https://digitalcollections.eku.edu/files/original/9cd850f7df2dd2f1a430b11ababb8488.pdf 9eddebb9ea2fb179d6d76cdcfc40ccba PDF Text Text T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& INTERCOLLEGIATE CONSORTIUM HANDBOOK 1996 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t KENTUCKY WOMEN'S �This handbook is the official publication of the Kentucky Women's Intercollegiate Consortium. members of its basic structure and services, its guidelines for competition, and general procedures for planning and conducting T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& consortium championships. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t FOREWARD ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . It is designed to inform �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& HISTORY OF CONSORTIUM ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION A �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& History of Consortium ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . SECTION A Expanded interest in intercollegiate athletics in Kentucky led to the appointment of a committee to study the trend. The committee was appointed by the Chairperson of the Kentucky Division of Girls and Women's Sports and met for the first time December 2, 1967. The purpose was to develop state guidelines and policies for the development of varsity athletic programs for college women. Representatives from nine institutions attended this first meeting. One year later a fundamental precept emerged: "The Committee feels that there can be no justification for intercollegiate competition unless it affords the participant an opportunity for development in all aspects, not skill alone. Focus should be on the development of players, not the building of records." The continued growth generated by the Committee led to structural and name changes. In 1970, the first formal operating code was passed and the Committee was changed in format to the Kentucky Women's Intercollegiate Conference. The first conference tournament was conducted in 1971. KWIC representatives participated in the first AIAW national and regional tournaments initiated in 1972. By 1981, Conference championsh~ps were organized in seven sports. With the growth of women's intercollegiate athletics and the sponsorship of championships through NCAA, NAIA, and NJCAA affiliated conferences, the KWIC underwent a change in focus and name in 1996. Re-named the Kentucky Women's Intercollegiate Consortium, the KWIC continues to dedicate itself to sponsoring women's intercollegiate sports tournaments in Kentucky, as well as serve as a vehicle for the networking, mentorship, and promotion of women's athletics in the Commonwealth. PRESIDENTS OF KWIC 1971-1973 1973-1975 1975-1977 1977-1979 1979-1984 1984-1994 1994- Geri Polvino Kitty Baird Sue Feamster Becky Hudson Martha Mullins Rita Pritchett . Donna Hawkins �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Structure of Consortium ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION B �I. NAME Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Structure of Consortium ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . SECTION B The name of this organization shall be the Kentucky Women's Inter~ollegiate Consortium (KWIC). II. MISSION The rationale upon which the KWIC exists is the advocacy of women's intercollegiate sport competition in the Commonwealth of Kentucky . A further mission of the KWIC is to provide a professional affiliation for women primarily involved in physical education and athletics at the collegiate level in Kentucky. III . PURPOSE The purpose of the Consortium shall be: A. To establish and promote desirable standards for competitive experience . B. To promote and coordinate opportunities for competition . C. To promote opportunities for professional development and networking among women presently and previously involved in intercollegiate athletics, physical education, and/or recreation in Kentucky. D. To provide opportunities for mentorship among women in intercollegiate athletics in Kentucky. III . GOVERNING AUTHORITIES A. The Consortium shall be governed by an Executive Board and a Delegate Assembly. B. The composition of these governing bodies, the qualifications and method of selection of their members , and their respective powers and duties shall be set forth in the handbook . IV. MEMBERSHIP A. Institutional Membership 1. Any college, university, junior/community college within the Commonwealth of Kentucky which is an �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& accredited institution of higher learning and which sponsors an intercollegiate athletic program for women is eligible to apply for institutional membership. 2. Completion of a signed KWIC membership application form and payment of assessed dues shall constitute active membership. 3. A signed KWIC membership application form is due to the KWIC by September 15. 4. Privileges of active institutional membership are: a. Voting. Each member institution shall be entitled to one vote in all Consortium matters: 1. at all Consortium meetings 2. on all mail votes 3. at coaches' meetings b. Participation in KWIC Championships c. Eligibility of personnel from member institutions for elected or appointed positions. d. Two copies of the Handbook e. Newsletters and informational materials f. KWIC Directory g. Other services determined by the membership B. Professional Membership 1. Professional Membership shall be open to any individual affiliated with an accredited college, university, or junior/community college in the Commonwealth of Kentucky. 2. Completion of a KWIC membership application form and payment of professional dues shall constitute active membership. 3. Privileges of active professional membership are: a. Eligibility for elected or appointed positions. b. Participation of affiliated institution in KWIC championships, subject to institutional requirements for participation. (See Section C, Operating Code) c. One copy of the Handbook d. Newsletters and informational materials e. KWIC Directory f. Attendance at all KWIC functions C. Subscription Membership 1. Open to any individual, institution, organization, or agency not directly affiliated with an accredited �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . institution of higher education in the Conunonwealth of Kentucky. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t V. DUES T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 2. Subscription members shall be entitled to the following privileges: a. One copy of the Handbook and Directory b. Newsletters and informational materials c . Attendance at all KWIC functions 1. Annual dues shall be payable to the KWIC Treasurer by September 15. 2. Dues shall be set annually by May 1 to become effective the following school year . VI. VOTING PRIVILEGES A. Each institutional member represented at meetings shall be entitled to one voting delegate. The delegate shall register with the Consortium Secretary prior to the Call to Order . B. When several representatives are present from one institutional member, t hey may caucus and the delegate shall cast one ballot . C. Absentee ballots shall be permitted if filed with the Consortium President at least three days prior to the meeting. VII. MEETINGS A. The Consortium meets annually on the first Wednesday in April. The Executive Board meets annually on the third Wednesday in October, the third Wednesday in January, and the first Wednesday in April. B. Notification of any meeting will be sent to the official delegate of each institutional member and to each professional and subscription member at least three weeks prior to the meeting. C. Business shall be conducted according to the most current Robert's Rules of Order. D. Fifty percent of institutional members present shall constitute a quorum. If an institutional quorum is not present, a quorem of the Executive Board (50%) shall be authorized to enact legislation. �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . VIII. HANDBOOK Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& A. Members shall be notified immediately of all approved changes and additions to the operating code by virtue of official minutes of the Board and/or Consortium meetings. B. Handbook revisions will be distributed as needed. IX. EFFECTIVE DATES OF LEGISLATION Unless otherwise stipulated in official action: A. Board actions become effective immediately. B. Annual meeting actions become effective the following academic year. X. THE EXECUTIVE BOARD A. Board Members 1. Officers of the Board shall include a President, Vice-President for Championships, Vice-President for Professional Development, Secretary, Treasurer, Public Relations Chair, and Statistician/Archivist. Past Presidents become ex officio members of the Board. 2. The Office of President shall be held by a person whose institution is an active member of the Consortium. 3. Other elected and appointed offices may be held by anyone who is either an active professional member or is affiliated with an active institutional member. 4. The nominees for the offices of President, VicePresidents, and Secretary shall be selected by the Board and elected by the delegates. 5. The offices of Treasurer, Public Relations Chair, and Statistician/Archivist shall be appointed by the Board and are eligible for re-appointment. 6. All members of the Board are voting members. B. Election and Term of Office 1. Board members shall be . elected at the Spring meeting by the delegates (if a quorum is present). �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 2. The current Board shall serve as the nominating committee and shall entertain nominations from the floor. 3. Board members, with the exception of the Treasurer, Public Relations Chair, and Statistician/Archivist, shall be elected for a two (2) year term. The · Treasurer, Public Relations Chair, and Statistician shall be appointed by the President and shall serve a three (3) year term. a. The President and the Secretary shall be elected in the odd year. b. The Vice-President for Championships and the Vice-President for Professional Development shall be elected in the even year. 4. The term of office begins immediately following the Spring meeting and continues for two (2) or three (3) years. 5. Any Board member unable to complete the term of office shall submi t a written resignation to the President. 6. Any officer, elected or appointed, may serve successive terms. C. Vacancies Vacancies shall be filled by appointment by the President in consultation with the Board. The term of the appointment shall terminate when the term of office would expire. D. Responsibilities of Board 1. The Board shall act as the governing body of the Consortium. 2. The Board shall prepare the agenda and make recommendations for meetings of the Consortium. 3. The Board shall oversee the conduct of business of the Consortium between meetings. 4. The Board shall make administrative decisions requiring immediate action. 5. The Board shall develop statements of policy and/or procedure to be approved by the membership. The Board will be responsible for placement of adopted policy and/or procedure in the Handbook. �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Consortium. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 6. The Board shall admi nister the funds of the T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 7. The Board shall determine tournament sites. E. Responsibilities of the Board Officers 1. The President shall: a. preside at Consort ium meetings and at Board meetings. b . call Board meetings when deemed necessary. c. appoint Committees and Chairpersons. d. make appointments for any Board vacancies. e. see that Consor t ium business is conducted according to Consortium policy and procedure. f. keep membership informed of business conducted at official meetings . g. with the a s sistance of the Board, conduct Consortium business between meetings. h . serve as a clearinghouse for legal developments regarding women 's athletics and provide a report to the membership at least annually. 3 . The Vice-President f or Championships shall: a. assist the President when called upon. b. coordinate the development of guidelines for championships and distribute approved copies to institutional members (and professional members as requested ) . c. be available for consultation with the tournament director throughout the duration of each KWIC tournament. d. receive from tournament director ' s reports of results, evaluations, and the Tournament Financial Report form within 45 days of the championship. e . be responsible for securing tournament awards. f. receive bids for sites for state tournaments. 2. The Vice-President for Professional Development shall : a. assume the duties and responsibilities of the President in the absence of the President. b. promote networking and mentorship opportunities for women in Kentucky intercollegiate athletics. c . be responsible for the planning of an annual Founder's Series workshop, seminar, or lecture. d. be responsible for the planning of an annual Spring luncheon. �4. The Secretary shall: ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& e. with the assistance of the Public Relations Chair, provide the membership with updates on events around the state which impact women in athletics, such as National Girls and Women's Sports Day, the Women's Sports Foundation Luncheon, and convocation speakers. a. distribute copies of the minutes of Consortium and Board meetings to all KWIC members. b. keep a record of attendance at Consortium and Board meetings and retain same for a permanent file. c. maintain a current roster of the names, addresses, and telephone/fax numbers of all KWIC members, including all athletic personnel affiliated with KWIC institutional members. 5. The Treasurer shall: a. maintain full and complete membership records for the Consortium. b. receive and give receipts for monies due and payable to the Consortium. c. deposit monies in the name of the Consortium in a bank selected by the Board. d. prepare an annual financial report to be presented and distributed at the Fall Board meeting. e. prepare an annual proposed budget to be presented to the Consortium at the annual Spring meeting. f. maintain a supply of Consortium forms and stationary. g . receive a copy of each Tournament Report and Financial Report within 30 days of each championship. h. Update and file incorporation/tax forms with the Kentucky State Treasurer. i. receive requests for various membership expenses. 6. The Statistician/Archivist shall: a. send Coach 's Report forms to coaches who participated in KWIC tournaments at the end of each season. b. keep copies of seasonal records of competition for all teams which participated in KWIC tournaments. c. notify institutions after July 1 if coaches are delinquent in filing season reports. �7. The Public Relations Chair shall: ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& d. secure and house records and other memorabilia related to the Consortium and periodically submit same to the Archives files at Eastern Kentucky University. a. send out press releases to appropriate media before, during, and following each KWIC tournament. b. inform media about KWIC-sponsored events. c. publicize KWIC Scholar-Athletes. XI. RESPONSIBILITIES OF VOTING DELEGATES A. To serve as KWIC liasion at the institution. B. to seek counsel from appropriate personnel at the institution on matters concerning the Consortium at large, agenda items, nominations and elections, and general Consortium policy. C. To attend all Consortium meetings to vote on Consortium business. This authority may be delegated to another representative from the institution in the event the delegate is unable to be present. D. To circulate Consortium meeting minutes to all coaches of women's sports at the institution. E. To submit Coaching Data form each year to Consortium Secretary . F. To inform coaches of women's sports and other appropriate key people at the institution of Consortium meetings/events. G. To submit monies due Consortium for membership dues, tournament entry fees, and fines. XII. Reponsibilities of Coaches 1. Be responsible guidelines for Vice-President the Consortium for input into preparation of the proposed state tournaments, to be submitted to the for Championships at the Spring meeting of each year. XIII. Standing Committees: A. Awards 1. The Committee shall be composed of three (3) members selected by the Board and appointed by the �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& President. a. Past President of KWIC b. Two members at large , appointed for a two-year term and eligible for re-appointment. c. The chair of the Committee shall be appointed by the President from among Committee membership. 2. Responsibilities of the chair shall be: a. to solicit nominations for awards from the membership. b. in concert with the other committee members, to determine recipients of awards. c. to inform the President of all committee actions. d. with the Treasurer, manage the Awards Committee budget. e. to make recommendations for recipients of awards to the Board. f. to select and secure awards, according to Consortium guidelines. g. to notify the recipients of the awards. h. to plan an awards presentation, in consultation with the President. g. to make recommendations to the Board concerning changes in the awards structure. 3. Consortium Awards : a. Past-President Award Award: (1) Shall be a gavel Criteria: (1) Shall be awarded to the immediate past president b. KWIC Merit Award Award: (1) Shall be a framed certificate. Criteria: Shall be presented to a non-KWIC individual or organization who has made a significant contribution to women's intercollegiate sports, particularly to the KWIC. This award may or may not be given each year. c. KWIC Honor Award Award : (1) Shall be a plaque Criteria: (1) Shall be presented to an individual in recognition of long and outstanding service to KWIC. This is the highest award bestowed by the Consortium. This award may or may not be given each year. �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 1. Sport Committees will be composed of all coaches in the sport. Committees by division will be established when necessary. 2. Tournament guidelines will be devised by the Sport Committees and forwarded to the Board for approval. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t B. Sport Committees �I. GENERAL STATEMENT Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Operating Code II. CONSORTIUM STANDARDS FOR INTERCOLLEGIATE SPORTS ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . SECTION C A. General eligibility: Eligibility will be determined by the institution and its affiliated athletic governing body, provided criteria include: 1. full-time student; 2. undergraduate status; 3. not more than four (4) years intercollegiate participation in the specific sport. B. KWIC does not define Club Sport, but rather allows its member institutions to do so. Club teams are eligible to enter tournaments, provided student-athlete eligibility criteria are met (see statement above). C. Officials for all KWIC tournaments must be certified by at least one national, regional, or conference governing body for women's intercollegiate athletics. D. All KWIC tournaments will be administered according to the official rules of a sport's certifying agency. E. The KWIC encourages the availability of qualified athletic training services at each tournament site. The KWIC does not assume responsibility for injuries or accidents which occur during the conduct of tournaments. F. The KWIC does not assume responsibility for tournament cancellations. G. Awards 1. Participants who compete in a KWIC tournament shall receive a Certificate of Participation with the certificates of the first and second place finishers so indicated. 2 . In tournaments involving four to seven teams, a first and second place trophy shall be awarded. Tournaments with eight or more teams shall award first, second, and third place trophies. 3 . Winners of individual events shall receive KWIC medallions. 4. All-tournament team members, as determined by the tournament guidelines, shall be awarded a KWIC �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& III. VIOLATION OF CONSORTIUM REGULATIONS ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t plaque. A. The President in conjunction with the Board shall inform in writing the Voting Delegate (or professional member) of the charged institution as to the nature of the alleged violation. B. The following disciplinar y measures may be imposed by the Board, based on the seve rity of the violation: 1. Reprimand 2. Fine 3. Ineligibility for KWIC tournament(s) for a designated time. �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& SECTION D Specific KWIC Rule Violations, Procedures, and Penalties I. FISCAL VIOLATION Failure to pay outstanding bill due KWIC by October 1. Penalty: Failure to pay outstanding bill due KWIC by October 1 will result in inelibility to enter any KWIC Championship until outstanding bill and $25 fine is paid. APPEALS PROCESS: Appeals on rulings shall be filed with the President within ten (10) days of the decision. The President shall submit the request and recommendations to the KWIC Board at its next meeting. The decision of the KWIC Board shall be final. II. SEASONAL COMPETITION VIOLATION Failure to submit Coaches Report to the Consortium Statistician by July 1. Penalty: $25 fine. Institution will be notified by the Statistician and if the Coaches Report is not submitted within ten (10) days, the institution must submit Coaches Report and pay the fine prior to participation in the next KWIC tournament. III. KWIC CHAMPIONSHIP VIOLATIONS A. Entering and playing ineligible athlete(s). Penalty: Forfeiture of any previous tournament games or events in which the athlete participated and immediate tournament ineligibility for that team that year. APPEALS PROCESS: Appeals on rulings shall be filed with the President within ten (10) days of the decision. The President shall submit the request and recommendation to the KWIC Board at its next meeting. The decision of the KWIC Board shall be final. B. Failure to file Tournament Director's Report and Tournament Financial Report to Vice-President for Championships and Treasurer within 45 days following the tournament. Penalty: $25 fine. Institution must submit both reports and pay fine prior to participation in the next KWIC tournament. �Further penalties may be imposed by Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Penalty: $100 fine. the Executive Board. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . C. Blatant non-adherance to tournament guidelines. IV. PROCEDURES FOR REPORTING AND NOTIFYING OF RULE INFRACTIONS The President shall notify the institution of the official ruling and shall notify the Treasurer if a fine is involved. APPEALS PROCESS: Appeals on rulings shall be filed with the President within ten (10) days of the decision. The President shall submit the request and recommendations to the KWIC Board at its next meeting . The decision of the KWIC Board shall be final. V. PROCEDURES FOR COMPLYING WITH RULINGS A. After notification an institution has ten (10) working days from postmark to rectify the situation and/or pay fine, unless an earlier specific deadline date is indicated in the penalty. B. All fines or monetary retribution shall be made payable to KWIC Treasurer via registered mail. C. In the case where a fine must be paid at a tournament in order to be eligible, the fine, payable to KWIC Treasurer, may be given to the tournament director prior to the first tournament contest. D. Failure to rectify the situation with established procedure results in loss of elibility for specific tournament. APPEALS PROCESS: Appeals on rulings shall be filed with the President within ten (10) days of the decision. The President shall submit the request and recommendation to the KWIC Board at its next meeting. The decision of the KWIC Board shall be final. VI . APPEALS PROCESS A. Appeals on infractions or rulings carrying fines shall be filed with the President within ten (10) days of the decision. The President shall submit the request and recommendat ion to the KWIC Board at its next meeting. The decision of the KWIC Board shall be final. B. To insure maximum objectivity, any member of the Board whose school is involved shall not sit with the Board during such a case. �KWIC Championships I. PURPOSE ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& SECTION E To provide competitive opportunities for member institutions in selected women's intercollegiate sports. II. RECOMMENDED DATES FOR KWIC CHAMPIONSHIPS The dates for KWIC tournaments will be set by the Sport Committees at the April meeting. III. STRUCTURE OF CHAMPIONSHIPS A. Tournaments will be conducted where at least four institutions of the same classification enter. B. Institutions whose full-time female undergraduate enrollment is 1,500 or less will be classified SMALL COLLEGE; institutions with greater than 1,500 full-time female undergraduate students will be classified LARGE COLLEGE. C. Participation in tournaments will be limited to institutional members and institutions which employ professional members. Only one team per institution may be entered in a given tournament. D. Tournament guidelines devised by the Sport Committees and approved by the Executive Board shall be used for the operations of the tournament. IV. TOURNAMENT FINANCING A. Tournament expenses will be borne by participating schools. Entry fees will cover officiating costs and awards (except first place plaques). Host institutions are exempt from entry fees, but will underwrite modest costs of hospitality and other miscellaneous expenses. In tournaments where expendable supplies are necessary (i.e., tennis balls, softballs, etc.), entry fees may be calculated to cover the expenses. Such expenses will be stipulated in the specific sport's guidelines. �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& B. Specific sport entry fees shall be set by the Executive Board (not to exceed $1 25 .00 per team) based on recommendations of Sport Committees. C. Entry fees shall be made payable to the KWIC Treasurer and sent to the tournament director along with the entry form. D. The host institution shall : 1. keep an itemized expense account of tournament expenses. 2. absorb deficit expenses not covered by entry fees and/or gate receipts. E. When admission fees are charged, the host institution shall: 1 . indicate any admission charge in initial mailing materials. 2. abide by items A through D above. 3. keep 60% of the gain. 4. send 40% of the net gain to the KWIC Treasurer. These . funds shall be used to defray tournament expenses as determined by the Board. F. Tournament bills not submitted for payment or reimbursement by June 30 of the academic year in which the tournament was held become the responsibility of the host institution. VI . RESPONSIBILITIES OF HOST INSTITUTION AND TOURNAMENT DIRECTOR (It is recommended that tournament directors not have simultaneous coaching responsibilities.) A. The Tournament Director should: 1 . work closely with the Vice-President for Championships to see that guidelines are followed. 2. keep an itemized tournament expense report and file a KWIC Tournament Financial Report form with the Vice-President for Championships and the Treasurer within 45 days of the tournament. 3. send entry fees to the Treasurer within one week following the entry deadline . 4. Submit bills for payment or reinbursement to the �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Treasurer. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 5. Submit forty percent (40%) of net gain from gate receipts to Treasurer within 30 days of the tournament. 6. secure and assign tournament officials (or secure an assigner of offic ials ) . Fee payment schedule shall be in accord with specific tournament guidelines. 7. secure all meeting r ooms, playing courts, and equipment necessary for conduct of the tournament. 8. with assistance from the Publicity Chair, design and implement plans for tournament publicity. 9. assure that athletic training coverage is provided and that necessary precautions are taken relative to the physical welfare of each participant. The following minimal services should be provided: a. certified trainer present or readily available. b. ice and ice bags at immediate tournament site. c. water and cups available during and after competition. d. access to table for taping. e. procedure for handling of emergencies. B. An arbitration committee, composed of the Vice-President for Champi onships, the Tournament Director, and a designated official, shall make decisions as necessary throughout the tournament, except in those sports in which the official rules spec ify the method of arbitration. C. The Tournament Director should send correspondence and tournament mailings as outlined below. FIRST MAILING (sent to all member institutions within a sport division) 1. Copy of tournament guidelines. 2. Date, time; and location of tournament. 3. type of tournament. 4. Amount of entry fee. 5. Entry forms, if any. 6. Housing and meal information. 7. Deadlines for receipt of fees and entry forms. 8. Director's home and office address and phone numbers. SECOND MAILING-- if needed (sent to all member institutions within a sport division) 1. Date, time, and location of tournament. 2 . Parking permits and regulations. 3. Tournament agenda. 4. Tournament draw, if available. 5. Time, court schedules. 6. Locker accommodations. 7. Training facilities available. �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . VII. SITE BIDS 8. Miscellaneous registration information. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 9. Date, time, and location of tournament draw. Colleges filing bids for KWIC tournaments shall forward applications to the Vice- President for Championships prior to the April meeting. VIII. INITIATION OF CHAMPIONSHIPS Criteria for initiating championships shall be: A. A petition by participation schools must be presented to the Board for approval prior to the April meeting. B. At least four schools in the same division must commit to enter. C. A specific host institution must be designated. D. An itemized budget must be presented. �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& INCORPORATION ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SECTION I �KNOW ALL MEN BY THESE PRESENTS: ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . KENTUCKY WOMEN'S INTERCOLLEGIATE INC. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& ARTICLES OF I NCORPORATION That Donna Hawkins, Georgetown College, Georgetown, Kentucky 403 24, does hereby form a cha ritable corporation under the provisions of Chapter 273 of the Kentucky Revised Statutes. ARTICLE I . The name of Women's Intercollegiate Inc. the the corporation is: Kentucky ARTICLE II. Its duration shall be perpetual. ARTICLE III. The corporati on is organized at this time for purposes competition of advocacy in the of Commonweal th women's of intercollegiate sport Kentucky and to provide a professional affiliation for women involved in physical education and/ or athletics. The corporation may engage in any lawful business which may be transacted by a corporation under KRS Chapter 273, but no event may it engage in or be used for other than charitable, including religious, for such educational proposes the and making scientific of purposes distributions to organizations that qualify as exempt organizations under Section 501(c)(3) of Internal Revenue Code of 1954. ARTICLE IV. No part of the net earnings of the corporation shall inure to the benefit of, or be distributed to,k its members, trustees, officers or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III hereof. No substantial part of the activities of the �corporation shall be the carrying on of propaganda or otherwise or intervene in (including Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t participate the ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . attempting to influence legislation and the corporation shall not publishing or T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& distribution of statements) amy political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these articles, the corporation shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from federal income tax under Section 501 (c)(3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Code) , or ( b) by a corporation, contributions to which are deductible under Section 170 (c)(2) of corresponding the Internal provision of Revenue any Revenue Law). Code future of United 1954 States (or the Internal Upon the dissolution of the corporation, the ARTICLE V. Board of Directors shall, after paying or making provision for the payment of all the liabilities of the corporation, dispose of all of the assets of the corporation in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (c)(3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue Law), as the Board of Directors shall determine. No substantial part of the activities of any such corporation or organization to which such distribution is made shall consist of carrying on legislation, propaganda and not or part otherwise of the attempting net earnings to influence of any such corporation or organization shall inure to the benefit of any private shareholder or individual. �ARTICLE VI. The affairs of the corporation shall be ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . conducted by a Board of Directors consisting of not fewer than Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t three (3) nor more than twenty (20) persons, as may be established T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& from time to time by the Bylaws of the corporation. The directors shall be elected for staggered terms of two (2) years by majority vote of the Membership of the corporation. If a vacancy should exist in the Board of Directors, the President of the Board may appoint a successor to serv e for the unexpired term or until his or her successor is elected and qualifies. The officers of the corporation shall be a President, two Vice Presidents, a Secretary, and a Treasurer and such others as may be provided in the Bylaws. ARTICLE VII. The following persons shall serve as directors of the corporation until the first meeting is called to elect directors: 1. Donna Hawkins, Department of Athletics, Georgetown College, Georgetown, Kentucky 4 03 24. 2. Susan Johnson, Department of Athletics, Georgetown College, Georgetown, Kentucky 40324. 3. Pat Deacon, Department of Athletics, Transylvania University, Lexington, Kentucky 40508. ARTICLE VIII. The Membership shall have the power to make and amend all bylaws and rules to regulate the business and affairs of the corporation as will not be inconsistent with he provisions of these Articles of Incorporation or the laws of the Commonwealth of Kentucky. ARTICLE IX. The private property of the directors and officers of the corporation shall not be subject to any of the debts, obligations or liabilities of the corporation. ARTICLE X. The registered office of the corporation is at Georgetown College, Georgetown, Kentucky 40324, and its resident �IN WITNESS WHEREOF, the incorporator has hereunto set her hand, in triplicate originals, this Donna Hawkins, Georgetown College, Georgetown, Kentucky 40324. day of . 1996. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . ARTICLE XI. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& agent at that address is Donna Hawkins, it being her address also. The name and address of the incorporator is �COUNTY OF SCOTT The foregoing Hawkins this My Commission expires: T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& STATE OF KENTUCKY ) ) ) instrument was acknowledged before me day of ~~~~~-I 1996. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t SCT . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Donna Hawkins by Donna �CORPORATE BYLAWS ARTICLE I Corporate Offices ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& KENTUCKY WOMEN'S INTERCOLLEGIATE CONSORTIUM, INC. The principle office of the corporation shall be located at Georgetown College, Georgetown, Scott County, Kentucky 40324. The corporation may have such other offices, either within or without the Commonweal th of Kentucky, as the Board of Directors may designate or as the business of the corporation may require from time to time. II ARTICLE Purpose of Corporation The rationale upon which Kentucky Women's Consortium, Inc. intercollegiate is founded sport Intercollegiate is the advocacy competition and the of provision women's of a professional affiliation for women involved in physical education and/or athletics in the Commonwealth of Kentucky. 1. ARTICLE III Membership Classes of Membership. Membership in the corporation; There shall be tow classes of active, consisting of colleges, universities, and individuals desiring active participation in the business affairs of the corporation; and contributing, consisting of those ins ti tut ions, agencies or persons not desiring active membership but who wish to further the principles and goals of the corporation through monetary or in kind contributions. 2. Qualifications. accredited institution individual desiring Membership may be proposed of same higher and education which, in the or for any professional opinion of the �corporation, is in accord with the principles and purposes of the Membership shall be granted to the ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . corporation. candidate Membership Dues. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 3. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t effective upon approval by the officers of the corporation. Membership dues may be established by the Board of Directors subject to the approval of the Membership. 4. Membership Record. corporation shall be A registry of the Membership of the mainta i ned corporation. 5. Voting Rights. by the Secretary of the Each active institutional Member through its representative in attendance shall be entitled to one (1) vote at the meetings of the Membership called in accordance with these bylaws. 1. Cumulative voting shall not be permitted. ARTICLE IV Meetings Annual Meetings. The annual meeting of the Membership of the corporation shall be held at its principal office in or such other place as the Board of Directors may designate, on the first Wednesday in April of each year at 10:00 in the morning, for the transaction of business appropriate to the corporation. event that otherwise, such annual meeting is omitted by In the oversight, on the day and at the time herein provided for, or the directors shall call the meeting in lieu thereof to be held as soon thereafter as conveniently may be, upon ten ( 10) days written notice, which notice shall state the time and place and objects for which such meetings are called. Any business transacted or elections held at such meetings shall be as valid as if transacted or held at the annual meeting. 2. Special Meetings. Special meetings of the Membership may be called at any time by the Board of Directors. At any time, upon �of Membership, any director it shall or twenty percent ( 20 %) be the duty of the of the active Secretary ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . written of the Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t corporation to call a special meeti ng of the Membership, to be held T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& at eh registered office at such time as the Secretary may fix, not less than ten ( 10) nor more tha n thirty-five receipt of said request, ( 35) days after and if the Secretary shall neglect or refuse to issue said call, the director or twenty percent (20%) of said Membership making the request may do so. 3. Notices. Written notice of the time, place and purpose of the annual meetings shall be given to all of the Membership entitled to vote at such meetings, at least twenty-one (21) days prior to the date named for the meeting. each Member at the address appearing Notice shall be mailed to on the books of the corporation unless said Member shall have filed with the Secretary of the corporation a written request that notice be mailed to some other address, in which case it should be mailed to the address designated in said request. Written notice of the time, place and purpose of a special meeting . of the Membership shall be mailed at least ten (10) days prior to such meeting, to each active Member of record entitled to vote at such meetings. 4. Quorum. Twenty five percent (25%) of active institutional Members shall constitute a quorum for the transaction of any business at any Membership meeting, annual or special. 5. Presiding Off ice rs. The President of the Board of Directors shall preside at all meetings, both annual and special, of the Membership. In his / her absence, the Vice President for Professional Development shall preside . �ARTICLE V Number of directors. The number of directors shall be Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 1. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Directors T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& not fewer that three (3) nor more than twenty (20), said number to be determined by the Membership. 2. Elections. The election of each elected Member of the Board of Directors shall be by ballot, said elections to be held at the prescribed annual meeting of the Membership. 3. Term. Each director elected subsequent to the enactment of these bylaws shall hold office for a term of two (2) years, or as otherwise prescribed, or until a successor has been duly elected and qualified. only that At the annual meeting of the Membership in April, number of directors constitute as near to one-half shall ( 1/2) be elected which would as possible of the total number of directors on the Board. There is an exception to the foregoing which will be necessary at the first meeting in order to establish staggered terms for the Board of Directors. At the initial meeting, which will be held on April 10, 1981, seven (7) directors shall be elected. After their election, the membership shall determine which of them shall serve for a one (1) year term and which shall serve for a Two (2) year term. 4. Powers. The business and affairs of the corporation shall be managed by its Board of Directors. 5. Regular Meetings. Directors shall be held, Regular meetings of the Board of at its principle off ice without other notice than this bylaw, three (3) times each year; (1) ont eh third Wednesday in January at 9:00 am; (2) on the first Wednesday in April at 8:00 am; and (3) on the third Wednesday in October at 9:00 am. The Board of Directors may provide, by resolution, a time and �additional regular meetings without for the holding of other notice Special Special Meetings. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 6. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t resolution. meetings ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . place, within the Commonweal th of Kentucky, than such of the Board of Directors may be called by, or at the request of, the President of the Board of Directors. The person authorized to call a special meeting of the Board of Directors may fix any place for holding such special meeting of the Board of Directors. 7. Notice. Notice of any regular meeting of the Board of Directors may be given in any manner determined by the Board of Directors. Written notice of any special meetings of the Board of Directors shall be given to all directors at least ten (10) days prior to the day named for the meeting, which notice shall be mailed to said director at the address appearing on the books of the corporation. Any director may waive notice of any meeting, and the attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of and business because convened. 8. Quorum. the meeting was not lawfully called or Those directors present at any meeting of the Board of Directors shall constitute a quorum for the transaction of business. 9. Vacancies. Whenever any vacancies shall occur on the Board of Directors by reason of death, resignation or otherwise, said vacancy shall be filled by the President. The director so chosen shall hold office until the directorship being filled would expire. �a The officers of the Board of Directors shall consist of President, two Vice Presidents, a Secretary, and such other ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 10. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t offices as may be created from time to time by the Membership. The direct. 11. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& term of office shall be two ( 2 ) years or as the Membership may Duties. (a) The President of the Board of Directors shall preside at all Membership and directors meetings. shall be generally responsible for H/she all duties incident to the office of President and such other duties as may be prescribed by the board and/or Membership. (b) The vice Presi dent for Professional Development shall be responsible for all duties of the President in his/her absence or disability. (c) The Vice President for Championships shall be responsible for oversight of tournaments. (d) The Secretary shall keep proper minutes and records of all proceedings which shall be signed. by the Secretary. shall have such other duties Directors and/or Membership. 1. as designated by ARTICLE VI Officers The Secretary the Board of The officers of the corporation shall be the President, Vice President for Championships, Vice President for Professional Development, Secretary and Treasurer, each of whom shall be elected by the Membership, with he exception of Treasurer who shall be appointed by the President. Such other officers and assistant officers as may be deemed necessary may be elected or appointed by the Board of Directors and/or Membership. �2. Election and Term of The Office. off ice rs of the If the election of officers shall Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t meeting for two ( 2 ) year terms. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . corporation shall be elected by the Membership at the April annual T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& not be held at such meeting, such election shall be held as soon thereafter as is reasonably possible. Each officer shall hold office until a successor shall hav e been appointed or elected and shall have been qualified, or until death, or until he/she shall resign. 3. Vacancies . A vacancy in any office because of death, resignation, disqualification or otherwise may be filled by the President of the corporation for the unex pired portion of the term . 4. Duties of the President of the corporation. The President of the corporation shall be the chief executive officer of the corporation and, subject to the control of the board of Directors, shall in general supervise and control all the affairs of eh corporati on. He/ she shall preside at all meetings of the Membership of Board of Directors. He/ She shall sign or countersign all contracts and other instruments (except bank drafts) of the corporation, except as delegated to another officer of the corporation, as authori z ed by the Board of Directors, shall make re.ports to the Board of Directors and shall perform all other duties as are incident to his/ her office, or are properly required by the Board of Directors and/ or Membership. 5. Duties Development. of the Vice President for Professional The Vice President for Professional Development shall assist the President in the general supervision and control of the affairs of the corporation, with specific professional development of the Membership. responsibility for �for The Vice President for Championships. Championships shall be The Vice President for responsible Duties T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 7. of the Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t tournaments. The Secretary . oversight ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 6. Secretary shall of keep accurate minutes of all corporate meetings called by the President, including those involving the Board of Directors, and shall further perform all of the duties commonly incident to the off ice, and shall perform such other duties and have such other powers as the Membership may designate. 8. Duties of the Treasurer. The Treasurer shall have the custody and be responsible for all funds of the corporation, and shall keep accurate books of account of the corporation's transactions which shall be the property of the corporation and, together with all its property in his/her possession, shall be subject at all times to the inspection and control of the Board of Directors. The Treasurer shall disburse the funds of the corporation in payment of the just demands against said corporation or as may be ordered by the Board of Directors, taking proper vouchers for such disbursements, and shall render to the Board of Directors from time to time as may be required of him/her an account of all of the actions as Treasurer and of the financial position of the corporation. He/she shall perform all duties incident to the office or which are properly required by the Board of Directors. He/she shall also be responsible in the same manner to the President of said corporation. The Treasurer shall also have such other duties and powers as may be prescribed by the Board of Directors. �ARTICLE VII Officers and Directors ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Compensation of Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& The off ice rs and directors of Kentucky Women's Intercollegiate Consortium, Inc. shall receive no compensation for their duties as officer or directors unless Membership. approved by the majority ARTICLE VIII Funds, Checks, Notes, Etc. of the The funds of the corporation shall be deposited in such banks or trust companies as the directors shall designate. all checks and drafts on the corporation's banking accounts and all bills of exchange, promissory notes and all acceptances, obligations and other instruments for the payment of money shall be signed by such officer or officers, agent or agents, as shall be thereunto duly authorized from time to time by the Board of Directors of the corporation. ARTICLE IX Corporate Seal The corporate seal os this corporation shall be circular with the words "Kentucky Women's . Intercollegiate Consortium, Inc. , Commonwealth of Kentucky" surrounding the word "Seal". ARTICLE X Profits Kentucky Women's Intercollegiate Consortium, Inc, shall be a non-profit corporation. All profits accruing from its operations shall the be expended corporation as set in out in furtherance the Articles of of the goals of Incorporation, the in accordance with the applicable tax regulations pertaining to nonprofit tax-exempt corporations. Officers and directors of the �, corporation are specifically prohibited from sharing in the profits Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& ARTICLE XI Reversion of Assets ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . of this corporation at any time. Kentucky Women's Intercollegiate Consortium, Inc. is intended to have perpetual corporate existence. In case, however, that it must be dissolved, all assets of the corporation, after paying or making provision for the payment of all of the liabilities of the corporation, shall be disposed of according to Article V of the Articles of Incorporation. ARTICLE XII Amendment These bylaws may be amended or repealed by the Membership of Kentucky Women's Intercollegiate Consortium, Inc. at any regular meeting or at any special meeting called for that purpose. I certify that the above is a true and accurate copy of a resolution passed by Kentucky Women's Intercollegiate Consortium, Inc., A Kentucky corporation, at a called meeting of its Board of Directors held in Georgetown, Scott County, Kentucky, on the~day of , 1996, at a.m. Secretary � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource KWIC - Administrative Records Description An account of the resource The Administrative Records series contains financial records, member correspondence, board/business meeting minutes, membership forms, handbooks, and member/coaches directories. The financial records include ledgers, budgets, proposed budgets, treasury reports, and correspondence. Member correspondence is any communications that do not belong with the financial correspondence, the tournament correspondence, and the awards correspondence. All of these records are arranged chronologically. Date A point or period of time associated with an event in the lifecycle of the resource 1974-2006 Language A language of the resource English Identifier An unambiguous reference to the resource within a given context 1984A006-s3 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Identifier An unambiguous reference to the resource within a given context 1984A006-b19-f01 Title A name given to the resource KWIC - Handbook Date A point or period of time associated with an event in the lifecycle of the resource 1996 Description An account of the resource Contains the KWIC handbook for 1996. The handbook compiles the rules and regulations of the KWIC, a section of blank forms, tournament guidelines and information, the articles of incorporation, and a history of the KWIC.