https://digitalcollections.eku.edu/files/original/d4623a6f12e9eff6f9d1c3219d1a87e9.pdf 1a1c4a0bfb54a3b558089de995579c3d PDF Text Text ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • KENTUCKY WOMEN'S INTERCOLLEGIATE CONFERENCE HANDBOOK 1979-80 MEMBERS Asbury College Bellarmine College Berea College Campbellsville College Centre College Cumberland College Eastern Kentucky University Georgetown College Kentucky State University Kentucky Wesleyan College Midway Junior College Morehead State University Murray State University Northern Kentucky University Spalding College Transylvania University University of Kentucky University of Louisville Western Kentucky University �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • FOREWORD This handbook is the official publication of the Kentucky Women's Intercollegiate Confer ence . It is designed to inform members of its basic structure, its guidelines for competition among member schools, and general procedures for planning and conducting confer ence championships. In addition, the KWIC endorses and adheres to policies and procedures set forth by the Association of Intercollegiate Athletics for Women and Region II , AIA W. • �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SCHOOL ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . - 1979-80 OFFICERS AND CHAIRPERSONS T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • PHONE OFFICE OFFICER President Vice President Secretary Treasurer Dele gate- At- La rge Tournament Commissione r Ethics and Eligibility Statistician Officials Coordinator Martha Mullins Marilyn Moore Mary Beth Bevins Joy Hager Linda Buchanan Barbara Call Kitty Baird Donna Wise Jane Scheper Ea stern Kentucky Univers ity Northern Kentucky University Berea College Berea College Midway College University of Kentucky Ce ntre College Campbellsville College Northern Kentucky University (606) (606) (606) (606) (606) (606) (606) (502) (606) 622-5 108 292- 5195 986- 9341 986- 9341 846- 4421 258- 2655 236-5211 465-8158 292- 5631 Terry Hall Susan Johnson Pat Deacon Lynne Harvel Carol Liedtke Rhonda Uscham University of Louisville Georgetown College Transylvania University Eastern Kentucky University University of Louisville Kentucky State University (502) (502) (606) (606) (502) (502) 588-6499 863-8115 278-4790 622-5339 588-6641 or 239-1606 564- 5813 Betty Langley Sally Bunnel Margaret Simmons Western Kentucky University Centre College Murray State University (502) 745- 3347 (606) 236- 5211 (502) 762- 4424 Shirley Niegodzski C . Y. Russell University of Kentucky Kentucky State University (606) 257-2784 or 278-7975 (502) 564-5813 Murray State University University of Kentucky Centre College Northern Kentucky Univer s ity (502) (606) (606) (606) SPORTS CHAIRPERSONS: Basketball Division I Division II Division III Field Hockey Gymnastics Softball Tennis Division I Division II and III Track and Field Volleyball Division I Division II and III ST ANDING COMMITTEE CHAIRPERSONS: Archives Nita Head Awards Sue Feamster Kitty B aird Ethics and Eligibility Policies and Procedures Ma rilyn Moore OTHER COMMITTEES: Handbook Revision To Be Appointed 762- 3808 258-8604 236- 5211 292-5195 Ext. 524 Ext. 524 Ext. 57 Ext. 31 �Section History of Conference Structure of Conference Membership Dues Voting Privileges Meetings Handbook Board: Officers and Duties Standing Committees Responsibilities of Voting Delegates Operating Code Standards for Competitive Events Program Administration Awards Competitive Seasons National and Re gional Tournaments Violations of Operating Code Sport Areas Rule Infractions, Procedures and Penalties General Seasonal Competition State Championships Reporting and Notifying Rule Infractions Complying with Rulings Appeals Process Conference Championships Structure of Championships Eligibility Financing Hostess Institutions Director of Tournament Officials Arbitration Committee Site Bids Initiating of Championships Specific Tournament Guidelines Forms Application for Membership KWIC Entry Fee Billing Form Coaching Data Form Coach I s Report Letter of Commitment Confirmation of Agreement Application for State Championship Tournament Directory A B B B B B B B B B C C C C C C C C D D D D D D D E E E E E E E E E F G G G G G G G G H ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . e Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • Topic T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • TABLE OF CONTENTS Page 1 2 2 2 3 3 8 12 1 2 3 3 3 4 5 1 1 2 3 3 3 1 2 2 2 4 4 5 5 1 2 3 4 7 8 9 �• T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • HISTORY OF CONFERENCE ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION A �His tory Of Confer enc e ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • SECT ION A Expanded interest in intercolle giate athletics in Kentucky led to the appointment of a committee to study the trend. The committee was appointed by the Chairperson of the Kentucky Division of Girls and Womens Sports and met for the first time December 2, 1967 . The purpose was to d evelop state guidelines and policies for the development of varsity athletic programs for colle ge women . Representatives from nine institutions attended this first meeting. One year later a fundam ental precept emerged: e "The Committee feels that there can be no justification for i ntercollegiate competition unless it affords the particip ant an opportunity for develop ment in all a spects , not skill alone . Focus s hould be on the development of play ers , not the buildin g of recor ds." The continued growth generated by the Committee led to structural and name changes . In 1970, the first formal operating code was p assed and the Committee w as changed in format to the Kentucky Women's Intercolle giate Conference . The first conference tournament was conducted in 1971. KWIC representatives participated in the first AIAW national and regional tournaments initiated in 1972. Tod ay , Conference championships are organized in seven sports. KWIC today dedicates itself to governing women' s intercollegiate sports competition in Kentucky through its membership . • A- 1 �• e· T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • STRUCTURE OF CONFERENCE ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION B �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t NAME T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& I. Structure of Conference ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • SECTION B The name of this organization shall b e the Kentucky Women's Intercolle giat e Conference (KWIC) . II . PURPOSE A. General - - The rationale upon which the KWIC exists is the advocacy of women's intercolle giate sport competition in the Commonwe alth of Kentucky . It is an athletic conference devoted primarily to governing competition among member institutions. Because of this singular interest, requirements for competent leade rship suggest and support women in key roles and positions , b oth in the Conference and in member i nstitutions . B . The purpose of the Conference shall be: 1. 2. 3. 4. 5. III . To establish and maintain desirable s tandards for competitive experience . To promote and coordinate opportunities for competition. To guide in the planning of competition among member schools . To direct state tournaments. To provide opportunities for s ocial interaction among players, coaches , and administrators of membe r institutions. MEMBERSHIP A. Active membership 1. Any colle ge, university, junior/ community college within the Commonw ealth of Kentucky which is an acc r e dited institution of higher learni ng and which sponsors an intercollegiate athletic program for women is. eligible. 2 . Completion of a signed application form and payment of assessed dues shall constitute active membe rship. These sh all be interprete d as expression of interest in the Conferenc e and agreement to abide b y Conference policies and procedures. B- 1 �3. IV . DUES Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 2. e Institutions as in III A, above, which may or may not sponsor an intercollegiate athletic program for women ar e eligible . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 1. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . B. Associate membership Completion of a signed application form and payment of asses sed dues shall constitute associate membership. Associate me mbers may participate in meetings but have no vote. A . Annual dues shall be payable to the Treasurer by the date established as Region II' s due date. B . Assessme nts shall be reviewed annually by the Conference at the Fall Conference V. VOTING PRIVILEGES A . Each member institution represented at meetings shall be entitled to one voting delegate. The delegate shall register with the Conference Secreta ry prior to the call to order. B . When several represe ntatives are present from one institution, they may caucus and the delegate shall cast one ballot. C. Absentee ballots shall be permitted if filed with the Confer ence Secretary three days prior to the meeting. D. VI . Institutions holding associate memberships shall not be entitled to vote . MEETINGS A. The Conference meets three times yearly. Fall meeting (Fall Conference), Winter meeting (last Friday in January) , Spring meeting (second Friday in April) and at other times as deemed necessary by the Board . B. Notification of any meeting must be sent to the official delegate of each member institution at least three weeks prior to the meeting. C . Program space at the Fall KARPER Conference shall be retained . D . Business shall be conducted according to Robert's Rules of Order. E. Fifty percent of member institutions present shall constitute a quorum. F. KORB Chairperson, Louisville Officiating Board Chairperson , KAH PER, and NAGWS Vice Presidents or their representatives are e xtend ed invitations to attend KWIC official meetings and workshops . B-2 e �HANDBOOK ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . VII. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t A . Members shall be notified i mmediately of all approved changes and additions to the operating code . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& e B. An updated , printed edition of the Operating Code will be pr epared by the Conference every two years and distributed at the Fall Conference . VIII . THE BOARD A . Board Office rs 1. 2. 3. 4. Officers of the Board shall include a President , Vice- President, Secretary, Treasurer , Delegate-at-Large , Ethics and Eligibility Chairperson, Tournament Commissioner, Conference Statistician. Office rs shall be elected by the delegates wi th the exception of the Treasurer and Statistician. The Treasur er and Statistician may be any representative of an institution and are eligible for re-appointment . All e lected members of the Board are voting members . (Treasurer and Statistician, non-voting.) B . Election and Term of Office 1. 2. 3. Board members shall be elect ed at the annual Winter meeting by the delegates. The current Board shall serve as the nominating committee and shall entertain nominations from the floor. Board members, with the exception of the Treasurer and Statistician, shall be elected for a two (2) year term. The Treasur e r and Statistician shall be appointed by the President and shall serve a three (3) year term. a. b. c. d. The President, Delegate-at-Large and Ethi cs and Eligibility Chairperson s hall be elected in the even year . The Vice - President , Secr e tary, and Tournament Commissioner shall b e elected i n the odd year . The Treasurer shall be appointed every third y e ar (beginning Spring, 1974). The appointment shall be made at th e annual Fall Conference. The Statistician shall be appointed every third ye ar (beginning Spring, 1977) . B- 3 �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 5. The term of office begins immediately following the Spring meeting and continues for two (2) or three (3) years hence . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 4. e Any Board member unable to complete the ter m of office shall s u b mit a written resignation to the President. C. Vacancies Vacancies shall be filled by appointment by the President in consulta tion with the entire Board, subject to approval by the Membership at the next meeting. D. Responsibilities of Board 1. 2. 3. 4. 5. 6. 7. 8. E. The Board shall act as the governing body of t he Conference. The Board shall have the responsibility for seeing that all phas es of the Conference operation are guided by the Philosophy and Standards for Girl's and Women's Sports of the Association of Intercollegiate Athletics for Women and the National Association for Girl 's and Women 's Sports. The Board shall prepare the agenda and make r ecommendation s for meetings of the Conference. The Board shall be empowered to conduct the business of the Confe rence between meetings. The Board shall make administrative decisions requiring immediate action. The Board shall administer the funds of the Conference. The Board shall not make assessments without approval of the Memb er ship. The Board shall determine state championship sites. Responsibilities of the Board Officers 1. e President a. b. C. d. e. Shall preside at Confe rence meetings and at Board meetin gs . Shall call Board meetings to plan for Conference meetings and at other times when deemed necessary. Shall appoint Chairpersons. Shall make appointments for any Board vacancies (as provided for in VIII C , above.) Shall see that Conference business is condu cted according to Conference policy and procedure. B-4 A W, �1 . 2. Vice-President a. b. c. 3. b. c. d. e. 4. Shall assume the duties and responsibilities of the President in the absence of the President. Shall assist the President when called upon. Shall serve as Chairperson of the Policies and Procedures Committee. Secretary a. Shall distribute copies of the minutes of Conference and Board meetings to voting delegates of member institutions, all Board members, sports chairpersons, and members of standing committees of KWIC. Shall maintain a supply of updated Handbooks of the Kentucky Women's Intercollegiate Conference for distribution to member institutions upon request. Shall keep on file an updated copy of the handbook for the Association of Intercollegiate Athletics for Women and Region II, AIAW . Shall keep a record of attendance at Conference and Board meetings and retain same for a permanent file. Shall maintain a current roster of the names of women's intercollegiate athletic directors and coaches of women's sports including college affiliation, addresses, and telephone numbers. Treasurer a. b. c. d. e. f. g. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& g. h. Shall keep Membership informed of official state, Region II, and AIAW meetings and business conducted. Shall serve as a liaison between the Conference and Region II, AIAW. Shall make appointments to Standing Committees, as indicated. Shall, as immediate past President, serve on the Policies and Procedures Committee for a two (2) year period. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t f. Shall maintain full and complete membership records for the Conference . Shall receive and give receipts for monies due and payable to the Conference. Shall deposit monies in the name of the Conference in a bank selected by the Board. Shall prepare an annual financial report to be presented at the Fall Conference. Shall prepare an annual proposed budged to be presented to the Conference at the annual Spring meeting. Shall maintain a supply of Conference forms and stationery. Special duties (1) Shall make payment to Kentucky officials for expenses incurred as representatives to Region II tournaments. (2) Shall bill institutions involved in Region II tournaments on equal basis for above expenses. B-5 �a. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& b. C. d. e. 6. b. c. d. e. 7. a. C. d. e. f. g. h. i. j. k. b. e Shall coordinate the development of guidelines for state tournaments. Shall receive Affidavits of Eligibility from each school at the beginning of each sports season and keep them on file. Shall forward copies of Affidavits of Eligibility to tournament directors one week prior to Conference Championships. Shall verify eligibility of each athlete participating in Con ference Championships. Shall be responsible for securing awards for state tournaments. Shall receive from tournament directors reports of procedures and evaluations within one month following Championship. Shall forward a copy of all tournament evaluations and the Financial Report form to the Treasurer and the Sport Chairperson. Shall, whenever conflicts of tournament dates and sites occur, have the authority to appoint a temporary tournament commissioner to fulfill the Commissioner's duties. Shall make decisions where problems develop within one month of the tournament date, in consultation with tournament director and Sport Chairpersons. Shall receive bids for sites for state tournaments. Shall b e reimbursed expenses for Conference Championships: at a rate set forth by the Board annually. Conference Statistician a. e Shall be r esponsible for revising and developing a recruiting Code of Ethics. Shall be r esponsible for int erpreting policy related to eligibility, financial aid, and r ecruiting as set forth by AIAW. Shall be responsible for insuring KWIC operations coincide with AIAW regulations governing b. above. Shall serve as Chairperson of the Ethics and Eligibility Committee. Shall serve as KWI C representative to the Region II, AIA W Ethics and Eligibility Committee. Tournament Commissioner b. 8. Shall serve as publicity and public relations Coordinator. Shall conduct an annual members hip drive . Shall be r esponsible for the KWIC information center at the KHSAA Girl's Basketball Tournament . Shall appoint and coordinate the Sports Chairpersons. Shall appoint the Officials Coordinator. Ethics and Eligibility Chairpe rson a. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Delegate-at-Large Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 5. Shall send Coach's Report forms to voting delegates at end of each season. Shall keep copies of seasonal r ecords of competition for all teams in all member institutions. B- 6 e �Meetings of the Board 1. IX . The Board shall meet whe never necess a ry to conduct the business of the conference and to plan for all confe rence meetings. OTHER CONFERENCE OFFICERS A. Sports Chairpersons : 1. 2. 3. 4. 5. 6. 7. 8. 9. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . F. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& d. Shall receiv e and keep on file copies of official AIAW Financial Assistance forms submi tt ed by member institutions . Shall keep an accurate record of all state and national competition s tatistics . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t c. Shall be appointed by the Delegate-at-Large and serve in this position for two (2) years. Shall compile information on tournaments in the sport in the s tate, region , and nation. Shall keep a list of summer camps and clinicians available in the sport . Shall send informa tion covering the above to membe r s chools at least once yearly. Shall keep a lis t of the teams and coaches in the state who compete in the sport . Upon request shall make available any of the above information. Shall k eep a file of all i nformation which must be passed on to the successor. Shall consult with coaches regarding problems and recommendations related to tournament structure and season al competition and refer said proble ms and r e commendations to the Delegat e-at-Large. Shall conduct election for 11 Coach of the Year" award . (See procedure under Awards Section B, No . X , D.) 10 . Shall serve as KWIC representatives to Region II , AIA W sports com mittees . B . Officials Coordinator 1. 2. Shall be appointed by the De legate-at-Large and serve in this position for two (2) years. Shall: a. assis t the Conference and member schools in all matters r elated to officiatin g. B-7 �e. f. g. h. i. j. k. 3. 4. State Championship Responsibilities in Basketba ll and Volley b all: b. C. d. e. Poll coaches for recommendations of tournament officials prior to tourname nt . Secure officials for basketball and volleyb all tournaments . Inform officials of fee scale and p e r diem allowan ce . Forward list of tournament officials and p aymen t information to the tournament director. Appoint a Director of Tourname nt Officials (See volleyball and basketball for specific responsibi lities -- Tournamen t Guidelines) STANDING COMMITTEES A. Policies and Procedures 1. e The committee shall be composed of three (3) me mb er s: a. b. c. 2. e The Officials Coordinator will not act as an arbitr ator of disa greeme nt between a coach and an official . a. X. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& c. d. schedule and assist in directing offici ating clin i cs. keep membership informed of officiating conc erns . act as liaison with officiating services an d area Board s of NAGWS throughout the state. receive concerns and recommendations on improvements of quality and quantity of officiating in the Confer ence . determine how KWIC officiating appropriation s h all be spent each year. recommend standard pay for officials in each s p ort. make available to Conference a list of NAGWS/KWIC Collegiat e rated officials. be responsible for the composition of the Colle g-iate r at in g. receive receipts and mileage stateme nts from Kentucky offi cials representing the Commonwealth in Region II t ournaments ; and forward them to Treasurer. select officials for Region II tournaments when states a r e r equire d to send representatives. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t b. the Vice President who shall serve a two (2) year term in the capacity of chairperson. the immediate past President who shall serve a two (2) y e ar t erm. a third member appointed by the President who shall s e r ve a one (1) year term . Responsibilities shall be: a. b. to develop statements of policy and/ or p r ocedure for ma tters referred by the Board and to be a pproved by t h e Membership. to determine placement of adopted policy and/ or procedure i n the Handbook. B- 8 e �a. b. 2. b. c. 3. f. g. h. i. 5. to secure and house records and other memorabilia related to the Conference. to develop a brochure of KWIC highlights , to include brief history, membership list with past sports offered , Conference awards, officers, presidents and tournament commissioners, and other topics of interest and Conference significance. to transfer records at end of term to designated place. All material must be put in order and indexed before transfer. Types of records/information to b e obtained and filed: a. b. c. d. e. 4. a chairperson who shall be appointed by the President to serve a two (2) year term, with a reappointment or withdrawal option at the end of the term . two membe rs appointed by the chairperson, with approval of the Board, who shall serve a two (2) year term. Responsibilities shall be: a. Historical background, early meetings and key people involved. List of all officers and dates of term of office. Completed set of minutes of meetings. Copies of the handbook. End of every two years the Statistician s ends h e r records of Tournaments with first , second, third, and fourth place teams and schools. Charter membership list and a chart of membership. (i.e. date school joined and each successive year of membership) List of Kentucky schools who represented Kentucky in Regional and National sports tournaments. List of KWIC people who have served on Region and National offices and committees . List of all Conference award recipients (not athletes ) All records pertaining to the committee shall be kept with the chairperson until the end of term of office. At the end of every two (2) ye ars the Statistician shall send records of Conference championships to the chairperson of the committee. Records shall include first, second, third , and fourth place teams and their rosters . C . Ethics and Eligibility 1. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t The committee shall be composed of three (3) members: T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 1. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . B. Archives The committee shall be composed of three (3) members: B- 9 �Responsibilities shall b e : a. b. to assis t the elected Ethics and Eligibility Chairperson in e xecution of delegated r esponsibi lities. to serve on Arbitration Committees for Conference Champion ships. D. Awards 1. The commi ttee shall b e composed of sev en (7) members selected by the Board and appointe d by the Pres ident: a. b. c. d. e. f. g. h. 2. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 2. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& b. c. the Ethics and Eligibility Chair person who shall serve a two (2) y e ar term in the capa city of committee chairper son. the Statis tician a third member appoint ed by the President . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t a. Past president of KWIC Division I representative - - appointed for two years (even years ) Division I repres entative - - appointed for two years (odd years) Division II representative - - appoint ed for two years (ev en year s) Division II representative -- appointed for two years (odd years) Division III r epres entative -- appointed for two years (even y ears) Division III r epresentative - - appoint ed for two years (od d year s) The chairpers on of the committee shall be appointed by the . Pre sident from one of the three pe r son s who will be serving the second year . Responsibilities shall be: a. b. To receive nominations and r esumes from Voting Delegat e according to following procedures: (1) All nominations shall b e mad e in writing to the commi ttee chairperson along with curren t r esume. Exception: Past-President Award (2 ) Resume must incl ude: (a ) Name and current address Cb ) Chronological listing of accomplishments, and other pertinent information supporting the nomination . (c) Rationale for nominations (3) Nominations shall b e s ubmi tted between January first and April firs t . To r eview nominations and s elect recipients of awards according to the following procedures: (1) The chai rpers on shall i n for m th e committee of the nominees and call a spe cial meeting of the committee for purpose of b alloting . (2) The nominee r eceiving a simple majority of votes shall be the r eci pient. B-10 e e �Voting for the Merit Award shall be selected by a vote of hands . (b) Voting for the Honor Award shall be selected by a se cret ballot . (3) Exceptions: (a) Coach of the Year Award to b e determined by a vote of the coaches involved with that specific sport. Election to be conducted by respective Sports Chairpersons. (b) All Sports Trophy shall be determined on a point basis for the seven championship sports. points being given in each sport for finishing order. (4) The chairperson shall inform the Board of the balloting results. To select and secure awards. according to Conference guidelines To notify the recipients of the awards To plan an awards presentation. in consultation with President 3. Conference Awards: a. b. c. d. e. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . c. d. e. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& (a) Past-President Award (1) Shall be presented to the immediate past president. (2) Shall be a gavel. KWIC Merit Award (1) Shall be presented to a non-KWIC indiv idu al or organization who has made a significant contribution to women's sports , particularly to the Kentucky Women's Intercollegiate Conference. (For example. it might be a newspaper, a legislator • a news reporter . etc . ) Shall be a framed certificate. (2) KWIC Honor Award (1) Shall be presented to an individual from a KWIC member institution in recognition of long and outstanding service to KWIC. This is the highest award b estowed by the Conference and the individual selected should be carefully chosen. This award may or may not be given each year. (2) Shall be a plaque. Coach of the Year Award (1) Shall be presented to a coach in each division in each state championship sport. (2) Shall be a small desk size plaque in the design of the state of Kentucky • smaller in size than the Conference second place championship team award. (3) Shall be elected by coaches of the sport involved. Election to be conducted by Sports Chairperson. All Sports Trophy (1) Shall be present ed to an institution in e ach division. (2) Shall be determined on a point basis for the seven championship sports ; points being given in each sport for finishing positions. B - 11 �B. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t A. Serve as KWIC liaison at her institution. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . RESPONSIBILITIES OF VOTING DELEGATES T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& XI. Seek counsel from appropriate personnel at the institution on matters concerning the Conference at large, agenda items, nominations and elections, and general Conference policy . C. Attend all Conference meetings. Represent school by voting on Conference business. This authority may be delegated to another representatives from the institution in the event the delegate is unable to be present. D. Duplicate or circulate conference meeting minutes to all coaches of women's sports at the institution. E. Inform appropriate key people at the institution of Conference business as it relates to policies and procedures that may affect that institution. These people may include: 1. Athletic Directors 2. Coaches 3. Athletic Committee 4. Institution I s President 5. Others as appropriate for given institution. F. Submit Coaching Date Form each year to Conference Secretary. G. Shall submit Coaches Report forms within two weeks of the end of season to Conference Statistician. H. Inform coaches of women's sports at her institution of Conference meetings. I. Submit monies due Conference for membership fee, tournament entry fees , fines and assessment fees . B-12 �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • OPERA TING CODE ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION C �Operating Code GENERAL STATEMENT ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t I. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& SECTION C The Kentucky Women's Intercollegiate conference shall follow the philosophy and standards for women's sports as published by the Association of Intercollegiate Athletics for Women, unless otherwise indicated in this document. II. CONFERENCE STANDARDS FOR INTERCOLLEGIATE SPORTS EVENTS A. AIAW /NAGWS rules shall be followed in the conduct of women's intercollegiate athletic events. B . General eligibility 1. 2. Affidavits of eligibility and a copy of season schedule must be filed with the Tournament Commissioner prior to first competition. The official KWIC Affidavit of Eligibility is the state tournament qualifying copy of the AIA W Affidavit of Eligibility. 3. Schools with co-ed teams , or with women on men's teams who are potential participants in KWIC, Region II, and/or AIAW tournaments shall file official Affidavits of Eligibility. They shall also file a Coach's Report with the Statistician. 4. C. • D. Unless otherwise indicated, AIAW regulations pertaining to eligibility of student-athletes shall be in effect. KWIC does not define Club Sport; however, any team competing in a KWIC tournament shall file an official affidavit of eligibility with the Tournament Commissioner and must meet all other criteria for tournament participation. A Coach's Report shall be filed with the Statistician. Recruitment and Scholarships 1. Current AIAW regulations on recruitment and financial aid to student athletes shall be in effect. 2. A copy of the AIAW Financial Aid Report shall be filed with the Statistician annually. KWIC supports the screening of student athletes for physical liabilities which would prevent their full participation in intercollegiate athletics. C-1 �F. G. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 1. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Medical insurance Students participating in intercollegiate athletics shall be covered by medical and catastrophic insurance. Said insurance may be an individual policy or a group policy. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t E. 2. Said insurance shall include home games , away games , travel to and from origin of trip, and practice periods during the sports season. 3. Coaches and other professional athletic personnel shall also be covered by adequate liability and medical insurance. Administration of the Intercollegiate Athletic Program 1. It is recommended that the women's physical education department of member institutions or a sanctioned administrative unit be responsible for the conduct of the women's intercollegiate athletic program . 2. It is recommended that a joint faculty-student committee be established in member institutions to advise on policy to direct the women's intercollegiate athletic program on matters such as long range planning, budgeting, and other items pertinent to the program. 3. It is recommended that the women's physical education department, or an administratively sanctioned equivalent, of member institutions be assigned the responsibility for scheduling of events , mailing confirmations, and performing other sanctions. 4. In order to plan for the efficient administration of an event, NAGWS Sports Guides or equivalent official sets of rules and regulations should be studied carefully , especially in regard to tournament or meet regulations , techniques of officiating and contest rules. 5. Conference institutions must use a KWIC Confirmation form for all competitive sports events for women . Coaches and officials 1. An individual with faculty status or administrative sanction shall coach or advise the women's intercollegiate athletic teams . 2. Rated NAGWS or KWIC Collegiate officials shall be used for women' s volleyball and basketball intercollegiate competition. When rated NAGWS or Collegiate officials are not used, the game shall be forfeited . The team to forfeit shall be the one which fails to provide the rated official when they have agreed to provide one or both officials. 3. Rated officials shall be used when possible for all other women 's inter collegiate athletic events. C-2 e • �2. 3. 4. 5. III. Awards shall be of such a nature that they are valued by the recipients as recognition of achievement rather than for their extrinsic value. Participants who compete in a state tournament shall receive a Certificate of Participation with the first and second place certificates so indicated. In tournaments involving four (4) teams or less a first place trophy will be awarded. In tournaments involving five (5) teams or more a first and second place trophy shall be awarded. The Tournament Commissioner will be responsible for securing first and second place team awards, All-Tournament team awards. and other Championship awards as directed by the Membership or Board. INTERCOLLEGIATE ATHLETIC SEASONS A. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Provisions should be made for orientation and training of auxiliary personnel. H. Awards 1. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 5. It shall be the responsibility of the hostess school to provide auxiliary officials. The term auxiliary officials shall be broadly interpreted to include personnel necessary for the efficient conduct of the contest. such as announcers , scorers • timers , starters , judges • referees , umpires , etc. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • 4. The length of the competitive season as generally defined by AIAW shall be followed. B. Schools shall set their own policies concerning individual participants who wish to compete on teams which overlap. IV. REGIONAL AND NATIONAL AIAW SPONSORED OR AFFILIATED TOURNAMENTS A. Where state tournaments are organized. the first and second place winners shall have priority in representing the state at regional or national tournaments. In cases where the first or second place winners choose not to attend, the third and fourth place winners shall have priority, in that order. B . Where no state tournament is organized. teams may qualify by: 1. 2. 3. Seasonal records with conference teams Invitational tournaments to which all KWIC teams are invited. or: Being the only team in the state C-3 �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . C . Students may enter individual sports in national and regional events if national standards are met . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t E. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& D . · The Delegate-at-Large shall be informed by any school who competes in a national AIAW event . In those Region II tournaments where officials are to be provided by each state, the Officials Coordinator shall select the representatives. F . Expenses for the officials selected shall be borne by the institutions participating, in accordance with specific tournament guidelines . G. The Conference shall make payment to the officials for their expenses and in turn shall be reimbursed by the institutions participating. V. VIOLATION OF OPERATING CODE A. Procedure for reporting a violation of the Operating Code not specifically outlined in Secion D of the Handbook. 1. Notice of violation must be submitted in writing by the offended institution or Conference officer to the President along with supportive material; registered mail service to be used. 2. The above notice must be signed by the Voting Delegate of offended institution or Conference officer . B. The President in conjunction with the Board shall: 1. Inform in writing by registered mail the Voting Delegate of the charged institution as to the nature of the alleged violation . 2 . Allow 30 days for a reply on a refute by the charged institution . The 30-day interim will be effective with the postmark of the letter to the charged institution. The 30-day interim will be effective with the postmark of the letter to the charged institution by the Board . 3. Evaluate evidence. 4. Inform the institution in writing of the final decision. 5. File a copy of any decision with the Secretary. C. The following disciplinary measures may be imposed by the Board, based on the severity of the violation . 1. Reprimand . 2. Ineligibility for season conference competition or state tournament for a designated time . C-4 e �Loss of active KWIC membership for an indefinite period of time. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 4. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Loss of active KWIC membership for a designated time. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 3. D. In the event of loss of active KWIC membership a request for a re-instatement in the Conference must be filed with the Secretary by the Voting Delegate following correction of the violation. A statement of rationale for re-instatement must accompany the request. The final decision for re-instatement rests with the Board. A majority vote by the Board is necessary for re-instatement . VI. E. Final decisions regarding protests shall rest with the Board. F. To insure maximum objectivity any member of the Board whose school is involved shall not sit with the Board during such a case . The President shall appoint a temporary replacement from the Voting Delegates. POLICIES AND PROCEDURES REGARDING SPORT AREAS A. Any suggested exceptions to the foregoing policies and procedures as outlined in the Operating Code shall be discussed and agreed upon by the coaches of each sport. Such exceptions shall be forwarded to the Board for presentation to the Membership for final adoption. B . Copies of minutes of any coaches meetings shall be forwarded to the Conference Secretary within ten (10) days . The minutes shall be included in the official Conference minutes. Minutes shall be distributed to all coaches in that sport by the Sport Chairperson. C . Coaches may discuss and make recommendations to the Board on any matters pertinent to Conference operation. C-5 �• T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • RULE INFRACTIONS , PROCEDURES , AND PENALTIES ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION D �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KWIC Rule Infractions , Procedures and Penalties GENERAL A. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t I. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& SECTION D Misrepresentation of Region II and / or AIAW membership to KWIC. Penalty: $50 fine. Payable by first KWIC tournament contest or event, or loss of tournament eligibility in that sport for the year. Institution must correct membership immediately or tournament ineligibility will be declared for all remaining KWIC Tournaments that year . B. Failure to pay outstanding bills due KWIC. Penalty: Failure to pay outstanding bills by membership deadline date will result in loss of KWIC membership for that year. Appeals Process: Appeals on rulings shall be filed with the Chairperson of the Ethics and Eligibility Committee within ten (10) days of the decision. The Chairperson shall submit the request and recommendation to the KWIC Board at its next meeting. The decision of the KWIC Board shall be final. II. KWIC SEASONAL COMPETITION A. Failure to submit Affidavits of Eligibility to the Tournament Commissioner prior to beginning of the sport season (First competition). Penalty: $25 fine. Institution has ten (10) working days after notification to submit affidavit of eligibility and pay fine. Failure to do so constitutes a violation of the operating code. (See Violation of Operating Code) B. Failure to submit Financial Assistance form to the Conference Statistician prior to the beginning of the sport season (final competition) . Penalty: $25 fine. Institution has ten (10) working days after notification to submit Financial Assistance form and pay fine . Failure to do so constitutes a violation of the operating code (Spring 1979). (See Violation of Operating Code: Section C , No. V.) C . Failure to submit Coaches Report form to the Conference Statistician prior to the beginning of the next year (July 1) . • Penalty : $25 fine. Institution has ten (10) working days after notification to submit Coaches Report and pay fine. Failure to do so constitutes a violation of the operating code (Spring 1979). (See Violation of Operating Code: Section C, No. V .) D- 1 �e Failure to provide required officials. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . D. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Penalty: Forfeiture of contest or match or meet in question. Contest shall be recorded as an official forfeit. E. . Failure of a school to honor Conformation of Agreement . Penalty: $25 fine payable to KWIC treasurer to be sent by treasurer to offended institution. F. Entering and playing an ineligible athlete (s) . Penalty: Forfeiture of any previous competitions or individual events in which that player participated, and immediate tournament ineligibility for that player in that sport. A player who is dressed on the bench (at the site of the event) has participated. Loss of any revenue resulting from the institution's participation . This refers to guarantees , gate receipts, etc. Revenue instead will be diverted to Conference Treasurer. Appeals Process: Appeals on rulings shall be filed with the Chairperson of the Ethics and Eligibility Committee within ten (10) days of the decision. The Chairperson shall submit the request and recommendation to the KWIC Board at its next meeting . The decision of the KWIC Board shall be final. III. STATE CHAMPIONSHIPS A. Failure to submit entry form by deadline date. e Penalty: $25 fine payable by first tournament contest or event. Failure to make payment constitutes loss of tournament eligibility in that sport that year. B. Failure to submit entry fee before first event of tournament. Penalty: School may not participate in tournament. C. Entering and playing an ineligible athlete (s) . Penalty: Forfeiture of any previous tournament games or events in which the athlete participated and immediate tournament ineligibility for that team that year. Loss of any revenue resulting from the institution's participation. Revenue will be diverted to Conference Treasurer. Appeals Process: Appeals on rulings shall be filed with the Chairperson of the Ethics and Eligibility Committee within ten (10) days of the decision. The Chairperson shall submit the request and recommendation to the KWIC Board at its next meeting. The decision of the KWIC Board shall be final. D-2 • �PROCEDURES FOR REPORTING AND NOTIFYING RULE INFRACTIONS ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . IV. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& A. Th e offended institution or Conference Officer must report in writing to the President of KWIC within t en (10) days explaining the situation and violation. B . The President shall notify the institution of the official ruling and the KWIC treasurer if a fine is involved. Appeals Process: Appeals on rulings shall be filed with the Chairperson of the Ethics and Eligibility Committee within ten (10) days of the decision. The Chairperson shall submit the request and recommendation to the KWIC Board at its next meeting . The decision of the KWIC Board shall be final. V. PROCEDURES FOR COMPLYING WITH RULINGS A . After notification an institution has ten (10) working days from postmark to rectify the situation and/or pay fine, unless an earlier specific deadline date is indicated in the penalty . B. All fines or monetary retribution payable to KWIC Treasurer via registered mail . C . Where applicable the Treasurer will execute the payment of fines to the appropriate offended institution . D. In the case where a fine must be payed at a State Tournament in order to be eligible, the fine, payable to KWIC Treasurer , may be given to the tournament director prior to the first tournament contest. E. Failure to rectify the situation with established procedure results in los s of eligibility for specific tournament or results in violation of the operating code whichever is applicable. (See Violation of Operating Code: Section C, No. V.) Appeals Process: Appeals on rulings shall be filed with the Chairperson of the Ethics and Eligibility Committee within ten (10) days of the decision. The Chairperson shall submit the r equest and recommendation to the KWIC Board at its next meeting . The decision of the KWIC Board shall be final . VI ; • APPEALS PROCESS Appeals on rulings shall be filed with the Chairperson of the Ethics and Eligibility Committee within ten (10) days of the decisiort . The Chairperson shall submit the request and recommendation to the KWIC Board at its next meeting. The decision of the KWIC Board shall be final . D-3 �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& CONFERENCE CHAMPIONSHIPS ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION E �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& I. Conference Championships PURPOSE ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • SECTION E To determine the Conference champion and the finishing order of competing teams and/ or individuals for purposes of qualifying for regional berths. II . STRUCTURE OF CHAMPIONSHIPS A. A single conference tournament may be held in a sport , or separate tournaments, based upon divisional status, may be conducted. B. Where separate divisional tournaments are conducted 1. 2. 3. Division I teams may play in the Division I Tournament only. Division II teams may play in the Division I Tournament or in the Division II Tournament, but not in the Division III Tournament. Division III teams may play in any Division Tournament . C . The following regulations shall be observed when an institution desires to have one or more teams play in a divisional tournament other than the division specified on the AIAW membership application. 1. 2. 3. 4. III. Selection may be for one or more sports. Institutions shall remain in the tournament division selected for a minimum period of two years. At the end of that time , the institution may petition for continued change in status. Request for change in status must be submitted to the Tournament Commissioner no later than the Spring meeting, and must be approved by the Board before the Fall Conference of the year the change of status is to take effect. Petitioning institution shall meet all requirements of said sport's tournament guidelines for the n ew division. ELIGIBILITY A. An institution wishing to enter a KWIC championship must be a member of the KWIC in good standing. B. An Affidavit of Eligibility must be fil~d no later than the d ay of the first regularly scheduled competition . E-1 �A. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . TOURNAMENT FINANCING Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t IV . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& C . An Official Entry Form must be received by the tournament director no later than the deadline date specified in the Tournament Guidelines. A v e rbal commitment to enter the tournament will be accepted under e xtenuating circumstances. Such entry will be treated as a late entry , however, and as such, is subject to a fine. State tournaments shall be self-sufficient through entry fees. These shall pay for officials, awards, social events, and mis cellaneous expenses (such as tennis balls) associated with the tournament. Maximum expenditure for social events and miscellaneous expenses shall be set each year by the membership at the Fall Conference. B . Entry fees shall be pay able to the current KWIC Treasurer. C . The host institution shall: 1. Keep an itemized expense account of tournament expenses. 2. Absorb deficit expenses not covered by entry fees and/ or gate receipts. D . When admission fees are charged, the host institution shall: V. 1. Indicate that admission will be charged when submitting the tournament bid. 2. Abide by items A. through C . above. 3. Keep 60% of the net gain. 4. Send 40 %of the net gain to the KWIC Treasurer. E. Monies from excess entry fees shall be returned to the Conference and used to defray tournament expenses the following year in all sports on an equitable basis . F. Tournament bills not submitted for payment or reimbursement by July 1 of the academic year in which the tournament was held become the res ponsibility of the host institution . RESPONSIBILITIES OF HOSTESS INSTITUTION AND TOURNAMENT MEET DIRECTOR It is recommended that tournament directors not have simultaneous coaching responsibilities. A. Work closely with Tournament Commissione r and Sport Chairperson to see that guidelines are followed . E- 2 e �2. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 1. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Keep an itemized tournament expense report and file it with the Tournament Commissioner on the official form within one month of the tournament. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& B. Send entry fees to the Treasurer within one week following the entry deadline. Submit bills for payment or reimbursement to the Treasurer. C. Retain records of all work done, all forms designed, etc. , and file these, along with the "Checklist for State Tournament Directors Report" with the Tournament Commissioner within one month of the end of tournament. D. Secure tournament officials. Fee payment schedule shall be in accord with KORB/KWIC recommendations. In basketball and volleyball tournaments the tournament director, Tournament Commissioner, and the Ethics and Eligibility Chairperson shall assign officials . They shall poll coaches for officials to be assigned Championship game. E. Assign personnel to tournament committees as needed. F. Secure all meeting rooms, playing courts, and equipment necessary for conduct of the tournament . G. Design and implement plans for tournament publicity. H. Assure that medical coverage is provided and that necessary precautions are taken relative to the physical welfare of each participant. The following services should be provided: 1. 2. 3. 4. 5. Ice and ice bags at immediate tournament site. Water and cups to be available during and after competition. Access to table for taping. Emergency equipment . Procedure for emergency transportation to hospital: a. b. • 6. I. Phone number and immediate transportation available. Physician on call. Certified trainer or qualified first aider present . Complete the Affidavits of Eligibility from each institution at the coaches meeting. E- 3 �Send correspondence and tournament mailings as outlined below (necessary forms will be supplied by the Tournament Commissioner). FIRST MAILING (Sent to all member institutions) 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. VI. Copy of tournament guidelines. Date , time and location of tournament . Type of tournament. Amount of entry fee . Entry forms , if any . Housing and meal information. Deadlines for receipt of fees and entry forms . Blank Billing Forms . Director's home and office address and phone numbers . Locker accommodat ions First aid and training facilities available. Date, time and location of tournament draw . *1. 2. 3. 4. 5. *6. *7. *8. 9. * Date, time and location of tournament, and campus maps . Parking permits and regulations. Release of liability forms, if necessary. Officials listing. Tournament agenda. Tournament draw , if available. Time , court schedules . Miscellaneous registration information . Any last minute changes . Only the starred items n eed to be sent to institutions not entering the tournament. Conduct an officials meeting prior to tournament. B. With tournament director, establish ground rules related to home court . C. VII. Coordinate an officials/ coaches meeting with the tournament director (optional) . ARBITRATION COMMITTEES A. The Tournament Commissioner, tournament director, and a member of the Ethics and Eligibility Committee shall make up the Arbitration Committee for all Conference Championships. B . The Committee shall make all decisions throughout the duration of the tournament, except in those sports in which the official rules specify the method of arbitration. E- 4 \ A W SECOND MAILING (Sent to all member institutions) RESPONSIBILITY OF DIRECTOR OF TOURNAMENT OFFICIALS A. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . K. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Return Affidavits of Eligibility to the Tournament Commissioner following the completion of the tournament. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& J. �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . SITE BIDS IX . INITIATION OF CHAMPIONSHIPS Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Colleges filing bids for state meets shall forward applications to the Tournament Commissioner by March 1 of the year preceding the tournament . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& e VIII . Criteria for initiating state championships shall be: A. At least five schools must commit to enter. B. A specific hostess institution must be designated. C. An itemized budget must be presented. D. A petition by participating schools must be presented and approved by total membership. E- 5 �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& SPECIFIC TOURNAMENT GUIDELINES ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION F �Application for Membership KWIC Entry Fee Billing Form Coaching Data Form KWIC Coach's Report Letter of Commitment Confirmation of Agreement Application for State Championship Tournament T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • FORMS Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION G G-3 G-4 G-5 G-6 G-7 G-8 G-9 G-10 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . G-1 G-2 �SAMPLE APPLICATION FOR MEMBERSHIP KENTUCKY WOMEN'S INTERCOLLEGIATE CONFERENCE ------ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Check one: T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& e Date Membership -- Annual Dues - - - - - - - Active ------Provisional Membership -- Annual Dues -------- - - - - Name of Institution --------------------------Address · ------------------------------Zip State Ci ty Street Enrollment: Undergraduate Official Delegate (KWIC) AIAW Membership: - - - - - - (total) Women ---------- - ------------------------ - - - Active --- Associate - - - Affiliate - - - Subscription ---Active ---Associate Region II Membership: Coordinator /Director, Women's Intercollegiate Sports Program Sports Information Director --------- ----------------------- Dates of Regular School Year: Beginning - - - - - - - Closing - - - - - - Type of School Term - - - - - - - - - - - - - - - - - - - - - - - - - - Chief Executive Officer Initial Membership --- Renewal --- Signature of Official Delegate Date ------------- Attach membership fee to this form and return by September 15 . If additional time is required to secure check return form and so note. MAKE CHECK PAYABLE TO KWIC AND RETURN TO: Joy Hager, KWIC Treasurer . CPO 2297 Berea College Berea , KY 4040 4 The receipt below .will be returned to you by KWIC Treasurer. ------------------------------------------------------------------------------ • Received from Receipt of Payment - - KWIC Membership -------------(Name of School) for KWIC membership dues - - - - - - - (year) G- 1 $ _ _ _ _ _ _ _ _ _ _ _ _ __ (Amount) Signature of KWIC Treasure r Date �KWIC- - - - - - - - - Date Entry fee of$ - - -- - , From ,..,. Na_m_e_of~I-n-s·tc-si.-ct-u-,-. t ion - payable t o - - -- - -- - - -KWIC Treasurer Return checks to Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KWIC ENTRY FEE BILLING FORM =To_u_r_n-am_e_n_t_O-,.-r-e-ct_o_r_ STATE FEE ·- - - - by - ~- - -Deadline for Tournament Eligibility Address : - - - - - - - - r ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . e RECEIPT OF PAYMENT - KWIC TOURNAMENT Received from - ---=--=--....,...,-~- -- - - - - - - - - for $- -- -- Name of Instituti on for entry fee in the KWIC _ _ _ _ _ _ _ __ Tournament . KWIC - Treasurer This receipt will be returned to you for your records. State �SAMPLE Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Part I ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Kentucky Women's Intercollegiate Conference Coach's Report These fonns are to be filled out by the coach or athletic director at the completion of ~er sport season and filed immediately with the KWIC Statistician. If additional space is necessary, please use a separate sheet. Name of University or College - - - -- - - -- - - - - -Date - - School Address- - - - - - - - - - - - - - -- -- - - - - - - Sport -------------- SCHEDULE: Date l. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14 . 15. 16. 17. 18. Team Coach Place 19. 20. .n - .1 ----- - - - - - - w L (Check) Score �School Coach - - - - - - - - Please list in alphabetical order for team sports. For individual sports, list in final position. Name of Player 1. 2. 3. 4. 5. 6. e e 7. 8. 9. 10. 11. 12. 13. 14 . 15. 16. 17. 18. 19. 20. 21. 22. 23. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Year in School Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Part 2 Year of Participation Hometown ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . SAMPLE KWIC Coach's Report �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Kentucky Women's Intercollegiate Conference Coach's Report Eastern Kentucky University Part 3 Richmond, Kentucky 40475 Tournaments Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& bAiVl.l:'L.r.. Please attach this fonn to the coach's report. If additional space is necessary, please use a separate sheet. After listi ng the information below, please state briefly your evaluation of the tournament, how your team did in the tournament, and any special awards or recognition received. Date Place Teams in the Tourne G-6 �SAMPLE •~~\y illo~ .ic.lWII~ confereLce ~ ~ 'I ~ ·~ ~l'Col\t~ Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t to T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • LETTER OF COMMITMENT between ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KENTUCKY WOMENS INTERCOLLEGIATE CONFERENCE - - - - - - - - - - - - and - - - - - - - - - - - - - DATE: BASIC CONTRACT TERMS LOCATION: Formal contract for above game(s) will be negotiated the year prior to the date of the game(s). ADDITIONAL CONDITIONS: Home Team Director of Athletics For: ---------Date: ---------- G-7 Visiting Director of Athletics For: ---------- Date: ---------- �SAMPLE (Date) Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& BETWEEN ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . CONFIRMATION OF AGREEMENT Sport (or Event): - - - - - - - - Date of Event- - - - - - - - No.Games/Matches - -Time of Event: - - - - - - - Wann -up Time: - - - -- - - - Specific Location- - -- -- * * * * * * * * * * * *******COMPETITION SPECIFICS******************* NAGWS Rules in Effect, or- - - - - - - Specifics on Facilities/Equipment : Special Agreements, order of Events, Tournament Design, etc. : * * * * * * * * * * *******ADMINISTRATIVE SPECIFICS****************** AVAILABLE AT SITE (Mark through items !!.£1 available) Ice Trainer Filming Locker room space Statistics Locks Social Hour Showering towels Pe ti ce items: Secured by OFFICIALS (Hor V) Payment by No. (Hor V or *Both) - - Rating- - - - - - - - - - - - - - - - *0ff i c i al (s) ---(-N-am-e~)----Auxi 11 a ry officials : Fee: ---- Other equipment_________ **** *** ** ** ** ** * ** ** * ** * *** * ** ** * ** ** ** ** ** ** ** * ENTRY FEE: , PAYABLE TO Complimentary tickets available; "(No.T sent to_ ___________________ Terms of Agreement on Gate Receipts: OFFICIAL REPRESENTATIVE OF VISITING TEAM (Name) Coach s Name 1 (Position) ------------- Address- - - - - - - - - - - - - - - Area Code- - - - Phone- - - - - - - Home Phone- - - - - - - S~ - - - - - - - - - - - -- - -- - ture _______________ OFFICIAL REPRESENTATIVE OF HOME TEAM ( Pos i ti on1- (Name) Coach s Name - - - - - - - - - - - -- Address- - - - - - - - - - - - - - - 1 Area Code- - - - Phone- - - - - -- - Home Phone- - - - - - - - Signature______ _ _________ PLEASE SIGN AND RETURN TWO COPIES TO: G-~ �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . When Completed Send to: TOURNAMENT COMMISSIONER KENTUCKY WOMEN ' S. INTERCOLLEGIATE CONFERENCE Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t -- T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& SAMPLE APPLICATION FOR STATE CHAMPIONSHIP TOURNAMENT - -- 19 - 19 To be filed with the KWIC Tournament Commissioner by March 1 of the year preceding the tournament. Name of Hostess Institution Address Date of Ev ent -------Chairperson of Event Address Title of Event Anticipated number of teams Anticipat ed number of individuals ----Has your school held this event previously ? Yes _ _ No Total spectator attendance --------------------------------------------------------------------------------- Facilities Number of courts , fields , etc. which meet official specifications Number of courts, fields , etc. which are modifie d (des cribe) --- ------ ------- Which of the followi ng facilities are provided for the meet? Lockers & Showers Spectators Rest Rooms Seating (Capacity _ ) Training Room Concessions _ _ Others Rest Room Facilities Lounge-Participants _ __ Refre shments ----Lounge-Officials _ _ _ __ Refreshments ----- Services Registration ----Emergency care available : Will a certified athletic trainer be available on site? Staff ----------- Numbe r who will be involved in conducting this event - - - - - - - - -- Equi pme nt Will all equipment used meet official s pecifications: Yes What equipment will be provided by: Hostess school e --- No --------------------------- Individual participants - -- - - - - - - - -- - - - - - - - - - - - G- 9 �SAMPLE ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . ---------------------------------------------------Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Fina nces What expenses a re anticipated to be covered by the entry fee ? (See sp ecific tournament guidelines) Wi 11 admission fees be charged for s pectators ? Ticket pricing: Adults Students Social Events List any complimenta ry events your institution will provide. List any events requiring additional fees. We agree to follow the plans as outlined in this application and certify that the information contained h erein is , to the best of our knowledge , accurate and complete . We also agree to follow all policies outlined in the AIAW Procedures for Intercollegiate Athletic Events, KWIC Tournament Guidelines for the sport, and the KWIC Ha ndbook. Signed by: (Authorized Representative) Dat e Signed: Title: Address: Phone: Signed by: (Meet Director) Date Signed: Title: Address : Phone: -------------------------------------------------------------------------------(Do not write below this line) Action of the Tournament Commissioner: Action of the Board: G- 10 • �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • DIRECTORY ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION H � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource KWIC - Administrative Records Description An account of the resource The Administrative Records series contains financial records, member correspondence, board/business meeting minutes, membership forms, handbooks, and member/coaches directories. The financial records include ledgers, budgets, proposed budgets, treasury reports, and correspondence. Member correspondence is any communications that do not belong with the financial correspondence, the tournament correspondence, and the awards correspondence. All of these records are arranged chronologically. Date A point or period of time associated with an event in the lifecycle of the resource 1974-2006 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context 1984A006-s3 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context 1984A006-b18-f07 Title A name given to the resource KWIC - Handbook Date A point or period of time associated with an event in the lifecycle of the resource 1979-1980 Description An account of the resource Contains the KWIC handbook for the 1979-1980. The handbook compiles the rules and regulations of the KWIC, a section of blank forms, tournament guidelines and information, a history of the KWIC, and a directory of KWIC members and coaches.