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https://digitalcollections.eku.edu/files/original/edcc11e4b05ca61dd0ab2f722398eea3.pdf 530b81b2a86700774fa71af75e18a7e1 PDF Text Text ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& �ETHICS AND ELIGIBILITY CASEBOOK ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 1980-81 The Ethics and Eligibility Casebook is an official publication of the Association for Intercollegiate Athletics for Women. Mailing address: 1201 Sixteenth St., N.WN., Washington, D.C. 20036. Editor: Rosalie J. Gershon, AIAW Admi nistrative Assistant for Ethics and Eligibility. Publication Date: January, 1981. Number Section A. l. 2. 3. 4. 5. 6. 7. 8. 9. l O. Section B. 11. 12. 13. 14. 15. 16. Brief Title T ABL E OF CONT E NT S Recruitment Section Reference GENERAL REGULATIONS APPLICABLE TO BOTH ON-CAMPUS ANO OFF-CAMPUS RECRUITMENT Presence of Selected Non-Seniors at Sport Camps Junior Rule--Information Requests Prospective Transfer Students--Initial Contact Transfer Contact--Forwarded from Admissions Office Transfer Students--Participation in an Audition Recruitment by Admissions Staff Recruitment by Athletic Personnel Working for Admissions Office Contact with Prospective Student-Athletes by Institutional Representatives Third Parties--Permitted Activities High School Scrimmages/Events A.l.a, p. 43 A. l.a & b, p. 43 A.2.a &b, p. 43-4 A. 2.a.2 ) Note l ) , p. 43 A.2.a.3, p. 44 A.4.a., p. 44 A.4.b, p. 44 A. 5. a, p. 44 A.5.d, p. 44 A. 5. e, p. 44 SPECIFIC REGULATIONS APPLICABLE TO BOTH ON-CAMPUS AND OFF-CAMPUS RECRUITMENT Sport Camp Limited to Selected High School Seniors Payment of On-Campus Extenses for Prospective Student-Athletes Social Interaction with College Team by a Prospective Student-Athlete On-Campus Audition- - Expenses Permitted Selection Process for On-Campus High School or Open Athletic Events Remuneration for On-Campus High School or Open Athletic Events B. l. a, p. 44 B. l. a. 2)3) 4) , p. 44-5 B.l.a .2) & 4), p. 44- 5 B.l.a. 2)3) 4), p. 44- 5 B. l .a.6 )8)9 ), p. 45 B.l.a . 7), p. 45 �18. 19. 20. 21. 22. 23. 24. 25. 26. Section C. 27. 28. 29. 30. 31. Section D. 32 . 33 . 34. 35. Reference Collegiate Participation at Open Events or Against Club Teams with High School Students Interaction between Collegiate Institutuional Representatives and High School Students at Sport Camps and Skills Clinics Presence of Non-Seniors at Sport Camps Contact with Prospective Student-Athletes on Campus for Athletic Events Contact with Prospective Student-Athletes on Talent Assessment Trips Talent Assessment at High School Practices Public Meeting--Selected High School Athletes Contact with Alumnae(i)/Boosters by Prospective Student-Athletes Chance Meeting between Athletic Personnel and a Prospective Student-Athlete Contact between Athletic Personnel and Prospective Student-Athletes at an Off-Campus Athletic Event PERMITTED INSTITUTIONAL RECRUITMENT ACTIVITIES: AUDITIONS FOR PROSPECTIVE STUDENT-ATHLETES Auditions Not Permitted by State High School Ass'n . Auditions--"Second Chance" Selection Process for Group Auditions Time Limit for Auditions Providing Housing When Prospective Student-Athletes are Not on Subsidized Visit B. 1 . a. 8)9) , p. 45 B. l .a . 10 and B. 2.b .4, p. 45 B.1.a.10) and B.2.b.4), p. 45 B. l. a . 2 ), p. 44 B. 2.a, p. 45 B. 2 . a, p. 45 B. 2 . b. 2) , p. 45 B• 2 • c. 3) , p . 46 ; A. 5. a. p. 44 8.2. c.3), p. 46 8 . 2 . c. 3) , p . 46 GROUP AND IND IVIDUAL C. 2.Note 1) , p. 46 C. 2 , p. 46 C. 2 , p . 46 C. 3 , p . 46 C. 5, p . 46 PROHIBITED INSTITUTIONAL RECRUITMENT ACTIVITIES Use of Collegiate Faci lities by High School Age Students 0. 2 &4, p. 46 Dual Coaching 0. 2 & 5, p. 46 High School Students Working Out Under Dual Coach 0. 4, p. 46 0.6 , p. 46 Sport Camps--Special Scholarships/Reduced Rates Financial Aid Based on Athletic Ability Section Section A. 1. 2. 3. 4. 5. 6. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 17. Brief Title T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Number Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Table of Contents LIMITATIONS OF FINANCIAL AID BASED ON ATHLETIC ABIL ITY Room & Board--No Campus Facilities Room &Board--Money for Off-Campus Apartment Room & Board--Student-Athlete Living at Home Room & Board--Special Dormitory Room & Board--Same as Men's Program Training Table A.1. a & b, p. 47 A.1.a, p. 47 A.1.a . , p. 47 A.1.a., p. 47 A.1 . a, p . 47 A.l.b, p. 47 �7. 8. 9. 10. Section B. 17. 18. 19 . Section C. MAXIMUM FINANCIAL AID LIMITATION S PER SPORT 27. Finan cial Aid Based on Athletic Abil ity for the Two-Sport Athlete Exceeding Scholarship Limits of a Competitive Division--Awards Prior to the Rule Adoption Exceeding Scholarship Limits of a Competitive Divi sion After Division Declaration Exceeding Divisional Limits--Violation 28. Ca l culati on of Equivalencies When Tuition Va ries 26 . Section D. Athletic Aid Discontinued Discontinued Discontinued 33. Financial Aid Based on Athletic Ability--Summer School Attendance Financial Aid Based on Athletic Ability Renewal in Fifth Year Disconti nued Aid When Student-Athlete Quits Team 3!1. Section E. 36. 31. 3!), Rererence .J L.... '- ,1, B. l , p. 4 7 ; Def. , p. 35 47 B.l, p. 47 B. l, p. B.l,p . 47 B.l, p. 47 B. l, p . 47 B.l , p. 47; D.l, p. 49; Def., p. 35. C. 4, p. 48 C. 5. b, p. 43- 9; E. l , p. 50; VI.D, p. 62 C.5.c , p. 48; E. l, p. 50; VI.D, p. 62 C. 5.c & d, p. 48-9;E.l , p. 50; VI.D, p. 62 C.5.d, p. 48-9 GENERAL POLICIES FOR AWARDING FINANCIAL AI D BASED ON ATHLETIC ABI LITY TO STUDENT-ATHLETES 29. 30. 31. 32. 34. ' LIMITATION OF FINANCIAL AID NOT BASED ON ATHLETIC ABILITY BEOG in Addition to Athletic Aid BEOG Over Extent of Need BEQG and Federal Work/Student Monies--Recruitment by the Athletic Department Need-Based Financial Aid Based on Athletic Ability Loans and Employment Promi se of Loans/Employment by the Athletic Department Preferenti al Treatment for Non-Athletic Aid 20. 21. 22. 23. 25 . ''! f ..•., J r' Tuition and Fees--Variance According to Credits Taken A: l .~.~p. 47;E.6, p. 50 Change from Non-Resident to Resident Status A. 1 . b, p. 47 ; E. 6 , p . 50 Book Grants A.l & 2, f p, iPt7 Book Loans--Art Supplies or Lab Courses A.2.a, p. 47 Tutoring A.2.b, p. 47 Scholarship from an Outside Source A. 3, p. 47;C.3, p. 48 Scholarship to a Specific School A. 3 • a , p • 4 7 ; C. 3 , p . 48 Special Award Based Partly on Athletic Ability A.3 . a, p. 47 Special Award from the Institution A. 3.a, p. 47 Canadi an Game Plan A.3.b, p. 47 11. 12. 13. 14. 15. 16. 24. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Brief Title T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Number ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Table of Contents Awards from a Booster Club Aid in a Split-Season Sport-- Head Count Aid in a Split-Season Sport Aid--Student-Athlete Dismissed from Team 0.1 , p. 49 0. 2.b p. 49;G.3,p. 51-2 0.2, p. 49; G. 7, p. 52 D.2.b, p. 49;E. l, p. 50; F. 1 , p. 51 0.2.b, p. 49 0. 2.b, p. 49; 1.2, p. 54 0.2.d, p. 49;I.2, p. 54 GENERAL POLI CIES FOR RENEWING FINANCIAL AID BASED ON ATHLET IC ABILITY FOR STUDENT-ATHLETES Renewal of Financial Aid Based on Athletic Ability for JV Team Member E.l,p . 50 Transfer by a Return ing Student-Athlete E.2, p. 50 Transfer Before Year of Non-Participation Begins E.5, p. 50 �Tabl e of Contents 40. Total Budget Decreased 41. 42. 43. 44 . 46 . 47. 48 . 49. 50. 51. 52. 53. S4. 57. 58. 59 . 60. 61. 62. 63. 64. GENERAL POLICIES FOR WITHDRAWING FINANCIAL AID BASED ON ATHLET IC ABILITY FROM STUDENT-ATHLETES REGULATIONS FOR THE INSTITUTION OFFERING FINANC IAL AID BASED ON ATHLETIC ABILITY Unused Funds--Renewal Section H. 56 . I. 2, p . F. l, p. 51. Non-Renewal of Financial Aid Based on Athletic Ability--Failure to Report for Pre-Season Workouts F.l.a, p. 51 Di smissal from Team--Code of Ethics F.l. a, p. 51 Di f ferent Behavioral Conditions for Scholarship Athletes Discontinued Aid Second Tenn--Academic Ineligibility F. 1. a , p. 51 ; E. l , p. 50 F. 1. b , p . 51 ; E. 1 , p. 50 Withdrawal/Non-Renewal of Financial Aid Based on Athletic Ability--Inadequate Skill F. 1• b. 3 Note , p. 51 ; Non-Athletically Related Injury E. 8, p. 50 F. 1. b. 3 Note, p. 51 ; Athl etically-Related Injury E.8, p. 50 F. l.c, p. 5l ;E.1.e,p.50 Financial Aid Based on Athletic Ability When Student-Athlete Quits Team During Tryouts F. 3, p. 51 Hearing When Student-Athlete Quits School F. 3, p . 51 Procedures for Campus Review Requested by a Student-Athlete Section G. 55. E. 5, p. 50;II.A. 2.a.3), p. 44 ; D. 2.b , p. 49; E. 6, Note l, p. 50; and E. 1 , p. 50. Lowering Athletic Aid When Non-Athletic Aid is Offered E. 6, p. 50 Fi nancial Aid Based on Athletic Ability When Program E. 6, Not e 1, p. 50 ; is Dropped G. 6, p. 52; E. l , p. 50 ; J .l . e, p. 55 ; F. l.b.3 E. 9 , p. 50 ; F. 1. b . p . 51 Illness E. 9 , p. 50 ; F. 1 • b , p. 51 Pregnancy Secti on F. 45. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Audition and Limited On-Campus Subsidization in Year of Non-Participation T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 3~. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Reference Number Brief Title AIAWLETTER OF INTENT Promise of Financial Aid Based on Athletic Abil i ty Prior to First Monday in March Letter of Intent--Personal Delivery Letter of Intent--Deadline for Use Signed Student-Athlete--Brief Attendance Signed Student-Athlete--Decides to Transfer Signed Student-Athlete--Never Attends Si gned Student-Athlete--Contact When Not Attending Original Institut i on or Receiving Athletic Aid Sign ing Fi nancial Aid Agreement Affects High School E1i gi bil ity Signed Student-Athlete--Contact with College Coach G. 3, p. 51 H.1. c, p. 52 H. l. e, H. 1. g, H. 2. a , H.2 .a , H.2.b , H. 2. a , H.2.e , p. p. p. p. p. p. p. 52 52 52;J.2.a,p.54 52;J . 2.a, pS4 52; H. 6, p. 54 52 52 H. 3, p. 53;0. 3, p. 49 H.4, p. 53 �Number Brief Title 67. 68. 69. Section I. 70. 71. 72. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 66. Signed Student-Athlete Informing Institution of Request for Release Release from Letter of Intent to Attend Non-Member Institution Signed Student-Athlete--Not Admitted Letter of Intent Null and Void--Technical Violations Release is Granted but Signed Student-Athlete Decides to Attend T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 65. Financial Aid Based on Athletic Ability for StudentAthlete on an Exchange Program Transfer/Aid--Foreign Students 74 . Signed Student-Athlete--Making Up Grades to Gain Admission Transfer Student--Never Participated Athletic Aid for Student Who Attends More Than One Institution Competition by a Part-Time Student 78. 79. 80. 81. 82. 83 . 84. 85 . H.5, p. 53 H.5, p. 53;J. l .a , p.54 H.5 . d, p. 53 H. 5. e, p. 53 H. 6, p. 54 I. 1. c, p. 54 I.2, p. 54; Sec. II.C. l, p. 46 & II.D.3 p. 46 Sec. I. D. 2, p. 39 ELIGIBILITY OF TRANSFER STUDENTS TO RECEIVE FINANCIAL AID BASED ON ATHLETIC ABILITY 73. 77. Reference ELIGIBILITY FOR STUDENT-ATHLETES RECEIVING FINANCIAL AID BASED ON ATHLETIC ABILITY Financial Aid Based on Athletic Ability When the Student-Athlete is Out One Year (Renewal) Signed Letter of Intent--Did Not Make Team Section J. 75. 76. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Table of Contents Must Complete Junior College Program Returning Student-Athlete Out One Year Student Not Receiving Athletic Aid Transfers When Program is Not Offered Transfer/Financial Aid Based on Athletic Ability-Club Team Returning Student-Athlete--Dropped Courses Transfer by Student-Athlete Who Did Not Receive Financial Aid Based on Athletic Ability Transfer/Financial Aid Based on Athletic Abi l ity-Student-Athlete Did Not Participate for One Year Basic Transfer Rule (All references are to the 1980-81 AIAW Handbook . ) J.l.a, p. 54; Sec . I.A.5, p. 36 J.l.a, p. 54 J . l.a, p. 54 J.l.a, p. 54 J.1.a & b, p. 54; J.2.a, p. 55 J. 1. b, p. 54 J, l. C, p. 54 J .l .e, p. 55;E. 7, p. 50 J. l .e, p. 55 J.2.a, p. 55 J.2.a, p. 55 J.2.a, p. 55; E. 5, p. 50 J.2.a , p. 55;Section I. C. 1, p. 38. �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t I NT R O DU C T I O N �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& INTRODUCTION The Casebook contains clarifications of the current Association for Intercollegiate Athletics for Women Handbook regulations governing ethics and eligibility. Presented in a Question-Answer format, the Casebook is intended to provide answers to the most frequently asked questions in the area of ethics and eligibility. The Casebook may be used in two ways: as a general review of the E&E regulations and as an aid in answering specific questions as they arise. The AIAW Bylaws (V.D.5.c. and VII.A.1.c.3) empowers the Ethics and Eligibility Committee to make interpretations of the regulations which are considered official and shall be binding upon the membership upon publication. The Casebook is a compilation of the interpretations made by the Ethics and Eligibility Committee in accordance with the Bylaws. Each interpretation is in full force and effect until changed by the Ethics and Eligibility Committee, Executive Board or Delegate Assembly. When you have a question regarding a specific regulation in the Handbook, consult the Handbook for the reference number and then turn to the corresponding number in the Casebook. The membership is reminded that this is a Casebook, and the situations result in specific answers to specific questions. The reader is encouraged to review the Handbook regulation in its entirety. This edition of the Casebook applies to regulations in effect during the 1980-81 academic year. The reader should also be aware that some changes may occur during the 1980-81 academic year through action of the 1981 Delegate Assembly and May 1981 Executive Board meetings; these changes would appear in the official Minutes or subsequent E&E Newsletters. ~ Further Interpretations First impression clarifications may be issued by the Chairperson of the Ethics and Eligibility Committee. Telephone interpretations or clarifcations do not constitute official interpretations; all official interpretations must be in writing. The Ethics and Eligibility Chairperson is a volunteer officer elected annually by the membership who first serves for one year on the Committee as Chair-Elect. The Chair establishes membership calling days (normally two days per week) on which calls shall be received. However, before calling the E&E Chair, the athletic director is advised to first consult the Casebook and then contact the Regional Ethics and Eligibility Chairperson. The names and telephone numbers of all nine Regional E&E Chairs appear in the current AIAW Handbook, with updates in the E&E Newsletter. (Additionally, the "E&E Networ~also includes 26 state E&E Chai~from 5 regions and their committees and 4 regional committees.) The administrative assistant for ethics and eligibility at the AIAW national office may also be able to assist you with questions regarding procedures and clarifications. �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Acknowledgements ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -2- The Casebook was compiled and written from the subject files at the AIAW National Office by the administrative assistant for ethics and eligibility. Begun in 1978-79, it has undergone the review of those who have worked most extensively in the area of ethics and eligibility--past and present regional and national E&E Chairs and the 1979-80 and 1980-81 national Ethics and Eligibility Committees. Special appreciation goes to the following individuals for their assistance: Judy Blucker, Jean Cerra, Joan Cronan, Linda Dempsay, Char Denman, Nancy Dillard, Sue Durrant, Jane Farr, Sue Garrison, Bettye Giles, Arlene Gorton, Leanne Grotke, Kaye Hart, Kathy Hildreth, Judie Holland, Eileen Keener, Linda Koch, Mary Langbein, Donna Lapiana, Dee McDonough, Lee Morrison, Jan Nuzman, Louise 0 Neal, Pat O'Toole, Ellen Perry, Diane Potter, Calla Raynor, Libby Roquemore, Nancy Scott, Barb Sevier, Jan Shelton, Allene Stovall, Pam Strathairn, Barb Viera, Joyce Weiblen, and Mary Jo Wynn. Acknowledgement is also given to Ann Uhlir, AIAW Executive Director, for direction in planning, format and distribution, and to Brenda Barnes Lewis, for typing the manuscript. Particular recognition is given to Margot Pol ivy, Legal Counsel, for her extensive review of the final draft, and to the E&E Chairs, without whose advice, expertise and encouragement, the Casebook would not have been possible: Joan Hult, for originally establishing a sound framework for the E&E network and interpretation system; Fran Koenig, for initiating the Casebook planning and seeing it through its early drafts; Jeanne Rowlands, for her astute and careful analysis; and Ginny Hunt, for her persistence and knowledgeability in guiding the Casebook through two E&E committees . 1 �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t R E C R U I T ME N T �RECRUITMENT l. Presence of Selected Non-Seniors at Sport Camps 2. 3. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& ETHICS AND ELIGIBILITY CASEBOOK Q. May an institution hold a sport camp for selected high school athle t es such as a "Ton 100" baske tball camp, and invite students 1.Jho have not completed their junior year in high school? A. No. Thi s constitutes active recruitment and such students may not be invited . (Ref: A. l.a) Junior Rule--Information Requests Q. May my institution ask high school personnel t o distribute inter es t slips/questionnaires assessing the skills and academic quali f ications of high school students who have not completed their junior year? A. No. A collegiate institution may ask high school personnel to voluntarily fill out such evaluation tools, but may not distri bute or cause them to be distributed to those students who have not completed their junior year. It would be the responsibility of the collegiate personnel to take all reasonable precaution to ensure that information forms were not distributed to s tudents who have not completed their junior yea r. (Ref : A.1.a.&b.) Prospective Transfer Students--Initial Contact (A) (B) Q. May an institution contact a student a t another institution to t ermine whether she is an eligible transfer s t uden t ? A. No. The initial contact must be made by the prospective transfe r s tudent . An institution would be in violation if initial contact was made with a student who has never participated (A.2.b .) or a stud en t- at hlete (A.2 .a. ) to determine whether she is an eli gibl e transfer. Q. May an institution initiate contact with a junior college studen: who is completing her second year? A. Yes. (Ref: A.2 . a.&b . ) Cl - �4. Transfer Contact--Forwarded from Admissions Office 7 Mus t the athletic department r epor t as transfer contacts all quer ies fo~ ded fr~m t he admissions office from transfer students who expr ess an ~nter e s t ~n athleti cs ? A. Yes. (Ref : A.2.a.2)Note 1) Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t ~ Q. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 5. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -5- Transfer Students--Participation in an Audition Q. May a s t udent - athlete who i s attending a four- year ins t itution and plans to t ransfer in t he Fall participate i n an audition? A. No, not unless she is eligible to receive financial aid based on athletic ability . (Ref : A.2.a.3) (See III .J. for exceptions. ) Recruitment by Admis sions Staff Q. May an i ns t itution's admi ssions s taf f talk with the girls ' tenni s team at a l ocal high school? A. No . The admissions staff must conduct its recruitment of prospect ive student-athletes in the same manner general recruitment of students i s handled. Any procedure which is used for all prospective s tudents may be used for prospective student-athletes. Admi ss i ons personnel, t heref ore , may not vi sit the home of a prospective student-athlete unless they regularl y visit the homes of other prospective s tudents. They may not talk to a group of athletes on the high school campus unles s they also talk with other specialized groups such as music, art and journalism students . They may discus s the women's intercollegiate program at any career day or informational meeting for general students. At such meetings , they should present roughly the same amount of inf ormat i on as they would for other extracurricular activities . Ref : A.4.a. ) Recruitment by Athleti c Personnel Working for Admi ss ions Office Q. May t he athletic department staff engage in general recr>uitment of prospective students? A. Yes, however they may not actively seek out a!hl~tes and t hey must fo llow the regulations for admi ss ions pers onnel indi cated above. They may answer questions posed by prospective students concern~ng the women' s athletic program. Athletics or admiss ions staf f rec ruitment of at hl~te s must be of the same kind and extent as for non-athl etes . When questions ha ve arisen re ga rdin g the recruitment of athl etes by athletic department personnel acting as general recruiters, the Ethics and Eli gi bil it~ Committee has compared the number of athletes and non-athletes recrui ted by that individual. Recruitment as si~nments to the ~thl~tic_ staff should be made in strict accordance with the normal institu t i ona l requirements for all fa culty. (Ref : A. 4.b.) �-6ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 10. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t ~ Contact with Prospective Student-Athletes by Institutional Representatives Q. May alwrmi(ae), booster club members, or "friends" of an institution be encouraged to contact, converse with, or offer any favors or assis tance (such as housing or transportation) to a prospective studentathlete? A. No . An institution would be responsible for any recruitment violations committed by such persons who are cons idered institutional representatives and are therefore subject to the same recruitment regulations as institutional athletic departme nt personnel. An alumna(us) may, however, assess the talent of a prospective student-athlete and talk with the high school or junior college coach whether or not at institutional expense , and may write recommendations to the collegiate institution. (Ref: A.5.a. ) T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& a Third Parties --Permitted Activities Q. What kind of services may an institution arrange with an athletics placement agency? A. The institution may contact the agency to arrange for the purchase of publi shed information. If the agency provides the institution with the name and other information regarding a orospective student-athlete and she has completed her junior year in high school, the athletic personnel may then con tact her. The institution may not hire or use the agency to represent the institution. The ~gency is not permitted to handle any aspect of the financial aid negotiations or contractual arrangements with the prospective student-athlete. It is strongly recommended that on campus visits be arranged directly with the prospective student-athlete rather than with the placement agency. Infraction s of AIAW regulations by third parties can result in sanction of member institutions or loss of eligibility by prospective studentathletes. AIAW policy is designed to ensure that prospective studentathletes and member institutions are not subject to misleading and injurious advice from third parties with a comrnerical interest. (Ref: A.5 . d. ) High School Scrimmages/Events Q. Are scrimmages/events between high school and collegiate tecuns pePrnissible? A. No . High school-collegiate team scrimmages/events a~e prohibited by AIAW regulations. However, the Rules Standards Committee has.entertained requests for waiver of the r egulation under the following conditions : (1) limited scheduling opportunities in the ~rea;_(2) travel difficulties within a geographica l area; (3) non-championship (or developing) status of the sport; {4) lack of recruitm~nt opportunity; {5) level (non-varsity) of competition. Since such scr,~ages_are.not _permitted by some state high school associations, collegiate institutions should check with the appropriate state association before requesting waiver. {Ref : A.5.e.) �Q. May an institution hold a sport camp for sel ected high school seniors , s uch as a "Top 100" basketball camp? A. Yes . The ins titution may invite selected high school senio~s . but such an invitation is cons idered active recruitment and all appropriate recruitment procedures must be followed. (Ref : B.l . a. ) Payment of On-Campus Expenses for Prospective Student-Athletes (A) Non-Subs idized On-Campus Visit (B) 13. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 12. Sport Camp Limited to Selected High School Seniors T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 11. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -7- Q. Which expenses may an institution pay for when a prospective student- athlete is on campus for a non- subsidized on- campus visit? A. The prospective student-athlete must pay all of her own expenses and may not receive local transportation for a non- subsidized oncampus visit. On Campus Vi s it with Limited Subsidization Q. Which expenses may an institution pay for when a prospective student- athlete is on campus for an on-campus visit with limited subsidization? A. For a period not to exceed two days (48 hours ) the institution may pay for the prospective s tudent-athlete's meals at on-campus facilities, provide overnight lodging at the institution' s student housing fa cilities, and give her complimentary tickets for campussponsored events. The institution may also provide local transportation to and from the bus depot, train station or airpo r t for the prospective student-athlete and those travelling wi th her. No other subsidization, such as for the trip itself,is permiss ible. Each prospective student-athlete is limited to one limited subs idized visit to each ins titution. Please note that some high school as sociations do not permit subsidized on-campus visits. For further information, contact the state high school association directly. (Ref: B.1.a.2),3),4) Social Interaction with College Team by a Prospective Student-Athlet;e Q. What kind of inter action between a collegiate team and a pr ospective s t udent - athlete is permissible on-campus? A. Prospective student-athletes on campus may parti cipate in an audition with the collegiate team or members (one per sport pe; year), tour the campus , attend institutionally-sponsored campus events, and visit classes {provided that the prospective student-athlete does not demonstrate her sport skills as part of the class.) (Ref: B. l.a.2. )&4) �-8- ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Q. ~fhich expenses may an insti tution pay for when a prospective athlet~ visits a campus for an audition? A. The answer depends on whether the audition takes place during the one limited subsidized on-campus visit or during a non-subsidized on-campus visit. (See Question 12) If the audition does not ta~e place during the one limited subsidized on-campus visit, the prospective studentathlete must pay all her own expenses. (Ref: B.1.a.2~ ,3),4) Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 15· On-Campus Audition--Expenses Permitted T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 14. Selection Process for On-Campus High School or Open Athletic Events (A) Individuals Q. May an institution invite any high s chool (or junior college or junior high school) students i t wi shes to compete in open events? A. Yes. For open events, the institution may establish its own predetermined and preannounced criteria for selecting individual participants in an open event. (B) Teams Q. May an institution invite any teams it chooses to participate i n high school contests held on campus? A. · For high school (or junior high school or junior college) team events, the teams may be selected by any method preferred by the institution. Teams may compete before or after the collegiate event. (Ref: B.l.a.6),8),9) 16. e Remuneration for On-Campus High School or Open Athletic Events Q. What kind of financ i al arrangements may the institut ion make with i ndivi duals or t eams on campus to participate in an open event or tear. contes t? A. ~o remuneration may be offered to participating schools or individuals. The institution may offer participating athletes o nly those courtesi es which are related to the competition and are usually afforded vi s iting teams. The collegiate institu!j_on may pay the cost of offi~ ial_i tQr Jhe even!. Students competing with their teams before or after the collegiate event may be permitted to stay for the collegiate event if this rolicy is extendP.d to all teams competing under the same circumstances. (Ref: B.1. a. 7) �-9- 19. 20. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Q. May student-athletes from a collegiate institution participate in an open event in which individual high school students are participating? May an institution's teams compete against a club team (e . g. AAU) composed primarily or exclusively of high school students? A. Yes. However, no high school teams may be invited to an open event sponsored by a collegiate institution. A collegiate team may compete against a club team comprised primarily of high school students, but it may not compete against a public or private high school team. (Ref: B. l.a.8)&9} 18. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Collegiate Participation at Open Events or Against Club Teams with High School Students T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& lZ Interaction between Collegiate Institutional Representatives and High School Students at Sport Camps and Skills Clinics Q. What kind of interaction is permissible at sport camps and skills clinics given by collegiate athletic personnel for high school and other age group students? A. Sport camps and skills clinics provide a service for high school and other age-group coaches and athletes. Whether the camp/clinic is held on or off campus determines which recruitment regulations are applicable . If the clinic is held off-campus, individual solicitation of participating students is prohibited by AIAW regulations . Further, college coaches interacting with prospective student-athletes of high school age and/or their parents at sport camps and skills clinics must distribute to those prospective student-athletes a copy of the AIAW recruitment regulations. If the camp/clinic is held on campus, see Question 20. (Ref: B.1.a.10) & B.2 . b.4) Presence of Non-Seniors at Sport Camps Q. May stuaent s who have not completed t heir junior yea_r, in high school attend a sport camp open to the public? A. Yes. Students with high school class status of junior and below may participate in a sport camp if they respond to a qeneral notice. (Ref: B. 1. a. 10) and B. 2. b. 4) Contact with Prospective Student-Athletes on Campus for Athletic Events (A) High School Seniors Q. May institutional representative s (including coaches , athletic personnel and student-athletes) di scus s t he ath l etic progra~ with visiting high school seniors present on their campus for an open event, high school championship event , high schoo l s crimmage, contes t, or sport camp? A. Yes. However, the hi gh school senior may not be contacted during her competition. Contact by coaches or other institutional re presentatives attending the competition is prohibited under AIAW talent assessment and chance meeting regulations whether or not the prospective student-athlete initiates the contact. �-10- Non-Seniors A. (C) May institutional rep-resentatives (including coaches, athleti<, personnel and student-athletes) discuss the athletic program with visiting prospective student-athletes who h.ave not completed their junioP yeaP in high school who are present on their home campus for an open event, high school championship, high school scPimmage , contest, or sport camp? ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Q. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t (B) Institutional representatives from the ins titution whe·,·e the event/camp is held may not discuss the athletic program's relationship to that non-senior student. Institutional Representatives from Other Institutions Q. .May institutional repres entatives from otheP institutions (including coaches, athletic personnel and student-athletes) discuss the athletic progPam lJith prospective student- athletes when they (the above institutional r epresentatives) are off- campus for an open event, high school championship event, high school scrirronage, contest, or sport camp? A. No. (Ref: B.1.a.2) 21 · Contact with Prospective Student-Athletes on Talent Assessment Trips Q. May an institutional PepPesentative engaged in talent assessment talk with a prospective student-athlete, her parents , or her coach? A. No. Institutional representatives may not talk with the prospective student-athlete or her parents or guardian. They may talk with the high school or junior college coach, but not in the pre sence of the student or her parents. They may indicate, if the prospective s tudentathlete has completed her junior year, in a brief courteous sentence that they will call or write her or ask her to call or write them. (Ref: B. 2. a. ) 22 . Talent Assessment at High School Practices 23 Q. May collegiate athletic personnel attend a scheduled high school prac tice to assess the talent of e ligible high school or junior college athletes ? A. No. Talent assessment may take place only at scheduled competiti ve events. (Ref: B. 2. a. ) Public Meeting--Selected High School Athletes Q. May athletic personnel , admissions staff, or institut ional representatives speak to a high school t eam off-campus? A. No. This is considered active recruitment, and is not permi tted. However, such personnel may speak at a general or specific-team awards banquet or to an audience that includes a variety of hi gh school athletes. Care must be taken not to engage in any recruitment of individual prospective student-athletes. (Ref: B.2.b.2) �-11- ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 26- Q. If a parent or prospective s tudent- athlete contac ts an al wrma(us) , . booster, or "f riend" of the i nstitution, may the alwrma(us ) t al k 1,J1,t h her r egardi ng the athletic program? A. Yes· however the athletic department may not encourage alumnae(i), . boo;ter club members or "friends" of the institution to contact or di scuss in any manner other than is pennitted athletic deoartment personnel th·e-. athletic program with specific prospective ~tudent-athletP.c:; nnrl/nr their parents. (Ref: B.2.c.3) and A.5.a . ) Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 25. Contact with Alumnae(i)/Boosters by Parents or Prospective Student-Athletes T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 24. Chance Meeting between Athletic Personnel and a Prospective Student-Athl ete Q. May collegiat e athletic r epresentatives who accidentally encounter a prospective student - athlete or member s of her fam i l y init iate a conversation or r espond if approached? A. No. Athletic personnel may ·not initiate a conversa tion . If approached, they mus t respond as they would during a talen t asses sment trip, indicating that they will be in touch with the student later or sugges ting that she call the athletic department office . (Ref: B.2.c.3) Contact between Athletic Personnel and Prospective Student-Athl etes at an Off-Campus Athletic Event Q. May a prospect ive student-athlete contact a collegiate coach or other i nst itutional representative at an "awy " contest or an event held at a neutra l site in which the college t eam i s par ticipat ing ? May the collegiate athletic personnel respond? . A. · No meeting, planned or acc idental, may take place off campus or at a neutral site. If approached by a prospective st ude nt-athl et e, the coach would have to inform her that, accord i ng t o AI AW regul ati ons , no di scuss i on may take place at that time. Collegi ate athletes oart ici pating i n an athletic event are con sidered ins t i tu t ional re presen t atives, and may not be encouraged to contact prospective st udent-athletes at such events. (Ref : B.2 . c.3 ) 27· Auditions Not Permitted by State High School Associ at io n Q. r!hen out-of- state high schoo l students write to an i nstitution to r equest an audition, how can the institution determine which states do or do not allow students to audition? A. Contac t the state high school association directl y . Some state hi gh school associations do not permit high school student s from their s t ate to audition or place conditions upon collegi ate auditi ons. (Ref : C.2. No te 1) �28~ Auditions-- Second Chance" If a coll~giate c~ach does not believe that a prospective studentath~e~e d~d well ~nan audition, may she let the student have a second aud~t~on ~f the student would welcome the opportunity? A. No. Each prospective student-athlete is permitted only one audition per school, per sport. (Ref: C.2.) Selection Process for Group Auditions Q. What is the necessary selection process for group auditions? May an institution invite all inquiring students from one high school, or must invitations go to more than one school? A. An institution may invite any eligible prospective student-athlete or eligible transfer student, but must grant an audition to any eligible participant who appears for the scheduled group audition that day or who asks to attend . All students may be from one high school. (Ref: C. 2.) 30 Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Q. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 29. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -1211 Time Limit for Aud'itio1,s Q. Is there any time limit on the audition? A. Yes . The audition must be conducted within a consecutive twenty-four hour period. (Ref: C. 3. ) 31 · Providing Housing When Prospective Student-Athletes are Not on Subsidized Visit Q. May the athletic department arrange housing for prospective studentathletes who come for an on- campus visit or an audition when they are not on the one permissible visit with limited subsidization? A. No. Providing housing, transportation or mea ls for such students is considered non-permissible subsidization when done through the athletic department or if prospective student-athletes are given this special benefit when it is not afforded to all prospective students. If an institution has a general policy which provides housing for all prospective students, or allows other departments or the admissions office to arrange such housing, prospective student-athletes may receive the same benefit. If an institution does not have such a policy, it would be in violation of recruitment regulations to arra nge for a prospective student-athlete to share a dormitory room, for example, with one of the student-ath letes or with any other students. A prospective studentathlete may contact the appropriate office at the institution or make her own arrangemetns if an institution has an applicable general policy. (Ref: C. 5.) �Use ~f Collegiate Facilities by High School Age Students Wha.t restrictions does AIAW place upon high school students us1,ng the facilities at an institution? A. Students of high school age may use an institution's facilities only if the · program is sponsored by the institution or if their outside group (e.g., a club or AAU team containing hign school students) secures the facilities in the same manner as would any other group in the conmunity. Selected high school students may not be given access to facilities which are unavailable to high school students in general. Collegiate teams may not practice at the same time as the outside group. Waiver requests shall be entertained by the Ethics and Eligibility Conmittee when local facilities are limited and special practice arrangements between the collegiate team and the outside team or use of facilities by a selected team are necessary. (Ref: D.2.&4.) 33. Dual Coaching Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Q. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 3i ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -13- Q. May athletic department personnel coach noncollegiate off- campus teams containing high school students? May athletic personnel give private lessons to high school students? A. Yes, to both questions. However, special care must be taken to avoid recruitment violations. Collegiate coaches whose employment responsibilities cause them to interact with prospective student-athletes of high school age must distribute a copy of the AIAW recruitment regulations to them. While AIAW has no regulation which prevents high school coaches from doubling as college coaches, high school teams/individuals may not practice at the same time at the same site as the college team. Similarly, a coach with dual responsibility to the collegiate and outside team may not coach both groups/individuals at the same event- -e.g., an open meet--on the college campus. Further, when a high school athlete is receiving training/coaching from a college coach, the coach may not offer her special benefits, such as working out at the same site as the college team, travelling with the team, or receiving housing with the team for an out-of-town event. Care should be taken when collegiate coaches offer lessons to high school age students, so that these students are not given special rates or benefits which are not available to the general public. (Ref: 0.2. &5.) 34. High School Students Working Out Under Dual Coach Q. Uay a coach employed by both the college and high school/outside c lub use collegiate facilities for the high s chool/club program when the college team is not present? A. Yes, if the institution permits such use of its facilities. If it is not an official high school/club team practice, the college coach would be able to work with high school aged athletes only if all high school students \'Jho wished to work out at that time were afforded the opportunity to do so. (Ref: D.4.) �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 35. Sport Camps--Special Scholarships/Reduced Rates ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -14- May an institution offer scholarships to select ed high school students who could not otherwise afford to attend? A. No. This would provide special treatment _to selected high school students . Reduced fees may be given, however, as a bonus to all students/ schools who preregister by an identified date in order to encourage attendance at the camp . (Ref: 0.6.) T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Q. �T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& e BAS E D ON Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t F I NA N C I A L AT H L E T I C ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . AI D ABI L I T Y �3. 4. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 2. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 1. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& ETHICS AND ELIGIBILITY CASEBOOK FINANCIAL AID BAS ED ON ATHLETIC ABILITY Room & Board--tlo Campus Facilities (. May an i nstitut ion al.Jard r>oom and board 1.Jhen the student- athlete lives off- campus? A. Yes. The institution's fin ancial aid office determines the arpropriate rate when there is limited or no on-campus housinq available or studentathletes decide to live off-campus . Student-athletes living off-campus may receive reimbursement for off-campus housin g only during the r eg ular school year (excluding summer school). Any questions regarding the allowance rate should be referred to the Ethics and Eligibility Committee. (Ref: A.La.&b.) Room & Board--Money for Off-Campus Apartment Q. How much may an institut ion pay for> apar>tment housing of f - campus? A. Student-athletes who are housed off-campus may be given a living all owance which does not exceed the rate in the most expensive on- campus dormitory. Similarly, a food allowance may be given to studentathletes who live off-campus not to exceed the cost of food i n the oncampus dormitory situation. (Ref: A.La.) Room & Board--Student-Athlete Livino at Home ~. Nay a student- athle t e living at home r eceive financial aid based on athletic ability for> r>oom and board? A. Yes, when these expenses are actually incurred by the student-athlete. Since this situation would be somewhat unusual, the Ethics and Eligibility Committee would need documentation of the facts should any question be raised. (Ref: A.I.a.) Room & Boar.d--Special Dormitory 0, . May f emale student-athletes live in a special athletic dormitor>y (or floor)? The r ates are somewhat higher> than those of the average dormi ~ tor>y on campus . A. Each institution has the ri ght to determine standard university rates for the different kind s of dormitories found on campus. Studentathletes may be housed in different kinds of university housing having different rates. (Ref: A. La.) �7. 8. Q. May the women ' s p1~ogram give the same amount of financial aid for r oorr: and board as the men ' s program? A. The amount of financial aid based on athletic ability for r oom and board should be ba sed, on the financial aid office's calculation of~~pro xi ma te cost rather than on the amount which ha s been given to male athletes on campus . If the men's amounts are used, the financial aid office must be abl e to verify that the reasonableness of the amount provided for mal e athletes i s appropriate as to cost for non-athl et es as well. (Ref: A. La.) Training Table Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 6. Room & Boa rd-- Same as Men' s Progr am T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 5. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -17- Q. May an i nstitution provide t raining table (a group meal) during the season for the women ' s basketball team? May we limit training table to those student- athletes receiving financial aid based on athletic ability covering board? A. Training table may be offered to a specific team, but all studentathle t es on the team must receive it. Program benefits, such as training t able, medical insurance and treatment, uniforms, equipment, etc . , whi ch are of fered to all student-athletes equally on a given team, are not co ns idered financial aid based on athletic ability. (Ref: A.l.b . ) Tuititio n and Fees--Variance Accordino to Credits Taken Q. If an institution assesses tuition and fees according to the credit hours a student carries, so that the actual dollar amount will always fluctuate , may the amounts be raised or lowered according to the courseload o.f the student? A. Yes. Indicate thi s fact on the financial aid form. Record on the financial aid form and on the student's agreement the maximum number of credits for which the athletic .de1Jartment will pay. The ins titution is obligated to provide explanation on the finan cial aid form of all cases in which a student- athlete' s athletic aid has been lowered. (Ref : A. l.b. & E.6) Change from Non - Resident to Resident Status Q. When a student- athlete changes residency to c laim i n- state status , what effec t does this have on reporting of financial aid based on athletic ability? A. She may not continue to have the dollar allotment for out-of- state students . Her total amount of athletic aid may be decreased provided that she continues to re ceive the same relative benefits {e.g., full tuition and f ees .) Such a chanqe also affP.cts thP institution's r.nlculation of equivalencies. (Ref: A. l.b. & E.6) �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 9. Book Grants ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -18- May an institution pY'ovide books as paY't of the financial aid based on athletic ability package? A. No. The institution may onl y lend books to the student-athlete, which she must return at the end of the term. Further, AIAW regu1ations do not specify on what basis book loans may be made; therefore, the institution may gi ve them to whomever it chooses--al I or some studentathletes, student-athletes on some teams and not others, or may choose not to award them at al 1. (Ref: A. l .&2.) T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& O. 10. Book Loans--Art Supplies or Lab Courses Q. May an institution have a loan pY'ogY'am OY' fuY'nish supplies other than books, such as aY't or laboY'atoY'y supplies? A. Only supplies which can be returned to the institution or which constitute an institutional fee may be included in the loan program (Ref: A. 2. a.) 11. Tu tori no Q. Maz-1 an institution offeY' tutoring only to student- athletes on .financial aid based on athletic ability who fall below the institution 's 9r·ade point averape requiY'ement for keeping a scholaY'ship':' A. No, unless the institution offers tutorinq to all student-athletes in all sports who meet specified academic criteri~ whether or not they are receiving financial aid based on athletic ability. (Ref: A.2. b.) 12. Scholarship from an Outside Source Q. I s it peY'111issible foy, a tennis association or sporting goods company to award a scholarship to a student- athlete? A. Yes, provided there are no obligations of performance other than coming out for the team. The scholarship, earmarked for the particular student, must be administered through the institution's financial aid office. If it is a one time only award, not subject to renewal, that fact must be indicated to the student-athlete and recorded on the financial aid form. Certain problems may occur with such scholarships when the institution has not rlanned for the student to attend: the award could interfere with the in stitution's divisional financial aid commitments or the institution may have already fulfilled its scholarship quota (head count). Further, if the student-athlete is already receiving the maximum permissible amount of athletic aid, she may not receive over that amount as a result of the new scholarship. She may choose to donate the scholarship mo ney to any ta x exempt charitable or educational organization . Note: Waiver requests regarding exceed ing divi si onal li mits should be sent to the Rules Standards Committee. Waiver requests for individual student-athletes whose one ti me only grant causes the institution to exceed the headcount or equivalency limit should be sent to the Ethi cs and Eligibility Committee. (Ref : A.3. and C.3.) �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 13. Schol arship to a Specifi c School ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -19- May an outside source (such as a sport association, corporation, or private donoy,) 9ive a student- athlete a one- time only ai»aY'd to the school o.f hey, choice? To a specific school? A. Yes. The outside source may do either, subject t o the cauticns indicated in Question # 12. (Ref: A.3.a. and C.3. ) T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Q. 14. Specia l Awa rd Based Partl y on Athletic Ability ~- A local corpoy,ation wishes to give a one- year scholarship to the chil.? of an employee for outstanding achievement which may be used wherever the recipient wishes to attend school . Must an institution cow:t this away,d as financial aid based on athletic ability? A. Yes, if one criteria for the award is athletic ability. All financial aid based on athletic ability regulations except renewal are in effect. Any questions as to whether a particular award is considered financial aid based on athletic ability should be directed to the Ethics and Eligibility Committee. (Ref: Jl.• 3.a.) 15 . Special Awa rd from the Institution May en institution give special talent awards .from institutional fun:;.3 to students who meet given criteria, one of which may be athletic abilit~? Are these away,ds considered financial aid based on athletic ability, and do they count on the ouota? A. Yes, such awards may be given. They are considered fin anc ial aid based on ath l et ic ability and count on the quota and must be renewed. (Ref: A. 3. a.) 16 . Canad i an Game Plan ('. A Canad-Z?.n athZcte who participates in the Canadian Athletic Assistan~c Pro3Y'am (Game Plan) wishes to attend an institution. Has the Ethics and Eligibility Committee sanctioned the Canadian Game Plan? Must the institution contact the Ethics and Eligibility Committee when it becomes aw2Y'e that a student on the Canadian Game Plan shall en.Poll? APe there any restrictions on the student's full participation in the Canadian Game Plan which would affect her AIAW eligibility? A. All subsidized forei gn programs, when applied to student-athletes participating in the United States, must have the prior approval of the Ethics and Eligibility Committee. The Ethics and Eligibility Committee has approved the Canadian Game Plan. The institution should be aware of the restrictions indicated below and should contact the Ethics and Eli gi bility Chairpers on as necessary to clarify the status of a given student-athlete. �-20ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Student-athl etes participati ng in the Canadian Game Plan and at t ending collegiate institutions in the United States are permitted to re ceive financial aid based on athletic ability only to the same extent that such aid is avai la bl e to other student-athletes at the same institution. Tuition, fees, room and board may be paid for by the Canadian government under the Canadian Game Plan up to the amount estahlished by the institution for all students. The Canad i an Game Plan awards are considered by AIAW to be financial aid based on athletic ability and therefore must be administered through the financial aid office of the institution and must count against the maximum number of permis s ible grants in that sport once a Canadian Game Plan recipient has become a student-athlete. As a s tudent-athlete, she can receive four years of fina ncial aid based on athletic ability. (See Question #12 for cautions regardin g exceeding divisional aid limits.) During the academic year, t he maximum allowable under AIAW regulations is room, board, tuition and required fees . Lost ti me payments are not permitted. Training allowance is not permitted. (Ref: A.3. b. ) 17. BEOG in Addition to Athletic Aid Q. a student - athlete receive tuition, fees , room and board from financia l ai d based on athletic abili t y funds and additional funding from /.iay i·E:OC? A. Yes. AIAW ha s always permitted a student- athlete to receive any amount of funding beyond financial aid based on ath l etic ability whi ch wou l d be afforded any other students who are similarly situated financ i all y. (See definition of financial aid based on athletic ability , p. 35. ) The financial aid office is responsible for determining the total need of any student who attends your institution relative to al l students similarly situated. A student-athlete may receive no more than a similarly situated non-athlete. (B.l.) 18. BEOG Over Extent of Need Q. I, student- athlete is on a s;,J'Zrnrning scholarship . ::he r eceives EEOC monies 1.Jhich bi•ino her totaZ over the amount she 1.JouLl qualify for based on need. Ma.y she r eceive t he EEOC and a full athletic scholarship ? A. Yes. However, the combination of fundinq (athl etic aid and BEOG) which brings her total award over the amount she originally qualified for based on need may not exceed allowable financial expenses as determined by the financial aid office. The too li mits of financia l aid available to any one student are determined by the individual institution. If the student's total monies exceed allowable ex pen ses , the BEOG grant will be adjusted at the ti me she applies for it. A student-athlete may rece i ve only the amount that the financial aid office determines that any student in s i milar financial circumstances would feceive. An instituti on may cut ath letic monies if doin g so is necessary for the student-athl ete to receive the fu ll BEOG grant. The renewal amount in that case i s that promised in the financial aid based on athletic ability agreement. (Ref: B.1.) �-21ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 19. BEOG and Federal \·lark/Study Mon ies-- Recruitment by the Athletic Depa r tme nt May the athletic department infoY'ITI prospective student- athlet~s of the availability of EEOC grants or federal work/study program mon&es? A. Yes, but in its recruitment practices, institutional representatives may not offer a prospective student-athlete a BEOG or fede~al work/ study monies, suggest that such funding shall be gra nted because of her ath letic ability, or suggest that she shall be given, e.g., a certain number of trips home out of fund s which are not based on athleti c ability. (Students apply for the above programs directly throu gh the financial aid office.) (Ref : 8.1. ) T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Q. 20. Need- Based Financial Aid Based on Athletic Ability Q. An institution gives achievement awards, with athletic ability a cri terion, which are based on the student's financial need. Is this award considered fi nancial aid based on athletic abilitu? Must the award be renewed? M~y the amount of aid be lowered if the~ student ' s financial need changes? A. Such awards are considered financial aid based on athletic ability if athleti c abi lity i s a criterion for selection, even though the amount of the award may not exceed the student's need prediction. If the student i s dealt with on a priority basis because she is an athlete or i s trea ted differently in any way because of her athletic ability (e. g., she receives more qrant than loan money in comparison to non-athletes ) , the awa rd is considered financial aid based on athletic ability. Accordi ngl y , all AIAW financial aid based on athletic ability procedures (including the filinq of financial aid based on athletic abi lity forms) must be followed. The grants are renewable . If the studen t' s financial need lessens, an addendum to the financial aid form must be filed with the national office and the regional Ethics and Eligibility Chair. (Ref: 8.1.) 21. Loans and Employme nt Q. May the athletic department make recorronendations to the financial aid office for loans or employment opportunities for student - athletes which are administered through the financial aid office? A. Yes. Loans or emp loyment are not considered financial aid based on athletic ability. The AIAW does not regulate loans, work-study or employment. However, these services must be administered throu gh the financial aid or appropriate institutional office. (Ref : B.1.) �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 23. Promise of Loans/Employment by t he Athletic Department Q. May t he a thletic depar tment guar antee a prospective student- athlete ; her f ami l y; or her f r iends loans or emp l oyment? A. No. The athletic department may not guarantee a prospecti ve studentathlete, her family, or her friends loans or employment. ~~en she is on campus, the athletic department may arrange a job or assi s t in getting a loan for her through the appropriate institutional office. (Ref: B.1.) T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 22· ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -22- Preferential Treatment for Non-Athletic Aid Q. What r ole may the athletic department have in recommending stuJentathle t es for non- athletic aid? A. The athletic department may not influence financial aid (general aid ) decisions. When the athleticcfepartment recommends a person for general aid to the financial aid office, the aid is reported as financial aid based on athletic ability, it counts against the permissible number of grants in the sport, and the institution must follow all AIAW regulations governing financial aid based on athletic ability . The athletic department may facilitate submissi on of required general aid materials to the financial aid office. (Ref: B.1. and 0.1. ) 24. Financial Aid Based on Athleti c Ability for the Two-Sport Athlete 25. Q. If a student- athlete participates in two sports and receives athletic aid for each; may an institution lower her aid if she voluntai•ily chooses not to par tici pate in one of the spo1°ts? A. Yes, if the financial aid agreement specifies that she must participate in both sports. The agreement must specify that the student-athlete shall receive athletic aid for both sports and the amount she shall receive for each sport. The institution may not retroactively withdraw funds already awarded to her. Renewal for the sport from which she has withdrawn is not neces sary. (Ref: C.4. ) Exceeding Scholarship Limits of a Competitive Oi vision--Awards Prior to the Rule Adoption () . An institution has declared Division 2 in the sport of swimmine/c.ivir!:; . Current fi nancial aid based on athletic ability exceeds 50'7:. beca~,se of awar ds given prior to the adoption of the new competitive division str ucture (January 1; 1979) . May the number of scho l arships be reduced or the amount of t he gr ant s lower ed t o comply with the 50~ Zimit? �27. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 26. No. All fin anc i al aid based on athleti c ability awards for returnin ~ s tudent-athletes must be renewed and at an amount no les s than awarded the previou s year. No additional financial aid based on athletic abil ity may be awarded until the 50% li mit is achie ved. If the li mit is not achieved by 1982-83, yo ur institution mus t compet e in Div i s i on 1 until such time as your aid level mee ts Division 2 requirements or reques t and secure an approved waiver to allow your tern to c0~pe te in Divi sion 2 while exceeding the 50% li mit from the Rules Standards Committee . Should you find that your institution shall or does exceed the financial aid based on athletic ability limits of a declared divi s ional level, contact th e Rules Standards Committee immediately. (Ref : C.5 .b., E.1. and VI.D.) T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& A. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -23- Exceedinq Scholarship Limits of a Competitive Divi s ion After Di visi on Declarati on Q. An institution originaUy declared Division 3 in gymnastics in the spring of 19?9 . In the spring of 1980 aid was awarded to prospective student-athletes which caused the institution to exceed the 10% Divi sion 3 limit . May the aid awarded to the new 1980-81 athletes be r eciuced? A. No. The institution must maintain its commitment to all new and returni ng student-athletes and must request and secure an approved waiver from the Rules Standards Committee either to (1) chan ge its previous l y declared division in gymnas tics from Division 3 to Divi s i on 2, or to (2) allow its gymnastics team to compete in Division 3 while exceeding the 1m; li mit. (Ref: C.5.c., E.1. and VI.D. ) Exceeding Divisional Limits--Violation Q. An institution declared Division 3 in softball . In the Spring; three student-athletes who received athletic aid in basketball also participated in softball and consequently the institution has unintentionall~ exceeded the 10% equivalency limit . To whom do we report the violation? May we continue to compete in Division 3? A. An institution which intentionally or unintentionally exceeds the athletic aid equivalency limits of its declared division in any sport has committed a violation. The violation should be self-repo rted t o the AIAvJ Ethics and Eligibility Committee with a carbon copy to the Rules St andards Committee Chairperson. In order to continue to compete in Divi sion 3 whil e exceeding the 10~ aid limit, an approved waiver would have to be secu red from the Rules Standards Committee. If the above waiver request i s not approved, t he Rules Standards Committee would in most cases either r equire the institution to change its softball declaration from Division 3 t o 2 or re quire i t s softball team to remain in Divi s ion 3 and require the insti tution to disallow the participation of the basketball scholarship athletes until the aid li mit falls within the 10% li mit for Div i sion 3. (Ref : C.5.c&d, E.1. and VI.D.) �30. 31. Q. An i nstituti on has declared Division 2 (or Division 3) in all sports . Tuition awar ds at that i nstitution vary according to number of credits taken. How is maximum Qermissible ai d calculated prior to knowledge of how many credit hour s are beiru, taken by student- athletes receiving f inancial aid based on athleti; ability ? A. Since percentage limits are bas ed on the value of a full scholarship, calculate the value of a full scholarsh i p according to the ma ximum number of credit hours which a student is permitted to take per term without app l ying for permission t o re gister for an overload. (Ref: C. 5.d. ) Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 29. Calculation of Eguiva l encies When Tuition Varies T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 28. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -24- Athletic Aid Awards from a Coaster Clu b Q. The number of yearly scholarships a university 11booster club " will contribute is subject to .fluctuation depending on the funds it r aises. /.Just the awards be renewa.ble? A. Yes. Further, a booster club may not contribute such awards directly to a student-athlete, but may contribute to the athletic department account at the financial aid office. The booste r club may earmark a ce rtain amount for a particular student-athlete or for a par t icular sport or for women's intercollegiate athletics as long as the funding is ad ministered throu gh the f inancial aid office. Any s cholarship award from a booster club, if based on athletic ability, i s subject t o AIAW regulations governing financial aid based on athletic ability, including renev,al. (Ref: 0.1. ) Discontinued Aid in a Split- Seaso n Sport--Head Coun t 0. I .-~ a student- athlete ' s aid. is properly discontinued after she has p:ir·ticipated in the Fall part of the season, may my institution award the seconi term of her aid to anotheY' student as unused funds? If an i;, stitution used the full quota j'or that sp01°t during the Fall terri, WO-.A.ld such an award place us over the permissible headcount? A. The second student-athlete may receive unuse d f unds . The headcou nt consists of students on aid at a given t1me. Unused fun ds need no t be renewed, and the student-athlete must be so in fo rmed. (Ref: 0.2.b . and G.3. ) Discontinued Aid in a Split-Seaso n Sport Q. If a sLu.J.ent -athlete participates only -in the Fall season of a splitseason sport, may the institution discontinue financial aid based or. athletic ability i n the Spring term ? I s the institution obligated to renew t he athletic aid for the followi ng year? · A. If the student-athlete quits the team after participating onl y in the Fall season, aid may be discontinued for the second pa rt of t he season only if the contract specified that her partic i oation mus t extend ove r both parts of the season. The institution is also obli ga t ed to renew in a split season sport if the student-athlete meets the te rms of t he contract. (Ref: D.2. and G. 7.) �Q. A student- athlete refused to participate in the State t ournameHt i n volleyball becaus e she wanted to study for finals . Can her coach dis miss her from the t eam and di sconti nue her f inancial aid based on athl etic abi lity? A. Yes , if a condition in the financial aid ba sed on athleti c ability contract specifies that all students on all teams at the insti tution are required to participate in all scheduled events or be di smi ssed fro m the team. Conditions in the contract must be s pecific and appli cabl e to all teams . There may be by-sport training rules which are not in the contract ; however, if the requirement to parti ci pate in all scheduled events applies onl y to the volleyball team, the coach may di smiss the student-athlete, but the in stituti on mus t continue and r enew her financial aid based on athletic ability. If fo r any r easo n financial aid is withdrawn, a timely campus review mus t be ava ila bl e to the student-athlete and the student-athlete so informed . (Ref: 0.2 .b., E. 1. and F. 1. ) Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 33 . Di scontinued Aid--Student-Athlete Di smi ssed fro m Team T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 32 . ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -2!5- Financial Aid Based on Athletic Ability--Summer School Attendan ce .n, . A r e t urning studen t - athlete wi shes t o a ttend sumner s chool at her insti - t ution . May s he r eceive financial aid based on athletic ability .f01° such attendance: A. No . However, if extenuating circumstances exis t, a wai ve r r equ es t may be filed with th e Ethics and Eli gibility Comm i ttee on t he student' s behalf . (Re f : 0. 2.b . ) 34. Financi al Ai d Bas ed on Athl e tic Ability Renewal i n Fi f th Yea r The following s itu ati ons may ari se when a s tu de nt - at hl ete wil l not compl ete her baccalaureate requirements until after the ijnd of her fourth year of study: ( 1) ( 2) 'I 4: . If the s t udent- athlete has par ticipated the previous year and has another year of remaining e l igibility and financial aid based on a th le tic ability in that spo1°t , 1:s t he institution obliaated to r enew? ~ A. Yes, the in s titution i s obli ga ted to renew if t he stud ent- athlete shall re ceive no mo r e th an f our (4 ) years of fin anci al ai d based on athletic ability . Q. I f the s tudent- a thlete has used her Jou~ years of eligi bility, may the institution renew her fi nanci al aid based on· athletic ability? A. No , not in that s port. If she has remaining eligi bility i n another sport and has not used her four years of fin anc ia l aid based on athl eti c ability, aid could be extended in a new sport if s he pa rticipat es . �-26- A. Such renewal aid is optional. 0.2.b; I.2) Discontinued Aid When Student-Athlete Qu its Team A. 37. 38. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . (Ref: Q. 36. If the student- athlete has remaining e l igibi lity for athleti c aid and competition, but cannot pqrti cipate because .of ~tud~nt teaching or other curricular requ1,rements, may the 1,nst1,tut1,on renew? Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Q. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 35. (3) If a student - athlete voluntariily quits the team, may the institution discontinue her> financi al aid based on athletic ability duriing that academic year>? Yes. However, the institution must spec ify that condition in the financial aid agreement. ThrrP c~n be no retroactive withdrawal of aid, and a student-athlete cannot be askecl tn rPimh,Jrs~ t:hi:> in s ti tqtin n fnr tuition or room & board if payment has a 1 ready been made for th ose items. The women' s athletic director must send an explanation to the regiona l Ethics and Eligibi li ty chair, the administrative assi s tant for Ethics and Eligibility at the national office , and t he AIAW Ethics and Eligibility chair at the time aid is withdrawn explaining the reason for, discontinuance. (Ref: 0.2.d. and I.2 ) Renewa l of Financ ial Aid Based on Athletic Abi lity for JV Team Member 0. A retur>ning student - r:.thiete who pr eviously received _financial aid based on athletic ability as a member of the varsity team did not make tlzc varsity this year, but she did make the JV team . ft1ust the institution r>enew her financial aid based on athletic abilit-µ': A. Yes. Whether a student-athlete gives her t i me and effor t for the insti tution on a first team, JV tea m, or even on a third or fourth team, if she has prev i ously recei ved athletic ai d, that aid must be renewed. (Ref: E.1.) Transfer by a Returni no Student-Athlete Q. Does AI Afv' have any regulation which prevents a retuY?1inr:, student- CI.thlete .fro~, tr-ans.ferr ing after she has sic.med a renew:il con:;r>J.ct w1· th the ins titution by Ju l y 1? · A. No. However, the institution i s free to pursue its private contrac t ual remedi es agai ns t the student-athl ete if it so des ires. Further, the instituti on is free of its AIAW r enewal obli gations to the studentathl ete when the academic year specif i ed in the contract begi ns and the student-athlete has not enrolled. (Ref: E.2. ) Transfer Before Year of Non-Participation Begin s ~- fv'hen a returning . . . student-athlete knows that she wil l not make the team, may an 1,nst1,tut-ion "release " ner so that she can i mmediately participa~e a~ r eceive f inancial aid bas ed on athletic abili ty at another institut 1,on? A. No . Only followin g a year of non-participation due to not making the team may the student-athl ete transfer and immediately become eli gible �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -27- Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 39. T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& for financial aid based on athletic ability. The institution does not have the authority to "release" a student-athlete to attend another institution: the institution must abide by AIAW transfer re gulations. (Ref: E. 5.) Audition and Limited On-Campus Subsidization in Year of Non-Participation 0. /.Just a student- athlete in her year of non- participation wait until the end of' that academic year to be consider ed "eligible " to participate in an audition and to receive limited subsidization _for an on- camous visit? A. Onl y if the s tudent-athlete is in her year of non-participation due t o not ma king the team may she audition and receive li mited subsidization. Since in thi s case she will be immediately eligible for athletic aid followin g the year of non-participation, she may audition and rec eive li mited subsidizati on i mmediately after the tryout period. For example, if your in s titution has only s pring tennis, she cannot audition until after she has been cut and has been notified that she has not made the team. A student-athlete, however, who voluntarily gives up her aid is not eli gibl e f or finan cial aid based on athletic ability , and she cannot audition or receive limited subsidization. (Ref : E.5. and II . A.2.a.) 40. 41 · Total Budget Decreased Q. i-i'izen an ins ti tu tion dee lared Division 3 in a U spor ts , it reduced the athletic scholar ship budget . May the i nstitution reduce financial aid based on athletic ability for all returning volleybal l players? A. No. All athletic awards mus t be reduced equally if a department scholarship budget cut has taken place. (Ref: E.6 Note 1 and E. l) Lowerinq Athl et i c Aid When Non-Athletic Aid i s Offer ed Q. May the athletic department lower the amount of financial aid based on athletic ability if the institution awards the student non- athletic aid? A. Yes, but the renewa l amount, which may not be decreased, i s the amount of the ori ginal financial aid based on athletic ability agreement. For example, if a student-athlete gets $3000 in athl etic aid and $1000 in non-athletic aid, the next year she must receive $4000 in athletic fund s if the non-athletic aid i s not r enewed and she was promi sed $4000 in the original athletic aid agreement. The financial aid form amo unt entered would be only the athletic monies, with an explanati on given as t o the amount of general funds the student-athl ete i s receiving and the amount spec ified in her agreement. The funding freed by awardin g of ge neral (non-athletic) aid would be considered "unu sed fund s" and co ul d be award ed to another student-athlete. (Ref: E.6.) �-28- ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Q. An instit ution wi ll dr op its golf pr ogram this year . What are t he f inancial aid based on a t hletic ability obligati ons to t he s t uden t athle t es on the t eam this year and nex t year? A. If the program is dropped before they participate, student-athletes would receive aid this year, but aid is not required the following year. If they participated, aid must be renewed next year. If the discontinuance of the program is due to a budgetary cutback or "lack of interest," financial obli gations to the returnin g student-athletes in the golf program must be honored if they participated this year. If necessary, student-athletes on all other teams would have their athletic aid reduced in equal proportion . The student-athletes on the golf team may voluntarily relinquish the athletic aid or attend another institution and immediatel y receive financial aid based on athletic ability . (Ref: E.6.Note 1, G.6., E.1. and J.l.e. ) Illness Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 43. Financial Aid Based on Athleti c Ability When the Program is Dropped T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 42 . The following situations may arise when the student-athlete receiving financial aid based on athletic ability becomes ill: (1) Q. A. ( 2) Q. A. 44. If t he student- athlete becomes ill and as a r esult cannot participate in tryouts or the sport season, must the institution give her financial aid based on athletic ability that year? Must the aid be renewed? Yes, the s tudent-athlete must re ceive financi al · aid based on athletic ability that year . If s he has not oarti cipated in tryouts or the s port season, athl eti c aid does not ha ve to be renewed . .ff the Gwdent -athlete b c:c:u1nes ill du.Ping the tpz,our;;s 01' ti1c ,-;L'd son, r:r..iSt her aid be continued that year> and r>enewed the .fol lou.1in:1 year>? Must she try out for> the team the following year in or-der to rec eive aid? Preqnancy Ye s , continuation of aid du r ing the year of illness and renewa l i s mandatory . If the student-athlete is un able t o try out and/o r participate, she would still receive her r enewa l a id. She mus t try out and participate on the team the year foll owin g her illness in order to receive renewal aid if she i s physi call y able to do so. (Ref: E. 9 . and F.l.b.3. ) q. If' a student- athlete who has been awarded financial aid based on athl~tic ability becomes pre9nant and as a r>esult cannot par>ticipate in her spor>t season, may the institution discontinue her aid? A. No. Financial aid based on athletic ability may not be di scontin ued upon discovery that a s tudent-athlete is pregnant: s he must r ece i ve aid that year. Pregnancy may not be listed in th e financ i al aid based on athletic ability contract as a reason for discontinuation of athletic aid. When the student-athl ete partici pates in her sport (e.g ., in field hockey durin g the Fall term) and then becomes pr ega nt, s he mus t continue to receive financi al aid based on athletic abi lity t hat year and the followin g year, as she would wi t h il l ness . (Ref: E.9 . and F.l.b.3.Note) �47. 48 ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 46 Non-Renewal of Financial Aid Based on Athletic Ability--Failure to Report for Pre-Season Workouts T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 45. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t -29- Q. If a volleyball player recew1,ng fina.ncial aid based on a t hletic ability fails to appear for the required pre- season practice work prior to the start of the r egular season, may an institution. remove her aid? A. Only if pre-season pract,ce work is a requirement for financial aid based on athletic ability for all teams and all student-athletes, and i s so noted in the financial aid agreement. Behavioral conditi ons permitting withdrawal of aid may not be different from such conditions relating to continuation of team or squad membership. (Ref: F.1. ) Dismissal from Team--Code of Ethics Q. l-1ay the institution discontinue financial aid based o~ athleti_c ability if a student- athlete fails to observe the Code of Eth1,cs .(or P~ayers and the institution ha.s the condition "observe the Code o.r t:thw2 JOI" Players" in the contract? A. No. Spec ific behavioral conditions mus t be indicated in the cont~act, and they must apply equal ly to all stud~nt-a!hl et~s on all te ams in_ order for the institution to withdraw f1nanc1al aid based on athletic ability. If the student-athlete fails to me~t ~pec ific behavioral conditions stated in the contract, she may be d1sm1ssed from the team and her aid may be discontinued, but the aid may not be withdrawn unless s he is also dismissed from the team. (Ref: F. 1. a.) Different Behavioral Conditions for Scholarship Athl etes Q. May an institution impose beha.vioral conditions for scholarship athletes which differ from those expected from non- scholarship athletes as long as the stipulations are listed in the contract? A. No. For example, the coach may not require schol arsh ip ath 1 Etes to attend more practices than non- scholarship at hletes, and such a st i pu l ation may not appear in the contract . The one exception is that students receivin g financial aid ba sed on athletic abili ty may be required to ma intain the g.p.a. required by the ins tituti on fo r all studen ts re ceiving scholarships. (Ref: F.1.a.) Discontinued Aid Second Term--Academic Ineligibility ,-q . May a student-athlete ' s financial aid based on athletic ability be dis continued for the second term because of academic ineligibility? Must such aid be r enewed because she participated during the first t erm? A. If your institution's agreement contains academic requi re~ents (g. p.a., number of hours) which the student has not met, aid may be discont inued e �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -30- 50. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 49 T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& for the second term. If the agreement does not so specify, financia1 aid based on ath1etic abi1ity must continue for the year. If aid is discontinued for the second term, the institution i s not ob1igated to renew, but may do so if it chooses. If the student-ath1ete does not meet academic requirements by the Ju1y 1 renewa1 date, but expects to do so through summer schoo1, whe ther to issue a renewa1 contact is up to the institution. (Ref: F.l.a. and E.l.) Withdrawal/Non-Renewal of Financia1 Aid Based on Ath1etic Abi1ity--Inadeguate Ski11 Q. May financ ial aid based on athletic ability be withdrawn or not r enewed if the student- athlete fails to make the team because she does not meet the skill level expected of her by the coach? A. No. "Make good" contracts are not permitted: the contract may not list 11 must make the team" as a condition for receiving financial aid based on athletic abi1ity. Once awarded, athletic aid mus t be given for that year (or the period of time during that year specified in the rontract) if the student-athlete tries out for the team. If the student-athlete does not make the team because of inadequate skill, she receives financial aid based on athletic ability during that year ~f non-participation, but the aid does not have to be renewed. If the student-athlete actually participates on the team and is dism i ssed from the team for inadequate skill, her aid may not be withdrawn and mus t be renewed the following year, which then becomes her year of non-parti cipation. (After a year of non-participation due to not making the team, a student-athlete may i mmediately transfer and receive financial aid b~sed.on athletic ability.) On1y if a student-athlete voluntarily relinquishes her financial aid based on ath1etic ability by sign i ng a statement to that effect may athletic aid be withdrawn or not renewed. The st~den! 1 s voluntary statement must be sent along with the women 1 s athletic director s exp1anation to al1 parties who received the financial aid form. (Ref: F.l.b. and E.l.Note) 1 Non-Athletically Related Injury Q. If a student - athlete ~ho has not yet.pa~ticipated in her spar~ is injured in a non-athlet~cally related ~ne~dent (e . g. ,~ cai: ac~~dent) and she cannot participate in her sport s~ason~ ~ay the ~nst~tut~~n deny . her the financial aid based on athlet~c ab~l~ty for that year. Does ~t matter if she participated in athletics the previous year? A. Yes, such aid may be withdrawn or not rene~ed (is optional) ~f.the student-athlete is injured in a non-athletically related activity regardless of whether she participated the.previous seaso~. ~und~ already awarded may not be retroactively withdrawn: .The ~ns!1tut1on may renew athletic aid for non-athletically related 1nJury 1f 1t so chooses. (Ref: F.l.b.3.Note and E.8. ) �(1) (2) 52. 53. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Athleticall y- Re lated Injury T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 51. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t -31- Q. If the student- athlete is injured as a result of participation in an institutionally- sponsored athletic program or activity durin3 the t r youts or the sport season of 1980- 81 , must the institution award the student her athletic aid for that year? Must her finan cial aid based on athletic ability be r enewed in 1981 - 82? If renewal is mandatory, does she have to t ry out or participate dur•inp the 1980- 81 season to r eceive y,enewal aid? A. Yes, athletic aid must be continued for the year in which the injury took place (1980-81) and for the following year (1981-82) . The s tudent-athlete must try out and participate on the team if she is physically able to do so; if she i s Physically una ble to try out and/or participate, she would still receive renewal aid in 1981-82 . The student- athlete must be counted in the sport ' s qu ot a for both yea r s. ]. If a srudent- athlete su.T_rey,s a permanent injuY'y through atlzZcri:: ac:r-i11ity paY'ticipat-ion ...1.uring the tryouts or· tize season (01· c ;Jennanent illness) , must the institution 1•enew her financia: ai' lxweJ on athletic ability? May the institution r•cnew her• a::-1 i1. sub,;equent years even if" she does not participate: A. Yes, at hl etic ai d must be renewed. Subsequent renewal i s opti onal and i s not co nditioned on participation. If, in subsequent years, th e i nstitution chooses to renew athleti c financial aid for the non-parti ci pati ng s tu dent referred to above without a requ iremen t to do so , the student need not count in the maximum finan cial aid li mitation s in that sport. (Ref: F.l.b. 3.Not e and E. 8. ) Financial Aid Based on Athletic Ability When Student- At hl ete Wuits Team During Tryo uts Q. r-~turning stud~nt-athlete quits the field hockey team invnediately fol low1,~ tY'y?uts--:1, . e . , she made the tecun, b:d decided not to particip;te . Her f1,narzc1,a~ a1,d agreement spec~fied that aid was to be given on a ~emester: bas1,s f~r ~o t~rms. S1~e has not 9otten any money so faY' this r;er'"! . /._~s~ the 1,nst1, tut'lon awaY'a her any ..t'inan~iaZ aid based on athle ti.c abd i. ty? A. If the student-athlete has not yet received the fundin g , the aid offer may be withdrawn and no athletic mo nies awa rded. (Re f: F.1.c & E.l.e) .L: Hearing When Student-Athlete Quits Sc hool C· . ls it necessary fo r student-athletes whose aid has been discontin ued and who as a consequence quit school to Y'eceive a heaY'ing? A. Yes . The withdrawal of financial aid based on athletic ability may not have been f air and the s tudent-athlete' s dec i si on to quit school may have ar i sen from that si tuat ion and/or from her l ack of fun ds ra the r than from academic or persona l rea sons. (Ref: F.3 . ) �-32ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 56. Q. Who serves on the hearing committee for a scholarship student- athlete whose athletic aid has been discontinued? What pr ocedures should be .followed? A. The hearing committee may be selected by the institution, or the institution may ask the student to select some members. The procedings of the committee, process of deliberation, and presentation of evidence should be documented to permit a review of the case should it extend beyond your own campus. The student-athlete must be informed of her right to appeal to the Ethics and Eligibility Committee if she believes that the instituti on is not in compliance with AIAW regulations or that she did not receive appropriate due process prior to t he withdrawal of aid. While AIAW will not oversee the proceedings, i t is the responsibility of the Ethics and Eligibility Committee to assure student-athletes of due process. The student-athlete has a right to a fair hearing within a reasonable length of time after financial aid based on athletic ability was discontinued. The Ethics and Eligibility Committee must be informed of the results of a campus review involving withdrawal/nonrenewal of financial aid based on athletic ability. (Ref: F. 3. ) Unused Funds--Renewal Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 55. Procedures for Campus Review Req ues ted by a Student-Athlete T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 54. ~- 1-lhen a student- athlete quits school during the first term, is the remainder of her financial aid based on athletic ability available to another student as "unused _funds? " Is renewal for the second stuJcnt athlete necessary? A. Another student (e.g., a "walk-on") may receive as unused funds the funding remaining when the student-athlete quits school. The student rece1v1ng unused funds counts on the sport quota. Renewal is not necessary, but the student-athlete receiving the unused fun ds must be notified that the funds are non-renewable (if that is the institution's decision) and the agreement must reflect that fact. (Ref: G.3 .) Promise of Financial Aid Based on Athletic Ability Prior to First Monday i n . March Q. Befor e the first Monday in /.1aY'ch, may an institution inform a prm;pective s tudent-athlete that she shall receive a finalized offer of finan cial aid based on athletic ability and the amount? A. No. Since no binding agreement may be made by a member institution prior to the first Monday in March (i.e. prior to the initi atio n date for mailing Letters of Intent), member institutions may informal ly i ndicate to prospective student-athletes the amount of athletic aid they might receive, but would have to indicate to her that such a statement is not binding until a written agreement i s transmitted . (Ref: H.1.c ) �59. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . 58. Letter of In~ent--Personal Delivery T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 57. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t -33- Q. FoI' convenience sake, may a coach a t my insti t ution drop off a Le t ter of Intent at the student ' s home or may the prospective studen t - ath l e ·l e pick it up at the i nstitution or elsewher e ? A. No. The institution must send (mail) the Letter of Intent to the student's home. (Ref: H.1.e~ Letter of Intent--Deadline for Use Q. I s it ever too late t o send i n a Le tte r of I nten t for a s igned student athlete ? A. Letters of Intent are used throughout the year prior to reg i stration for classes. When the si gned student-athlete is on campus and attending classes, the Letter of Intent may not be used. The Letter of Intent may be used for an eligible student-athlete who enters school in the second semester or term as well as for those who enter in the first. They may be issued to students for the following academic year at any time after the first Monday in March of the academic year preceding their enrollment provided that they have completed their senior year of hi gh school . For signed student-athletes entering in Spring term, after the first Monday in March, clearly indicate on the Letter of Intent form that the student's enroll me nt date is Spring of the current year to avoid any difficulties when the national office processes the forms. (Ref: H.1.g.) Si qned Student-Athlete--Brief Attendance (1) Never Attends Classes (/ . If a signed student - atl, lete enrolls at the i ns t itution with which she signed, but she never attends classes , may s he r equest a r elease f r om the Le t ter of Inten t? When may she r ec eive financia l aid based on athlet ic abilit y ? A. Yes, a signed student-athlete may request a release from the Letter of Intent if she never attended classes at the institution. She is considered a transfer student as soon as she has attended her first class or received financial aid based on athletic ability. If the signed student-athlete is not granted a release from the Letter of Intent, she may not receive financial aid based on athletic ability during the academic year indicated at the top of the document she signed. �('. A. 60 . 61. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Honorable Withdrawal I f a signed student-athlete terminates her r e lationship °:.ith the institution 1,Jith 1,)hich she signed a Lette1• o_f I ntent dur1,ng her 1 II r,• b1 • t] , .first year in attendance there by means o.f an nonora 1,e 1,)1, 2-.1rai.1.2"' (i.e. , 1,)i thout a record o_f cours e1,Jork), r.::iy she requ6:;t a i•e lease .from the Lettei? o.f Intent ? T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& (2) ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -34- No. Once a signed student-athlete attends any institution, it is t oo late to request a rel ease from the Letter of Intent. . The ~roper 1:·rocedure to follov:, should extenuating circumstances exist, 1s fo~ the old or new institution to file a waiver request on her behalf with the Ethics and Eli gi bi l i ty Cammi ttee should she vii sh to transfer and receive financial aid based on athletic ability. (Ref: H.2.a.& J.2.a.) Siqned Student-Athlete--Decides to Transfer Q. Does a sirmed student- ath le t e who attends the insti t ution with 1,)hich she sipned as k the Ethics and Eligibility Co.77:ittee for a releas e from the Le t t er o_f I ntent if she 1,Jishes to t r ans.fer du:ri ng the academic y eai• for 1,Jhich she si(,Tned? A. No. She would be cons i dered a transfer student if she attends a second institution, and therefore mav not reauest a release from the Letter of Intent. In order to be el iaibl·e to receive financial aid based on athletic ability, (1) 1he must have been out of school for two consecutive years, or (2) she must make one year of normal pro9ress at the second instITution. (Ref: H.2.a. & J . 2.a.) Siqned Student- Athlete-- Never Attends '< • A. 1·. ,ff. , . -,. [; a L::-[7n U 1 2 :.:,_.;,(;,;,~.- ath1,cr c wuo neve::' a7'. r..::ndc r.he instit:!tion urit l: wliic:iz 0h~ s:.r;n ed .frf: e: -co r ec:ci ·._ie finan~ia l G:.i baseci on ath l etic ab-i. z.::tu: If a si gned student- athlete (including one whose request for a release from a Letter of Intent has been denied) does not attend any institution, she becomes eligible to receive financial aid based on at hletic ability one year fro m the effective date of the signed Letter of I ntent. For example, a prospective student-athlete who signs a Letter of I ntent in June to receive financial aid based on athletic ability that Fall decides not to attend any ins titution, she may si gn another Letter of Intent in March of the followin g year and/or receive financ ial aid based on athletic ability in the Fall of that year. Exceptions: (1) A si gned student-athlete who attends another school beginning in the Fall must make one year of normal progress at that instituti on before receiving financial aid based on athletic ability ; and (2) A si gned student-athlete \'tho attends another school bes=i nnin? in J anuary i s eligible t o receive financial aid based on athl etic abi li t y in the Fall one year su bsequent to the year for which s he originally si gned. (Ref: H. 2.b.;H.6;H .2.a) �-35- If a signed s tudent- athlete decides that she ZJants to attend a nonscholarship school or does not wish to receive financial aid based on athletic ability at a different institution, may she discuss the athl etic program with athletic personnel at institutions other than the one i..1i th 1,)hich she signed as long as s he has told the athle"tic director tha t she has signed a Letter of Inte nt and does not 1,Jish t o receive financial aid based on athletic ability? A. No. She must first receive a "Release Pending Notification" from the AIAW national office . Another ins titution is not free to discuss its prog ram with the s tudent until she has thi s notification. (Ref: Signing Financial Aid Agreement Affects High School Eligibility Q. A. 64. 65. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Q. H. 2 .e.) 63. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Siqncd Student-Athlete--Contact When Not Attendin q Orioinal Institution or Receiving -Athletic Aid T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 62. A state prohibits a high school student from signing a financial aid agr eement during her sport s eason . This is a problem for students in Spring sports . What should an institution do about making an offer in such a case? Check with the sta te high school association. Signed Student-Athl ete--Conta ct with College Coach (Ref: H.3. & 0.3.) (, . /lfter a prospective student- athlete has s ipned a Letter of I ntent or a financial a id aar eement or (if admitted) a star;ement that she shall ~ttenJ the ins tituti on and pa~ticipate in a s pecific sport, 1,)hat kind of contact is permissible bet1,Jeen the athleti c depar tment and the stu dent ~· A. The coach (or other athl etic personnel) may ha ve contact with her offcampus , includ i ng visiting her at home or takin g a publicity photo. Athl eti c personnel may not accompa ny her to an athletic event in whi ch s he i s participating or to a sport camp or tournament, and may not fina nce any activities for her, offer any inducements or coach her offcampus . Exception: A dual coach (AAU/colle9e) may accompa ny a s i gned student- athl ete to an eve nt (s uch as the Junior Olympics). (Ref: H.4 .) Si gned Student-Athlete Informing Institution of Request f or Release ,, . /,.'ay a signed s t udent- athlete 1,Jait to i n form t he ins titution with which che signed a Letter of I ntent t hat s he has reques t ed a r elease until she finds out if the Ethics and El igibility Cor.r:i t tee has granted it? A. Yes . However , the AIAW natio nal office informs t he institu tion as soon as a l etter requesting a "Release Pending Notification" has been received. (Ref : H.5.) �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -36- Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 66. Release from Letter of Intent to Attend Non-Mem ber Institution Q. A signed student - athlete decides not to attend the institution she sir;ned with and to attend a non- AIAW institution, such as a junior col le~c . /./hen may she receive financial aid based on athletic ability? Does she hcwe to get a 1~e l ease _from the Letter of Intent ? A. Any student who signs a Letter of Intent and dec i des not to attend the in stitution she signed with mus t request a "Release Pending Notifi cation" and vmuld at that time explain the reason for not attendi ng the institution she signed with. The signed student-athl ete should be aware that release from an AIAW Letter of Intent does not affect any contractual obliqations between herself and the institution . Further, the nonmember institution would determ ine whether the student will rece ive athletic aid. However, if she does receive athletic aid and/or participates in intercollegiate athletics at the nonmember school, she would not be able to transfer and receive financial aid based on athletic ability should she decide to transfer after one year t o an AIAW member institution. (Ref: H.5. and J.l.a.) 67. Siqned Student-Athlete--Not Admitted 68. Q. l·/hat should a sianed student - athlete do if she i.s not admitted to an institution and 'wishes to :70 e lsewhere? A. She must seek arelease fro m the Letter of Intent from the Ethics and Eligibility Committee if she wishes to attent another insti tuti on whether or not she desires financial aid based on ath leti c ab ility. This release shall be granted if the signed student-athlete sends to the AIAW National Office acceptable documentation of her failure to gain admission along with the request for a '' Release Pending Notifica tion". She must have a "Release Pending Notification" to talk with the athletic deparbnent at any other in s titution and must have been granted a release from the Letter of Intent to receive financial aid based on athletic ability from any other i nstitution. (Ref: H. 5.d.) Letter of In tent Null and ~o id--T echnical Violations C ~!hat does w. instit·di on <:o i_f' a tcchm:cal violation r egard~,ng use of the LEdter of Intent hw been cormnitted? Some examples woul'd be : wron;;. dates were ente1•ed; prospective student- athlete signed before the athletic director; institution .failed to mail the Letter of Intent to AIM: in time to reach the AIAI/ national office within 21 day s of the student ' s signing date? A. When the institution discovers that a technica l violation of Letter of Intent regulations has occurred, it may issue another Letter of Intent to the prospective student-athlete. If, however, pri or to the time a valid Letter of Intent is executed, if the student should desire release from the first invalid Letter of Intent, the Ethics and Eligib~lity_Committee would grant the releas~ on the basis of the techn i cal v10lat1on. (Ref: H.5. e.) �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -37- Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 69. Release is Granted but Si gned Student~Athlete Decides t u Attend If a signeJ student- athlete is gr•anted a release from the Letter of Int ent by the Ethics and Eligibility Corruni ttee , and the student (a_fter LJCi:] hin(I other possibilities) wants to attend the original institution she signed LJith, does the orir,inal institution have to reneLJ ir;s o.ffer o: financial aid based on athletic ability? A. 70. Financia l Aid Based on Athletic Abi lit When the Student-Athlete i s Out One Year Renewal Q. A. 71. No. While the institution may not withdraw the funds intended for a signed student- ath l ete when it receives a noti ce that she has reques ted a release from the Letter of Intent from AIAW, once the release has been granted, the fund s intended for her may be withdrawn. The ins titution could choose to extend ano th er offe r of finan cia l aid based on athletic abil ity if she has not si gned with another ins titution. No te: release fro m a signed AIAW Letter of Intent does not affect any contractua l obli gations between the prospective student-athlete and the institution. (Ref: H. 6. ) /..',{st our institution renei,, financial aid based on athletic ability for a student ZJho has p1 cviously received it but LJas out of school the fol l o1.Jin;7 µea: •? No. 1 Renewa l is optional. (Ref : I.1.c. ) Siqned Letter of Intent--Di d Not Make Team a prospective st .d c1~t- 1.tl,lete auJit1:ons in Juli} and as a res:,-;,.; sirms a Letter of Intent , can s he be cut from the team during Fall tryo;ds? Iih.at happens to her> a-· i: · J .-· A. The summer audition 1~as not a team tryout. AIAl·J regulatio ns specifically state that tryouts mus t be held at the beginning of the sport season and that an individual ge tting financi al aid based on athletic a~i lity i s not automati ca l ly assured of a place on the team. If a s igned (or returnin g) student- ath lete tries out for th e team at the beg inning of the sport season and does not make the team she receives a!hletic aid that yea r, but foll owing a yea r of nonparti~ipation the aid need not be renev1ed. (Ref: I.2. and Section I.0.3 & I. C.1) e �-38ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Q. May a student -athlete r eceive fi nancial aid based on athletic ability _from either the "home " or "exchange " institution while attendin:1 an cxchan9e pr opram? For example, if a fi eld hockey player r eceiving a .full scholars hip part i c i pates at t he home institution in tr.° Fall , m.:iy her aid be continued for Spring semester at the exchange institution? May she receive ath le t ic aid if s he doe s not participate in athletics at the ex chanpe i nstitution? A. No, a student-athlete may not receive financial aid based on at hl etic ability (including renewal ) v.ihile attending another institution on an exchange program. Renewal of aid the followin g year is required if the student- athlete participated at the home institution, and is opti onal if she spent the entire year at the exchange institution. (Ref: I.0.2.) 73. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t Financial Aid Bas ed on Athletic Ab ility for Stude nt -Ath lete on an Exchanqe Program T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& e 72. Transfer/Aid--Foreign Students Q. Ma~ an i nst itution offer fi nancial aid based on athletic abi lity to a fo~eirn student who has attended c ol lege in her own country ? Do _w~ . need to file a waiver request ? How i s her nwnber of years of el~g~b~lity determined? A. The i nstitution may not offer a foreign student financial aid based on athletic ability unless she has never part~c~pated ~nd has ~ot completed her baccalaureate degree. If she has partic i pated in ~ny kind o'. '.or- · eign intercollegiate athletic program, cont~c! ~h~ Ethics and_E~ig , ~lity Committee for a determination of her el1 g1b1lity for part1cipat 1on and financial aid based on athletic ability . (Ref: J .l .a. ) 74. Signed Student-Athlete--Making Up Grades to Gain Admi ssion a signed student- athlete who has been denied c..ir:issic11 l r· an i1:;;, ." t ution make up her grades elsewher e fo r a year (or rarl o.r a ye,n·), ,11, i then trnnsfer to the insti t ution she signed with and qual1'.fy imme,lia!., i:1 fo r j'inancia.Z. aid based on athletic ability? !tay snc , under the oa'11L conditions, t ransfer to a diffe rent ins titution anJ immediately recc i : .financia l aid based on athletic abi l i ty ? "· /.fry A. Yes, she may transfer to the institution she signed with and receive financial aid based on athl etic ability provided that she has not participated in intercollegiate athletics or received ath l etic aid while mak ing up her grades. A signed student- athlete who has been denied admission to an institution may al so choose to request a release from the Letter of In tent. The release will automaticall y be granted by the Ethics and Eligibility Committee when documentation of non-admi ss ion has been submitted and approved. The release would make her i mmedi ate l y eligible to receive financial aid based on athletic ability at any other institution. (Ref: J . 1.a.) �Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 75. Transfer Stud ent--Never Participated ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -39- Is a student who has never participated in intercollegia t e athletics at any inctitution considered a "student- athlete " for purposes of determinin;1 eligibility for fi nancial aid based on athletic ability upon transf'e1•? A. No. A student does not become a student-athlete until after she participates in intercollegiate athletics. She may, therefore, transfer and receive financial aid based on athletic ability immediately provided she did not receive financial aid based on athletic ability at any previou s institution. (Ref: J.l.a.) T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& Q. 76. Ath l etic Aid for Student Who Attends More than One Institution ('. May a;1 inctitution award athletic aid to a student- athlete who paY"ticipated at institution A., transferred to Institution Band neither paY'ticipate.:i nor> received athletic aid., and now wishes to come to t hat i nstitution an:l r eceive athletic aid ? A. No. Because the student-athlete participated in athletics and/or recei ved aid based on athletic ability at Institution A, she may not transfer and receive financial aid based on athletic ability at the third ins titution. (Ref: J.1.a.) 77. Competition bv a Part-Time Student Q. /.. part- time student competed in intercollegiate athletics at he1? former (nmi - AIAh') institution., since that institution did not Y'equiy,e full-time status .for> pavcicipotion in cw.,pus actiuites . May she r eceive finan cial aid based 0;1 athletic ability at hey, new school? A. Even thou gh thi s s tudent was part-time, she had "enough hours to participate." She therefore is not eligible for financial aid based on athletic ability as a tra nsfer student if she did not complete her program or t\·JO years of normal progress . (Ref: J.l.a., J.l.b. and J.2.a.) 78. Must Complete Junior College Program ~·. A. f.1ay a }unior colle9e student who 'has not receive4 an~ de~y,ee ~1' completed her p1•ogy,am transfer and irronediately r ece~ve .r~nanc~al a~d based on athletic ability? No, with the following exceptions: (1) She has completed two ~e~rs of normal progress at the junior college; or (2) she has not part1c1pated in intercollegiate athletics or received financial aid based on athl etic ability at any institution. (Ref: J.l.b.) �81. 82. Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 80. Returning St~dent-Athlete Out One Year T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 79. ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . -40- Q. After a r ~turnin~ s t u~ent- athlete has taken an entir e year off in order t o wor k, &S she &mmed&at ely eligible f or finan cial aid based on athletic abi l ity if she t ransfers to a new institution? A. No: _She must ?e ou! of ~chool two or more consecutive years to be el1g1ble for f1nanc1al aid based on athletic ability upon transfer. (Ref: J.1.c.) Student Not Receiving Athletic Aid Transfers When Proqram is Not Offered Q. A basketball player who is not r eceiving athletic aid at a four - year i nstitution wishes to transfer to an i nstitution with a softball program. Her present institution does not have a s oftball program. !-Jay she transfer and immediately be eligible for financ ia l aid based on athletic ability? A. Yes, if her institution does not have softball or has dropped softball, the student-athlete may transfer and may be immediately eligible to receive financial aid based on athletic ability only in softball. She may participate in both softball and basketball i mmediatel y upon transfer. (Ref: J.1.e . & E.7) Tran sfer/Financial Aid Based on Athletic Ability-- Club Team Q. May a stucr.nt- athlete who has participated and used a year of eli~i bility on a club team transfer and immediately receive athletic aid in that sport ? A. No, because she has had intercollegiate athletic experience. J .1.e. Returninq Student-Athlete--Dropped Courses (.,; . (Ref: A r etur~inq student-athlete (1) drops out of school or (2) drops some cour ses to· become part- time during the Fall term . When may she transfe r• and receive financial aid based on athletic ability? A. She may transfer and receive financial aid based on athletic ability after maki nq one year of normal progress at the new institution or after not attending any institution for a period of two years. (Ref : J. 2. a.) 83. Transfer by Student-Athlete Who Did Not Receive Financial Aid Based on Athletic Ability Q. If she has par tici pated but not recieved athletic aid , may a studentathle t e t ransfer and immediately r eceive financial aid based on athletic abi li t y if she did not complete her academic program at her present insti t ution? A. No. She \·JOuld be eligible for financial aid based on at hletic ability after making one year of normal progress at the new ins tituti on. (Ref: J. 2. a.) �-41ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t 85. Transfer/Financial Aid Based on Athletic Ability--Student-Athlete Did Not Participate for One Year T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& 84. Q. If a student- athlete cJwoses not to paPticipate ~n hep spoPt season at heI' pPesent institution, may she then tPansfep to anotheP institution and Peceive financial aid based on athletic ability. A. No. She must complete one year of normal progress at the new institution. She may file a waiver request if extenuating circumstances are present . Only if her year of nonparticipation was due to not making the team may she transfer to another institution after that year and immed iately receive athletic aid. (Ref: J.2.a. and E.5.) Basic Transfer Rule Q. If a student-athlete receives financial aid based on athletic ability in tennis , may she trans.fep to another school and paPticipate immediately? May she receive financial aid based on athletic ability? A. She may participate; she may not receive athletic aid until she has made one year of normal progress at the new school. (Ref: J.2.a. and I.C.1. ) �ma yber e pr oduc e di na nyf or m, us e dbya nuna ut hor i z e dpe r s onorpl a c e di nt hec ol l e c t i onsof a nyi ns t i t ut i onori ndi v i dua l . Ar c hi v e s , E a s t e r nKe nt uc k yUni v e r s i t y , Ri c hmond, KY . Unl e s spe r mi s s i oni sgr a nt e d, ne i t he rt hi sc opynort hewor dsoni t T hi sc opywa spr oduc e df ort hepur pos e sof pr i v a t es t udy , s c hol a r s hi porr e s e a r c hf r om ma t e r i a l i nS pe c i a l Col l e c t i ons& � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource Women's Intercollegiate Athletic Director Subject The topic of the resource Womens athletics. College sports for women Description An account of the resource The Women's Intercollegiate Athletic Director series contains casebooks, meeting minutes, membership information, position announcements, audition schedules, lists of championship titles, materials related to the Becky Boone Relays, information on Title IX, budgets, calendars, schedules, contracts, correspondence, ephemera, entry forms, grant-in-aid certificates, notes, reports, season reports, news clippings, programs, proposals, and tournament results. The correspondence includes communications on eligibility and financial aid, general administrative issues, Dr. Mullins's role as the Kentucky Women's Intercollegiate Conference (KWIC) delegate-at-large, regional tournaments, transfers, violations, invitations, and the Women's Intercollegiate Sports Program Committee (WISP). All of these records are arranged chronologically. Date A point or period of time associated with an event in the lifecycle of the resource 1970-1990 Language A language of the resource English Type The nature or genre of the resource text Identifier An unambiguous reference to the resource within a given context 1986A006-s2 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Source A related resource from which the described resource is derived Women's Intercollegiate Athletics Director Identifier An unambiguous reference to the resource within a given context 1986A006-b003-f24 Format The file format, physical medium, or dimensions of the resource publication Type The nature or genre of the resource text Title A name given to the resource AIAW Ethics and Eligibility Casebook Date A point or period of time associated with an event in the lifecycle of the resource 1980-1981 Description An account of the resource Contains the AIAW Ethics and Eligibility Casebook for the school year 1980-1981. The handbook compiles AIAW regulations for recruitment, financial aid, and eligibility. women's athletics