A0-81 scherlu11nq. PJease noti fy you r coaches that they are 1nv1ted to cor,e at 9 :on JVl and 1chedule at their convenience. ._fully this wil l provi de sufficient opoortun1ty. Thank you. �~~~\y 1//o~ <:, ~.IWICU>·c on ·~ cti 'I f e r e L c e - - - - - - - - - - - - - - - - - - - ~ .~ Executive Board Meetfng April 11, 1980 - Shakertown 8:30 - 9:45 I\M Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t ~,.col\e~ T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • A&Ef~DA I. Approval of Minutes of last meeting n. Approval of agenda for spring meeting III. Tourna"llent bids recefved/1980-81 sites selected IV. Tournament financing motion v. SU111ner Board meeting - June 6, UK, tfme VI. Officer reoorts ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . $ • kentucky women's intercollegiate conference �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& President Vice-President Secretary E & E chair Delegate-at-large Non-Voting Members Present Martha Mullins Marilyn Moore Mary Beth Bevins Kitty Baird Linda Buchanan Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Voting Members Present ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Spring Board Meeting Minutes Shaker town April 11,1980 "" Treasurer Statistician Mullins called the meeting to order. Hager moved approval of the Winter Board Meeting minutes. Buchanan. Motion carried 5-0. Joy Hager Donna Wise Second by The agenda for the Spring Meeting was approved with the addition of an Officials Coordinator's report to be given by Buchanan for Jane Scheper. Mullins briefly outlined what her officer's report would include. Bevins said she would need to make a correction on the Winter Meeting minutes. The correction made by Feamster concerning the awards conunittee report at the Fall Conference was not accurate. Hager went over the proposed budget. A line was added saying "Total funds available excluding savings" - $5010.00. The Board agreed to change the E & E Chair Travel item to "Travel for the arbitration conunittee" since the E & E chair has been removed from all arbitration committees. Buchanan asked for more pictures so she would have a better selection and could hopefully use pictures from the division betng announced. Moore asked for comments or questions on the P & P proposals. There was discussion on active associate, and subscription membership and on club ·sports. Mullins discussed a motion which would allow the host institution of a KWIC tournament keep 60% of gross unrestricted income and send 40% of gross unrestricted income to KWIC. The Board felt this should be brought to the delegates to initiate discussion on the matter. Mullins will present the motion under new business Bids were approved unanimously as follows Cross Country EKU Tennis Div I U of L None Ky. Wesleyan II III Field Hockey Berea Basketball Div I II III None None Transylvania ( 1 abstention) �Softball None Hager suggested that Mullins bring up possibility of using divisions in softball Volleyball Div I Meeting adjourned. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& II & III None Bellarmine Gymnastics EKU Track and Field Louisville ( on rotation) ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 2 �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Spring Meeting Minutes Shakertown April 11, 1980 Mullins called the meeting to order . She reminded delegates to sign in. The following member schools were present: School Asbury Bellarmine Berea Campbellsville Centre EKU Georgetown Ky. State Ky. Wesleyan Midway Morehead Northern Transylvania UK U of L Spalding Delegate Rita Pritchett Madelene Naegele Joy Hager Donna Wise Kitty Baird Geri Pol vino Susan Johnson C. Y . Russell Barbara Johnson Linda Buchanan Laradean Brown Marilyn Moore Pat Deacon Sue Fe ams te r Becky Hudson Ken Riddle Mullins welcomed the new officers and thanked those leaving office. She announced that Susan Johnson will be treasurer and Donna Wise will continue as statistician . B. Johnson moved approval of the Winter Meeting minutes. Second by Russell . Bevins reported that the correction made by Feamster on behalf of the Awards Connnittee was in error - the additions she made to the Fall minutes at the Winter meeting were not found on the tapes. Hudson moved to approve the Winter meeting minutes with the exclusion of the amendment made by Feamster. Second by B. Johnson. Approved 15- 0- 1. Hudson moved the present secretary (Bevins) confer with the Awards Committee Chair to correctly interpret the January minutes regarding the Awards committee amendment of the Fall Conference report. Second by Feamster. Motion carried 16- 0- 0. I. I Officers ' Reports A. President 1. Region II Board meeting a. People in our conference on national committees Sue Feamster - National Slo-Pitch softball Counnittee . She reported a national tournament will start 1981. Martha Mullins - Chairman of Counnittee set up by AIAW to study the ramifications of restricted rules legislation on AIAW and member institutions. �2 Hudson reminded delegates that AIAW applications must be sent in by May 1. If they have not received an application they should call AIAW . All money should be sent to AIAW. B. Secretary Bevins asked delegates to read minutes carefully, so any mistakes can be caught and corrected. C. Treasurer Hager handed out the treasury report (4-10-79 to 4- 11-80) and the proposed budget . She answered a few questions on the report and then made the corrections from the board meeting on the proposed budget . Feamster suggested the board check other options besides passbook for the savings. After lunch there were some clarifications on Volleyball Division I tournament financial figures . Because of a question by Feamster on the use of money allocated for officiating clinics Hudson moved the budget proposal be tabled until after all committee reports - Second by Feamster . Motion carried l'.}-2-1. D. Officials Coordinator 1 . Assigning secretary a . Evaluations forms have been sent to Division I coaches. b . Evaluations have been sent to volleyball and basketball officials concerning KORB standard pay, high school games, etc. c. The assigning secretary has made an evaluation of his position 1) He was not familiar with the officials and did not make use of coaches recommendations. Proposed solution - each head coach of Division I schools list in priority from 6- 10 names of officials capable of working Division I games 2) Incomplete information on officials - Solution - new Survey form to all KORB officials 3) No solution for stand in officials 4) Only wants to schedule conference games. If he assigns all, an additional fee will be assessed. 2. 3. I ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . c. Tournament sites and/or dates Field Hockey (all div.) Nov. 7-8 High Pt . College, High Pt, N. C. Cross Country (all div.) Nov. 1 University of Virginia Tennis (all div.) May 7-9 Softball (Slo-pitch) May 7- 9 Volleyball (Div. 1) Nov. 21-22 Bids need to be submitted by May 15, 19 80 . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& b. Sessions a . Sat. September 6 volleyball rule interpretation session by Pam Biehl at KWIC preview b. September 10 Region Hall at Northern a volleyball rating session . Hager moved the KWIC Officials Coordinator (Scheper) should request from ABO of NAGWS clinicians for rating sessions for the sports area concerns of the conference i . e., Volleyball, Basketball, Field Hockey. Second by Moore . Motion carried 15-0- 0. Hudson moved that the KWIC officials Coordinator study and prepare an officiating waiver plan to present to the AIAW for KWIC for the Fall 1980- 81 season. Second by Hager. Motion carried 15-0- 0. �3 7. 8. 9. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 6. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 5. Feamster made a motion that the assigning secretary for Division I Basketball schedule all Division I Basketball games that are submitted. The motion was withdrawn. From the discussion on this matter came a motion from B. Johnson that Division I Basketball coaches evaluate the position of assigning secretary and bring a recommendation to the KWIC board. Second by Russell. Motion carried 11-0- 4 abstentions. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 4. There will be a basketball rules interpretation clinic at EKU, September 14 . To be rated or rerated you must attend an interpretation session first . Rating clinics on Se ptember 21, 28 at U of Land October 5 (no site) October 26 interpretation meeting S. Johnson recommended Scheper check about having clinics in Eastern and Western Kentucky . Buchanan announced that the KORB membership fee would be $10 includes one guide, NAGWS membership and KORB. Proposal #1 which was related to the assi gning secretary was not addressed because of the motion made earlier (#4 in this report). Proposal #2: Each offi cial which is a member of KORB must attend one rules interpretation meeting pertaining to the sport in which he/she is officiating in KWIC Conference play . The meeting/meetings will be held preceding the particular sport season. If an official fails to attend a rules interpretation meeting, he/she will not be permitted to officiate KWIC conference play that particular year. Hudson moved to amend to include effective date 1981-82. Second by Moore . Amendment carried 15-0-0. There was further discussion on the amended motion and more questions were raised. Hudson moved to table the motion until the Fall Conference. Second by Moore. Carried 14-0-1 . I E. Delegate- at- Large Buchanan asked for pictures from all divisions for the tournament flyers - 5x7's or 8xlO ' s. F. Statistician Wise asked delegates to have coaches send in end of season reports. She said she only needs one copy. She also reminded delegates that club sports participating in KWIC tournaments must file also . G. Tournarnent Commissioner Given by Sue Feamster for Barb Call 1. Establishing set weekends for tournament dates. There were some questions on this, especially on volleyball and basketball region dates so the delegates agreed to send this back to Call . �4 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . When dates are determined for Championships. Call proposed the following guidelines be used: a . A week runs Sunday through Saturday . b . If the first f alls on a Friday or Saturday that is the first weekend of the month . c . If the first falls on Sunday the following weekend is the first weekend of the month . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t H. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 2. 3. Feamster passed out some samples of the ribbons and medals purchased for conference use (3 year supply). 4. The original concept of the winner and runner-up plaques had a wreath around the design. Some were given that did not have the wreath. Hudson moved that the Conference have the wreath put on al l the plaques which did not have them. Second by Deacon . Motion carried 15-0- 0. 5. The tournament commissioner does not recommend that the present awards committee become an awards committee for all awards (KWIC and tournament) given in the conference . 6. Mullins announced the tournament sites approved at the board meeting - see board meeting minutes . E & E Chair Baird said she had had 10-12 requests for interpretations, attended workshops, called regional E & E chair once, asked once to vote on a regional decision, and called national office several times. She said she had only received one interpretation from someone else ; she asked that you please pass them on . II . Committee Reports A. Policies and Procedure (Moore chose not to vote on the proposals in this report. Some delegates left during the report- as reflected in total It voting 1. Proposal # 1 All electedand appointed members of the board except the President are voting members . President shall vote in cases of a tie . The proposal was defeated 4- 5- 4 abstentions 2. Proposal# 2 (See Appendix A) Passed 12-0-1 abstention. 3. Proposal It 3 (See Appendix A) Passed 12- 0-1 4. Because of #3 passing Moore passed out a motion which said, "Member institutions must use a KWIC Confirmation of Agreement (contract) form for all reg ular season contests of sports in the women's intercollegiate athletic programs which compete under jurisdiction of AIAW regulations . " After some discussion Moore withdrew this motion and Hudson moved to add an amendment to proposal 113 which says, " KWIC confirmation of agreement need not be used for season play ." Second by Naegele. Amendment carried 12-0- 0. Editorial change on page F 5. �5 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Proposal# 4 (See Appendix A) Format accepted 12-0-0 . A motion and second cane from the floor to set t he associate membership dues at $45.00. The vote was 5- 5- 2 . The president voted in favor so motion carried 6- 5- 2. Moore moved subscription membership be set at $15.00. Second by Hager. Motion carried 10-1-0 . Moore added a statement at the end of proposal #4 concerning deadline dates. See Appendix A. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t B. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 5. Awards Committee 1. Mullins had asked t he commi ttee to look at the Conference Cup award The committee's reconnnendations were: a . continue to award by divisions b . Divisional sta tus wo uld be de termined by the majority of divisional der.larations . If if is an even split, they would go to the higher division . Moore called for the question . 7- 0- 3. The recommendation was accepted 2 . The committee reconnnended coach of the year being awarded by divisions; and if there are only two teams and those coaches are nominat ed and a tie results, the committee would break the tie . This resulted in some discussion . Hudson moved that in a sport in which there are less than three schools in the division coaches in all divisions in that sport shall vote for coach of the year for that division . Second by Baird. Motion carried 11- 0- 0 . ~ 3 . The committee reconnnended retaining the $400 budget and to increase each entry fee by $5 t o cover the cost of awards. This would be on a trial basis for one year . Recorrnnendation carried 10-1- 0. III . Old Business A. Budget Hudson moved to combine the tournament commissioner and arbitration expense line items to read: Travel-tournament commissioner, arbitration committee, sports chairs . Second by Baird . The rationale was to assist in funding travel of the tournament commissioner and arbitration committee to state tournaments and KWIC sports chair representatives to a regional meetings . Request for said funding and specific allocations to be direct ed and decided by the KWIC board. Motion carried 11-0- 0 . Feamster moved to reduce the awards line ite m on the proposed budget from $500 to $400 and move the $100 difference to the line item: Traveltournament commissioner, arbitration committee, sport chairs. Second by Moore . Motion carried 11- 0-0 . There was discus sion on dealing with expenses and job description of the student representative. The board will deal with this . Hager moved to accept the budget as amended. Second by Moore . Motion carried 11-0- 0. I �6 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t New Business A. Softball Uschan (softball sport chair) reported on the upcoming softball tournament . She connnented on the fact that the re is no fine for a late entry fee-please ge t them in . The affidavit of eligibility will serve as your roster . Regional is May 8-10 at Graham, N.C . Kentucky will have two representative will be the state champion. The second will be based on petition by the ins titution . KWIC will send winner and runner- up of th e state championship T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& IV. The board will address the poss ibility of divisions for softball . B. Tournament financing Mullins presented the following motion for placement on Page E- 2 IVD3 . 3. Keep 60% of gross unrestricte d income 4. Send 40% of gross unrestricted income to KWIC treasurer . and placement on page IV, C. 2. "Absorb deficit expenses not covered by entry fees and/or percentage o f gate r eceipts . Hudson moved to tabl e this until the fall conference. Second by Naegele. Motion carried 8-3--0 . C. Mullins moved that th e board shall notify the AIAW national office of the a mount of s tat e dues. Second by Moore . Motion carried 11- 0-0. D. Athletes transferring Hudson moved that the president appoint an ad hoc committee to study the feasibility of the KWIC's imposing a conference rule which will disallow a student-athlete from transferring to a member KWIC school and playing i mmediately. (Athl e te will be expected to attend the institution for one year before participation). Second by Feamster. Motion carried 8-2-1. Mee ting adjourned. I �Placement pg. B- 6, No. 7, b. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 1. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& To be placed in the handbook ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . APPENDIX A b. Shall be at the tournament site or avai l able for telephone consultation with the Meet Director or other Arbitration Committee members througho ut the duration of the tournament . 2. Placement pg . C-1 , No . II, B.4. 4 . KWIC does not define club sports but rather allows its member institutions to detennine their own definition; however, any institution club sports ' team wishing to compete in a KWIC tournament shall be required to file an official affidavit of eligibility with the Tournament Commissioner, file an End of Season report with the conference statistician, and meet any specific Sport Tournament guidelines criteria (i.e. home and away, etc.). AIAW r egulations pertaining to eligibility of student athletes shall be in effect . KWIC confirmation of agreement need not be used for season play. 3. Placement pg. B-1, No . IIIA. A. Active membership $90.00 1. Any college, university, junior/community college within the Conunonwealth of Kentucky which is an accredited institution of higher learning and which sponsors an intercollegiate athletic pro gram for women is eligib l e to apply for membership . 2. Open to institutions which are active members of AIAW and Southern Region II . 3. Completion of a signed application form and payment of assessed dues shall constitute active membership. These shall be interpreted as an expression of interest in the Conference and agreement to abide by Conference policies and procedures. 4. Privileges of active membership are: a. Voting. Each member institution shall be entitled to one vote in all conference matters. 1. at all conference meetings 2. on all mail votes of the entire membership 3. at meetings or on mail votes of its particular division 4. at coaches' meeting 5 . at meetings of student representatives b . Participation in State Tournaments provided the institution qualifies and is an active member of AIAW and Region II. c . Eligibility of personnel from member institutions for elected or appointed positions. I d. Two copies of the Handbook. e. Newsletters and informationa l materials. �• Other services determined by the membership Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t g. Associate Membership $45.00 1. Institutions as in III A. 1. above, which may or may not sponsor an intercollegiate athle tic program for women are eligible to apply for membership . 2. 3. 4. 5. I C. KWIC Directory T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& B. f. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 2 Completion of a signed appli cation form and payment of assissed dues shall constitute associate membership . Op en to institutions which may or may not be members of AIAW or Southern Region II. Associate members may not participate in state tournaments. Privileges of associate membership are: a. Voice, but no vote at conference meetings. b. One copy of the Handbook . c. Newsletters and informational materials. d. KWIC Directory e. Other services determined by the membership. f. Attendance at coaches' meetings. Subscription Membership $15.00 1. 2. Open to any individual institution, organization or agency who wishes to receive KWIC materials. Subscription merroers shall be entitled to the following privileges: a. One copy of the Handbook and Directory . b. Newsletters and informational materials. D. A member institution may not change its class of membership of division of membership during the membership year . E. In order to participate in a Southern Region II championship, a college or university having multiple or branch campuses must hold membership for each campus or branch which fields an inter colle giate team. A student enrolled in one campus may not participate on teams fielded by other campuses of the same institution. F. Deadline dates for membership application and dues for active and associate members shall be that determined by AIAW. �• 3 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 4. Placement with KWIC awards' procedure s Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Under Conference Cup: Divisional s tatus will be determined by the majority of divisional declarations. If it is an even split, they will go to the higher division. Under Coach of the Year : In a sport i n which there are less than three schools in the division , coaches in all divisions in that sport shall vote for coach of the year for that division. 5. Placement, pg. B- 2, IV. C. The board shall notify the AIAW na tional office of the amount of state dues . I I �VOTING MEMBERS PRESENT P;~es ident. ••.•.•••.•.•••.•.•• Martha Mullins Vice-President,,, .••••••••.•• Joy Hager Delegate-at-Large •••••••.•••• Linda Buchanan Tournament Commissioner •••••• Barb Call E & E Chair.,., .. , .......... ,Kitty Baird Mullins called meeting to order 11:00 am I. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& June 6,1980 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KWIC BOARD MEETING NON VOTING MEMBERS PRESENT Officials Coordinator • • •• Jane Scheper Statistician .•.•• •• •••••• Donna Wise Treasurer • ••• • • •••••••••• Susan Johnson OFFICER REPORTS A. President Motion made by Mullins to accept minutes from last meeting. Motion carried. Hager second. Mullins announced resignation of Ellen Miller, Centre College, Barbara Johnson of Kentucky Wesleyan will serve this summer through April 81, Region II Board Meeting will meet June 27-28 at Louisville. Any action items to be presented to Mullins before that time. Hager brought inquiry about what Region II softball is doing to influence state level Scheper replied that the softball guideline asked for input from Kentucky Regional invitational Region II. She recommended Regional Scheper felt to be fair should have divisions in softball. Mullins stated that have to wait until Oc tober AIAW Board Meeting to decide at national level whether divis ional status approved for softball, The Board recommended Divisional status for softball at the regional level be supported by Mullins at Region II meet ing. Johnson posed the question "What competition will be available in state at regional level if majority of schools played go NAIA? Mullins responded at this point can belong as associate member but championship play is the problem. B. Statistician List sent to Mullins of institutions that have not filed coaches reports for for specific sports. According to what was set up reports should be in 2 weeks after end of season. $25 fine for failure to not hAve coaches reports in by July l, In violation of operating code if fines are no t pai d. After notification·.,.. institution has 10 working days to pay fines and submit report . Mullins stated coaches report needs to clarify "end of season" within 2 weeks end of national championship. Mullins restated end of season is defined as end of national championship in that sport. Delegates are responsible for seeing that the report is in. �2 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Mullins said end of season report needs to be filed by those sports that are checked on AIAW membership application. Mullins refer to Fall; ask delegates whether or not to require coaches reports for any sport listed on membership form. Motion made by Mullins that end of season reports be required from all teams competing listed on AIAW membership application forms be required to file end of season report for any sport listed on AIAW membership application form. No sec o1d . Mullins suggested Wise comp i le a report for Fall Conference as to what institutions enter regiona l and national tournaments and how well they did. C, Delegate-at-Large Championship publicity posters and flyers: have requested from each voting delegate photographs and division declaration by June 25. If none are sent will use last years. If a division does not send any pictures· will use the division available. Talked to Barb Crouse of Asbury, Division III Tennis Chairperson, she agreed, if need arises to be Division II Chairperson. Discussion on things given out at Fall Conference. Bookmarks will be issued Pocket calendar might be used in correspondence Suggestion on perhaps printing a bumper sticker. Buchanan asked to look into a heavier paper for coaches passes Discussion on T shirt with KWIC logo and state championship being printed for sale perhaps getting them sponsored to be looked into by Buchanan, Wall Calenders; Buchanan felt 200 calenders were too many printed because of so many being left over- Even with distribution of 5 per school as indicated by the handbook. Buchanan was asked to inquire about the price breakdown between printing 200 and printing 100 . D. Coordinator of Officials Sent out evaluation form to all coaches to evaluate the assigning secretary. Also a form was sent to officials who had to deal with the assigning secretary for them to evaluate. By utilizing this evaluation form all the volleyball and basketball officials are getting input into KORB. For instance they were asked if would rather receive less money to do a game and more travel expenses. When all evaluations are in Scheper will send copy of report to Mullins. Division I coaches made a recommendation to reappoint Pete Mattingly and also want him to schedule all games. Issue is how much to pay him; Coaches say $125, athletic~rectors say $100 This issue does not require board action because the board is only involved by giving approval of his hiring. �3 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& The assigning secretary is controlled by Division I Basketball coaches. Not officially part of KWIC in that KWIC did not hire him. He was hired by the 6 i nstitutions in Division I Basketball. Mullins stated the Sports Chair Division I Basketball should be the person to make recommendations from the coaches then circulate to all athletic administrators for them t o say yes/no and/or agree etc • Then a copy of the deliberations should be sent to Scheper. This link with the coordinator of officials br ought about further discussion on linkage, Officials selected by Scheper for Division II and III through evaluation f orm which asks them to recommend 6 officials for tournament plhy, Mullins mentioned 1. Ideally in basketball have one person as assigning secretary for all divisions and then those sports chairs work with him to make sure Divisions II and III are not slighted. Then coordinator of officials would oversee that. 2. Or do away with assigning secretary person as such or make that assigning person hired by the member institutions. 3. Mullins reported over 100 NAGWS rated officials in basketball in state, Pete Mattingly is advocating a selected number of Division I Basketball officials (say 14) maybe get those people assigned all over the state. Johnson asked if those officials selected by assigning secretary are obligated to work Division I Tournament? Scheper responded no. They are sent a contr act for that state tournament to either sign or not. Mullins felt KORB should recommend set f ees for collegiate basketball offic iating in state. Baird stated also problem wi th schools; when you say you must pay $50 for an official then they s ay why should I pay $50 for an official when I got a great official who will do it for $20. Call told of an official in Northern Kentucky who cancelled out 3 different institutions to take Division I games closer to home. more money and in some cases gave no warning at all before he cancelled oat. KORB has absolutely no authority or no way j ust ice can be served in this case , Only things schools can do at this point is not to hire him next year, but there are enough schools who will hire so he is not penalized. Baird felt problem lies with the local board because through years in Kentucky the local board has been the one who has given the ratings and played secretary to the whole thing. She suggested one could organize the officials have meetings and be little more exclusive . Scheper stated officials feel they have no say . meet as group and discuss problems. Officials feel they should Report filed by the sports chair Division I recommendation relative to the assigning secretary. 1, Rehire Pete Mattingly approving reappointment of Pete Mattingly as Division I people want to hire him 2, Request he be responsible for all games and not just conference games (outside realm of board) 3. Salary be r a ised (outside of board realm) �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Mullins restated original Division I request concerning an assigning secretary. Mullins moved: 1) to approve again for another year the concept of Division I having ass igning secretary in basketball for seasonal play 2) Pete Mattingly approved for reh iring 3) Delegation originally given to him to assign for the state tournament to be taken away or rec edend and put back with KWIC coordinator of officials. Second by Buchanan Motion carries 5-0. The board l eaves the fee and scheduling of games to the schools involved. Scheper posed question, "Do yo u think KWIC should take control of KORB?" Buchanan stated after listening to what was said at delegate assembly if KWIC has a need then KORB is t o fill the need ,so problem seems to be the personnel or something with KORB . Baird stated part of problem is we cannot legally take over KORB. It has to be a working relationship with them. We either have to accept KORB's chairman as our officials coordinator or we have to find someone to work very closely with them or get active in :·the board. Mullins condensed 3 items of concern about officials 1. setting of clinics 2. conununicati ons to everyone who wants t o know who is a rated official in what sport what theit names and addresses are 3. business of money and where we fit in terms of recommending fees Mullins asked Scheper to get the 3 basketball sports chairs to recommend fees for officials in their guidelines. Then the delegates would see any discrepancies and could deal with right there. Baird suggested all three divisions meet together to answer the questions that should have a common answer. Baird felt would be helpful if everyone looked at Divisions I,II,III guidelines for differences in each divisions pay scale and see where discrepancies should be el i minated. Mullins asked Call to make list of discrepancies and get in touch with sports chairs. Call asked Scheper if a form should be available to coaches, for reporting that an official canceled out on you>no reason etc. The form could be sent to Scheper and when she gets forms from 3 coaches she could look into it or another coordinator could . Mullins recommended that institutions generate a contract form for use with off i cials. Athletic coaches, directors notify Scheper when a contract is broken without reasonable excuse or notice. That i nstitutions having trouble with officials cancelling out after contract has been signed. Notify KWIC officials coordinator then get word out to other schools if it becomes a pattern . Call recommended when Scheper gets 3 notifications it be circulated to the athletic d irectors that t he official is not dependable and pull his KORB. E. Treasurer Report Budget Revisions from Spring Meeting Have $3,162.92 in checking account Have $1,010.85 in Savings Account 1979-80 expenditures have not been updated since Spring Meet ing Johnson made motion that board members expenses to attend board meetings will be reimbursed by conference up to $60 per year. Note: this is clarification of existing policy. Hager second . Motion passed 5-0 �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Johnson made motion that any other individual asked to attend a board meeting will have expenses paid up to $20.00. Hager second. Motion passed 5-0. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Baird made a motion that guidelines for reimbursement of mileage expenses calculated at 18¢ a mile. Call second. Motion passes Johnson stated if a fine is assessed against a member institution the officer involved should send a copy of fine notice to president and treasurer of KWIC. All fines paid by J1me 30th. Page 01 I.B explains failur e ~a pay bills need to change to read: Penalty failure to pay o.1t s tanding bills by July 1 will result in loss of KWIC membership f or the next year. Mullins recommended :to go to P & P. A question raised by Johnson concerning the Division I Basketball Tournament caused the Board to charge Mullins to investigate the late filing of Division I Basketball and Gymnastics tournament reports. F. E & E Chair Baird handed out among members very rough draft of code of ethics for Recruiting for everyone to look at it and send recommendations to her about it. Baird stated most ethical considerations for recruiting from Eileen Introduction to the rough draft in Baird's words taken from AIAW handbook as far as format. Questions were raised concerning recruiting. The item of a student who transferred not be able to play one year was brought up at Spring meeting and a motion by Hudson sent it to committee for study. Baird suggested that this recommendation is stating a more restricted rule which would not be approved by AIAW. Mullins stated being able to impose more restricted rules is still not official until after AIAW delegate assembly in 1981. It would be inappropriate to present any formal recommendation prior to that decision being made. However, a committee to study the feasibility will be appointed this suD11Der, ---- Baird requested that any rulings from regional or national E & Ebe sent to her so that better communication be established. Inquiry made by Baird as to status of L. Scheper for regional tennis play Division I. Mull i ns responded that Region II E & E Chairperson ruled that she was eligible to participate in the team tournament. Mullins further stated she played in team tournament not individual tournament She was ruled eligible to compete in regional tournament and team tournament because she was eligible second semester and that was when majority of practices and events were held , Baird to present final form of code of ethics for recruiting to Fall Conference. G. Tournament Connnissioner Call reported on tournament bids Kentucky Wesleyan changed to 10/24-25/80 bid for Tennis Division III Approved Northern Kentucky University bid for BasketbcF.1.1 Division I Februrary 26-28 this was only bid in for that division. Accepted Transylvania bid reflected March date. Approved Georgetown and tambellsville bid Division II and III Basketball Tournament as hosts Call recommended Georgetown as host for Division II and III Basketball. Hager second. Motion passed 5-0 �' . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Tournament Commissioner commended Campbellsville for outstanding job they did i n hosting Division II and III Basketball Tournament and t he the tournament proved to be financially lucrative for the conference. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Discussion on softball brought suggestion from someone that Lexington Park and Recreation facilities such as Shillito Park would be ideal for softball tournament. Wise on behalf of Campbellsvi l l e would like to host Softball; will check on their fields availability. Only problem forseen if 16 or more teams enter. Date May 7-9 regional softba] l pnoposed have regionals 4th week of April 4/24-25/80 Track and Field 3rd weekend the 17th or 18th Decision at Fall Conference on which date Call recommended work on Divisions for Softball Call moved the following; recommendations • Second by Hager. 1. recommend have a "D" added to page E-3, stating Financial reports for the tournament must be filed with tournament commissioner and treasurer wi thin 45 days of the end of the tournament (#C states tournament report due within 1 month) 2. On page D-2 add III D, "Failure to submit tournament report within deadline date. Penalty $25.00 fine payable up to J une 30th of that year." 3. On page D-2 III.E "Failure to submit tournament financ ial report by deadline date. Penalty $25.00 fine payable up to June 30th." All three recommendations in the form of a motion wet:taccepted unanimously. Call proposed UK be reprimanded for failure to submit President to write a letter of reprimand II, proper bids and requested Miscellaneous A. FALL Conference Mullins brought up problem of agenda at Fall meeting is format. Wanted input if the format was essentially the way you want to continue to have it where board came in Thrusday afternoon, sports chairman meet that night started business meetings Friday morning. Awards Banquet Chairperson probablyMadelene Naegele. Will be on Friday night . Site approved : Park Mammoth August 21-23 Rates up about $2.00 - 3.00 per head Block reserved by July 3rd B. Mullins proposed 2 projects this summer 1. Handbook needs redone. Mullins to see to this. Will not r~print without approval 2. Money- Mullins proposed a fiscal operations committee to appoint to take up following a) policy for dispersement of travel funds for tournament commissioner and arbitration committee and sports chairs to some policy by which can be done b) How to pay for awards when championship is determined by home and away regular season play basis, whether they are charged for~ of plaque or charged for plaque they win �.. ,. 7 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& c) Policy and procedures regarding state tournament financing. Dispersement of gate receipts (motion last conference meeting going to split 60-40 from gross gate receipts and let expenses of institution be born out of 40% gate receipts) d) printing of KWIC t i ckets for those tournaments when indicatedlike Basketball, Volleyball, whether the tournament made money, can control, can print how many there were, can say in contract kind of arrangemen": , "Here are tickets 111-500, we know how many tickets have been sold then we would know how much money should be alloted to us . Way of tightening control over gate receipts Mullins need to investigate complimentary ticket policy in connection with home and away schedules as far as conference concerned Mullins to make recommendation to Fall Conference about ceilings put on expenditures for state tournaments for hospitality and miscellaneous expenses Hager moved that the recommended ceilings placed on hospitality and the state tournament be $50.00 and miscellaneous be $100. Meeting adjourned �President. . . Vice-President Delegate-At- Large. Tournament Coilllilissioner. E & E Chair . Secret a r y . . Martha Mullins . J oy Hager .Linda Buchanan . Barb a ra Call . Kitty Baird . Barbara Johnson NON VOTING MEMBERS PRESENT Officials Coordinator . Statistician Treasurer . . . . .Jane Scheper . Donna Wise .Susan Johns on ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . VOTING MEMBERS PRESENT Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KWIC EXECUTIVE BOARD MEETING August 21 , 19 80 Park Mamouth Resort Park City, Ky. President Martha Mullins called the meeting to order, and reported that three schools have been added to KWIC me mbership . They are Alice Lloyd, Pikeville College, and Thomas More. President Mullins made appointment s as follow s : 1. Nomina ting Commit t ee Chairperson-Martha Mulli ns 2. Conference Fo rm Revi ew Committe e Chairperson- Donna Wis e 3. Handbook Revision Committe e Chairperson-Joy Hager 4. Transfer Rule Study Committee Chairperson- Dia nne Murphy, Ki tty Baird, and Sue Feamster The boa rd voted to endorse the KWIC Fiscal Operations Committee r e port as follows: Stat e Tournament Financ ing 1 . In orde r to retain t ax exemp t s tatus , KWIC must divide tournament income with hos t ess institutions on the basis of g ross receip t s rath er tha n ne t gain. For this reason a handbook change i s r ecommended : Ref. Section E, IV, D 3 & 4, f. E 2 3. Keep 60% of gross receipts 4 . Send 40% of gross receipts 2. All income from concessions, program sales, and promotional/ so uvenir merchandi se should be retained b y the hostess institu tion. a. Approval of promot ional /souve nir ite ms to be s old shal l be sought by tournament director from the Executive Board through the Tournament Corrnnissioner . �4. Tournament g ame officials should be paid by Treasurer immediately following t he t o urnament. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 3. Report of income genera ted f rom the above shall remain part of the Tournament Financial Report for informational and reference purposes only. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . b. a. Officiating fee due each official should be communi ca ted by phone b e tween t ournament director and Treasurer as soon as officials are scheduled so that checks can be mailed . b. Travel expenses should be rate of $ . 20 per mile fo r route , up to a maximum of foo d or lodging should be r es tricted to mileage at th e the shortest round trip highway 500 miles. No a llotment for provided. Accounting for attendance at each contest should be required . a. Number of ti cke t s sold s ho uld be eq ua l to numb e r of spectators plus passes and compliment ary tickets i ss ued. b. Turnstil e s hould be utilized at all e ntrances to determine paid attendance. c. Type of personnel t o b e admitted to game si t e on compliment ary basis should be approved by Sport Chair and the Tournament Commissioner. Each year th e Executive Board r econunends th e amount of money to be used for t ournament hospitality and misce llaneous expenses . Susan Johnson moved t o allow $50 . for hospitality t o tournaments of up to a nd including five teams plus $10. fo r each additional t eam . The motion was seconded by Barbara Call and unanimously approved. The miscellaneous expen se in the amount of $ 100. will remain as before . Barbara Call r e po rted that bids were r eceived from Campbell sville and Midway for the sof tball t o urnament. Barbara Call recommended that Midway be selected as the tourname nt site. The motion was se conded by Joy Hager and unanimously approved . Corrections to the June 6 minutes were as fo llows: p. p. p. p. p. p. p. 1, 3, 4, 4, 5, 5, 6, paragraph 1, line 5--insert secretary following Ellen Miller paragraph 9, line 5--insert her after him paragraph 14, line 1--insert h e r after him paragraph 14, line 2--insert r a ting after KORB F, line 3--insert Canty after Ellen G--delete line 5 paragraph 9--delete bids and res tate as tournament reports both the manner in which report was done and lateness of r eport p. 6, II. Miscellaneous, line 6--delete Banquet, add to be after probably and insert Awards Banquet before will The President moved for approval of the corrected minutes. s econded by Barbara Call. Unanimously approved. Th e meeting was adjourned. Motion was �Alice Lloyd Colle ge Asbury College Bellarmine College Berea College Campbellsville College Centre Colle ge Easte rn Kentucky University George t own Colle ge Kentucky St ate University University of Kentucky Kentucky Wesleyan College University of Louisville Midway College Moreh e ad State University Murray State University Northern Kentucky University Spalding College Transylvania University Western Kentucky University Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& SCHOOL DELEGATE ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . K WI C General Bo a rd Meeting August 22, 1980 Park Marnouth Resort Park City , Kentucky Gary Gibson Rita P ri tchett Madelene Naegele Joy Hager Donna Wise Kitty Baird Linda Harvel Susan Johnson Cornieth Y. Russell Sue Feamster Barbara Joh nson Rebecca Huds on Linda Buchanan Lara Dean Brown Nita Head Marilyn Moore Ken Riddl e Pat Deacon Shirley Laney The meeting was calle d to order by th e president, Martha Mul l ins . President Mullins intro duced Dr . Ann Uhlir, Executive Director of AIAW . She add r essed the del egates on th e status o f the National Or ganization. Linda Buchanan moved approval of the minut es o f the April 11, 1980 meeting . The motion was seconded by Joy Hager and unanimous ly approved . I. Officers ' Report A. President 1 . Mullins appoint ed Kitty Baird as parliamentarian . 2 . Mullins reported three new members t o KWIC bringing the total to 23. They are Alice Lloyd College, Pikevi lle College, and Thomas Mo r e College. 3. Corrections were made to KWIC Membership Division Declarations 1980-81. See Appendix I . 4. Mullins r eminde d delegates of up coming elections. Suggestions for nominations fo r positions of Officials Coordinator and Delegate-At-Large s hould be made to President Mullins . Formal solicitation of nominations wil l be made Oct. 1, 1980. 5 . Region II ha ndbooks were distribute d to delegates present-each receiving 2 copies . In addition th e Sports Chairs and Tournament Commissioner each received a copy . 6. Mullins reminded delegates that any i nfo rma tion they want sent t o AIAW s hould go by way of Rebe cca Hudson as she is th e de lega t e . 7 . Mullins ask fo r s uggest i ons for a s tudent r epresenta tive to Region II pointing out that Fresh man or Sophomo re status is desirable. 8. Mullins th a nke d memb ers of th e Awards Committee and Archives Committee for their fin e work . She expresse d appreciation t o the officers fo r thei r contribution t o the work of th e Conference. �2 Delegate- At-Large 1 . Linda Buchanan is prepared to distribute coaches passes . 2. Becky Hudson moved th a t a maximum of two coa ch es passes be gi ven to all sports li s t ed on the membership application excep t Basketball which shall re ceive three. Administration shall r ece ive two passes . Motion seconded by Sue Feamster and unanimously passed. 3 . General information on Coaches pass: PASSES MAY BE USED FOR ANY KWIC CONFERENCE CONTEST AND TOURNAMENT GAME. PAS SES WILL BE HONORED WHEN ANY CONFERENCE TEAM IS PLAYING AT ANY INSTITUTION EXCEPT: a . AT WESTERN KENTUCKY UNIVERS ITY WHERE TICKETS MAY BE REQUESTED. b. AT UNIVERSITY OF KENTUCKY WHEN THEY ARE PLAYING A DOUBLE- HEADER WITH THE MEN OR THE GAME I S PLAYED AT RUPP ARENA. FURTHER, IN CASE OF A NON-CONFERENCE GAME IT IS UP TO THE HOST INST ITUT I ON AS TO WHETHER THE PASS IS HONORED. Sue Feamster moved that the coaches pass be formally included in the handbook a nd that P & P deve lope guidelines for use of this pa ss-- effec t ive Fall 19 81 . Th e motion was seconded by Lynn Harve l and unanimously app roved. 4. KWIC MUG S Each d el egate will b e given one mug , may purch ase one mug at $3, a nd will be gi ven one t o de liver to a l oca l media pers on for publi c rela tions . Additional mugs may be ordered from Linda Buch a na n if school s wish to pur chase them. 5 . KWIC posters a re ready f o r di s tribution. D. II. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . C. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Secretary Barbara Johnson distributed coaching data forms r eq ues ting prompt return. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& B. Sta tis t ician 1. Donna Wise distributed a statistical report fo r 19 79 -1980 . See Appendix II. Note that participation statistics were bas ed on tourname nt participa tion rather than e nd of season reports. 2. Donna Wise moved that coache s repor ts are due two weeks after t e rmination of National Championship in that particular s port. Motion seconded by Madelene Naegele and passe d unanimous ly . 3. Financial Aid Reports must b e f iled with Donna Wise , Campbellsville, Ky. 4. The subject o f divisional status as de termined by financial aid was once a gain rehashed. Seep . 4 3 of AIAW Ha ndbook. 5 . An incomplete end of the season coaches report shall be r e f e rred to P & P Committee for action. 6. New forms are being desi gned for individual sports end of season coaches report . Commi ttee Reports A. Archives 1. Nita He ad reported on materials thus fa r collected and call ed for additional materials in the form of pho to g raphs & programs . 2. Eas tern Kentucky University has stated an int e re s t in housing th e collection . B. Ethics and Eligibility 1. A code of e t hi cs for recruiting was pres e nted by Kitty Baird. It was edite d . Kitty Baird move d the Code of Ethi cs for • �3 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 2. Recruiting be adopted by KWIC and included in handbook. Motion was seconded by C. Y. Russel l a nd unanimously approved. See Appendix III. Shirley Laney reminded delega t es to send yellow copy of affidaviate of eligibility to tournament commissioner-Barbara Call. C. Awards Corrnnittee 1. Sue Feamster reported th a t a transitional meeting of old a nd new committee was h eld to expedite the chan ge over . 2. Feamster suggested honoring KWIC founders . 3. Jean Smi th submitted a re po rt for inclusion in the KWIC Handbook pertaining to all ma t erial concerning awards. See Appendix IV. D. Policy and Procedure 1. Joy Ha ge r submitted the following report as a Handbook Revision . See Appendix V. Hager moved the adoption of report. The motion carried . E. Fiscal Operations Mullins moved the adoption of the committee report. Hudson moved the following ammendment to Item 1--effective immediately exception may be g ranted to any ins titution who has bee n awarded a 1980 bid under 1979 regulations . The motion to amend was seconded by Margaret Moore and passed. Th e amended r epo rt appears as Appendix VI . The motion t o accept was pass e d. F. Treasurer Susan Johnson reports beginning fiscal year Jul y 1, 19 80: Checking account $3 , 217 .1 2 Saving account 1,0 14.48 Membership fee 2,070 .00 Total funds availabl e 6 ,6 80 .1 2 GENERAL BOARD--RECONVENED 2:00 , Aug. 23, 1980 Susan Johnson dis tributed bill in g forms for fines. Reports are expected even though fi nes have been paid for failure to s ubmit them. G. Officials Coordinator Jane Scheper reported times for ratin g sessions and written examination for volleyball and basketball have been se t. INTERPRETATION CLINICS Volleyball Aug. 24---NKU---1:00-3:00 Basketball Aug . 21--- U.L.---9 :00-4:30 WRITTEN TEST Basketball Sep t. 7---NKU---1:00 Baske tball Sept. 14-- EKU---4:00 2. Rule guides for volleyball and basketball will be available soon. 3. Scheper suggests working toward standard officiating fees for re gular season . 4. Pete Mattingly has been re-hired as assigning secretary for Division I Basketball . President Mullins called on.Ma r gare t Simmons, MSU, Examination and Rating Person, National level, to r epo rt. �4 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . TRACK AND FIELD Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Tournament Commissioner 1. Barbara Call distributed r epor t--Designated Dates fo r KWIC Championships. The report was edited. Barbara Call moved for adaption of edi t ed r eport . Motion passe.d . See Appendix VII . Barbara Call will have Tournament Guidelines print ed as edited. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& H. Margaret Simmons presented the report. Becky Hudson moved Track & Field entry fee not be changed to th e hostess school. Seconded by Feamster and defeated . 2 yes, 10 no, 4 abstention . Barbara Call moved adoption of Track edi ted. The motion passed . GYMNASTICS & Field Gui delin es as Barbara Call moved adop tion of Gymnastic Guidelines as edited. Motion passed. 9 yes, 2 no, 3 abstention . Sue Feamster noted that gymnastics coaches have not been present for two years and urges th eir attendance at conference coaches meetings . CROSS- COUNTRY Margaret Simmons presented report. Barbara Call moved adoption of Cross - Country Guidelines . Laney seconded mo tion--it was passed . 13 yes, 1 abstention . BASKETBALL--DIVISION III Nancy Winstel presented report. Barbara Call moved adoption of Basketball Division III Guidelines . C. Y. Russell seconded motion, it carried unanimously . BASKETBALL-- DIVISION II Report made by Madelene Naegele . Barbara Call moved to adopt guidelines. Lynn Harvel seconded motion-- it was passed . BASKETBALL-- DIVISION I Report made by Terry Ha ll. Kitty Baird not ed the suggested award system appears to be in conflic t with handbook re gulations on non-tournament qualifying events . Barbara Cal l moved the adoption of the report as amended. Motion seconded by Hudson. Shirley Laney moved to amend the report to delete sections on awards--postponed until a later date . Hudson seconded motion . Amendment passed 13 yes, 3 abstention . The amended motion was passed-- 6 yes, 4 no, 7 ab stentions . VOLLEYBALL--DIVISION I Shirley Niegodzske reported. Barbara Call moved acceptance of motion-- was seconded and passed . �5 VOLLEYBALL--DIVISION II & III ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& TENNIS II Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Rita Prichett reported. Barbara Call moved acceptance of report. Linda Buchanian seconded motion-- it carried. Becky Hudson moved in the absence of Division II Guidelines report the conference accept rules, regulations or guidelines which prevailed in 1979- 80 . Linda Buchanran seconded--it passed. TENNIS--DIVISION III Barbara Crouse reported . Barbara Call moved adop tion of report. Linda Buchanan seconded- -it carried. 16 yes. TENNIS--DIVISION I Claudia Young reported. Barbara Call moved adoption of report. C. Y. Russell seconded t h e motion-- it ca rri ed--15 yes, 1 abstenti on . FIELD HOCKEY--DIVISION I Lynn Harvel reported. Margaret Moo r e moved to amend Field Hockey Guidelines to delete awards--to be pos t poned until new business. Sue Feamster seconded the motion. Motion carried . 11 yes, 2 abstentions. Barbara Call moved adoption of report. C. Y. Russell seconded--i t carried. FIELD HOCKEY--DIVISION III Lynn Harve l report ed . Barbara Call moved adoption of report . Linda Buchanan seconded . Motion carried-- 15 yes. SOFTBALL--DIVISION I, II, III Linda Buchanan reported. Barbara Call moved adoption of report. C. Y. Russell seconded the motion--motion carried--1 3 yes , 2 abs t entions . As a matter of record Mul lins referred issue of trophies and who gets them to P & P. III. NEW BUSINESS A. Barbara Johnson moved the amoun t of money all o tted for hospitality is $50 fo r a nd including up to 5 teams plus $ 10 for each addit ional team . The $100 miscellaneous al l otment will remain as before. Hager seconded- -motion carried-- 12 yes, 1 abstention. B. Kitty Baird moved that the Po li cies and Procedures Committee be instructed to study the Con fe r e nce Championsh ip s truct ure in KWIC for St ate Championship purposes and that consideration be g i ven to r equiring a specific minimum number of teams for such divisions . This would not preclude a season-pl ay method of qualifying for r egionals . Shir l ey Laney seconded-- mo tion carried, 8 yes , 6 no, 2 abstentions . �. 6 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Madelen e Naeg ele mo ved that when a tournament contains 8 or more teams a third place plaque be awa r ded . Susan Johnson seconded the motion. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& J. Hager moved to amend Naegele' s mo tion to become effective in 1981-1982. C. Y. Russell se c onded t he amendment . 10 yes, 3 no, 2 abstentions. Sue Feamster moved to tabl e Naegele ' s mo tion. Rita Pritchett seconded. 6 yes, 5 no, 2 a bstention s . The motion to table carri e d . $ue Feamster moved to adjourn. was defeated . C. Rebecca Hudson seconded . Motion Sue Feams t e r moved that the concep t of tourn ament awards and all- con feren ce teams be referre d t o P & P Committee for immediate implementation. This recommendatio n will be take n to the b oard for approval. Hudson seconde d moti on and it carried . 13 yes, 2 n o. Linda Buchanan moved for adjournme nt. �Basketball 19 80- 8 1 Division I Eastern Kentucky U. of Kentucky U. of Louisville Morehead Murray Northern Ky . Western Ky. Cross-Country Eastern Ky . U. of Ky . U. of Louisville Morehead Murray Western Ky . Fi e ld Hockey Eastern Ky. U. of Louisville Golf Gymnastics Softball: Slow pitch Swimming/Diving Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Sports T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KWIC MEMBERSHIP-DIVISION DECLARATIONS U. of Ky. Wes tern Ky . Eastern Ky . U. of Ky. U. of Louisville U. of Louisville Northern Ky. Di vision II Alice Lloyd Be llarmine Campbellsville College Cumberland Georgetown Ky . State Pikeville Ky. Wesleyan West e rn Ky . Morehead Campbellsville Bellarmine Western Ky . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . APPENDIX I Di vision III Berea College Centre Midway Spalding Transylvani a Union College Berea Bellarmine Asbury Berea Centre Transylvania Berea Berea Berea Spalding Centre Transylvania Ky . State Ky . Wesleyan Georgetown Berea Centre �Tennis Tr ack /Field Voll eyb a ll UNCLASSIFI ED Di vi s i o n I Eas t ern Ky. U. of Ky . U. of Lo uisvill e Murray Wes t e r n Ky . Eastern Ky . U. of Ky. U. of Lo uisville Morehead Western Ky . Easte r n Ky . U. of Ky . U. of Lo ui sville Mo r eh ead No rthern Ky . So ftball----------Thoma s Mo r e Bask e tball--------Thoma s Mo re Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Spo rts T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& APPENDIX I ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 2 Division II Divis i on I II Mo r ehead Northern Ky. Asb ury Bellarmine Ber ea Campbe ll svil le Ce ntre Ky . We s leyan Mi dway Spa lding Tra nsyl vania Geor ge t own Bellarmine Ky . St a t e Asb ury Be r ea Ce ntre Be ll a r mine Asbury Be r ea Mi dway Spal ding Ky. Wesl eyan George t own Thomas More Tr ansylvan ia Uni on Col l ege �Sport Basketball Cross-Country Field Hockey Golf Gymnastics Softball Tennis Track & Field Volleyball (Tournament) 79 - 80 Teams 78- 79 Teams 17 18 6 6 6 7 2 2 4 4 14 14 15 14 10 10 14 12 88 87 *Not All Coaches Repo rts Received ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . ATHLETIC PARTICIPATION 1979-1980 STATISTICAL REPORT Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& APPENDIX II 79-80 Participants 78-79 Participants 215 227 57* 112 17 26* 189* 130 174 148 1068 63 134 20 33 223 113 1 70 145 1128 �CODE OF ETHICS FOR RECRUITING ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& APPENDIX III Th e purpose of th e women's intercollegiate program i s to provide compe tition for hi ghly skilled women who have come to the institution for both educa tiona l and athletic opportunities . The primar y goal of s tudent a thl ete should be h e r e duca tion . Athleti cs are a part of that education . As one r ec ruits a student athlete, the best int e r es t s of th e prospectice student athlete mus t be consider ed rather th a n th e des ires of a particular athletic prog ram . Ethical consi de r a tions for re cruiting : I 1. Become familiar and knowledgeable of the guidelines , rules and re gulations es t ablish ed by AIAW in re ga rd to l egal re c ruitme nt of athletes. 2. Maintain an uncomp r omis ing adherence t o standar ds , rules , e l igibility , conduct, etique tte , and a ttendance requi r ements as es tabli shed i n recruiting guidelines devised by the AIAW. 3. Treat recruits, parents, coach es and all related personne l wi t h respect, eq uality , hones t y , a nd courtesy . 4. Respect each r ecruit as a special individual with unique needs , characteris ti cs , and experi e nce a nd develop this unde r s t anding a nd respect in t he recruit. 5. Exhibit r es pec t for o th er colleagues, col l eges , and unive r s ities tha t may also be r ecruiting t he prospective student athlete . �APPENDI X I V 4. 5. 6. 7. ( even years) (odd year s) ( even yea r s) (odd year s) (even yea rs) ( o dd yea r s) 7 Committee Members DIVISION I Jean Smith, Chair Shirley Laney 1980- 81 19 80-82 DIVISION II Madelene Naegel e Cornieth Russell 1980- 81 19 80- 82 DIVI SION II I Nancy Winste l Sue Ell e n Feldkamp 19 80- 81 19 80- 82 PAST PRE SIDENT Becky Huds on 19 80- 81 1. 2. 3. 4. 5. 1. 2. 3. 4. 5. KWIC AWARDS COMMITTEE JOB DES CRIPTION OF THE AWARDS COMMITTEE Procure nominations for awa rds Receive resume and/or ballots of potential re cipients Review, count, and/or select recipients Secure and present awards Plan awards presenta tion banquet Awards Committee Chairperson ' s Responsibilities ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 3. Past president o f KWIC Divis ion I Representativea ppointed for two years Divis ion I Repres entativeappointed for two y ears Divis i on II Representativeappointe d f o r two years Division II Repres entativeappointed for two y ears Division III Re pr esentative a ppointed f o r two years Divis ion III Representativeappointed for two ye a rs T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 1. 2. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t KWIC AWARDS COMMITTEE AWARDS COMMITTEE COMPOSITION Elicit nominations for awards Prepare, mail, and receive ballots for Coach of the Year Award Call and conduct a spring me e ting to de termine recipients of awards and to plan the awards banquet Inform the KWIC President of all committee functioning Manage the Awards Committee budget Source : a) b) Awards Committee Budget KWIC State Tournament $5 . 00 Surcharge on Entry Fee Total $400 .00 �2 KWIC AWARDS COMMITTEE KWIC CONFERENCE AWARDS ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . August 5, 1980 2. KWIC Merit Award Awa rd: (1) Shall b e a framed certifica t e Criteria: (1) Shall be presented to a non-KWIC individua l or organization who has made a significant contribution to wome n' s sports, particularl y to the Kentucky Women 's Inter co lleg iate Conference . (Examples : a newspap er , a l e g islator, journalist, etc . ) Procedur es : (1) Nominations s hall b e submi tted to Chairperson of Awards Committee by Voting Delega t e in writing with a current resume (and/or supporting statement). (2) Resume must include : (a) Name and current address (b) Chronological listing o f accomplis hme nts, and other pertinent information supporting th e nomination (c) Ra tiona le fo r nomination (3 ) Nominations shall be sub mitted by Vo ting Delegate between January fi rst and April first. (4) The Chairperson of th e Awards Committee shal l s ubmit th e nominees for Merit Award t o t he Awards Commit t ee . (5) The Awards Committee will vote by a show of hands fo r the r ecipient s for the Merit Award. (6) Source for payment: Conference budget . (7) Merit Awards shall b e present e d at th e Awards Banquet during the Fall Conferen c e . 3. KWIC Honor Award Award: (1) Shall be a plaque Criteria: (1) Shall be presented an individual f rom a KWIC member institution in reco gnition of l o n g and outstanding service to KWIC. This is the highest award b es towed by the Conference. This award may or may not be given each year. Procedures: (1) Nominations shall be s ubmitted to Chairperson of Awards Committee by Voting Delegate in writing with a current resume . (2) Resume must include: (a) Name and current address (b) Chronolo g ical listing of accomplishments and other pertinent information supporting the nomination (c) Rationale for nomination (3) Nominations shall be submitted by Voting De legate between January first and April first. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Pas t-President Award Award: (1) Shall be a gave l Criteria: (1) Shall be presented to the irrnnediate past president Pro cedure s: (1) Presented by Award s Committee at Awards Banquet a t Fa ll Conference of KWIC (2) Source for pay ment: Conference budget . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 1. �3 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . (6) (7) Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t (5) The Chairperson of the Awards Connnittee shall submit the nominees for KWIC Honor Award to the Awards Committee . The Awards Committee will vote by secret ballot for the recipients for the KWIC Honor Award. Source for payment: Conference budget. KWIC Honor Awards shall be presented at the Awards Banquet during the Fall Conference. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& (4) 4. Coach of the Year Award Award: (1) Shall be a small desk-size plaque in the design of the state of Kentucky; smaller in size than the Conference second place championship team award Criteria : (1) Shall be presented to a coach in each division in each state championship sport Procedures: (1) The Awards Committee Chairperson will prepare divisional sport b allo ts cont aining the names of all active head coaches and mail th e ballots to the respec tive divisional sport active head coaches at the conclusion of th eir sport season. (2) In a spo rt in which there are less than three schools in the division, coaches in all divisions in that sport shall vote for coach of the year for that division . (3) Head coaches are to mark their ballots and return them to the Awards Committee Chairperson. (4) Balloting for all awards must be completed by May 15 . (5) The Chairperson of the Awards Committee will submit th e coaches' ballots and a tally of votes to the Awards Committee for final approval or breaking of ties. (6) The Awards Committee shall denote appr oval or breaking of ti es, etc. , by a s impl e majority vote of h a nds . (7) The Coach of the Year Awards shall be paid for through a $5 .00 surcharge on team tournament entry fees and the Conferen ce budget. (8) The Coach of the Year Awards shall be presented at the Awards Banquet during the Fall Conference. 5. All Sports Trophy (Conference Cup Award) Award: (1) Shall be a loving cup Criteria: (1) Shall be presented to a . KWIC institution in each division by AIAW membership, in recognition of their successful participation in KWIC championships Procedures : (1) The Tournament Commissioner shall submit by May 15 to the Chairperson of the Awards Committee a ranking of the top fo u r finishes in all KWIC championships. (2) The President of KWIC shall provide a KWIC membership list by sport divisions to th e Chairperson of the Awards Connnittee by May 15. (3) The Chairperson of the Awards Committee shall submit the membership list and the KWIC Championship Ranking List to the Awards Connnittee who will determine the recipients of the Conference Cups . �4 points- - --- ---- - Winner points------ - - --Runner- Up points----------Third Place point---------- - Fourth Place ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . (7) 5 3 2 1 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t (5) (6) The Awards Committee shall utilize the fo l lowing point system for determining Conference Cup rec ipients: T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& (4) In the event of a tie, two or more awards will be present ed. The Conference Cups shall be presented at the Awards Banquet during the Fal l Conference . Sour ce for payment : Conference budg et. �Page D-1 General (Substitute the following ) B. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Ite m One: T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& P & P REPORT ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . APPENDIX V Failure to pay outstanding b ills due KWIC by the First KWIC Championship (Cross - Co untry i s th e Firs t KWIC championship each year). Pena lty: Failure to p ay outstanding bills due KWIC by the Firs t KWIC Championship will result in inelig ibility to enter Any KWIC Championship for that year. Appeal process remains the same . Item Two: Page E-3, C ( Sub s titute the following) C. Retain recor ds of a ll work don~ a ll forms des i g ned, etc., and file th ese along with the State Tournament Dire c tors Repo rt with the Tournament Commissioner 45 days following th e Championship . Add D. File the State Tournament · Financial Report with the Tournament Commiss ioner and the KWIC Treasurer 45 days fo llowing the champ ions hi p . Change D to E, E to F, F t o G, G t o H, H t o I, I t o J, etc. It em Three : Page D- 2 D. III S tat e Championships add the fol lowing : Failure t o file S t a t e Tournament Director ' s Report to Tourname nt Commissioner by deadline dat e ( 45 days following tournament) . Penalty : $25 fine. Institution has 10 working days af ter notif ication to submit Tournament Report and pay fine, etc . Item Four: Page B-6 Edit T Commissioners Duties 7 f to 45 days and add Tournament Financial Report Item Five: Pa ge B-5 Treasurer 4 h. Shall receive a copy of the State Director's Tournament Report and a Financial Report 45 days after each championship. �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 1. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& St ate Tournament Financing Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t APPENDIX VI KWIC FISCAL OPERATIONS COMMITTEE I n order t o r e tain tax exempt status, KWIC must div ide tournament income with hos tess ins titutions on the basis of gros s receipts rath er than net gain . For t his reason a h andbook change i s r ecommended: Ref . Section E, IV; D3 & 4, f . E2 3. Keep 60% of gross gat e receipts 4 . Send 40% of gro ss gate receipts Effective innnedia tely , exception may be granted to any institution who has been awarded a 1980 bid under 1979 r egula tions . 2. 3. 4. All income from concessions, program sales, and promotional/souvenir merchandise s hould be retained by th e h os t ess institution. a. App r oval of promotional/souvenir items t o be sold shall be so ught by tournament direc tor from th e Executive Board through th e Tournament Commissioner. b. Report of income generated from the above shall remain part of th e Tournament Financial Report fo r informational a nd reference purposes only . Tournament game official s shall b e paid by Treasurer immedia tely following the tournament. a. Officiating fee due each official shall be corrnnuni cated by phone between tournament director and Treasurer as soon as officials a r e scheduled so that checks can be mailed . b. Travel expenses shall be restricted t o mileage at the rate of $.20 per mile for the s hortest one time round trip highway route, up to a maximum of 500 miles . No allotment for food o r lodging should be provided . Accounting fo r attendance at ~ach contest should be required. a. Numb er of tickets sold should be equal to number of spectators plus passes and complimentary tickets issued . b. Turnstile should be utilized at all entrances to determine paid attendance. c. Type of personnel to be admitted to game site on complimentary basis sh o uld be approved by Sport Chair and the Tournament Commissioner. ENDORSED BY: EXECITTIVE BOARD POLICIES AND PROCEDURES COMMITTEE MEMBERS: Lonnie Davis (NKU) Susan Johnson (G) Marilyn Moore (NKU) Martha Mullins (EKU), Chairperson �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& DESIGNATED DATES FOR KWIC CHAMPIONSHIPS Following a r e da t es suggested for state championships .* ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . APPENDIX VII KWIC (Proposed) Region II (Established) October-Third weekend November-First weekend October-Fourth weekend May-Second weekend November-First weekend November-Second weekend November-Second weekend November-Third Mar ch-First weekend Mar ch-Second weekend March-First weekend March-Second weekend Track and Field May-Firs t weekend** May-First weekend Sof tb all April-Fourth weekend May-Second weekend Cross Country Tennis Field Hockey Vol l eyball Baske tb all Gymnastics weekend To determine dates for any weekend, the following guidelines shoul d b e fo llowed: 1. Weeks run Sunday through Saturday . 2. If th e first of th e month falls on Saturday or Friday, tha t is the first weekend of the month. 3. If the first of the mon th fal 'is on Sunday, the following Saturday is the first weekend of the month. *Da t es may b e change d because of changes in dates of region play. **Excep t when the rotation i s to Louisvil le. will be held the thir d weekend of April. I That year the championship meet �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • ffls\lIC BOARD MEE'l'TI!G Br0ach of cont.ract - Trsncy;Darea.,....-,,- illi.rt::iion n Gymnastics i--e:wasentation to {t.egion II _,..:::- .iepoX>ts of o.:tficars --=- ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t mt .,, SBNl'CXl caJTE!l :.L03 nacsri;0er. 5~ l9GO 6 �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& December 5 , 1980 Seaton Center - Un ivers ity of Kentucky Present : President - Martha Mull in s Vice-President - Joy Hager Secretary - Barbara John so n Treasurer - Susan Johnson Statistician - Donna Wis e Ethics and El ig i b i lit y - Kitty Baird ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KWIC EXECUTI VE BOARD MEETING The meeting was called to order by Presiden t Mull ins . The minutes were npproved as d is tributed. In preparation for elect ion of officers which is held at the winter meetint, the board members suggested nominees for the various off ices . President Mull ins wi l l complete the slate. Awards Committee Report See Appendi x After reviewing the report, the board acted as follows: 1. 2. 3. 4. The board directed the awards committee to stay within the pro j ec t ed budge t o f $485 . 00 per year . The board d i rected the comm it tee to select a smaller conference cup . The Me r i t Award should be c hanged from a certificate p l aque t o a f ramed cert if icate as des ig nated in a report from the awards comm it tee conta i ned in fa l l minutes of 1980 . The board voted to support t he concept of honoring t he founders . Kitty Ba i rd moved that the comm i tt ee I imit founder s awards expense to no more t han $500.00. The motion was seconded by Barbara Call and passed . Pol icy and Procedure Repor t See Append ix I I See Appendi x I I I The board took acti on on the items repo r ted in Appendi x I I I as fol lows : Item 3 - Joy Hage r moved the approva l of i t em 3, Ba r bara Cal I seconded the mot ion and it wa s pa ssed . Item 4 - Hager moved t o ad opt all three pa r ts - Mull i ns offered substi t ute mot ion - Mull i ns moved that t he coordinator of officials be placed on the board a s an elec t ed offic er with voting power . Susan Johnson seconded t he mot ion and i t passed. Item 5 - Hager moved that It em 5 be I i s ted as an agenda item for the spr in g meeting. Wise seconded the moti on and i t passed. Item 8 - Hager moved adoption, Barba ra Call seconded the motion and i t passed. �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Treasurer's Report - Susan Johnson New Business - Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& As of December 1, 1980, KWIC has $3,500.75 in checking and $1,027.95 in savings. There are two (2) unpaid fines: Cumberland - $25.00 and U.K. - $50.00. Susan Johnson moved that al I fines to the conference shall be paid by their deadline date. In the event that appeal is made and approved, the institution will be reimbursed by the conference. Joy Hager seconded the motion and it passed. President Mull ins presented information about the Cumberland College fine. The board directed the president to notify Cumberland of potential jeopardy of membership status due to non-payment of fines. Susan Johnson updated the board on progress toward tax exempt status . Joy Hager moved that the board authorize expenses insured in the securing of articles of incorporation and bonding not to exceed $500.00. Barbara Johnson seconded the motion and it passed. Ethics and Eligibility Committee Report - Kitty Baird The board directed the Pol icy and Procedure Committee to study the structure of the Ethics and Eligibility Committee relative to the membership of the statistician on that committee. Tournament Committioner Report - Barbara Call Barbara Call proposed to Pol icy and Procedure Committee committee by way of Joy Hager guide I ine changed to C 3 H 5 as fol lows: "Tournaments involving eight or more teams, 1st, 2nd, and 3rd place trophies should be awarded effective 1981-82. 11 Barbara Call moved that the tournament commissioner continue to secure awards. Joy Hager seconded the motion and it passed. Barbara Call spoke about the law suit involving Becky Hudson and U.L. Cal I moved that President Mull ins be directed to send a letter to Becky Hudson conveying conference support of her action as she works to secure equity of opportunity for student athletes in a member institution. Motion was seconded by Joy Hager and passed. The president announced that the winter board meeting will be held in Elizabethtown. Meeting was adjourned . �Dear Martha : ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Dr. Martha Mull ins KW IC President Eastern Kentucky University A1umn i Co 1 i s eum Richmond, KY 40475 Appendix I Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Murray State Unive rsity November 26, 1980 Listed below are the projetted budgetary needs for the Award Committee for 1981: Conference Cups 3 @ $65 . 00 = Coach of Year 19 @ $35.00 = Past-President 1 s Gavel 1 @ $35.00 = Merit Award 3 @ $27.00 = Honor Award 2 @ $40.00 = Special Founders Award Potentially 25 @ $35 . 00 Total Budget= $195 . 00 180.00 35 . 00 81 . 00 80 . 00 $571 .00 875.00 $1,446 . 00 shall be awa i ting the projected budget allowance and suggestion from the Execut ive Board of KWIC . JCS : ses Sincerely , Dr. Jean C. Smith Awards Committee Chair �KWIC MEMBERSHIP - DIVISION DECLARATIONS 1980-81 20 @ 5 = 100.00 Cross-Country 10 @ 5 = 50.00 Field Hockey 6 d 5 = 30 . 00 Gymnastics 5 d 5 = 25.00 Softbal 1: Sl ow Pitch Eastern Kentucky U. of Kentucky U. of Louisvi I le Morehead Murray Northern Kentucky Western Kentucky Eastern Kentucky U. of Kentucky U. of Louisville Morehead Murray Western Kentucky Eastern Kentucky U. of Louisville Eastern Kentucky U. of Kentucky U. of Louisville U. of Louisville Northern Kentucky 13 d 5 = 65.00 Tennis 17 @ 5 = 85 . 00 Track/Field 10 d 5 = 50 . 00 Vo 11 eyba 11 16 d 5 = 80.00 485. 00 Eastern Kentucky U. of Kentucky U. of Louisville Murray Western Kentucky Eastern Kentucky U. of Kentucky U. of Louisville Murray Western Kentuc ky Eastern Kentucky U. of Kentucky U. of Louisvil l e Morehead Northern Kentuc ky Divis ion I I Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Basketba 11 T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Division I ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Sports 9/1 / 80 Al ice Lloyd Bel larmine Cambel lsvil le College Cumberland College Georgetown Kentucky State Kentucky Wesleyan Western Kentucky Morehead Camp be 1 Is vi 11e Bel larmine Western Kentucky Morehead Northern Kentuc ky Be 11 armi ne Kentuc ky State Di v ision I I I Berea Co 11 ege Centre Midway Spalding Transylvan ia Un ion Co 11ege Berea Bel larmine Centre Georgetown Asbury Berea Centre Transy lvania Berea Berea Centre Georgetown Spalding Transylvania Kentucky State Kentucky Wesleyan Asbury/KY Wesleyan Bellarmine/ Midway Berea/Spalding Campbell s v ill e Centre/Trans yl vania Georgetown Asbury Berea Centre Bel larm i ne Asbury/Thoma s More Berea / Transy lvan ia Midwa y/ Union Co l lege Spalding/KY Wes l eyan Georgetown �Appendix 11 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Pol icies and Procedures Committee Report to KWIC Board December 5, 1980 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t P & P COMMITTEE REPORT Following report is presented by Joy Hager , Chairperson of P & P Committee based on December 4, 1980 committee meet i ng a t wh ich two committee members we re present, Pat Deacon and Joy Hager . The othe r comm i ttee member had a last minute conflict and was not present at the schedu l ed meet i ng. The comm i ttee addressed al l of the 10 item a genda as presented in t he report section headed "Agenda Items for Polic ies and Procedures Comm i ttee . " P & P committee presents the followi ng i tems for boar d react ion for approva l and / or modi f ication of recommendations go i ng to de l egate for vote or reject ion or implementation. Exact placement in hadnbook was not addressed at committee . For items the board approves handbook placement wi l l be determined by committee and / or chairperson late r. ITEM #3 When any inst i tution wis hes to jo in KWIC for the fi r st time, and meets al l other criteria except seasonal sports guidel i nes for entrance t o KWIC Championship Tournaments, the institut ion wil l be allowed entrance t o the KWIC Championship Tournament but the i nst i tution's team( s) fo r the i ni t ial membership year , would have to take the last posit ion in the tournament. Rationale : seeding. Seasona l pl a y has been used f or KWIC Championship t ournamen t There fore i f the i nstituti on can ' t s chedule games bec ause they' ve entered conferneces after most schedule i ng i s done they would be g iven the last pos i t ion in any champ ions hip t ournament . ITEM #4 3 proposals (1 ) The co- ordinator of off icials be place d on the board. retained and be gi ven t vote . Appointment s t atus (2) The treasurer reta in appo intment status and be g iven (3 ) The statistic ian re t a in appointmen t sta tus and be gi ven t vote . t vot e. �Rationale: This would increase boa r d member s hip to nine members . More ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . people can bring a larger spectrum of viewpoints to bear on quest ions. would retain a higher voting status. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& The appointed off icers would be given partial vote but t he elected officials This is a compromi se positi on between allowing and not al lowing elected officers vote . The possible 7! maximum board votes would negate a t ie poss i b i l i t y. ITEM #5 Member institutions should be requested to br i ng student representati ves to the Spring KWIC meeting. At the meet ing during the scheduling period (morning ) for the coaches the KWIC President conduct an informational sess ion on KWIC- AIAW structure and/or on a pertinent issue in Women's (or Kentucky Women's ) Sports . The students then cacus and present a br ief report at th e afternoon bus iness meet i ng. ITEM #6 Two proposal s to board for their decis ion . ( 1) Have the KWIC representative to the Reg ion I I AI AW softba l l tournament bear the t ravel expense for a softball off ic ial to the Reg ion I I So f tbal l t ournament. (2) Have the i nst i tution representing KWIC at the Region I I so ft bal l tournamen t pay 1 the t ravel expense for a sof t ball off ic ia l , vol l ey ba l I I, 1 1, 11 1 off i c i als and basketball I I, I I I officials to the respective tournaments. Have KWIC offi c ials co-ordinator recommend officials and t he repres en ti ng KWIC ins t i tut ion choose t he offic ial from Co- ordinator's list of recommended off i cials. ITEM #8 Statist ic ian should re t urn all incomplete coaches repo rts to t he voting delegate of the i nst i tution that submitted the report. The statistician sho uld inform the voting delegate of the institution that if the report is not comp l ete withi n 10 working da ys of the notice that the fine for not filing a coach report will be levied on the inst i tution . ITEM # 10 Pa s s will be inc l uded in handbook. Pas s will allow coac he s to attend an y KWIC funct ion. but has no recommendat ion for ac t ion on the following i t ems: ITEM #2 ITEM #3 The committee d i scus sed �the third member before making a reco111T1endat ion. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& On ITEM #1 the two present members of the P & P co11111ittee wish to consult �Appendix I I I From : Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t ITEM #1 T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Thurs., 9:00, December 4, 1980 Fall Conference August 25, 1979. Business Meeting #2 Jurisdiction of Club Sports (not entering tournaments) to P motion #7. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . AGENDA ITEMS FOR POLICIES AND PROCEDURES COMMITTEE & P for study from discussion on Also somewhat addressed from P & P proposal to contests involv ing a sport club's participation between member schools if the KWIC confirmation of agreement is used, who signs it for the institutions. egate sign it? ITEM #2 From: Winter Board Meeting, January 11, 1980. How can we avoid having teams paying fines and entrying tournaments at last minute? ITEM #3 From : Must the voting del- President, Winter Board Meeting, January 11, 1980. When any institution wishes to join KWIC and meets all other criteria, seasonal sports gu i delines for entrance to KWIC Championships should or should not preclude membersh i p. ITEM #4 From: Winter Board Meeting, January 11, 1980. Even number of voting board members proposal defeated about all board member s note - main argument was that appointed shouldn't vote not representative of all delegates - a proposal was brought up at 1980 Spring Meeting and voted down to give all board a vote and have president vote only in case of tie. VOTE President Vice President Secretary Delegate-at-large E & E Cha i r T.C. NON VOTE Treasurer Statistic i an �B. Give all appointed board personnel, treasurer, statistician and officials Proposa 1 2: t vote Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Officially put Officials Co-ordinator on Board T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& A. co-ordinator Increase weight of some voting members other proposals? ITEM ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Proposa 1 1 : #5 Should we or how should we have Student Representation within KWIC? Comments: New students from each institution on a mailing 1 ist. One from state appointed by KWIC president to attend Region I I meeting in spring. Region I I has one student representative from each state. cacus selects one person to go to AIAW executive . The Should we include i n handbook on committees, in Business meeting, voting or non voting , ad hoc, etc? ITEM #6 From President: Subsidation by KWIC of one softbal I official to Region I I tournament (comparable to me t hod us ed in Basketball II , Ill Volleyball I, II, Ill . The team(s) going to Reg ion I I are responsible for financing travel / meals en route at present. it be placed . ITEM #7 From President : Is this wr i tten in handbook or where should Defraying tournament entry fee for hostess institutions in al I championships. �From: II August 22, 1980 minutes. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t ITEM #9 T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Filing of incomplete coaches report. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . ITEM #8 What happens, not having filed one? study the Conference Championship structure in KWIC for state championship purposes and that consideration be g i ven to requiring a specific minimum number of teams for such divisions. This would not prec l ude a season- play method of qualifying for regional s. 11 ITEM #10 From: II August 22, 1980 minutes . the coaches pass be fomally included in the handbook and that P & P develops guidelines for use of this pass, effective Fall 1981. 11 �Correction on Winter minutes Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t I. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& To be placed in handbook ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . APPENDIX A Archives Committee be a Standing Committee A. Chairperson be appointed b y the President for a 2 year term with a re-appointment or withdrawal option at the end o f the 2 year t e r m. B. The Chairperson of the Archives Committee will select t wo members, with the approval of the board, to serve the 2 year term with her. C. All records pertaining to the office should be kept with the chairperson until the end of the four year period, at wh i ch time all records are to be put in order and indexed and to be filed at a designated place. (It was suggested that one of our member school libraries might be willing to provide this space .) D. Type of records to be obtained and filed. 1. Historical background, early meetings and key people involved. 2. List of all officers and dates of term of office. 3. Completed set of minutes of meetings. 4. Copies of the handbook. 5. End of every two years the Statistician sends her records of Tournaments with first, second, third, and fo urth pl ace teams and schools. 6. Charter membership list and a chart of membership. (i.e. date school joined and each successive year of membership) 7. List of Kentucky schools who represented Kentu cky in Regi onal and National sports tournaments. 8. Record of KWIC people who have served on Region and National offices and committees. 9. Record of all award recipients (not athletes) 10. Develop a brocuhure of KWIC highli ghts . This might i nclude brief history, member schools and their s port offerings. awards the conference gives, recipients of awards, o f f ice rs, past presidents, tournament commissioners. (This might repla ce t h e "bookmarks"; the idea needs more thought a nd planning) . Accepted in CONCEPT - further details to be presented at the Spring meeting II. Awards A. President appoint an awards committee or the Past Presiden t co uld automatically become the chairperson and sele c ts her committee. B. Suggested Awards with brief explanation of each. (Criteria to be worked out after delegates vote fo r award.) 1. PAST-PRESIDENTS (to be retroactive) type of award pos sible small gavel with band for engraving. 2. COACH OF THE YEAR - per sport - both Small and Large Coll ege ; suggested award a small Kentucky plaque, smaller t han th e 2nd place we now hwave for teams. Cost could be h andled by a very small increase, two or three dollars, in entry fe e fo r t he tournament of each sport. Coaches of each sport vo te on this with the Sports Chairperson of the sport handling t h e vote. � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource KWIC - Administrative Records Description An account of the resource The Administrative Records series contains financial records, member correspondence, board/business meeting minutes, membership forms, handbooks, and member/coaches directories. The financial records include ledgers, budgets, proposed budgets, treasury reports, and correspondence. Member correspondence is any communications that do not belong with the financial correspondence, the tournament correspondence, and the awards correspondence. All of these records are arranged chronologically. Date A point or period of time associated with an event in the lifecycle of the resource 1974-2006 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context 1984A006-s3 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context 1984A006-b16-f13 Title A name given to the resource KWIC - Executive Board/Business Meeting Minutes Date A point or period of time associated with an event in the lifecycle of the resource 1979-1980 Description An account of the resource The minutes contain information on budgets, officers' nominations, committee appointments, tournament sites, and the day to day operations of the KWIC.