https://digitalcollections.eku.edu/files/original/24eb6d872886bf8db80c0fcfd780317e.pdf 306994004d63018eef8a73a74abf9617 PDF Text Text • • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • INTERCOLLEGIATE CONFERENCE HANDBOOK .., 1987 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t KENTUC KY WOMEN'S �• • This handbook is the offic ial publication of the Kentucky Women's Intercollegiate Conferenc e. basic structure, its guidelines f or competition , and general procedures f o r planning and conducting c onferenc e c hampions hips. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • -~ It i s d esigned to in form members of its ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t FOREWORD �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . SECTION/TOPIC T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t TABLE OF CONTENTS PAGE SECTI ON AA KW I C Executive Board . . . . . . . . . . . . . . ... ..... . ....... . .... . .. . . . . .. .... . . AA- 1 SECTION A History of Conference .. . .. ....... . . . .. . . . ... . . .. . ... ..... .. . . . . .. . .. . . • • SECTION B Structure of Conference .. . . . . .. . . ... . ..... ... . . .. . . ... . .... ... . .. .... . Name... . . .. ....... ... .... . . ....... . . ....... .... .. .... .. . ... . . .. .. Purpose. . . ... .. . .. . . ... ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Governing Authorities.... . . . .. . . . . . . . . . . . . . .. . . ... . ... .... . . . .. .. Members hip. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dues . . . .. . .. ... ... . ....... .... ..... . .... . .... .. . . . ... .. . ..... . . . . Voting Fri vi leges . .. . . . .... ... . . ... . .. . . . . .. . .. . . .. .. . .. ....... . . Meetings ... .. ... . .. . . . . .. . .. . . ......... . .... .. . .. .... . .. . . . . . . . . . Handbook .. . .. .. ... ... .. . . . . ... . . . .. . ..... . . ...... . . . . . . . . .. . . . .. . Effective Dates of Legislation .. . .. . ....... .. . . . . .... . . . ..... . .. . The Board: Officers and Duties ... . ........ .. . . .. . ... . .. . ... .... . Responsibilities of Vo ting Delegates .... . . . ...... . .. . ..... . ... .. . Responsibilities of Coaches . . .. . . . . .. . . . . . ... . .. . ... . .. . . . . ... .. . Stan ding Cammi t tees .. . . . . . . . . . . . . . . . ..... . . .. .. . . ..... .. . . . . . . .. . Archives ... . ...... . ... ... .. . . ... ... . . .. .. . . . . . . . . . . . . . . . . ... . Awards . . . . ... . ... . . . .. . .. . . . . . . . . . . . . . . ... . .. .. . . .. .... .... . . A- 1 B- 1 B- 1 B- 1 B- 1 B- 2 B- 2 B- 2 B-3 B-3 B- 3 B- 3- 7 B- 7- 8 B- 7 B- 7-11 B- 8 B - 9 - 11 SECTION C Operating Code General Statement . .. . . . .... .. .. . .. . . . . .... . ...... . . .. .. .. ....... . Conference Standards for Inter co llegiate Sports .... . ... .. . . . . .. . . Violation of Conference Regulations . . . . . . . . . . . . . . . . . ... . . .. .. . . . . C- 1 C- 1-3 C- 3- 4 SECTION D Specific Ru l e Infractions , Procedures and Penalties Fiscal Violation .. . .. ... •.. . .. . . . . . . . . . . . . . .. . . ..... . ..... . .. . ... Seasonal Competition Violation . . ... ... . ...... . . . . . . . ... . . .. . . .. . . KWIC Championships Violation ...... .. .. . .. . . . .. . .... ... ... . . . . . . . . Procedures "tor Reporting and Notifying Ru l e Infrac tions . ... . . .. . . Procedures for Complying with Rulings . ..... . . . . . . . .. .... . . . . . . .. . Appeals Process . . ... . . . ...... .. ... . . . .. ... ..... . .. ... . . ... ... ... . DDDDDD- SECTION E Conference Championships Purpose . . .. ....... ..... .. . ... .. . . . . . . . . . . . . . . . . . . .... .. . .. .. . .... Recommended Dates for KWIC Championships .. . .. .. . . ... . . . . . .. ..... . Structure of Championships . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Eligibility for Championships .. . . . .... . .. . . .. .. . . . ... . . ..... . .. . . Tournament Financing . . .... . .......... . .. . . . . .. . ... .... . . .. .. .... . Host Institution and Tournament Director Responsibilities . . ... .. . Director of Tournament Officials Responsibilities . . ... .... .. .... . Arbitration Cammi ttees ..... .. ....... .. .. . .. . ..... . . . .... .. . .. .. . . Site Bids . .. . ....... . . . ..... .. ....... . . . .. . . .. . .. . . . ... . ...... .. . Initiation of Championships. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E-1 E- 1 E- 2 E-2 E- 3 E- 3 - 5 E- 5 E-5 E-5 E- 6 1 1 1-2 2 2 3 �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • SECTION F Spec ifi c Tournament Guidelines Yearly Upda t es issued.. . .... . ..... .. .... . . . .. .. . . .. . . .... .. .. ... . SECTION G Forms Agreements (Conf i rmation of) . .. . ..... . . . . . . . . . . . . . .. ... .. . .. . . .. . Application for Membership . . .... .. . .... .... ... . . . . . . . . . ...... . .. . KWIC Billing form . .... ... . .. . . ..... .. . .. . ... ... . . .. ..... .. ...... . Coaching Data form .. . .. .. . . .. ...... ... . ...... . ... .. .. .. . . . . . . . . . . Sport Season Report---Part I . .... . . .. .. . . . . . . . . . . . . . .... . .. . . .. . . Part II . ... .. . . . .. . ... .. •.•. . . . . . . . . .. ..... Part III . . . . . . . . . . . . . . . . . . . . ...... ... .. ... . Tournament Comrni tmen t . ... . • •... . .. . . . . . . . . • .. .•. . .. . . . . . . . . . . . . . . Tournament Financia l Report ...... ... . . . . . . . . . . . . .. .. ... . ..... . .. . Affidavit of Eligibility . .. .. . . . . . . . . . ... . ... . ..... .. . . . . . . ..... . Application for State Championship Tournament . . .. . . . . . . . . .. .... . . Offi cial ' s Contract .. ..•. .. .. ... ... .... ... .. .. .. . . .... . .. . . ... ... Participating Rate Report form . .. . .. . .. .... .. .. . ... . ..• . . . . . . . . .. Application for Official s Clinic and Rating Site . ... .... ..... ... . F- 1 G- 0 G-1 G- 2 G-3 G- 4 G- 5 G- 6 G- 7 G- 8 G- 9 G- 10 G-11 G-1 2 G- 13 SECTION H Code of Ethi cs for Coaching ... . ..... . ... . . . . . . . . . . . . •.. .. . .. . .. .. ..... H-1 SECTI ON I Code of Ethics for Recruiting . ... . .. ... . . . . . . . . . ...... . ... . . . ... . .. . . . I-1 SECTION J Code of Ethi cs for Athletic Traini ng . . . . . . .. .... . .. .. .... ... . . .. . .. . . . J - 1- 4 SECTION K Incorpora tion By laws . .. . . .. ..... . .... ... .. . . . . . . . . . . . . . ... .. . .. ... ... . ...... . . . Articles of Incorporat i on . . . . ..... . .... . . .. . ... ...... . ... . . . . . . . . K- 1- 9 K- l a- 2a . ., �• T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • KWIC EXECUTIVE BOARD 1987-88 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION M �Secretary: Treasurer: Tournament Commissioner: • Statistic ian: Coordinator of Officials: Past-President: -~ • AA-1 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Vic e-President: Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t President: T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • KWIC EXECUTIVE BOARD 1987-88 Rita Pritchett Asbury College Wilmore, KY 40390 (606) 858-3511, x2 58 Denise Kanya Midway College Midway, KY 40 437 (606 ) 846-4421 , x286 Susan Nutty Centre College Danville, KY 40422 (606) 236-5211, x289 Susan Johnson Georgetown College Georgetown , KY 40324 ( 502) 863-8060 Barbara Call Uni versity of Kentucky 115 Seaton Center Lexington, KY 40506 ( 606) 257-2655 Pat Dea c on Transyl vania University Lexington, KY 40 508 (606) 233 -819 4 Corrie Odom Georgetown College Georgetown , KY 40 324 (502) 86 3-8115 Martha Mullins Eastern Kentucky University Alumni Co liseum Richmond, KY 40475 (606) 622-5108 �• • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • HI STORY OF CONFERENCE ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION A �History of Conference ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . SECTION A Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • Expanded interest in intercollegiate athletics in Kent uc ky led to the appointment of a commi ttee to study the trend. The committee was appointed by the Chairperson of the Kentucky Divisio n o f Girls and Womens Sports and met for the first time December 2, 1967 . The purpose was t o develop sta te guidelines and policies for the d e v elopment of v arsity athletic programs for college women. Representatives fr om nine institutions attended this first meeting. One year later a fundamental p recept emerged: • "The Committee feels that there c an be no justification for interco llegiate competit i on unless it affo rds t h e participant an opportunity fo r development in all aspects, not skill alone. Focus should be o n the development of p layers, not the building of reco r d s". The continued growth generated by the Committee led to structural and name changes. In 1 970 , the first formal operating code was passed and the Committee was changed in format to the Kentucky Women's Intercollegiate Conferenc e, The first conference tourname n t was c onducted in 1971, KWIC representatives participated in the first AIAW national and r eg ional tournaments initiated in 1972, By 1981 Conference championships were organized in sev en sports. KWIC today dedicates itself to sponsoring women's intercollegiate sports tournaments in Kentucky for its membership. • Presidents of KWI C 1971-1973 1973-1975 1975- 1977 1977-1979 1 979-1 984 1984- Geri Polvino Kitty Baird Sue Feamster Bec ky Hudson Martha Mullins Rita Pritchett A-1 �• T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • Structure of Conference ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION B �Structure o f Conference ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . NAME SECT IO N B Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t I. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • The name of this organization shall b e the Kentucky Women 's Intercollegiate Conference (KWIC), II. PURPOSE General B, The purpose of the Conference shall be: 1. • 2. 3, 4. 5. III. • The rational upon which the KWIC exists is the advocacy of women 's intercollegiate sport competition in the Commonwealth of Kentucky . It is an athletic conference devoted primarily to sponsoring competition among member institutions. Because of this singular interest , requirements for competent leadership suggest and s u pport women in key roles and positions, both in the Conference and in member institutions. A, To establish and promote desirable standards for competitive experience, To promote and coordinate opportunities fo r compet ition . To guide in the planning of competition among member schools . To direct state tournaments for member institutions. To provide opportunities for social interaction among players, coaches, and administrators of member institutions. GOVERNING AUTHORITIES A. The Conference shall be governed by an Executive Board and a Delegate Assembly~ which bodies shall act within the framework of the operating code. B, The composition of these governing bodies, the qualifications, and the method of selection of their members, and their respective powers of duties shall be set forth in the handbook . 8-1 �Active membership 1. 2. 3. 4. Any co llege, university, junior/community college within the Commonwealth of Kentucky which is an accredited institution of higher learning and which sponsors an intercollegiate athletic program for women is eligib le to apply for membership. Completion of a signed KWIC membership application form and payment of assessed dues shall constitute active membership. Signed KWIC membership application form due to KWIC by May 1. Privileges of active membership are: a. Voting. Each member institution shall be entitled to one vote in all Conference matters: 1. at all Conference meetings 2. on all mail votes of the entire membership 3. at coaches meeting Participation in KWIC championships Eligibility of personnel from member institutions for ele c ted or appointed positions. Two copies of the Handboo k Newsletters and i nformation materials KWIC Directory Other services determined by the membership b. c. d. e. • f. g. B. Subscription membership - Dues: 1. 2. V. DUES A. B. C. VI . • $10.00 Open to any individual , institution , organization or agency who wishes to receive KWIC mate rials. Subscription members shall be entitled to the fol lowing privileges: a. One copy of the Handbook and Directory b. Newsletters and information materials c. Attendance at coaches meetings d. Attendance at all conference meetings . ., Membership applications due by May 1st. Annual dues shall be payable to KWIC by September 15. Dues shall b e set annually by April 1 to become effective the following school year. VOTING PRIVILEGES A. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t A. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . MEMBERSHIP T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • IV. Each member institution represented at meetings shall be entitled to one vot ing delegate. The delegate shall register with the Conference Secretary prior to the Call to Order . B- 2 �• IX. Absentee ballots shall be pe r mitted if filed with the Conferenc e President three days prio r to the meeting. MEETINGS A. The conference meets annua lly on the first Wednesday in April and at other times as deemed necessary by the Board. B. Notification of any meeti ng must b e sent to the official delegate of each member institution at lea s t three weeks prior to the meeting . c. Program space at the Fall KAHPERD Convention may be requested if needed . D. Business shall be conducted according to Robert's Rules of Order . E. Fifty percent of member institutions present shall constitute a quo rum. F. KORB Chairperson may be extend e d inv itations to attend KWIC official meetings and workships, at the discretio n of the board. HANDBOOK A. Members shall be notified immediately of all approved changes and additions to the operating code by v irture of official minutes o f Board and/o r conference meeti ngs. B. Handbook revisions will be distributed as needed. EFFECTIVE DATES OF LEGISLATION Unless otherwise stipulated in official action : X. A. Board actions become effective immediately. B. Spring meeting actions become effecti ve the following academic y ear. THE BOARD A. • ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . VIII. C. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t VII. When several repres entatives are present from one institutio n, t h e y may caucus and t he d e l egate s ha ll cast one ballo t. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • B. . ., Board Officers 1. Officers o f the Board shall include a President, Vice- President, Secretary, Treasurer, Tournament Commissioner, Conference Statistician, Officials Coordinator. Past-President b ecomes ex- officio member of the board. 2. The office of President shall be held by a person whose institution is an active member of the Conference. 3. Officers shall be elected by the delegates with the exception of the Treasurer, Statistician, and Officials Coordinator. B-3 �The Off icials' coordinator may be any individual active in officiating concerns, committed to KWIC standards, that is approved by the board and will be eligible for re-appointment. 6, B. 2. 3. • 4. 5. c. All elected members of the Board are voting members. Statistician, and Officials Coordinator non-voting). Election and Term of Offi ce 1. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 5. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t The Treasurer and Statistician may be any representative of an active member institution and are eligible for re-appointment . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • 4. {Treasurer, Board members shal l be elected at the Spring meeting by the delegates. The c urrent Board shal l serve as the nominating committee and shall entertain nominations f rom the floor. Board members, with the exception of the Treasurer, Statistician, and Off icials Coordinator shall be elected for a two (2) year term. The Treasurer, Statistician, and Off icials Coordinator shall be appointed by the President and shall serve a three (3) year term. a. The President shall b e elected in the odd year. b. The Vice-President, Secretary , and Tournament Commissioner, shall be elected in the even year , c. The Treasurer shall be appointed every third year (beginning Spring 1974). d. The Statistician shall be appointed every third year (beg inning Spring 197 7) . e, Off i cials Coordinator shall be appointed every third year {beginning Spring, 1983) . The term of office begins immediately following the Spring meeting and continues for two (2) o r three (3) y e ars hence. Any Board member unable to complete the term of office shall submit a written resignation to the President . Vacancies Vacancies shall be filled by appointment by the President in consultation with the _B oard, The term of the appointment shall terminate at the Spring meetincfwhere an election shall be held. D, • Responsibilities of Board 1. The Board shall act as the governing body of the Conference. 2. The Board shall prepare the agenda and make recommendations for meetings of the Conference. 3. The Board shall be empowered to conduc t the business of the Conference between meetings . B-4 �The Board shall develop statements of policy and/ or proc edure to be approved by the Membership. The Board will be responsible for placement of adopted policy and/o r procedure in the handbook. 6. 7. 8, 9. E. The Board shall administer the funds of the Conference. The Board shall not levy fiscal penalties unless mandated by legislation. The Board shall determine state championship sites, The Board shall be res ponsib le for Archives. Responsibilities of the Board Off icers 1. The President shall: a. b, c. d. • e, f. g. h. 2. preside at Conference meetings and at Board meetings . call Board meetings to plan for Conference meetings and to call meetings at other times when deemed necessary. appoint Chairpersons. make appointments for any Board vacancies (as provided for in c, abov e) . see that Conference business is conducted according to Conference policy and procedure, keep Membership informed of busine ss conducted at official meetings. make appointments to Standing Committees, as indicated. as immediate past President, serve o n the Awards Committee for a two (2) year ~eriod, The Vice-President shall: a, b. c. d, e, • ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 5. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t The Board shall make administrative decisions requiring immediate action • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • 4. f. g. assume the duties and responsibilities of the President in the absence of the President. assist the President when called upon. serve as Chairperson for any revision on the code of ethics for . ,f recruiting comrni ttee . serve as publicity and public relations coordinator . be responsible for coordinating with KHSAA the information centers for member institutions at the Girls' State Tournaments. be responsible for soliciting, receiv ing and compliling from member institutions news to be published three times per year, or as needed, and distributed in newsletter form. distribute to member institutions a tournament results report at the completion of fall, winter and spring tournaments . B-5 �4, b. c. d. e. The Treasurer shall: a. b. c, d. • e, f. g, h, 5. maintain full and c omplete membership records for the Conferenc e. receive and give receip ts for monies due and payable to the Conference. deposit monies in the name of the Conference in a bank selected by the Board . prepare an annual financial report to b e presented and d istributed at the Fall Board meeting . prepare an annual proposed budget to be presented to the Confere nce at the annual Spring meeting. maintain a supply of Conference fo rms and stationery. receive a copy of the State Director 's Tourname nt Report and Financial Report 45 days after each c hampio nship . maintain current membership list o f c onferenc e members . The Tournament Commissioner shall: a. • distribute copies o f the minutes of Conference and Board meetings to voting delegates of member institutions, a l l Board members, and members of standing c ommittees of KWI C. maintai n a suppl y o f updated Handboo ks o f t he Kentucky Women's Intercollegiate Conference for distribu tion t o member institutions upo n request. distribute copies o f conf erence handbooks to of f icers who are not voting representatives. keep a record of a ttendanc e at Conference and Board meetings and retain same f or a permanent file. maintain a current r o ster of the names of women's intercollegiate athleti c directors and coaches o f women's sports including college affi l iation , addresses, and telephone numbers. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t a. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . The Sec retary shall: T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • 3, coordinate the development of guidelines for state championships and distribute approved c opies to member institutions. b. be available for telephone consultation with the Meet Director or other Arbitration Committee members throughout the duration of each state tournament . c. be responsible for securing awards f o r state tournaments. d. ·~ receive from tournament directors reports o f procedures, evaluations, results, and the Tournament Financial Report form within 45 days of the championship . e. whenever conflicts of tournament dates and sites occur have the authority to appoint a temporary tour nament commissioner to fulfill the Commissioner ' s duties , if necessary . f . make decisions where problems develo p with in one month of the tournament date , in consultation wi t h tournament directo r a nd the KWIC President , g. receive bids for sites for state to ur naments. h. be reimbursed expenses for Conference championships, at a rate set forth by the Board annually , B- 6 �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 6. 7. • F. • 1. The Conference Statis t i c ian shall: a. b. c. send Coach's Report fo rms to voting delegates at the e nd of each season a nd collect and file same. keep participation rates per sport of member institutions . serve as chairperson of th e Archives Committee , The Officials Coor d i nator shall: a, b. c. d, e. f, g. h. assist the Conference and member schools i n all matters related to offic iating. schedule and assist in directing offi c iating clinics. keep membership informed o f officiating concerns. ac t as a liasion with o fficiating services throughout the state. r eceive concerns and recommendations for improvements in the quality of officiating , a nd for improving the number of officials avai lable to the Conference. determine how KWIC offic iating appr o priation shall be spent each y ear, recommend s tandard p a y for officials in each sport. make available to Con fer ence a list o f c urrently rated officials . Meetings of the Board 1. XI. k. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • j. verif y eligibility o f eac h institution participating in Co nferenc e championships for that membership year with the President a fter d ead line d ate of dues . be responsible f o r policy relating t o eligibility for any participating individual in t o urnament p lay. send records of Conferenc e eligibility , tournament guidelines and sites to the Stat istician, chairperson of the Arc hives Committee, every five y ears. d istrib ute copies of minutes of any coaches meeting and tournament gu i delines to all voting delegates and coaches within ten da ys . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t i. The Board shall meet whenever necessary to conduct the business of the conference and to plan for all conferenc e meetings. Meetings are routinely scheduled prior to regularly sche d uled conference meetings. RESPONSIBILITIES OF VOTING DELEGATES A. To serve as KWI C liasion at the institution. B. To seek counsel from appro priate personnel at t h e institution on matters concerning the Conference at large, agenda items, nominations and elec tions, and general Conference policy. c. To attend all Conference meetings to vote on Conference business. This authority may be delegated to anothe r representative from the institu tion in the event the delegate is unable to be present . B-7 �To inform appropriate key p eople at the institution of Conference business as it relates to p olicies and procedures that may affect that institution. These people may include: 1. 2, 3. 4. 5. XII. • XIII . F. To submit Coaching Data form each year to Conference Secretary. G. To submit Coaches Report Forms within two weeks of the end of season to Co nference Statistician. H. To inform coaches of women's sports at the institution of Conference meetings, I. To submit monies due Conference for membership fee , tournament entry fees, fines and assessment fees . Responsibilities of coaches 1. Be responsible for input into preparation of the proposed guidelines fo r state tournaments, to be s ubmitted to the Tournament Commissioner at the spring meeting of the Conference each year. 2. Consult with other Coaches regarding problems and recommendations related to tournament structure, eligibility, ethics, sportsmanship, officiating, and other areas of concern, and refer said problems and recommendations to the voting delegate and/ or the Tournament Director . Standing Committees: A, Archives 1. 2. • athletic directors coaches athletic committee President of the institu tio n others as appropriate fo r g i v en institution ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . E. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t To duplicate or circulate conference meeting minutes to all coaches of women's sports at the institution . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • D. This committee shall be chaired by the Conference Statistician. a. the chairperson will appoint two members, with approval of the Board, who shall serve a two (2) year term. Responsibilities shall be : a, to secure and house records and other memorabi lia related to the Conference. b. to develop a brochure of KWIC highlights, to include brief history, membership list with past sports offered, Conference awards, officers , presidents and tournament commissioners, and other topics of interest and Conference significance. c. to transfer records at end of term to designated place. All material must be put in order and indexed before transfer . B-8 �5. B. • • Awards ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 4. Types of recor ds/ information to be obtained and filed: a, Historic al b a ckground , e ar ly meetings and key people involved. b. Charter membersh ip li st and a c hart of membership. (i . e . d ate school j oined and each s uccess ive year o f membership) . c, List of KWIC p eople who have served in o ffi c es and on committees of Regional and Nati onal athletic associat i ons. d. Lists o f all officers and dates of term of office. e. Complete d sets of minutes of meetings . f. Copies o f the h a ndbook . g . List of Kentucky schools who represented Kentucky in Regional and Na ti onal sports tournaments. h. List o f all Conference award recipients (no t athletes ). i. List of all Conf erenc e championships includ ing first-fo urth place teams a n d thei r rosters. All reco rds pertaining to the committee shal l be kept with the chairperson until the end of term of office. At the end of every 5 y ears receive records of Conference eligibility , tournament gu idelines a nd sites, from Tournament Commissioner. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 3. 1. The Committee sha ll be composed of three (3) members selected by the Board and appointed by the President. a. Past president of KWI C b . Two members at large, repre sentative of proportionate Conference membership. c. At-large members will be appointed for a two-year term and are eligible fo r re - appointment. d, The chair of the Committee shall be appointed b y the President from among Committee membership . 2, Re sponsibilities of the cha ir shal l be: a. Solic it nominations fo r awards from the Membership. b. In concert with the committee , determine recipients of awards. c. Info rm the KWIC President of all committee functionings. d. Manage the Awards Committee budget. 3. Responsibi liti es of the Committee shall b e: a . To receive nominations and resumes from voting d elegates according to following procedures: Excep tio ns: Past-Presid ent Awards, (1) All nominations shall be made in writing to the committee chair alo ng with a c urrent resume. (2) Resume must inc l ude: (a) Name and current address. (b) Chronological listing of accomp lishments, and other pertinent information supporting the nomination. (c) Rationale for nomination . (3) Nominations shall be submitted between January first and April first, b. To submit nominating if wa rranted. c. To review nominations and make recommendations for recipients of awards to the Board according t o the following procedures: B-9 �The chair shall inform the Committee of the nominees and ca l l a special meeting or co n fe rence call of the Corrunittee for purpose o f balloting. Committee quo rum shall b e simple ma j ority. ( 2) The nomi nee rec eiving a simple majority of votes shall (3) be the recomme nded recipient. (4) The cha ir s hall forward the results t o the Board. To select and secure award s, according t o Co nference guidel i nes . To notify the recipie nts of the award s. To plan an awards presentation, in consul tation with the President. • • ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 4, d, e. f. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& ( 1) Conference Awards: a. Past-Preside nt Award Award: (1) Shall b e a gave l Criteria: (1) Shall be p rese nted to the immediate past presid ent b, KWIC Merit Award Award: (1) Shall be a framed certificate. Criteria: (1) Shall b e 9 r esented to a non-KWIC individual or o rgani zation who has made a significant contribution to women's sports, particularly to the Kentucky Women's Inte rco llegiate Conference , (Examples: a newspaper, a legislator, journalist, etc , ) This award may or may not be given each year . Procedures: ( 1) Nominations shall b e submitted to the chair of the Awards Corrunittee by the voting delegate in writing with a current resume (and/or supporting statement). Nominations shall be submitted by vot ing delegates between January first and April first. The Corrunittee also may make nominati o n s to forward to the Board. ( 2) Resume must include: (a) Name and c urrent address (b) Chronological listing of a c complishments, and o ther pertinent information suppo rting the nomination. (c) Rationale for nominations, (3) The Awards Committee will determine recommendations f o r the recipients and forward to the Board . (4) Merit Award shall be presented at an appropriate time , as determined by the Pres i dent . c , KWIC Honor Award Award: (1) Shall be a plaque Criteria: (1) Shall be presented to an individual in recognition of long and o utstanding service to KWIC. This is the highest award bestowed by the Conference. This award may or may not be given each year . B-10 �B-11 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • Pro cedu res: ( 1) Nominations s ha l l b e submitted to the c hair o f the Award s Committee by t h e voting delegate in writing with a current resume. Nomi nations shall be submitted by voting delegate s between January first and April first. The Committee also may make nominations to forward to the Board . ( 2) Resume must i nclude: (a) Name an d c u rrent address (b ) Chro nolog i c al listing of accomplishments, and o ther p ertinent i nfo rmation supporting nomination. ( c) Rationale fo r no mination. (3) The Awards Committee will determine recommendations fo r recipients and f o rward to the Board. (4) KWIC Honor Award s shall be presented at an appropriate time, as d etermined by the President . �• • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • Operating Code ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION C �GENERAL STATEMENT Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& I. Operating Code ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • SECTION C The Kentucky Women's Intercollegiate Co nference shall follow the philosophy and standards for women ' s sports as publish ed by the National Assoc iation for Girls and Women in Sports , unless otherwise indic ated in this document. II. • CONFERENCE STANDARDS FOR INTERCOLLEGIATE SPORTS A. General eligibility -- Eligibility will be determined by the institut i o n , provided c riteria include: a. full-time student, b , undergraduate status, c. not more than four ( 4) y ears p a r ticipation in collegiate play in the specific sport. B, KWIC does not define Club Sport , but rather allows its member institutions to do so, Club teams are eligible to enter championships, provided student-athlete eligibility cri teria are met (s ee statement above). c. KWIC supports the screening of student athletes for physical liabi l ities which would prevent their fu ll part i c ipation in interco llegiate athletic s . D. Medical Insurance 1. 2. 3. E. Said insurance should include home games , away games, travel to and from origin of trip, and pra c tice periods during the sports season , Coa c hes and other professional athletic p ersonnel should also be covered by adequate liability and medical insurance . Administration of the Intercollegiate Athletic Program 1. 2. • Students parti c i p ating in intercollegiate athletics should be covered by medical and catastroph ic ins urance. Sa i d insurance may be an individual policy o r a g roup po licy. It is recomme nded that the women's physic al education department of member institutions or a sanctioned administrative unit be responsible for the conduct of the women's interco llegiate athletic program. It is recommended that a jo int faculty - student committee b e estab lished in member institutions to advise on poli cy to direct the women's interco llegiate athletic program on matte rs such as long range planning, budgeting, and other items pertinent to the program • C-1 �F. 2. 3. 4. • G, An individual with faculty status or administrative sanction should coach or advise the women's intercollegiate athletic teams. Coaches may discuss and make recommendations to the Board on any matters pertinent to Conference operation . Copies of minutes of any coaches meetings, held in addition to the annual Conference meeting, shall be forwarded to the Conference Secretary within ten (10) days. The minutes shall be included in the official Conference minutes , Minutes shall be distributed to all coaches in that sport, Rated officials in good standing , shall be used in the following intercollegiate athletic events. KWIC recognizes the following certifying agencies: NAGWS/USVBA vo lleyball KORB or comparable collegiate rating board basketball ASA softball USFHA field hockey Athletic Training 1. 2. 3. • In order to plan for the efficient administration of an event, NAGWS Sports Gu i des or equivalent official sets of rules and regulations should be studied carefully ; especially in regard to tournament or meet regulations, techniques of officiating, and contest rules. Coaches and Offic ials 1. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 4. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • It is recommended to member ins titutions that the women's physical education department or an administratively sanctioned equivalent, be assigned the responsibility for scheduling of events, mailing confirmations , and performing other sanctions. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 3. The KWIC supports and encourages the availability of qualified athletic training services by each institution. Athletic Trainers must be licensed by the Kentucky Bo ard of Medical Licensure (K.R.S. 311.914). Athletic Trainers certified by the National Athletic Trainers Association may be licensed in Kentucky reciprocally . Athletes rightfully assume that those who are responsible for the conduct of sport have taken reasonable precautions to minimize the risk of significant injury, Therefore, each scheduled post-season session or contest should provide the following: a. The presence or immediate availability of a person qualified and delegated to render emergency care to a stricken participant . b. Planned access to a physician by phone or nearby presence for prompt medical eva luation of the situation, when warranted, C-2 �H. 2. 3. 4. • III, Awards shall b e of such a nature that they are valued by the recipients as re cognition of achievement rather than for their extrinsi c v alue . Participants who compete in a KWIC tournament shall receive a Certificate of Participation wi th the certificates of the f irst and second place finishers so indicated. In tournaments involving fou r to seven teams a first and second place trophy shall be awarded. Tournaments with eight teams shall Kward first, second and third plac e trophies. /~IYv ~ - · t..f-~ The Tournament Commis sioner wi ll be responsible for securing team awards. All-Tournament team awards , and other Championship awards as directed by the Membership or Board. VI OLATION OF CONFERENCE REGULATIONS (See Section 0) A. The President in conjuction wi t h th e Board shall: 1. 2. 3. 4. 5. B. • A thorough understa nding by all affected p ar ties , including the leadership of visi ting teams, of the personnel and procedures invo l ved. Awards 1. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . d. Planned access to a medica l fac ility -including a plan for communic ation and transpor tation between the athletic site and medical facility - f o r prompt medical services, when warrented , Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& c. Inform in writing the Voting Del egate of the charged institution as to the nature of the alleged v iolation . Allow 30 days for a reply on a refute by the charged institution. The 30- d ay interim will be effective with the postmark of the letter to the charged institution. Evaluate e v i d ence. Info rm the insitution in writing of the fin al dec ision . File a copy of any decision with the Secretary . The following disciplinary measures may be imposed by the Board, based on the severity of the violation . 1. Reprimand. 2. Fine 3. Ineligibility for KWIC tournament(s) for a designated time. 4. Loss of active KWIC membership for a designated time, 5. Loss of active KWIC membership for an indefinite period of time, C-3 �C-4 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • In the event of loss of active KWIC membership , a request for a reinstatement in the Conference must be filed with the President by th e Voting Delegate fo llowing correction of the violation. A statement of rationale for re - ins tatement must a ccompany the request. The final decision for re - instatement rests with the Board . A majority vote by the Board is necessary for re-instatement . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • c. �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • SPECIFIC RULE INFRACTIONS, PROCEDURES AND PENALTIES ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION D �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . I. FISCAL VIOLAT{ON Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Specific KWIC Rule Vio lati ons , Procedures and Penalties T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • SECTION D Failure to pay o utstanding bills due KW I C by October 1 . Penalty: Failure to pay outstanding bi lls due KWIC by Oc t o ber 1 will result in ineligibility to enter any KWIC Championship f o r that y ear. APPEALS PROCFSS: Appeals on rulings shall b e filed with the Vice-President within ten (1 0) days of t he decision. The Vice-President shall submit the request and recommendations to the KW I C Board at its next meeting . The decision of the KWI C Board shall be final. II. SEASONAL COMPETITION VI OLATION Failure to submit Coaches Report to the Conference Statistician by Ju l y 1. Penalty: $25 fine . Institution has ten wo rking days after notifications to submit Coaches Report and pay fine . Failure to do so constitutes a violation of the operating code (S pring 1975). (See Code: Section C, No. III) . • Note: Statistic ian should return all incomplete Coaches Reports t o the voting delegate of the institution that submitted the report. The statistician should inform the voting de legate of the institution that if the report is not complete within ten ( 1 0) days of the notice that the fine for not filing a coaching report will b e levie d o n t he institu tio n. III. KWIC CHAMPI ONSHIPS VIOLATION A. Failure to submit entry form by deadline date. Penalty: $ 25 fine payable by first tournament contest or e ve nt. Failure to make payment constitutes loss of tournament eligibility in that sport that year. B. Failure to submit entry f ee o r Affidavit o( Eligibility before first event of tournament. C. Entering and playing i n eligible athlete(s) . Penalty: Forfeiture of any previous tournament games or e v ents in which the athlete participated and immediate tournament ineligibility for that team t h at year. Loss o f any revenue resulting from the institution's participation. Revenue will be diverted to Conference Treasurer. • APPEALS PROCESS : Appeals on rulings shall be filed with the Vice-President within (10) days of the d e c ision. The Vice-President shall submit the request and recommendation to the KWIC Board at its next meeting. The decision of the KWIC Board shall b e final. D-1 �• Failure to file State To urname n t Director's Report t o Tournament Commissioner by d eadline date ( 45 days following tournament) . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . D. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t E. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Penalty: $25 fine. Institu ti o n has 1 0 working days after notification to submit Tournament Repo rt a nd p ay fine, etc. Failure to file State To urna me n t Financial Report to To urnament Commissioner and Treasurer by d ead line date (45 days f ollowing tourname nt). Penalty: $25 fine. Insti tu tio n has 1 0 working days afer notific ation to submit Tournament Report a nd pay fine, etc. IV. PROCEDURES F OR REPORTING AND NOTIFYI NG OF RULE INFRACTI ONS A. The offended institution o r Conference Officer must report in writing to the President of KWIC within ten (10 ) days explaining the situation and violation. B. The President shall notify the institution of the official ruling and the KWIC Treasurer if a fine is inv olved. APPEALS PROCESS: Appeals o n rulings shall be filed with the Vice-President within ten (10) days of the decision. The Vice-President shall submit the request and recommendation to the KWIC Board at its next meeting. The decision of the KWIC Board shall be final . • V. PROCEDURES FOR COMPLYING WITH RULINGS A. After notification an institution has ten ( 10 ) working days from postmark to rectify the situation and/ or pay fine, u n less an earlier specific deadline date is indicated in the penalty. B. All fines or monetary retribution shall be ma de payable to KWIC Treasurer via registered mail. C. Where applicable, the Treasurer will seek payment of fines to the appropriate offended institution. D. In the case where a fine must be payed at a State Tournament in order to be eligible, the fine, payable to KWIC Treasurer, may be given to the tournament director prior to the first tournament contest. E. Failure to rectify the situation with established procedure results in loss of eligibility for specific tournament or results in violation of the operating code whichever is applicable. (See Violation of Operating Code: Section C, No. III). APPEALS PROCESS: Appeals on rulings shall be filed with the Vice-President within ten (10) days of the decision. The Vi c e-President shall submit the request and recommendation to the KWIC Board at its next meeting. The decision of the KWIC Board shall be final • • D-2 �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • A. Appeals on infractions or rulings carrying fines shall be filed with the Vice-President within ten (10 ) days of the decisio n. The Vice President shall submit the request and recommendation to the KWIC Board at its next meeting . The decision of the KWIC Board shal l be final. B. To insure maximum objectivity , any member of the Board whose school is involved shall not sit with t h e Board during such a case. The President shall appoint a temporary replacement from among the Voting Delegates . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • APPEALS PROCESS T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • VI. D- 3 �• • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • CONFERENCE CHAMPIONSHIPS ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION E �PURPOSE Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& I. Conferenc e Championships ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • SECTI ON E To determine the Conference champio n and the finishing order of competing teams and/ or individuals. II. RECOMMENDED DATES FOR KWIC CHAMPIONSHIPS Sport Tennis Field Hockey Cross County Volleyball • Basketball Softball October--next to last weekend October--third weekend October-- third weekend November-- first weekend December--first weekend Apri l--third weekend To determine dates for any weekend, the follow ing guidelines should be followed: 1. Weeks run Sunday through Saturday . 2. If the first of the month falls on Friday or Saturday, this is the first weekend of the month. 3, If the first of the month falls on Sunday, the following Saturday is the first weekend of the month. NOTE: • Date Tournament dates will be those established by the Conference historically except where the Board determine alternates to avoid conflicts with other conference championships , E-1 �Tournaments will b e conducted whe re at least four teams and/o r institutions enter. In divisions where fewer than four teams are entered, competition may be combined within a single division, i.e. OPEN and/or institution classif i c ation, subject to approval of the Executive Board . NOTE: • IV. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t A. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . STRUCTURE OF CHAMPI ONSH IPS T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • III. Criteria utilized for reclassification will i nclude: scholarships award ed, schedule, etc. Institutions should petition the Executive Board direc tly with the stated criteria plus any other rele vant information. B. Institutions whose fulltime female undergraduate enrollment is 1,500 or less will be classified SMALL COLLEGE; institutions with greater than 1,500 fulltime female under-graduate students, LARGE COLLEGE. c. Participation in tournaments will be limited to member institutions. Only one team per institution ma y be entered in a given tournament. D. Tournament guidelines will be d e v ised by the Sport Committees and forwarded to the Executi v e Board for approval . E. Sport Committees will be composed of all coaches in the sport. Conunittees by division will be established when necessary, ELIGIBILITY F OR CHAMPIONSHIPS A. Institutional Eligibility - - An institution wishing to enter a KWI C championship must be a member o f the KWIC in good standing. The Tournament Commissioner will v erify this eli g ibility each membership year with the President after deadline date fo r dues . B. Student- Athlete Eligibility -- An Affidavit of Eligibility must be filed with the tournament director at the same time the entry form is filed, (See Sec tion G., Forms) Eligibility will be determined by the institution, provided criteria include: a, full-time student, b . undergraduate status, c. not more than four (4) y ears p articipation in cpllegiate play in the specific sport, c, • An Official Entry Form must be received by the tournament director no later than the deadline date specified in the Tournament Guidelines. A verbal commitment to enter t h e tournament will be accepted under extenuating circumstances. Such entry will be treated as a late entry, and as such, is subject to a fine . ~2 �To ur nament expenses wi l l be bo r ne by parti cipating s c hoo l s . Ent r y fees will c over o ffi ciating basts and awards. Ho st i ns t itutio n s a r e exempt f r o m e ntry fees but wi l l und erwrite mode s t costs o f h o s p ital ity a nd other mis c ellaneous e x p e nses. In tour naments where expendab le supplies are necessary , i.e. t e nnis balls , so ft b all s , hockey b a l ls, e n t r y fe es may b e c alcu lated to c o v er t he expenses. S uc h exp e ns e s wi l l b e s ti p ula ted i n the spec i fic sport' s guid eli nes . B. Specific s p ort entry fee s shall b e s et by the Exec uti ve Board, ba sed o n recommendations of Spor t Committees . C. Entry fees shall b e made pa y able to t h e KWIC Treasurer and se nt t o the tournament d irector a long wi t h entr y form and Affidav it o f Eli g i b ility. D. The host institution s hal l : 2, E. keep an itemized e xp ense account of tournament expenses. absorb defic it expens e s no t covered by entry fees and/ o r gate receipts. When admission fees are charg ed , the host institutio n shall: 1. • Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t A. 1. 2. 3. 4. VI . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . TOURNAMENT F I NANCING T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • V. indi c ate any admiss i o n charg e in initial mailing materials . abide b y items A t h r ough D above . keep 60% of the gain, send 4 0% of the net g ai n to the KWIC Treasurer . These funds shall be used to d efray tournament e xpenses a s d etermined by t he Executi ve Board. F. Monies fr om exc ess entry fe es shall b e retur ne d t o the Confer ence and used to def ray tournament ex p enses the foll o wing y ear in all sports on an equitable b asis. G. To urnament b ills no t submitted f o r payment .or reimbursement by June 30 o f the a c ademic year in whic h t h e tou rnament was held bec ome the responsibility of the host i nstitution, RESPONSIBILITIES OF HOST INSTITUTI ON AND TOURNAMENT DIRECTOR (It is recommended that t ournament di re c tors not h a v e simultaneous coaching responsibilities) . • A. To work c losely with Tournament Commissioner to see that guidelines are followed , B. To keep an itemized tournament expense report and file a KWIC Tournament Financial Report form with the Tournament Commissio ner (Sect ion G, F o rms ) within one month of the t o urnament, ~3 �Submit b ills f or payment o r reimbursement to the Treasurer. 3. To retain records of all work done, all fo rms designed, etc ., and file these, along with the Tournament Director's Repo rt with the Tournament Comrnissioner 45 days following the Champio nship. D. To secure and assign tournament offic ials . Fee payment schedule shal l be in accord with specif i c tournament guidelines. E. Be responsible for the following pr ocedures related t o state tournaments in basketball, vo lleyba l l, field hockey, and softball. 2. 3. 4, Poll coaches for recommendations of tournament officials prior to tournament, Secure officials for the t our naments . Inform officials of fee scale a nd per diem a llowance . Appoint a Director of Tournament Off icials (see Section E, VII for specific respons i bi lities ) , F. To secure all meeting rooms, play ing courts , and equipment necessary for conduct of the tournament . G. To design and implement p lans fo r tournament p ublicity . H, To assure that athletic training coverage i s provided and that necessary precautions are taken relative to th e physi cal wel f are of each participant. The foll owing services should b e provided: 1. 2, 3, 4. 5. 6. • Submit forty percent (40%) of net ga in from gate receipts to Treasurer along with a copy of the KWIC Tournament Financial Report within one month of the tournament. c. 1. • ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 2. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Send entry fees to the Treasurer within one week following the entry deadline . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • 1. certified trainer or qualified fir st aider present ice and ice bags at immediate tournament site, water and cups to be available during and af ter competition . access to table for taping. emergency equipment. p rocedure for emergency transportation to hospital : a, phone number and imrnediate transportat io n available . b, physician o n call , I, To verify accuracy of Affidavit o f Eligibility sent by each institution prior to first scheduled competition. J. To file Affidavits of Eligibility with the Tournament Comrnissioner following the completion of the tournament . E-4 �1. 2, 3, 4. 5. 6. 7, 8. 9, 10 , 11. 12. 13. • VII. VI II. IX. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& FIRST MAILING (Sent to all member institutions within a sport division) Copy of tournament gui delines. Date, time and location of tournament. Type of tournament. Amount of entry fee, Entry forms, if any, Housing and meal information. Deadlines for receipt of fees and entry forms, KWIC Billing Forms Director's home and offi ce address and phone numbers. Locker accomodations. First aid and trai ning facilities available. Date, time and location of tournament draw. Affidavit of Eligibility form . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • To send corresponsence and tournament mailings as out lined below (necessary forms will b e supplied by the Tournament Commissione r) . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t K. SECOND MAILING -- if needed (sent to all member ins ti tutions within a sport div i sion) 1. 2. 3. 4. 5. 6, 7. 8. 9, Date, time and l ocati on of tournament, and campus maps . Parking permits and regulations. Re lease of liability forms, if nec essary Off i cials listing , Tournament agenda. Tournament draw, if available. Time, court schedules. Miscellaneous registration information. Any last minute changes. RESPONSIBILITIES OF THE DIRECTOR OF TOURNAMENT OFFICIALS A, To conduct an officials meeti ng p rior to tournament. B, To establish ground rules related to home court with tournament d irec tor. C. To coordinate an officials' / coaches' meeting with the tournament d irector ( optional). ARBITRATION COMMITTEES A. The Tournament Commissioner, the tournament di rector, the Director of Tournament Officials o r a technical expert in that sport (to be appointed by the Tournament director) shall make up the Arbitration Committee for all Conference Championships. B, The Committee shall make all d e cis ions throughou t the d uration of the tournament, except in those sports in which the off ical rules spec ify the method of arbitra tion, SITE BIDS Colleges filing bids for s tate meets shall forward applications to the Tournament Commissioner by March 25 for all sports • • ~5 �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • Criteria fo r initiating championship s shall be : Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • INITIATION OF CHAMPIONSHIPS T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • x. A. A petition by participating s choo ls must be presented to the Exe c utive Board for approval. B. At least four schools must corrunit to enter. c. A specific host institution mu st be designated . D. An itemized budget must be p resented, E- 6 �• • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • SPECIFIC TOURNAMENT GUIDELINES ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION F �• • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • Barbara Cal l Tournament Commissioner 115 Seaton Building University of Kentucky Lexington , KY 405 06 (606 ) 257-2655 F-1 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Since guidelines change y early, if you have not received c opies for the current year of the specific guidelines , then contact : �• T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • FORMS All forms may be duplicated from this Handbook. copies, if needed, may be obtained as foll ows: G- 0 G- 1 G- 2 G-3 G-4- 6 G- 7-10 G-11 , 13 - G-12 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION G Treasurer President Treasurer Secretary Statistician Tournament Commissioner Off icial's Coordinator Statis tician ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Specific �(Date) Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& BETWEEN ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . CONFIRMATION OF AGREEMENT ~------~------AND - ---------~---Sport (or Event): - - - -- - - - Date of Event- - - - - - - - No.Games/Matches - - Tim€ of Event :_______ Wann-up Time: _ _ _ _ _ _ Specific Location _ _ __ _ __ * * * * * * * * * * * * * * * * * * COMPETITION SPECIFICS * * * * *. * * * * * * * * * * * * * * NAGWS Rules in Effect, or- - - - - - - Specifics on Facilities/Equipment : Special Agreements, order of Events, Tournament Des ign , etc . : * * * * * * * * * * *******ADMINISTRATIVE SPECIFICS****************** AVAILABLE AT SITE (Mark through items not available) Ice Trainer Filming Locker room space Statistics Locks Social Hour wering towels ctice items: - - - - - - - - - - - OFFICIALS Secured by (H or V) Payment by No . (H or V or *Both) - - Rating________________ *Official(s) ---(-Na_m_e_)_____ Fee: - - -- Auxi 11 a ry officials : Other equipment --------~ * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ENTRY FEE : , PAYABLE T O - - - - - - - - - - - - - - - Complimentary tickets available; ~(N-o-........) Terms of Agreement on Gate Receipts: sent to ___________________ OFFICIAL REPRESENTATIVE OF HOME TEAM OFFICIAL REPRESENTATIVE OF VISITING TEAM (Name) Coach's Name (Pas iti on) ------------- Address- - - - - - - - - - - - - - - Area Code- - - - Phone - - - - -Home Phone . - -------- gnature- - - - - - - - - - - - -- - ( Pas it ion ) (Name) Coach's Name ----------- -Address ______________ _ Area Code- - - - Phone ________ Home Phone _______ _ ~ Signature_____________ _ _ _ PLEASE SIGN AND RETURN TWO COPIES TO: G- 0 - ~ �DATE ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KWI C 9 !~LI NG FOR.~ ------------Institution --------------------------------------Amount Due$ _ _ _ _ __ _ __ _ , ?.eason __N_a _m_e _o-=f_ I _n_s_t-:-i_t_u_t-:-i-o_n_ _ _ _ _ _ __ _ _ _ _ __ Make Check payable to: • Mail to: ------------------------- Address: ------------------------- by Date ----------------------------------------------------------------------------------------- Rec eived from for • -------------------- RECEIPT OF PAYMENT Date ------------------- Amount$---------,------- ------------------------------------------- G-2 KWIC - Treasurer �Send to : KWIC SECRETARY BY September 15 . Sport Division ~ame Basketball Office: Cross Country Office: Field Hockey Golf • Office: Office: Gymnastics Softball {Slow Pitch) Swimming Tennis Track & Offi c e: Offi.ce: Office: Office: Field Office: Volleyball Others • Office: Office: -1 9 Insitution Delegate 's Phone ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Please list coacr.es of the f o llowi~g sports. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Voting Delegate Address T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& COACHING DATA ?O~~ --- 19 -------- Asterisk addres5 to which ma il s~ould ce sent . Addres s Teleohone Ci.rcle sports in which financial assistance based on athletic abili cy is awarded. G-3 �,~~\y /i/o~ Return to Donna Hawkins by April 19, 1991 {9 ~.IWl!I~~ confere~ce 'I KWIC Roster .~ o\\e~ T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& School Coach Please list in alphabetical order for t eam sports. list in final position. Year in School Name of Player 1. 2. 3. 4. 5. 6. 7. 8. 9. 10 . 11. 12. 13 . 14 . 15. 16 . 17. 18. 19. ( 20. 21. 22. 23. --- - _ _ __ _ _ __ _ _ _ __ .....l.J._......_ --------- For individual sports, Year of Parti ci pa tion _ _ ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . )i" Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t ~ Hometown _ _ __ __ _ _ _ _ _ _ _ _ _ _ __ �Sport Season Report Part I ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KENTUCKY WOMEN ' S INTERCOLLEGIATE CONFERENCE These forms are to be filled out by t he coach o r primar y women's athletic a~ministrator at the completion of the sport sea son and filed immediately with t he KWIC Statistician. If additional space is necessary, please use a separate sheet. Institution School Address Sport ----------------------- Coach ----------------- SCHEDULE: Date l. • 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13 . l l. . • 15. 16. Team Place l i. G- 4 W L (Check) Score �?a rt II ----------------------- Sport Coach ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& School KWIC Sport Season Report For team sports, list in alphabetical order; for individual sports, list in fi nal =ank order or alphabetically, whichever a polies. Name of Player 1. 2. 3. 4. • 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. • 18 . 19. Year in School 20. G-5 Year in Participation Homet own �Part III TOURNAMENTS ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Kentucky Women's Intercollegiate Conference Sport Season Report List tournaments in which team competed during regular season and post - season. In addition, list individual accomplishments, i .e . all tournament team honors received. Also, individual sports, list place winners; in team sports, list final standings of teams in each tournament. Date • • Location Na~P of Tournament G-6 �LOCATI'JN: ENTRY FEE: ADDITIONAL CONDITIONS : Signature of Coach Date T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& DATE: TOURMAMENT COM'1 ITMENT Sport Institution TOURNAt1ENT SPECIFICS Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t t<ENTIJCKY \.'/0'1ENS INTEP.COLLEGIATf: CONFERENCf: G-7 Date ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Signature of Vo ting Del~gate �~Wo~;f ,.~ confere~ • ~,etl KW IC TOURNAMF:r-.IT F INA~IC I AL REPORT ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Q) Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t HWll T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& j TOURNAMENT------------- DIVISION--- - - - - - - - - -DATES~------------ I-OST SO-OOL - - - - - - - - - - - - TOURNAMF.NT D I R E C T O R - - - - - - - - - - - - - - - Signature RESTRICTED Income *Entry fees • $ ------ TOTAL Expenses Officials Auxiliary officials Other labor: Security Tickets Concession Clerical Awards Individual Team All-Tournament Expendible supplies (attach itemized list) • TOTAL $ $ ----- s UNRESTRICTED Income *Gate receipts Program sales Concessions Donations TV , Radio Mi scellaneous: $ S TOTAL $ TOTAL * 4 0\ due KWIC ------ $ -------- One copy sent to Tournament Corrunissioner ·along with tournament report On e copy sent to Treasurer along with check for percentage of gate r eceipts , reimbursement requested, and / or bills outstanding G-8 �Sport Name of Institution Date subnitted Student-Athlete 1. • 2. 3. 4. 5. 6. 7. a. 9. 10. 1 1. l 2. 1) • . Signature of Coach Academic Year Competitive Division Soc. Sec. --- -# Under. Graduate Large College > 1500 Small College < 1500 Part. i.!1 No . Yrs. - majorit y Part . season - Signature of Voting Deleqate Date SEND TO TOUR.NAI1ENT OB.EC'!'OR G- 3 D D l='ull-tirne Student -- Date ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Affidavit of Eligibility Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KENTUCKY WOMENS INTERCQLLEGIATE CONFERENCE of �When completed send to : TOURNAMENT COMMISSIONER To be filed with the KWIC Tournament Commissioner by March 25. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t APPLICATION OFR STATE CHAMPIONSHIP TOURNAMENT--- 19 T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • KENTUCKY WOMEN'S INTERCOLLEGIATE CONFERENCE - 19 Name of Host I nstitution ---------------------------------Address Date of Event ---------------------------Ch air person of Event Title of Event - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - ---- ------ Anticipated number of teams Anticipated number of individuals ----Has your school held this event p reviously? Yes -----No Total spectator attendance - - - - -Sponsorship ______Yes No if yes , approximate amount expected_ _ _ _ _ _ __ Sponsor(s) --:-:-::-------:-;-----:------:-----:------,----------------- (if sponsorship is secured , attach s heet with specific information) Fac ilities Number of courts, fields, etc. which meet officia ls specifications Number of courts, fields, etc. which are modified (de scribe) • ----------- -------------- Which of the following facilities are provided for the meet? Lockers & Showers Spectators ------Rest Rooms Seating - - -- - - (Capacity - - - - - -----Training Room Concessions ---------Others Rest Room Fac il ities -----Lounge-Participants _ _ _ __ Lounge-Officials ----- Services Registration Emergency care available: Wi 11 a certified athletic trainer be a v ailable on ~~te ? Staff ------------------------------------------------ Number who will be involved in conduc t ing this event ------------------ Equipment Will all equipment used meet offic ial specifications: What equipment will be provide by: Host school Yes -----No------ --------------------------------------- - Individual participants • ---------------------------------- Signature of Tournament Director Da te S ignature of Vo ting Delegate Date G- 10 �OFFICIAL 'S C~NTRACT ------------------- Time of Event: ------------by : ------------------------ Rating: ------------by : -------------------------- Fee: ------------- Sc hedule (i f applies ): • I a gree to the above terms and ~i ll g i ve 48 hours r.o t ice i : Off i c i a l 's Si gnature Jate Of fic ia l 's Add ress ?::.one: ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Pa yment Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Secu red T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Date of Event: KENTUCKY WOMEN ' S D lT ERC0LLE~ IATE CONF "::P.E)!CE (0) (~ ) Phone number f o r message if unable t o reach you : ( ) ------------ ~ ;rame o f Coach Coac h 's Signat~re ? hone: (0 ) ( ) ( E) ( ) c annot a bi de by ~~em. ~a t e --------------------- ? r imary Wome n's At~let~c Ad.~ ini stra~o r Pr imary \·7ornen' s .:i. ::. :-i • .:i.c r.i . - Signatu re This contract i s nu ll a nd void i = con t est i:5 cancellec ::1ue ':o un:avo rable ·,,ea t:-.e r o r other unavo idable emergencie s . • ? lease retu r~ TIJO s igned ~09i es to : G-11 �,~... · ·1 ~v~ :J ~ ~t". .~ KWI C PJ'\R'l'I CIPl\trrs l\ sbury Re lla r mlnc Rerea Campbell s v.i llP. Centre Cu mbe rland Geo rq C'town Ky S t.1 te Ky Wes leyan J.ecs Jr . Mi<lway Murray Sue Bennett T ho ma s More Tran syl vania Union Univ. of Lousvi lle - P ( )l{ l\f ,f, SPORTS RF.1,lJ f ,l\R S l':l\SO N Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t COi.,! ,r.GP.S T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& t'rcol1t~ ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . : .HWID!confere~ce----------------~----(Year) -------- ---- - --·- ·- -··- - - - ·------- TR f, Ill\ SK P.1'- ': ROSS F'I r::r.o SOF'I'nl\LL I.I. ~WJM!'1HJ<.; 'l'ENNI S FI E T.Tl RI\ !COUNTRY IIOCKEY GOLF SOCCER V ' 117\J.J. -- >----- --· TOTl\f, ·· - -- -·- - -•.. - ·--- - - - - - - - - - - - -- - - -- - - - - - - - - - -- . SJ~Nl l 'l'n STl\'l'l ~;·,·rcr l\N - N rl I L? . -- · �APPLICATION F OR OFFI CIALS CLINI C AND RATING SITE - 19 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& When comple ted send to : OFF ICIALS ' COORDINATOR - 19 To b e filed with the KWIC Gf fi cials ' Coo r d i nator b y Ap ril 1 for fall sports/ June 1 f or spring sports of the y ear ore ced ing the respec tive sport season. Name of Host Institution Address_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _~Date o f Clinic _ _ _ _ _ _ _~ Site Director Phone Number Sport_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Anticipated number of teams _ _ _ _ _ _ _ _ _ _ __ Has your school hald this event previous l y? Yes -----No ----------------------------- Facilities --------- ------ Number of courts, fields , etc. whi ch meet officia l specifications_ _ __ Number of courts, fields, etc. which are modified • ------------- Which of the following will be provided for the clinic? Locker room w/ showers Rest rooms Training Room Lounge Housing/ Meals Classroom with VCR, blackboard, TV Other (describe) : Services Officials Teams Spectators Will a certified athletic trainer be available on site? If no, what type of emergency care will be provided? _ _-----------_ _ _ _ _ _ _ __ _ __ Will ice and water be provided?_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ __ _ _ _ __ Equipment • Will all equipment used meet official game specifications? _ _ _ _ _ _ __ __ What equipment will be provided by: Host School_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Participants_ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ Will playing area be maintained by Host School? _ _ _ _ _ _ _ _ _ _ _ _ __ _ If no, who will assure a safe and proper set up?_ _ _ _ _ _ _ _ __ __ _~ ~ ---------------------------------------------------------------------------------G-13 KWI C use only �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& CODE OF ETHICS FOR COACHING ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION H �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t The KWIC has recognized the need for a code of ethics for coaches to provide a framework within which we might strive to better our involvement with sport . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • KWIC Code of Ethics As ethical considerations, these are not enforceable rules, but rather are a guide for identifying conduct which promotes integrity in sport. The following were taken from the AIAW Code of Ethics, approved 1974. 1. 2. 3. 4. s. 6. 7. • 8. 9. 10. 11. 12. 13. 14. 15. 16 . 17. • 18 . Respect each player as a special individual with unique needs, experience, and characteristics and develop this understanding and respect among the players. Have pride in being a good example of a coach in appearance , conduct, language, and teach the players the importance of these standards. Demonstrate and instill in p layers a respect for and courtesy toward opposing players, coaches, and officials. Express appreciation to the officials for their contribution and appropriately address officials regarding rule interpretations of officiating techniques. Respect their integrity and judgement. Exhibit and develop in one's players the ability to accept defeat or victory gracefully without undue emotionalism. Teach players to play within the spirit of t he game and the letter of the rules. Develop understanding among players, stressing a spirit of team play. Encourage qualities of self-discipline, cooperation, self-confidence, leadership, courtesy, honesty, initiative and fair play . Provide for the welfare of the players by: a. Scheduling appropriate practice periods. b. Providing safe transportation. c. Scheduling appropriate number of practice and league games. d. Providing safe playing areas. e. Using good judgement before playing injured, fatigued, or emotionally upse~ players. f. Providing proper medical care and treatment. Use consistent and fair criteria in judging players and establishi~g standards for them. Treat players with respect, equality, and courtesy. Direct constructive criticism toward players in a positive , objective manner. Compliment players honestly and avoid exploiting them for self-glory . Emphasize the ideals of sportsmanship and fair play ir. all competitive situations. Maintain an uncompromising adherence to standards, rules, eligibility, conduct, etiquette, and attendance requirements. Teach pla yers to understand these principles and adhere to them also. Be knowledgeable in aspects of the sfort to p rovide an appropriate level o: achievement for her players. Have a goal of quality play and excellence. Know proper fundamentals, strategy , safety factors, training and conditioning prin~i ples, and an understanding of rules and off iciating. Attend workshops, clinics, classes, and institutes to keep abreast and i nformed of current trends and techniques of the sport. Obtain membership and be of service in organization s and agencies which promote the sport and conduct competitive opportunities. Use common sense and composure in meeting stressful situation s and in establishing practice and game schedules which are appropriate and realistic in terms o: demands on player's time and physical condition. H-1 �• T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • CODE OF ETHICS FOR RECRUITING ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION I �SECTION I APPENDIX III CODE OF ETHICS FOR RECRUITING ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • The purpose of the women's intercollegiate program is to provide competition for highly skilled women who have come to the institution for l:oth educational and athletic opportunities. The primary goal of the student athlete should be her education. Athletics are a part of that education. As one recruits a student athlete, - the best interests of the prospective student athlete must be considered rather than the desires of a particular athletic program. • • Ethical Considerations for Recruiting: 1. Become familiar and knowledgeable of the guidelines, rules and regulations established by the· national association to which the school belongs in regard to legal recruitment of athletes. 2. Maintain an uncompromising adherence to standards, rules, eligibility, conduct, etiquette, and attendance requirements as established by these in recruiting guidelines . 3. Treat recruits, parents, coaches, and all related personnel with respect, equality, honesty, and courtesy . 4. Respect each recruit as a special individual with un ique needs, characteristics, and experience and develop this understanding and respect in the recruit. 5. Exhibit respect for other colleagues, colleges, and universities that may also be recruiting the prospective student athlete . I-1 �• T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • CODE OF ETHICS FOR ATHLETIC TP.AINING ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION J �• PREAMBLE ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Code of Bthics for Atheltic Training T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • SECTION J One outstanding characteristi c of a p rofession is that its members are dedicated to rendering service to humanity . Also, they are committed to the improvement of standards of p erfo rmance , In becoming a member of the athletic training profession , the individual assumes obligations and responsibilities to conduct himself/herself in accordance with its ideals and standards . These are set forth in the Constitution and By-Laws and are emphasized in the CODE OF ETHICS. Any athletic trainer who does not feel that he/ she can or does not deem it necessary to comply with the principles set forth in the CODE should have no place in this profession . The members of the athletic training profession must adhere to the highest standards of conduct in carrying out their significant roles in athletic programs at all levels . It is for this reason that the Board of Directors of the National Athletic Trainers' Association , Inc . has continually revised the CODE which has been in effect since June, 1957 . In approving the CODE , the Board of Directors recognizes and believes that unless the standards and principles that are set forth in this document are accepted in good faith and followed sincerely , it will not be effective in continuing to improve the contributions of the p rofession and its members to athletics and sports medicine. Ethics is generally considered as conduct in keeping with moral duty and making the right actions relative to ideal principles . Let it be understood that all members of the National Athletic Trainers ' Association, Inc . will understand and apply the principles set forth in this CODE and make every effort to do the right thing at the right time to the best of their ability and judgement . PURPOSE The purpose of this CODE is to clarify the ethical and approved professional practices as distinguished from those that might prove harmful or detrimental and to instill into the members of the Association the value and importance of the athletic trainers' role . in 1. 2. 3. 4. • OBJECTIVES The stated objectives of the National Athletic Trainers' Association , Inc. its Cons t itution are: The advancement , encouragement and improvement of the athletic training profession in all its phases and to promote a better working relationship among those persons interested in the problems of training, To develop further the ability fo each of its members . To better serve the common interest of its members by providing a means for free exchange of ideas within the profession. To enable the members to become better acquainted personally through casual good fellowship . J-1 �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • Basic Principles T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • Article I The essential basic principles of t his CODE are Honesty , Integrity and Loyalty. Athletic trainers who refle c t these characteristics will be a credit to the Association , the institution they represent and to themselves. When a person becomes a member of this Association he/she assumes certain obligations and responsibilities . A trainer whose conduct is not in accordance with the p r inciples set forth in the following sections shall be considered in violation of the CODE . 1. Athletics in General - An athletic trainer shall show no discrimination in his/her efforts while performing his/her duties . 2. Drugs - The membership of the National Athle t ic Trainers ' Associat i on, I nc . does not condone the unauthorized and/or non- therapeutic use of dru gs. The Association recognizes that the best and safest program is compr i sed of good conditioning and athletic training principles. 3. Testimonia l s and Endorsements - In any endorsement in which t he trainer ' s name and/ or reference to the athletic training professi on is i ncluded, the wording and illustration , including any implications of the endorsement shall be such that no discredit to the training profession may be construed . (Any endorsement that is not in keeping wit h the highest principles and standards of the athleti c training professi o n shall be considered unethical.) The NATA , Inc . name, logo , trademark and/or insigni a may not be used in any testimonials and/or endorsement service produc t s, programs , publications and fac i lities by indi vidual members or groups of members of the Association. 4. Sportsmanship - Members of this Association shal l not condone , engage in or defend unsportsman- like practices. 5. Fe llow Trainers - Any trai ner who by his/her conduct or comments , publ i cly discredits or lowers the dignity of members of the profession is guilty of breach of ethics . 6. Membership - It is unethical for a member to sponsor a candidate for membership in the National Atheltic Trainers ' Association , Inc. who does not know the candidate and his/her qualifications . 7. Misrepresenta t ion - It is unethica l for a member to misrepresent his / her membership status and/o r classification . Article II Educational Preparation & Certification Any certifi ed member of this Association must be cons i dered an educat or if he/ she i s i nvolved with the professiona l preparation of student s pursuing National Athletic Trainers' Associ ation , Inc . Certi fication through any of t he approved certifi cation routes . J-2 �Selection of Students - The athletic trainer-educator is responsible for selection of students for admission into a professional preparation program and must ins u re that polic ies are non-discriminatory with respect to race, color, sex, or national origin. 3. Publication and Representation - Publication and representation of the professional preparation program by the athletic trainer-educator must accurately reflect the program offered. 4. Evaluation of Students - Evaluation of student achievement by the athletic trainer- educator must be done in a prudent manner. 5. Recommendation for Certification - It is unethical for a member to knowingly recommend a candidate for the national certification examination who has not fulfilled all eligibility requirements as specified by the Board of Certification. 6. Confidentiality of National Certification Examination - It is unethical for any member to reproduce in written form or reveal in any other manner , any part of the written or oral- practical examination for the purpose of aiding certification candidates in passing the examination. Article III Enforcement ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • 2. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t • Educational Standards - The athletic trainer- educator must adhere to the educational standards and criteria set forth by this Association . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • 1. 1. Reporting of Unethical Conduct - Any member of the Association who becomes aware of conduct that he/she considers unethical and that he/she believes warrants investigation , shall report the incident(s) in writing to the President and the Executive Director of the Association , who will in turn initiate investigation through the Ethics Committee . He / she shall include in the communication all pertinent data. 2. Inves t igation and Action - In accordance with the By- Laws of the Association , the Ethics Committee investigates reported incidents of unethical conduct and if, in the judgment of a majority of the committee members , it finds that the accused person has violated the National Athletic Trainers ' Association , Inc. CODE OF ETHICS, it communicates i t s decision to the accused and to the Board of Directors in writing and recommends to the Board one of the following disciplinary actions : 1 . Letter of Censure Copies to immediate supervisor and District Director. 2. Period of Probation: (This shall be determined by the Board of Directors.) During the period of probation the member shall not be eligible for any of the following: a . Hold an office at any level in the Association . b. Represent NATA, Inc . in the capaci ty of liaison with another organization. 3. Initiate Procedure for Cancellation of Membership ~3 �• • • T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& J-4 Action by the Board of Directo rs - The decision of the Board of Directors in CODE OF ETHICS i s final , except that if the decision is to initiate cancellation o f membership. This shall be done as pre scribed in Article VI, Sec tio ns 1 and 2 of the Constitution . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 3. �• T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • I NCO RPO RATI ON ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION K �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& BYLAWS KENTUCKY WOMD! ' S INTERCOLLEGIATE CONFERENCE , INC. ART ICLE I Corporate Offices ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • The principal office of the corporatio n shall be located at AC128, Ea stern Kentucky University, Richmond, Madison County, KentuGky 40475. have such other offices, either The corporation ma y within or without the Commonwealth of Kentuck y , as the Board of Directors may designate or as the business of the corporation may require from time to time . • ARTICLE II Purpose of Corpo ration The rationale upon which Ken tucky Women 's Intercollegiate Conference, Inc. is founded is the advocacy of -~men's intercollegiate sport competition in of Kentucky. It is an athletic conference devoted primar ily to governing competitior. among member institutions. 1. the Comr.1onwealth ARTICLE III Classes of ,,1 er.1bership . There sha ll be t'I.O classes of )lembershi9 in tr.e corporation; active, consisting of colleges and universities desiring a~tive partici pation in the business affairs o f the corporation; and contributing , cor.sisting o: those institutions, agencies o r persons not desiring active membership but who ·.-1:.sh to further the principles and goals of the corporation through monetary o r in ~ind contribu tions. 2. • Qual ifications. Mer.tbersr.i~ may be proposad for any accredited instit,Jtion of higher education desiring same a nd 1-1hich, ir. the cpi:iion of the corporation, i s in accord with the principles and FUrpo 3<?S c f t :-.e corporation. ~·lernbership shall be granted to the candidate effective upo n appi:-o·Jal by the of ficers of the co!',)ora+.:ion . K-1 �subject to the approval of the Membership. 4. Membership Record. A registry of the Membership of the corporation shall be maintained by the Secretary of the corporation. 5. Voting Rights. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Membership dues may be established by the Board of Directors Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Membership Dues. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • 3. Each active Member through its representative in attendance shall be entitled to one (1) vote at the meetings of the Membership called in accordance with these bylaws. 1. Cumulative voting shall not be permitted. Annual Meetings. ARTICLE IV The annual meetings of the Membership of the corporation shall be held at its principal office in Richmond Kentucky, o r such other place as the Board of Directors may desi~nate, on the last Friday in January in each year , at • 10:00 o'clock in the morning, for the purpose of electing a sufficient number of directors to constitute as near to one -hal: (1 / 2) as p os sible of the Board of Directors to serve for a term of tv.U (2) years; and on the second Friday in April of each year at 10:00 o'clock in the morning, and in August of each year for the transa=tion of business appropriate to the corporation. In the event that such annual meetings are o ~itted by oversight, or otherwise, on the day and at the ti~e herein provided for, the directors shall call the meeting in lieu thereof to be held as soon tr.ereafter as conveniently may be, upon ten (10) days written notice, which notice shall state the time and place and objects for which such meetings are called. Any business transacted or electior.s held at such meetings shall be as valid as if transacted or he ld at the annual meeting. 2. Special Meetings. Special meetings of the Membership may be called at any time by the Board of Directors. At any time, upon written request of any direc tor or twenty percent (20%) of the active Membership , it shall be the duty cf the Secretary • of the corporation to call a special meeting of the Membership, to be held at the registered office at such ti~e as the Secretary may fix, not less than ten (10) no~ more than thirty-five (35) days after receipt of said r equest, and if the Secretary shall �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 3. Notices. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Membership making the request may do so. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • neglect or refuse to issue said call, the director or twenty percent (20%) of sa i d Written notice of the time , p lace and purpose of the annual meetings shall be given to all of the Membership entitled to vote at such meetings, a t l east twenty-one (21) days prior to the date named fo r the meeting . Notice shall be ma iled to each Member at the address appearing on the books of the corporation unless said Member shall have filed with the Secretary of the corporation a written reque st that notice be mailed to some other address, in address designated in said request. which case it should be mailed to the Written notice of the time, place and purpose of a special meeting of the Membership shall be mailed at least ten (1 0) days prior to such meeting, to each activ e Member of record entitled to vote at such meetings. • 4. Quorum. A simple majority of active Members shall constitute a quorum for the transaction of any business at a ny Membership meetinq , annual or soecial. 5. Presiding Officers. The President of the Boa rd of Directors shall at all meetings, both annual and special, of the Member s hip. Vice President of the Board of Directors shall preside. 1. ARTICLE V Directors Number of Directors. p re3id e In his / her absence , the The number of directors s hall be not fewer than three (3) nor more than twenty (20), said number to be determined by the Membership. 2. Elections. The election of each director to serve on the Board o f Directors shall be by ballot, said elections to be held at the prescribed annual meeting o f the ~ember ship . • 3. Term. Each director elected subsequent to the enactmen t of these bylaws shall hold office for a term of two (2) years, or as otherwise prescribed, or un ti l a successor has been duly elected and qualified. At the annual meeting of the !!ember- �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t as near to one-half (1/2) as possible of the total number of directors on the Board. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • shiP in January, only that number of di rectors shall be elected which would constitute There is an exception to the foregoing which will be necessary at the first meeting in order to establish staggered terms for the Board of Directors. At the initial meeting, which will be held on April 10, 1981, seven (7) directors shall be elected. After their election, the membership shall determine which of them shall serve for a one (1) year term and which shall serve for a t....u (2) year term. 4. Powers. The business and affairs of the corporation shall be managed by its Board of Directors. 5. Regular Meetings. Regular meetings of the Board of Directors shall be held, without other notice than this bylaw, three (3) times each year prior to the Membership meeting specified in paragraph 1 above. The Board of Directors may provide, by resolution, a time and place, within the Commonwealth of Kentucky, for the holding • of additional regular meetings without other notice than such resolution . 6. Special Meetings. Special meetings of the Boa rd of Directors may be called oy , or at the request of, the President of the Board of ~irectors. The person authorized to call a special meeting of the Board of Directors may fix any place for holding sue~ special meeting of the Board of Qirectors. 7. Notice. Notice of any regular meeting of the Board of Directors nay be <;-ive n in any manner determined by the Board of Directors. Written notice of any special meetings of the Board of Directors shall be given to all directors at least t~n (10) days prior to the day named for the meeting, which notice shall be mailed to said director at the address appearing on the· books of the corporation. Any director may waive notice of any meeting, and the attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of any business • because the meeting was not lawfully called or convened. K-4 �Those directors present at any meeting of the Board of Directors 9. Vacancies. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t shall constitute a quorum for the trans a ction o f business . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Quorum . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • 8. ·Whenever an y vacancies sha ll occur on the Board of Directors by reason of death, resignation or otherwise, said vacancy s hall be filled by the Pr esident . The director so chosen shall hold office until the directorship being =illed would expire. 10. The officers of the Board o f Directors shal l consist of a President, a Vice President, a Secretary and such o ther by the Membership. direct. 11. Duties. offices as may be created from time to time The term of office s hall be two (2) years or as the Membership may (a) The President o f the Board of Directors shall preside at all Membership and directors meeti ngs. He/she shall be generally responsible for all duties incident to the o ffice of President and such other duties as may be prescribed • by the Board and/ or :S1embership . (b) The Vice President 3hal l duties of the President in his/ her absence or disabilit y . (c) keep proper minutes and records o f all proceedings whi c h shall Secretary. The Secretary shall have such other Board of Directors and/ or Membership . 1. be responsible for a ll The Secretary shall be signed by t he duties as designa t ed by t he ARTICLE VI Of ficers The officers of the corporation shall be the President, Vice President , Secretary and Treasurer , each o f whom shall be elected by the Membershi p, with the exception of Treasurer who shall be appointed by the President. Such other officers and assistant officers as may be deemed necessar y may be elected or appointed by t he Board of Directors and/ or Membership . • K- 5 �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Election and Tenn of Office. The officers of the corporation shall be Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t elected by the Membership at the January annual meeting for two (2) year terms. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • 2. the election of officers shall not be held at If such meeting, such election shall be held as soon thereafter as is reasonabl y possib le. Each officer shall hold office until a successor shall have been appointed or elected and shall have been qualified, or until death, or until he / she shall re sign. 3. Vacancies. A vacancy in any office because of death, resignation, d i s - qualification or otherwise may be filled by the President of the corporation for the unexpired portion of the tertTl. 4. Duties of the President of the Corporation. The President of the corporation shall be the chief executive officer of the corporation and, subject to the control of the Board of Directors, shall in general supervise and control all the affairs of • the corporation. of Directors. He/she shall preside at all meetings of the Membership or Board He/she shall sign or countersign all con~racts and other instruments (except bank drafts) o f the corporation, except as delega ted to another officer of the corporation, as authorized by the Board of Director s , shall make reports to the Board of Directors and shall perfonn all other duties as are incident to his/ her office, or are properly required by the Board of Directors and/ or ,1embership. 5. Duties of the Vice President. The Vice President shall assist the President in the general supervision and cont~ol of the affairs ·of the corporation. 6. Duties of the Secretary . The Secretary shall keep accurate minutes of all corporate meetings called by the President, not involving the Board of Directors, and shall further perform all of the duties commonly incident to the office , and shall perform such other duties and have such other powers as the Membership may designate. 7. • Duties of the Treasurer. The Treasurer shall have the custody and be responsi ble for all funds of the corporation, and shall keep accurate books of account of t he corporation's transactions which shall be the property of the corporation and, togetr.er with all its property in his/ her possession, shall K- 6 be subject at all times to the �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • inspection and control of the Board of Directors. The Treasurer shall disburse the funds of the corporation in payment of the just demands against said corporation or as may be ordered by the Board of Directo rs, taking proper vouchers for such disbursements, and shall render to the Board of Directors from time to time as may be required o f him/her an account of all of the actions as Treasurer and of the financial position of the corporation. He/she shall perform all duties incident to the office or which are properly required by the Board of. Directors. He/she shall also be responsible in the same manner to the President of said corporation. The Treasurer shall also have such other duties and powers as may be prescribed by the Board of Directors. • ARTICLE VII Compensation of Officers and Directors The officers and directors of Kentucky Women's Intercollegiate Conference, Inc . shall receive no compensation for their duties as offi cers or directors unless approved by the majority of the Membership. ARTICLE VIII Funds, Checks, Notes, Etc. The funds of the corporation shall be deposited in such banks or trust companies as the directors shall designate. All checks and drafts on the corporation's banking accounts and all bills of exchange, promissory notes and all acceptances, obligations and other instruments for the payment of money shall be signed by such officer or officers, agent or agents, as shall be thereunto duly authorized from time to time by the Board of Directors of the corporation . • K-7 �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Corporate Seal ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . • ARTICLE IX The corporate seal of this corporation shall be circular with the words "Kentucky Women's Intercollegiate Conference, Inc., Commonwealth of Kentucky" surrounding the word "Seal". ARTICLE X Profits Kentucky Women's Intercollegiate Conference, Inc. shall be a non -profit corpora tion. All profits accruing from its operations sha ll be expended in the furtherance of the goals of the corporation as set out in the Articles of Incorporation, in accordance with the applicable tax regulations pertaining to non - profit tax~exempt • corporations . Officers and directors of the corporation are specifically prohibited from sharing in the profits of this corporation at any time. ARTICLE XI Reversion of Assets Kentucky Women's Intercollegiate Conference , Inc., is intended to have per:cet'.1a l corporate existence. In case, however, that it must be dissolved, all assets of the corporation, after paying or making p rovision for the payment of all of the liabilities of the corpo ration , shall be disposed of according to Article V of the Articles of Incorporat ion • K-8 �Amendments ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • ARTICLE XII These bylaws may be amended or repealed by the Membership of Ken tucky Women's Intercollegiate Conference, Inc. at any regular meeting or at a ny special meeting called for that purpose. I certify that the above is a true and accurate copy of a resolution passed by Kentucky Women's Intercollegiate Conference, Inc., a Kentucky corporation, at a called meeting Kentucky, on the • • of its Board of Directors held in Richmond, Madison County, 24th day of A _~p_r_i_l~~~~~' 1981, at Secretary K- 9 10:00 a.m. �KNOW ALL MEN BY THESE PRESENTS: ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KENTUCKY WOMEN'S I NTERCOLLEGIATE CONFERENCE, INC. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • ARTICLES OF INCORPOR~TION That Martha Mullins, AC128, Eastern Kentucky University, Richmond, Kentucky 40475, does hereby form a charitable corporation under the provisions of Chap ter 273 of the Kentucky Revised Statutes. ARTICLE I. The name of the corporation is: Conference, Inc. ARTICLE II. ARTICLE III. Kentucky Women's Intercollegiate Its duration shall be perpetual. The corporation is organized at this time for the purpose of advocacy of ....umen's intercollegiate sport competition in the Commonwealth of Kentucky. • It is to be an athletic conference devoted primarily to governing competition among member institutions. The corporation may engage in any lawful business which may be transacted by a corporation under KRS Chapter 273, but in no event may it engage in or be used for other than charitable, religious, educational and scientific purposes including for such purposes the making of distributions to organizations that qualify as exempt organizations under Section SOl(c) (3) of Internal Revenue Code of 1954. ARTICLE IV. No part of the net earnings of the corporation shall inure to the benefit of, or be distributed to, its members, trustees, officers or other private persons, except that the corporation shall be authorized and empo•,iered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III hereof. No substantial part of the activities of the corporation shall be the carrying on of propaganda or otherwise attempting to influence legislation • and the corporation shall not partici~ate or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office . K-la Not withstanding any other �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t not permitted to be carried on (a) by a corporation exempt from federal income tax T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& • provision of these articles, the corporation shall not carry on any other activities under Section SOl(c) . (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Code), or (b) by a corporation, contributions to which are deductible under Section 170(c) (2) of the Internal Revenue Code of 1954 (or the corresponding p rov ision of any future Un ited States Internal Revenue law). ARTIC~E V. Upon the dissolution of the corporation, the Board of Directors shall, after paying or making provision for the payment of all of the assets of the corporation in such manner, or to such organization o r organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 50l(c) (3) of the Internal Revenue Code of 1 954 (or corresponding provision of any future • United States Internal Revenue law) , as the Board of Directors shall determine. substantial part of the activities of any such corpora tion o= No organization to which such distribution is made shall consist of carrying on propaganda or otherwise attempting to influence legislation , and no part of t he net earnings of any such corporation or organization shall inure to the benefi t of any private shareholder or indiv idual. ARTICLE VI. The affairs of t he corporation shall .be conducted by a Board of Directors consisting of not fewer than three (3) nor more than twenty (20) person, as may be established from time to time by the Bylaws of t~e corporation. The directors shall be elected for staggered terms of t i..o (2) years by majority vote of the Membership of the corporation. If a vacancy should exist in the Board of Directors, the President of the Board may appoint a successor to serve for t he unexpired term or until his or her successor is elected and qualifies. • The officers of the corporation shall be a ?resident, a Vice President, a Secretary and a Treasurer and such others as may be provide in the Bylaws. K-2a � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource KWIC - Administrative Records Description An account of the resource The Administrative Records series contains financial records, member correspondence, board/business meeting minutes, membership forms, handbooks, and member/coaches directories. The financial records include ledgers, budgets, proposed budgets, treasury reports, and correspondence. Member correspondence is any communications that do not belong with the financial correspondence, the tournament correspondence, and the awards correspondence. All of these records are arranged chronologically. Date A point or period of time associated with an event in the lifecycle of the resource 1974-2006 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context 1984A006-s3 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context 1984A006-b18-f13 Title A name given to the resource KWIC - Handbook Date A point or period of time associated with an event in the lifecycle of the resource 1987 Description An account of the resource Contains the KWIC handbook for 1987. The handbook compiles the rules and regulations of the KWIC, a section of blank forms, tournament guidelines and information, the code of ethics, the articles of incorporation, and a history of the KWIC.