https://digitalcollections.eku.edu/files/original/f5913cc7dd833f3395c1658dbac07358.pdf f6710f80836371afba8e6371aa6e5145 PDF Text Text MINUTES OF THE MEETING of the BOARD OF REGENTS of the EASTEEN KENTUCKY STATE COLLEGE November 2, 1957 I The Board or Regents of Eastern Kentucky State College met in the Regents' room in the Administration Building on the campus in Richmond, Kentucky, November 2, 1957, at 9:00 a.m. Central D~light Saving Tine with all members present except Dr. Ernest E. Begley, who was unable to attend. Present were Dr. Robert R. Martin, Chairman, Earle B. Combs, Sr., Former Governor Keen Johnson, Judge Thomas B. McGregor, Former Governor Flem D. Sampson, and Cecil were President w. c. Sanders. Also present F. OtDonnell and Lois Colley, Secretary. MINUTES OF MEETING OF JULY 10 1 1957 The Board waived the reading of the minutes of the meeting or the Board of July 10, 1957, and approved the minutes as reported by the secretary by mail. I The motion was made by Governor Johnson, seconded by Mr. Sanders, and passed unanimously. REINVESTMENT OF $75 1 000 BUILDING REVENUE FUNDS President O'Donnell reported that on August 1, 1957, the College received $1,031.25 interest on the $75,000 which was invested in United States Treasury Notes bearing 2-3/4% interest and that the $75,000 was then reinvested as follows: $25,000 in United States Treasury Certificates of Indebtedness (Series E-57) yielding 'J-5/8%, dated August 1, 1957, and maturing December 1, 1957. $50,000 in United States Treasury Certificates of Indebtedness (Series C-58) yielding 4%, dated August 1, 1957, and maturing August 1, 1958. I GIFT OF COAL TO 'IHE COLLIDE The President informed the Board that the South-East Coal Company, of Seco, Kentucky, gave the College 500 tons of coal September 30. The College paid the freight amounting to $1,382.20 and a hauling bill of $555.80, representing a cost of $3.86 per ton for this coal, the President said, adding that this is probably a better grade of coal than that which has been used in recent years. (11-2-57) He said that on behalf of the �/86 Board he thanked both the South-East Coal Company and its president, Mr. Harry Laviers, of Paintsville. The President stated that Mr. Laviers indicated that he was glad to make this gift to his "neighbors" but that he preferred not to have any publicity in connection with the I gift. FACULTY AND STAFF CHANGE:s Appointment of Mr. Mankin At the time the Board held its meeting July 10, 1957, a suitable candidate had not been found to reconmend for appointment as a member of the English Department staff to teach freshman classes, President O•Donnell reported. He said that on August 19 Philip H. Mankin, whose home is in Murfreesboro, Tennessee, was employed for this position. Mr. Mankin received the Bachelor of Science and the Master of Arts degrees at Peabody College and has completed two years of work toward his doctorate there. His experience included one year at St. Andrew's School in Tennessee, fifteen years at Middle Tennessee State College, and thirteen years as instructor of English at Vanderbilt University in Nashville. The President recomnended the approval of I Mr. Mankints appointment at a salary of $5000 for the nine months beginning September 1, 1957. Resignation of Mr. Norbert Maguire President O'Donnell reported the resignation of Mr. Norbert J. Maguire, who has been employed as Internal Auditor since July 1, 1956, effective August 31, 1957. The President said that Mr. Maguire was forced because of serious illness to submit his resignation and is now a patient at Outwood Hospital, Dawson Springs, Kentucky. received two weeks' vacation pay. Mr. Maguire His place has not yet been filled and his assistants in the Accounting Department are carrying on the work in that department, the President stated. I Salary Increases President O'Donnell said that after the Board approved salaries as reconmended in his report c£ July 10 to the Board, it seemed advisable to make so!IW3 adjustments in the salaries of the following persons as indicated. Quentin Keen, Dean of Men, from $5300 to $5400 Miss Elizabeth Kessler, English Department, from $4800 to $4900 (11-2-57) �l'67 I M. E. Mattox, Registrar, from $7400 to $7700 Dr. Robert L. Oppelt, Music Departmant, .from $5400 to $5800 Mrs. Lucile Whitehead, Assistant Librarian, .from $4500 to $4600 Mrs. Ann Vescio, College Nurse, .from $150.00 a month to $165.00 a month beginning November 1, 1957 Mrs. Amber L. Durham, an assistant in the o.f.fice o.f the Cafeteria supervisor, .from wages paid on the basis of $.80 an hour to a full-time status of $175.00 a mnth beginning September 15, 1957. The President explained that he had promised Mr. Keen and Miss Kessler the $100.00 increases but had .failed to include the amount in his reconmendations, also that Mr. Mattox is a very valuable person and should receive the same increase granted to other professors. He said that Dr. Oppelt was offered a position in a South Dakota college paying bim $6900 but that he decided to remain at Eastern because both he and his wife, a talented violinist, liked Richmond and the College. The President said he granted Dr. Oppelt the $400.00 increase in order to keep him here. On motion by Governor Johnson, seconded by Mr. Sanders, the Board approved on roll call the appointment of Mr. Mankin and the salary I increases as recommended by the President and accepted, with regret, the resignation of Mr. Maguire. TENPORARY APPOINTMENTS AND PADIENT TO THE ALUMNI SECRETARY President O'Donnell told the Board that for a number of years Mrs. Mary F. McKinney Richards, Associate Professor of Geography, has been devoting part of her time to work as Alumni Secretary-Treasurer and has been paid $300.00 a year for these extra duties. He recomnended that Mrs. Richards be continued during 1957-58 at the same rate of $300.00 beginning September 1, 1957. Temporary Appointments to Faculty President OtDonnell reported that again it is necessary to recommend the employment of additional part-time teachers to provide for I extra sections of classes in the various departments of the College during the fall semester. He listed the following persons, with reconmended salaries, to teach the courses indicated after their names: T. L. Arterberry, Govt. 362 (3 hrs.) William Barnes, Ind. Arts 382 (3 hrs.) Dr. Roy B. Clark, Eng. 318 (3 hrs.) Randolph Dozier, Art 361 (3 hrs.) Mrs. Libbye La.ranee, Home Ee. 301 (3 hrs.) Mrs. Louise Mcilvaine, Eng. classes (12 hrs.) Clyde Orr, FA. 516 (3 hrs.) (11-2-57) $300.00 255.00 400.00 300.00 300.00 1,350.00 340.00 �/68 Mrs. Opal Patterson, Sci. ill (4 hrs.) Sci. 121 (4 hrs.) Russell Renz, FA. 512 (2 hrs), Govt. 362 (3 hrs.) Paul Smith, shop foreman in Ind. Arts Ralston Jule Smith, Sci. 109 (6 hrs.) Ida Teater, Eng. 211 (3 hrs.) $800. 00 600.00 180.00 480.00 275.00 The President said that the salaries of the persons named above are to be paid in four equal monthly installmmts, the first payment I being due November 1, 1957. The President also reconmended that Don Daly, a graduate student, be given $50.00 a roonth, beginning Septenber 15, as assistant to the football coaches. Temporary Clerical Help President O'Donnell said that during the su!Iffl3r several typists and clerical assistants were employed in the offices to help take care of extra work caused by the unusually large sumner school enrollment and t o provide for replacenents. He asked the Board's approval of the appointment of the following persons at salaries indicated: Miss Jerry Abner, Richmond, for clerical work in the Registrarts office from August 5 to September 21 at a salary of $25 . 00 a week. Miss Jeanne Adams, of Richmond, for work in the Presidentts I office from August 1 until September 14 at a salary of $25.00 a week. Miss Betty Sue Correll, a senior who lived in the Village with her brother during the summer, for work in Mr. McConnellts office from August 9 to September 21 at a salary of $35.00 a week. Miss Maxine Hackett, of Richmond, was approved by the Board as clerk-typist in the Registrarts office at a salary of $25.00 a week beginning June 18. The President asked approval of an increase in her salary to $30.00 a week for the period August 12 t o September 21. Miss Lucille Knechtly, of Hyden, was a student assistant in the Elctension office during the eight weeks of the sunmer session and was employed full time in that office for the five weeks beginning August 5 at a salary of $35.00 a week. Mrs. Carolyn Cooper Wallace was employed in the Business office during the registration period and received $25. 00 a week from September 23 to October 5. On motion by Mr. Sanders, seconded by Mr. Combs, the Board ap- proved on roll call the extra ~ment to Mrs. Richards, the appoint- (11-2- 57) I �18!3 ment of temporary faculty rembers as listed, and the employment of the clerical assistants as recomnended by the President. RESIGNATIONS AND ADDITIONS TO STAFF President O•Donnell reported that the following rembers of the I office staff have submitted resignations since the meeting of the Board July 10: · Mrs. Sherry Egnew, who was employed in Mr. McConnell's office from March 7 to August 9 at a salary of $35.00 a week, resigned her position to join her husband in Lexington after his graduation from Eastern. Mrs. Kathryn Turner, of Richmond, resigned her position as assistant manager of the College Book Store June 28 to accept employment in town. Mrs. Doris Watts, whose husband is a student at Eastern, resigned her position in the Extension office effective August 10 to accept a teaching position in Home Economics at the Paint Lick High School. The President reconmended the appointment of the following persons: I Mrs. Audrey Szoothers, wife of one of the students here, to replace Mrs. Egnew in Mr. McConnell's office, at a salary of $30.00 a week beginning September 16. Mrs. Anna J. Snowden, wife of Dr. Sno'W'den of the College faculty, replacing Mrs. Kathryn Turner, at a salary of $1960 a year beginning July 1, 1957. Mrs. Yvonne Arrington, wife of one of the students, to replace Mrs. Watts in the Extension office, at a salary of $30.00 a week beginning September 9. Mrs. Dorothy ~ers Linford, of Richmond, as stenographer in the Extension office at a salary of $2000 a year beginning September 16. Mrs. Linford will also assist in the In-Service F.ducation office. I Mrs. Martha June Malone, wife of one of the students at Eastern, replacing Mrs. Georgia Keen as night nurse in the College hospital at a salary of $150.00 a month plus her apartment in Sullivan Hall beginning September 1. Mrs. Minnie Belle Coleman, of Richmond, as secretary for the Department of Health and Physical F.ducation at a salary of $25.00 a week beginning August 26. who resigned last June. (11-2-57) Mrs. Coleman replaced Mrs. Norma Carrier �- 0 1--3 / 90 c..... :r;-..... ......."' --=- Mrs. Bonnie Schram Owens, wife of a student, as clerk-typist in the Accounting department at a salary of $25.00 a week beginning September 24. Mrs. Phyllis Hatfield, also a studentts wife, as clerk-typist in the Registrar's office at a salary of $25.00 a week, beginning August l, to take the place of Mrs. Arlene Black Brock who resigned I last May and whose work was done temporarily by Miss Maxine Hackett. Beginning August 12, she was given an increase to $30.00 a week. The Board accepted the resignations as listed, and also approved, on roll call, the employment of the additional staff members as reconmended above. The motion was made by Mr. Sanders and seconded by Judge McGregor. PROPOSED CONTlNUOUS AUDIT SEllVICE The President submitted to the Board for consideration and possible approval a proposal made by the William Cotton Company for a continuous audit service for the College. He said he believed the College ought to have this service both for the protection ot the College and for the improvement of the accounting records. The Presi- I dent stated that at the time Mr. Maguire had to leave because of illness he was receiving a salary of $4700 a year and that the College has also been paying the Cotton Company $2500 a year for the annual audits. He expressed the opinion that the continuous audit outlined in the William Cotton Company's proposal will not cost a great deal more than the annual audit is now costing. President O'Donnell said that the continuous audit service will take the place of the annual audit and possibly enable the College to get along without the services of a highly trained internal auditor such as Mr. Maguire was. He reconmended that the College try the cntinuous audit service for at least one year on the basis outlined in the William Cotton Company-ts letter which is as follows: "You have requested that we submit to you a proposal for continuous audit service for Eastern Kentucky St:ate College. "It is our understanding that a continuous audit service will encompass but not necessarily be restricted to the following: l. Visit the college at least once each month, or more often, as requested by you, for as many days (11-2-57) I �/9 I as is required on each visit to review the trial balanceof the accounting records and determine by means we consider appropriate the accuracy of the entries on these records. 2. Advise and assist in the revision of the accounting system without actually setting up the records ourselves. I 3. Review the accounting controls of operations of the college and reconmend changes we consider appropriate; and ascertain if adopted changes have been effectively carried out. 4. Audit each year's operations and submit a report thereof. 5. Advise when called upon from time to time, by personal visit, correspondence, or telephone, in regard to any accounting or financial transaction in connection with the college operations or any other service which we consider ow,selves qualified to perform. "Inasmuch as it is difficult in advance to predict the azoount of time that will be necessary to perform the services covered by the foregoing outline, it seems logical that such an undertaking would be fair to all parties concerned if the fee for our services were placed upon a per diem basis. I "For a continuous audit service in contemplation of the above outline, our fee should be $100.00 a day for a partner or senior accountant, which would include expenses. However, if in our opinion junior accountants are required to accompany the partner or senior accountant in order to do the necessary work, for example, when the annual audit is made, the services of such junior accountants would be at $65 . 00 a day for each one, which would include expenses. "A monthly visit should correct errors and omissions before they are allowed to exist for too long. While it is not contemplated that we should undertake to revise the accounting system, we believe we have sufficient knowledge and experience to outline what should be done for your staff to carry out. We should be in a position to assist in solving any problems in connection with revising the accounting 5Ystem and coordinating the records to an effective internal auditing and accounting control. A revision of the records and planning the flow of work through the accounting office should provide you within a reasonable time following the close of any mnth, or any other period, reliable information relative to the financial operations of the college. "If the above proposal is not clear to you, or there are any questions in connection therewith, we shall be happy for the opportunity to discuss them with you." In reply to questions from the Board, the President said that the auditors will decide how I required. many men will be required and the azoount of time Mr. Sanders connnented that this service would mean twelve audits instead of one. Others, including Governor Johnson, approved the wisdom of having such service as a protection for the College, since large sums of money are handled and many business transactions are carried on continually. President O'Donnell said it is hoped that one report form can be worked out which will show the business condition of the College at all (11-2-'i?) �192 times. At the present time, he stated, it is difficult to determine on a daily basis just how much is encumbered and what bills are outstanding. Dr. Martin remarked that the records of the College have been kept on an accrual basis including expenditures and encumbrances. The President added that the business of the College has expanded with the growth of the student body and that a check is needed to I lmow the expense of operating the Village, whether a reasonable a100unt is being spent on athletics, and other similar items. All members· of the Board were in favor of employing the auditing firm to provide the continuous audit service and approved the employment of the William Cotton Company as reconmended by the President. The motion was made by Judge McGregor, seconded by Mr. Combs, and passed unanimously on roll call. President O'Donnell said he had tried to contact Miss Mary Louise Foust, State Auditor, to clear this proposal with her but that she has been out of the State. He added, however, that he would clear the matter with her before the contract is signed with the William Cotton Company. PROPOSED RffiOVATION OF OLD BURNAM HALL I President O'Donnell reported to the Board that the State Department of Finance has employed Brock and Johnson, of Lexington, t o prepare plans and specifications for the renovation of Old Burnam Hall. The proposed work to be done on this Hall is estimated to cost at least $80,000. The President said that the renovation and remodeling of this Hall will be along the lines of the work which was completed in Sullivan Hall two years ago and will include: 1. 2. J. 4. 5. 6. ?. New bathrooms on all three floors New electrical wiring An intercommunication system Suspended acoustical tile ceilings in all corridors Asphalt tile floors in all corridors Painting and patching of all plaster If money is available, acoustical tile ceilings in all bedrooms and asphalt tile floors in all bedrooms. President O'Donnell stated that the work will be done at a time that is convenient to have Old Burnam vacated. NUMBER OF STUDENTS LIVING ON THE CAMPUS The President told the members of the Board that they would be interested in lmowing that 1355 students are now living in campus dormitories, the Village for married couples, and in trailers parked (ll-2-S?) I �/S3 on College property. The number housed in the various Halls and in the Village is as follows: Ments Dormitories Keith Hall McCreary Beckham Miller Memorial Barracks Stadium Stateland Health Building Telford I 174 91 80 87 72 32 34 27 4 20 Total in Men's Dormitories 621 Woments Dormitories Burnam Hall Sullivan Home Management House 350 193 _Jt.._ Total in Women's Dormitories 547 Village for Married Students College-owned houses Trailers Apartment in Sullivan Hall I 159 27 1 Total in Village TOTAL NUMBER HOUSED ON CAMPUS 1,355 President O'Donnell called attention to the fact that every dormitory for men except Keith Hall is overcrowded, with Beckham, Miller, and McCreary having a normal capacity of 48 each. STANDARD CERTIFICATE EXTENDED FOR LIFE President O'Donnell reported to the Board that on October 8, 1957, the Standard Certificate of Mrs. Sadie Lucille Prewitt, issued by Eastern Kentucky State Normal School and Teachers College July 17, 1931, was extended for life on signatures of Dr. Robert R. Martin, of him as President, and of Miss Colley as secretary of the Board. The President said he reported this so that the record may be made I in the permanent minutes of the Board. STATUS OF APPLICATION FOR LOAN TO CONSTRUCT DORMITORY The President stated that the application for a loan of $600,000 to build a dormitory for 200 men has been approved by the Atlanta office of the Housing and Home Finance Agency, and that the application is now in Washington, where final action will be taken, it is hoped, in a very short time. He said that there seems to be nothing that can be done to expedite �the consideration of this application. He stated that he has been told several times that the application must take its usual course but that he was sure eventually the loan will be approved. Since the plans and specifications for the building have already been prepared by Brock and Johnson, he said that the beginning of actual construction can be expected soon after the loan is approved. I PROGRESS REPORT ON CONSTRUCTION PROJECTS ON CAMPUS New Steam Distribution System President OtDonnell reported that work on the underground steam distribution system has made satisfactory progress, due in part to the fact that the weather has been favorable for outside work. He said that if the mild weather continues he would not be surprised if the heating system can be placed in operation by the first of the year. In the meantime, he stated, the old mains are in use but will be abandoned after the new ones are placed in operation. The new boiler is not yet in use and the College will probably not be permitted to use it until after the new mains are ready to be connected with it. Transformer Vault I The President said that the construction of the transformer vault, which will serve the Music Building, the Administration Building, and Cammack Building, is progressing rapidly and should be completed very soon if the contractor gets the transformer and electric cable. Water Mains President OtDonnell stated that the laying of the new water main between Lancaster Avenue main and the Second Street main and the line in the Village has been deferred temporarily until the completion of the excavations for the electrical system and the steam distribution system. Connections for these ma.ins will be made on the back part of the campus between Keith Hall, the Weaver Health Building and the east end of the athletic field, the President said. The material for t he construction is already on the grounds, he said. Music Building President O'Donnell reported that, although not all of the work in the Music Building has been accepted by the State, the College was permitted to begin using the buildli.ng with the opening of the fall semester. He said Open House is being observed in the Music Building (ll-2-'i?) I �during Homecoming today. The State has approved the purchase of the following equipment for the building, the President stated: $24,.356.55 2,.362.50 772.70 85.00 2,.39.3.94 .3,088.80 24 Pianos .315 folding chairs Window shades Music racks Lockers .300 tablet arm chairs 7 desks for instructors I TOTAL 375.00 $.3.3 ,4.34.49 The President said that an order has been placed for the pianos but that he was not sure the Department of Finance has awarded contracts for the purchase of the pianos. He expressed the belief that the Finance Department is waiting to see if any money is left after payment for the transformer vault from Music Building funds. POLICY RIDARDJNG WITHDRAWAL REFUNDS President O'Donnell told the Board that it seems desirable that the Regents approve and have recorded in the minutes a policy regarding the refund of fees and room rent for students who withdraw during a I semester. He said that the policy which has been followed is defined in these five staterrents: 1. If a student withdraws within the first two weeks of a senester we will refund all but $10.00 of the Incidental Fee, all miscellaneous class fees and Milestone fee, Identification Card fee, and unearned room rent. Only $5. 00 of the $5.65 ROTC fee will be refunded and receipt from the Military Property Custodian must be presented. 2. If a student withdraws after the second week and before the close of the sixth week we will refund one half of the Incidental Fee, one half of the Identification Card fee, all miscellaneous class fees and out-of-state tuition and unearned room rent. The Milestone fee will not be refunded after the second week• .3. If a student withdraws after the sixth week and before the close of the ninth week we will refund one fourth of the Incidental Fee, one half of out-of-state tuition, one half of miscellaneous class fees, and one half of the Identification Card fee, plus unearned room rent. No Milestone refund. I 4. After the ninth week there will be no refund except for unearned room rent and ROTC deposit of $5.00. 5. In the event of serious illness or death of a student or an exceedingly serious family crisis which forces a student to withdraw at any time during the semester the President may refund such fees as he thinks the situation warrants. The President said that this policy has been followed for approximately 17 years and that if it meets with the Boardts approval it can be used as a guide for making refunds until the Board decides it should be changed. (11-2-57) �/96 On motion by Governor Johnson, seconded by Mr. Sanders, the Board approved the withdrawal policy as reconmended by the President. PROPOSED EXTENSION OF SEWER LINE President O'Donnell stated that in the College's application for a loan to finance the construction of the proposed dormitory for men the architect included 750 feet of sanitary sewer as a pa.rt of the project to be financed by the loan. I He said that it now seems important to lay approximately 1800 feet of sewer so that it can be connected with a good 8-inch line in the Village. He explained that the Housing and Home Finance Agency may possibly include this additional sewer in the dormitory project but, because of the uncertainty of the Agency's approval, the Departrnent of Finance is asking the College to guarantee the cost of the sewer construction in the event the Agency refuses to include the entire sewer in the project. He said that Mr. G. F. Beckler, Chief of the Engineering Staff of the Department of Finance, estimates that the sewer will cost between $15,000 and $18,000, although Mr. Johnson, of Brock and Johnson, and Mr. Staggs, of Staggs and Fisher, think that the cost will be substantially below this amount. He stated that I if the actual cost is as much as $18,000, the College's part would be approximately $9,000, since 750 feet of the sewer is already included in the project as it was presented to the Housing and Horne Finance Agency. The President reconmended that the College guarantee cost of the construction of the additional length of the sewer. President O'Donnell told the Regents they might well ask why the whole length of the sewer was not included in the original application. He said that, first, the Agency insisted on the selection of a site that was convenient to water, steam, electrical and sanitary connections so that it would not be necessary to include any substantial fund for service connections beyond the immediate site of the building. Second, he said, it was thought at first that the sewer would be connected to the one that serves the Health Building and the stadium dormitory but it was found that this sewer is probably too small to serve the dormitory and it certainly is not large enough, the President Said, to serve any additional buildings which may be erected near the dormitory site. He said he Wcl.S confident that the new dormi- I �tory will not be the only building needed in this area within the next five or six years. The President reported that he had succeeded in having the State enlarge the steam main from the Health Building to Stateland Hall and I to assume the cost of the increase from a 4-inch main to a 6-inch ma.in and from a 2-inch return to a 3-inch return. This enlarged main, he stated, will -be sufficient to supply steam to the new dormitory and also to any other major buildings which may hereafter be erected in this general area. President O'Donnell said that he had talked to representatives of the Housing Agency and that he believed the Agency will take ca.re of the entire cost of the sewer. On motion by Mr. Combs, seconded by Governor Sampson, the Board approved on roll call the reconmendation concerning the additional proposed sewer. RECESS FOR HCMECOMING PARADE I At 10:00 o'clock the meeting of the Board was recessed to permit the members to watch the Honecomi.ng parade of 22 floats decorated by various campus organizations, the 1957 Homecoming Queen candidates seated on the floats or in cars supplied by the club or society which nominated them, the Eastern band and the bands from Harrodsburg High School and Harlan High School, the ROTC drill team leading the parade. BUDGET FOR 1958-60 Resuming the meeting at 10:30 a.m., the Board reviewed the Budget and heard the President's report on the Budget proposed for the 1958-60 biennium as follows: "The Presidents of the five State colleges, together with representatives of the Bureau of the Budget of the Department of Finance, have I worked together for several months on the college budgets to be presented to the Governor prior to the meeting of the 1958 session of the General Assembly. "An attempt has been made to develop formulas by which money can be allotted on some equitable basis to each of the five colleges. The fornntl.a may seem at first reading to be somewhat complicated but it will prove to be quite interesting to anyone who will take the time to analyze and study it. (11-2-57) No one of us is completely satisfied with every detail of �138 the formula but we think that, on the whole, the formula is a great improvement over the nethod used for many years whereby each institu- tion made its claim direct to a Budget Committee of the General Assembly. "The formula gives considerable weight to the number enrolled in each institution. The enrollment is being checked through visits to the colleges by representatives of the Council on Public Higher Education. I I am glad to report that our own enrollment was checked by Mr. James L. Miller and was found to be as we had reported it not only for the fall of 1956 and the fall of 1957 but for preceding years as well. "The following is a sumnary of the results obtained by using the formula to determine the budget for each of the State institutions: SUMMARY OF PROPOSED COLLF.GE BUDGET FORMULA 1958-59 Eastern Ky.State Administration (see breakdown) Morehead Murray Western $208,644 $138,938 $173,615 $208,644 $208,644 Instruction: Salaries Other 869,200 126,000 307,500 45,000 540,600 69,000 799,900 120,000 799,900 12~1 000 Training Schools: Operation Critic Teachers Library 107,000 5,000 63,200 22,400 3,500 25,000 107,000 5,000 40,000 107,000 5,000 58,575 107,000 5,000 6J,700'f<- Operation and Maintenance 300,000 160,000 220,000 300,000 300,000 I Special Costs: Health (See Administration) Bonds 0 0 ll,630 7,800 11,550 Museum ( See LibrEt 1, 79,044 $713,968 1,163,015 1,610,669 1,542,244 Receipt Estimate 279,341 General Fund Appropriation (Expenditures minus receipts) $1,399,703 * 92,575 153.069 279.421 242,544 621,393 1,009,946 1,331,248 1,299,700 I Includes $10,000 for Kentucky Building. (ll-2-57) �SUMMARY OF PROPOSED COLIBGE BUDGET FORMULA 1959-60 :Ea.stern Ky.State Western $25.3,997 $174,299 $21.3,619 $25.3,997 $25.3 ,997 Administration I Morehead Murrar Instruction: Salaries Other 1,095,.300 126,000 .367,900 45,000 711,000 1,009,.300 69,000 120,000 924,600 125,000 Training Schools: Operation Critic Teachers Library 117,000 5,000 69,525 24,400 .3 , 500 30,000 117,000 5,000 45,000 117,000 5,000 64,425 117,000 5,000 69,075* Operation and Maintenance 3.30,000 170,000 240,000 3.30,000 330,000 Special Costs: Health (See Administration) 0 Bonds 0 11,230 12,430 7,560 Museum ( See Library ..;,.~)~....,..,,..,,.. ---,-.,,..,,,.....,,...,,,.,,. _____________....,...._ $1,996,s22 Receipt Estimate 306,674 General Fund Appropriation (Expenditures minus receipts) $1,690,148 I * s27,529 1,4os,179 1,9io,952 1,824,672 100,015 173,747 306,682 265,164 727, 514 1,234,432 1,604,270 1,559,508 Includes $10,000 for Kentucky Building "Of course :t the President continued, "the budgets may not be accepted in their entirety by the Commissioner of Finance and, even after he approves them with whatever reservations he cares to make, they will still have to have the approval of the Governor before the Executive Budget is presented to the legislature. You will note that :Ea.stern is asking for a State appropriation of $1,399,703 for 1958-59 and $1, 690,148 for 1959-60. Our appropriation for this year is $921,600." President O•Donnell told the Board that additional data relating to the Budget will be found at the end of his report. Governor Johnson asked if the Budget is based on prospective I enrollment. The President called attention to the report on predicted enrollment, on page 35 of his report, for the State colleges for the next biennium. Governor Johnson asked Dr. Martin what he thought about the formula used by the Division of the Budget in preparing the estimates. Dr. Martin replied that he thought it was a great improvement over the (11-2-57) �2.00 former method of preparing the budgets. President O'Donnell said the budget report is in part the work of the presidents of the colleges and in part the work of the Budget Division. Judge McGregor said that the important thing is that the budget needs to be increased over the present State appropriation. Mr. Sanders called attention to the fact that Morehead has a 17 percent increase compared with Easternts 7.6 percent. I The President said that Morehead had a smaller basis for comparison and that Eastern is hampered by lack of housing space. Dr. Martin said that Morehead is not building any new dormitories but is zoorely remodeling old ones. The President said that some of the State colleges have large laboratory schools but that State officials agreed that if Eastern could take care of its needs through a laboratory school of only 390 pupils the other colleges should be able to do the same. Mr. Sanders asked about the item for operation and maintenance of $300,000 for each college regardless of its size. The President said that the reason for this figure being used is that no satisfactory formula was devised to establish a basis for budgeting the cost I of operation and maintenance. Dr. Martin asked how the amount of $300,000 budgeted compares with the actual cost of oi:eration and maintenance at Eastern. Presi- dent O'Donnell replied that the $300,000 is about $80,000 more than has been spent in the past. Governor Johnson called attention to the fact that Morehead and Murray have newer buildings, since they 11rere established many years after Eastern and Western were founded, and that their buildings should be in better shape and need less upkeep than those at Eastern and Western. President O'Donnell said that the State Budget Division had tried to arrive at a formula for budgeting operation and maintenance expense by using floor spaces but this wouldntt work because of the different ages of the buildings and types of construction on the various campuses. He said that the operation and maintenance budget includes all such expense on Easternts campus except for the dormitories which are maintained out of rentals. President O'Donnell stated that salaries paid in Kentucky colleges are far below those paid in adjoining states. He mentioned salaries (11-2-57) I �. .201 received by John Rowlett and Dr. Robert Oppelt and said that Mr. Rowlett had been offered a salary of $7000 or more to go to another state and that Dr. Oppelt had refused a salary of $6900 to remain at F.astern. He read a letter written by Dr. M. Ray Karnes, chairman of the Industrial I F.ducation Department of the University of Illinois, in which he praised the work and personality of men on F.asternts staff such as Mr. Rowlett, William Sexton, and a number of F.astern graduates now teaching in the Industrial Arts field in several colleges. President OtDonnell called the Board's attention to the ratio of students per teacher on page 37 of his report and said that the State has allotted F.astern money for more teachers and has set a standard of 20 students to each teacher for all the State colleges. ENROLLMENT FOR FAll SEMEST:E1?. CN CAMPUS AND IN EXTENSION CENTERS President O'Donnell reported an enrollment of more than 2700 students for the fall semester but said that a number of these withdrew I because of the inconvenience of getting to the campus on time for their classes. He stated that most of those who left were conmuters who found it difficult to travel daily from Winchester, Irvine, Stanford, and other nearby towns and counties. After giving effect to these with- drawals, the President said, there are still 1444 men and 1228 women enrolled, or a total of 2672 enrolled on the campus. In addition to these, there are 486 enrolled in seven off-campus centers, he added, including 27 at Campbellsville, 15 at Danville, 86 at Harlan, 139 at Hazard, 105 at Manchester, 51 at Martin, and 63 at Whitesburg. In reply to questions from the Board, Dr. Martin said that the quality of the instruction in these centers is probably not as good as on the campus except in certain classes. Dr. Martin asked about the "ti.me" qyestion, whether F.astern will continue to operate on Central I Daylight Saving Time. The President said that so far the City Council has consistently voted to r emain on "fast ti.me" and that he understood that the city officials of Lexington and other Central Kentucky towns had agreed to remain on this time in order to try to extend the F.astern Ti.me zone to include this area. (11-2-57) �202.. TEIFORD BUil.DING CONVmTED TO MEN'S DORMITORY President O'Donnell reported that Telford House, which has provided classrooms for the Music Department for many years, was available for reassignment after the new Music Building was occupied at the opening of the fall semester and has been made into a dormitory for 20 men. He said that, because it is so close to Mrs. R. E. Turleyts home, he was I very reluctant to assign men to this building but the space was needed so badly for men that he could think of no justification for not letting men live there. He added that he now believed there has been no objec- tion to having the dormitory so near Mrs. Turleyts home. NEW BOILER President O'Donnell said that the state has finally given us authority to use the new boiler which was installed several months ago at a cost of nearly $150,000. He stated that the new boiler is a much more complicated facility than the old boilers are and, for this reason, he proposed sending one or two men from the power plant to work in plants where similar boilers are in use so that they may learn more about the many controls with which the new boiler is equipped. The I President said that it seemed to him that training of the Collegets own operators is very important. He recommended that the College pay the expenses of two men and keep them on the payroll during the ten or twelve days they are receiving instruction in other plants, such as the Universityts. On motion by Governor Johnson, seconded by Mr. Sanders, the Board voted on roll call to approve the President's recormnendation to have men trained to operate the new boiler. CAMPUS PLANNING President OtDonnell recalled to the Board the discussion at the meeting of July 10 o! -having a survey made to facilitate campus planning at E.a.stern and that he was authorized to contact Hare and Hare, of Kansas City, the firm that is now making campus development plans for the University of Kentucky, and Olmsted Brothers, of Boston, the firm that made the campus development plan for E.a.stern in 1925 and 1926. He said that the need for another survey in 1957 is due to the rapid growth of the College since 1925 and the need to make extensive (ll-2-57) I �. 203 plans for housing the increased enrollment that is expected in the years that are inmediately ahead. The President said that Hare and Hare suggested a fee of $1800 for preliminary studies and an allowance of $1000 for drafting, overhead I costs, and traveling expenses. He stated that the firm reported that if the work proceeds satisfactorily "a portion of the $1000 drafting and traveling allowance might be saved," since the firm is also working with the University of Kentucky and the travel expense could be divided between the two institutions. Olmsted Brothers agreed to make a preliminary- survey for $1000, the President stated, but he said if the company were requested to make a general study, or survey, of the College facilities and prepare a general plan for campus development the cost would be $3000. President QtDonnell said that neither proposal is as definite as he would like to have it, but on the basis of what the two firms propose to do he reconmended that Olmsted Brothers be employed to make the preliminary I survey at a cost of $1000 and, if their services are satisfactory, the contract can be extended by payment of an additional $2000 for preparing a new overall campus plan that will designate sites for the housing for married students, a new dormitory for women, a new dormitory for men, a new training school, an industrial arts shop, and a maintenance building, together with any other facilities that may be needed in the foreseeable future. Both the Olmsted proposal and the one ma.de by Hare and Hare are outlined in letters which are a part of his report, the President said. President O'Donnell said that there are three million students in college in the United States now, by 1965 the number is expected to rise to four million and by 1970 to six or seven million. I The President said he thought the percentage would increase because the percentage of Kentucky high school graduates going to college is among the largest in the nation. He said that the growth in the college enroll- ment during the last three years was due more to the increase in the percentage of high school graduates attending college than to the number of young people in the college age group, since the early l940's will be reflected in the college enrollmants in the 1960ts. The President pre- �dieted that there will be between 5000 and 6000 students at Eastern in 1970. After considerable discussion of the two plans offered for campus planning, the Board approved the employment of Olmsted Brothers for at least the preliminary survey costing $1000 with an option for complete plans for an additional $20CX). The motion was made by Mr. I Combs, seconded by Judge McGregor, with all members voting "aye" on roll call. HOUSmG FOR MARRIED STUDENTS The President reported to the Board that early in October he visited the campus of Purdue University for the purpose of inspecting student housing which is being erected there by the National Hores Corporation. He said that most of the new construction at Purdue is fireproof and is planned to last at least 100 years but that the National Homes buildings which Purdue had to provide in haste to take care of the rising tide of enrol.lnent are relatively inexpensive frame buildings for single men and ma?Tied students. The cost of housing for single men in these frame buildings was approximately I $1250 a student, the President stated, while apartments for married students cost between $4000 and $4500 per family unit. President O'Donnell said that he had hoped to make a definite recomnendation relating to housing for married students but that it seems best to defer this matter until someone has had an opportunity to visit other universities which have recently constructed housing for their married students. The cost of the units built by National Homes, he said, is within the range of the Collegets ability to finance the project over a period of 25 years provided the money can be borrowed from the Housing and Home Finance Agency. The rent would need to be between $55.00 and $60. 00 a month, he said. President O'Donnell said that in order to take advantage of this low cost it would be necessary to group the apartments into units of four, five, or six apartments to the building which would, of course, increase the fire hazard for every person living in the building. He said that since the safety of students, regardless of their age, is usually considered to be the responsibility of the I �205 College, he was reluctant to encourage the Board to approve frame buildings although it may be that housing cannot be provided in any other way within the limits of the College's ability to finance and the students• ability to pay. I The President said he regretted, therefore, that he could not make any recommendation at this reeting relative to the inmediate construction of housing for married students but he knew that the problem cannot be long deferred, because much of the present housing cannot be used after this year. It is already in such poor condition, he said, that it is not economical to try to repair it. He stated that the small white houses are in reasonably good condition and can be used for several years but there are only 33 of these and there are applications at all times for more than 125 apartments. At the present time, he said, there are 123 families living in College-owned buildings and 22 in privately owned trailers. The President said that eight of the College-owned apartments will I be torn down during the construction of the new dormitory, since they occupy sites that will have to be regraded in connection with the grading of the area around the new building. President O'Donnell told the Board that the difficulty about negotiating for National Homes housing is that the State is required to employ an architect to draw plans and specifications that will permit competitive bidding by the builders of all prefabricated houses. Governor Johnson suggested that perhaps the College could buy one unit of four or six apartments from the l ow bidder and, if this one is satisfactory, then others could be bought at a later time . The President showed the Board the plans of the housing units as constructed by National Homes for Purdue University. I Dr. Martin remarked .that the rent should be kept at as reasonable a rate as possible so that married students in the low income group may have housing. STUDENTS IN STUDENT TEACHING CENTERS FAIL SEMESTER President O'Donnell reported to the Board that a total of 145 students are doing student teaching this semester in 18 schools, including the Training School, the Richmond city schools, three schools in Madison (11- -S7) �2.06 County, Southern High School in Louisville, Lee County High School, Carrollton, Memorial in Lincoln County, Brodhead, Ea.stern in Jefferson County, Stanford, Bourbon County High, London, Fort Thomas, Winchester, Danville, and Breathitt High. The President said that it is relatively expensive to use these schools because they have to be visited but that it is less expensive I than mainteaining training schools here on the campus large enough to acconmodate all these students. INFLUENZA AND COLDS ON THE CAMPUS President O'Donnell reported that there has been a great deal of sickness on the campus the last two weeks but at no time has the Asiatic flu reached the epidemic stage. He said that scores of persons suffering from severe colds have been seen by the College physician and nurses and that a number of students have been hospitalized. The President stated that the influenza has been most pre~ lent among the .football players, nearly all of 'Whom received "shots" early in September. He said that so far all of the classes have zoot, with class absences ranging from none to ten percent. Several of the I instructors have been absent, he continued, for a period of two or three days. The President said that two additional nurses were employed during the height of the illness stage and that 19 patients are in the College hospital at the present time. FINANCIAL STATEMENTS President O'Donnell pointed out the balance of $388,374 in excess of liabilities in the Balance Sheet (page 25 of the report) for the quarter ending September 30, 1957. He also called attention t o the funds on hand in the Building Revenue accounts. He said that these balances, of course, will be reduced in the coming months as they are needed for the operation of the College and to meet bond and interest requirements. ADJOURNMENT The zooeting of the Board was adjourned at 12:00 o'clock noon. ~ A~oved: Signed;..._-L:B~M.;;;.·-=--~-=-~t~b,.:::;.: -=i-..-= -----Secreta.ry-~egents (Meeting of November 2, 1957) !~~~:;....:;....:;_ (11-2-57.) I � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource EKU Board of Regents Records Subject The topic of the resource Eastern Kentucky University Description An account of the resource This collection consists of records relating to the Board of Regents and includes minutes, agendas and supporting documents. Only parts of the collection have been digitized at this time, but more will be added until all minutes are available. This collection is invaluable to anyone researching the history of Eastern Kentucky University. Creator An entity primarily responsible for making the resource Eastern Kentucky University Date A point or period of time associated with an event in the lifecycle of the resource 1906-present Format The file format, physical medium, or dimensions of the resource minutes Language A language of the resource eng Type The nature or genre of the resource text Identifier An unambiguous reference to the resource within a given context 0001-010 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Source A related resource from which the described resource is derived Board of Regents Records Creator An entity primarily responsible for making the resource Eastern Kentucky State College Date A point or period of time associated with an event in the lifecycle of the resource 1957-11-02 Title A name given to the resource Board of Regents Minutes Description An account of the resource Pages 185-186 Donations South-East Coal Co. gives 500 tons of coal Pages 186-190 Personnel Activities Pages 190-192 Audit Proposed continuous audit service Page 192 Burnam Hall Proposed renovations Pages 192-193 Students Number living on campus Page 194 Water Main Progress report Page 194 Steam Distribution System Progress report Pages 194-195 O'Donnell Music Building Equipment purchase Page 195 Withdrawal Refunds policy Pages 197-199 Budget 1958-1960 Biennial request Pages 197-201 Finance, Department of Budget formula Page 201 Enrollment Fall Semester Page 202 Telford House Converted to dormitory Pages 202-204 Planning Campus Pages 204-205 Brockton Married student housing Pages 205-206 Student Teaching Teaching centers Page 206 Influenza On campus Format The file format, physical medium, or dimensions of the resource minutes Language A language of the resource eng Type The nature or genre of the resource text Identifier An unambiguous reference to the resource within a given context bor-minutes-1957-11-02