https://digitalcollections.eku.edu/files/original/89c846cc9cf6ac2ede1a4b971663b3e2.pdf b4bd917d6d94fc6adad66419ed78f269 PDF Text Text - .201 MINUTES OF TIIE MEETING of the BOARD OF REGmTS of EASTEEN KENTUCKY STATE COLLEXzE Richmond, Kentucky I January 18, 1958 The Board of Regents of Eastern Kentucky State College met in the Regents• Room of the Administration Building on the campus in Richmond, Kentucky, January 18, 1958, at 10:00 a.m. with the following members present: Dr. Robert R. Martin, chairman, Mr. Earle B. Combs, Sr., former Governor Keen Jphnson, Judge Thomas B. McGregor, former Governor Flem D. Sampson, and Mr. Cecil c. Sanders. Dr. Ernest E. Begley was unable to be present. Also attending the meeting were President w. F. O'Donnell and Lois Colley, secretary. APPROVAL OF MINUTES OF PREVIOUS MEETING I On motion by Governor Johnson, seconded by Mr. Combs, the Board waived the reading of the minutes of the meeting of November 2, 1957, and approved the minutes as recorded by the secretary. APPROVAL OF mPLOYMENT OF FISCAL AGENT AND LOAN AGREEMENT WITH HOUSING AND HOME FINANCE AG.ENCY FOR NEW DORMITORY FOR MEN President O'Donnell reported to the Board that after the Housing and H0 me Finance Agency approved, in a letter written December 2, 1957, the Collegets application for a loan of $600,000 to construct the dormitory for men, he was informed December 9 by Mr. Ward J. Oates, Conmissioner of Finance, that the Board of Regents should ask the State Property and Buildings Con:mission to approve the issuance of revenue l:atds to finance the project and that "if the request is approved the State Property and Buildings Conmission will authorize the Board of I Regents to employ a fi~cal agent to prepare the bond indenture and obtain the necessary legal certification for the bond issue . Department of Finance approval will need to be obtained if the fiscal agent is to be pa.id from capital construction funds." President O'Donnell said that, acting on Mr. Oates' directive, he requested the State Property and Buildings Conmission on December 9 to approve the issuance of r evenue bonds, and that he thereafter conferred with Mr. Oates concerning the selection of a fiscal agent. (~18-58) �2.0fJ The President said that it was his understanding that the Co~ mission at its meeting January 13, 1958, approved the issuance of the bonds and the selection of the law firm of Funk, Chancellor and Marshall, of Frankfort, to prepare the bond indenture. He presented for the Board's consideration the following proposal made by Funk, Chancellor and Marshall, and reconmended that the proposal be accepted: ''Re: I "January 13, 1958 $600,000 Dormitory Revenue Bonds "In conformity with the discussions we have had with you and with Finance Commissioner Ward J. Oates over the past two weeks or so, I am setting out herein the conditions under which this office is willing to act as bond counsel in the issuance of $600,000 of ments dormitory revenue bonds. "We will agree to prepare all orders, resolutions, the bond indenture, and all other papers needful to be executed by the Kentudky Department of Finance, the State Property and Buildings Commission, and the Board of Regents of F.astern State College, so as to effect the issuance of these bonds. We will also secure, at our expense, the opinion of Chapman and Cutler, Chicago bond counsel, as to the legality of the issue, and will bear the expense of the printing of the bonds and of the necessary advertising of them for sale. "Our fee for these services will be $3,000,00, which is the amount approved by the State Property and Buildings Comnission order entered this day. However, I wish to state that we have estimated the printing costs to amount to $420.00. We further agree, at the suggestion of Conmissioner Oates, that in the event the printing of the bonds shall come to a lesser sum, proper credit will be given to the College. I "We are also enclosing herewith a copy of an order of the Department of Finance approving these procedures; a copy of a resolution of the State Property and Buildings Connnission sustaining the Finance Department's actions; and a resolution that will need to be adpted by the Board of Regents of Eastern Kentucky State College, in order for you to execute the agreement with this office. "If your Board of Regents accepts the offer made in this letter, and authorizes you to enter into a contract with this office, please do so by signing the paragraph below. Very truly yours, FUNK, CHANCELLOR AND MARSHALL By /s/ Chat Chancellor " The President reported that the paragraph to be "signed" is: "The above agreement accepted pursuant to a resolution adopted by the Board of Regents of Eastern Kentucky State College on the __ day of _______ , 1958. W. F. OtOONNELL President F.astern Kentucky State College" On motion by Governor Johnson, seconded by Judge McGregor, the Board approved on roll call the contract with Funk, Chancellor and (l-18-58J I �.209 Marshall as fiscal agent for the bond indenture at the cost of $3,000. 00 as quoted by the firm. President O'Donnell also recommended that the Board approve the loan I agreement between the Board of Regents of Eastern Kentucky State College and the Government of the United States for the loan of $600,000. The agreement is embodied, he said, in the following resolution, which was introduced and caused to be read in full by Governor Sampson: RESOLUTION A RESOLUTION OF THE BOARD OF REGENTS OF EASTERN KEN'IUCKY STATE COLLF.GE ACCEPTING AND APPROVING THE TERMS OF A LOAN AGREEMENT WITH THE ROUSING AND HOME FINANCE AGENCY OF THE FEDERAL GOVERNMENT AND AUTHORIZING THE CHAIRMAN OF THE BOARD TO ElCECUTE THE SAME 00 BEHALF OF THE BOARD OF REGENTS. WHEREAS, on behalf of the Board of Regents of Eastern Kentucky State College, application was made to the Housing and Home Finance Agency to secure the purchase by the Agency of Six Hundred Thousand ($600,000.00) Dollars aggregate principal amount of the obligations of this institution for the purpose of constructing a men's dormitory, and I WHEREAS, on December 2, 1957, the said Housing and Horne Finance Agency, over the signature of Walter E. Keyes, Regional Administrator, transmitted to the President of the College a Loan Agreement, which is in words and figures as follows: "Project No. Ky. 15-CH-25(D), Eastern Kentucky State College Richmond, Kentucky Contract No. H-302-146 LOAN AGREEMENT THIS LOAN AGREEMENT, dated as of December 1, 1957, by and between the Board of Regents of Eastern Kentucky State College, a public educational institution of higher learning located in Richmond, Kentucky (herein called the "Borrower"), and the United States of America (herein called the "Government") , WITNESSETH: I Section 1. Amount , Purchase Price, and Purpose. Subject to the Terms and Conditions (dated 8-56), attached hereto and made a pa.rt hereof, and the provisions of this Agreement, the Borrower will sell and the Government, acting by and through the Housing and Home Finance Administrator (herein called the "Administrator"), will purchase $600,000 aggregate principal amount of the obligations of the Borrower described below (herein called the "Bonds"), or such lesser amount thereof as the Administrator (1-18-58) �2/0 estimates will be required, together with the Borrower's funds provided from other sources, to pay the development cost of the Project (estimated to be $645,000) hereinafter described, at a price equal to the principal amount thereof plus accrued interest, the proceeds of the sale of such Bonds to be used solely for the development of the said Project. Section 2. Description of Bonds. The Bonds which the Borrower I agrees to sell and the Government agrees to purchase are described as follows: (a) Designation: (b) Date: Ea.stern Kentucky State College Dormitory Bonds of 1957. October 1, 1957. (c) Principal Amount: $600 1 000 1 being all of an authorized issue of such Bonds. (d) Denomination: (e) Type: $1,000; however, until such time as the purchaser or purchasers of the Bonds request(s) the preparation of the definitive Bonds, a single Bond or Bonds shall be issued in an amount equal to the Bonds contracted for by said purchaser or purchasers. Negotiable, serial, coupon Bonds, payable to bearer. (f) Interest: 2-7/8 percent per annum, payable semi-annually on October 1 and April 1 in each year, first interest P.5tYable April 1, 1958. (g) Maturities: October 1, in years and amounts as follows: Year(s) Principal Amount 1960 1961-65 1966-68 1969-71 1972-73 1974-76 1977-80 1981-82 1983-84 $9, 000 10,000 ll,000 12,000 13,000 14,000 15,000 16,000 17,000 (h) Numbers: (i) Security: I Year(s) Principal Amount 1985-86 1987-88 1989-90 1991 1992 1993 1994-95 1996-97 $18,000 19,000 20,000 21,000 22,000 23,000 24,000 25,000 1 to 600 inclusive, in order of maturity. Special obligation of the Borrower, additionally secured by: (1) A first lien on and pledge of the gross revenues of the Project; (2) A statutory mortgage on the Project dormitory as permitted and defined by the applicable statutes; and (3) Ap.edge of $38 of the Incidental Fee assessed each student occupant of the Project dormitory for each semester of the regular term of two semesters and of $19 of the Incidental Fee assessed each student occupant of the Project dormi~ tory for the regular swmner session. (j) Place and Medium of Payment: Payable as to both principal and interest at the principal office of the 'l'lmstee designated in the Indenture or, at the option of the holder, at a bank or trust company in the (1-18-58) I �:J.J I Borough of Manhattan, City and State of New York, in any coin or currency which, on the respective dates of payment of such principal and interest, is legal tender for the payment of debts due the United States of America. I (k) Registerability: Registerable, at the option of the holder, as to principal only. (1) Redemption Provisions: Bonds numbered 1 through 81 inclusive, maturing October 1, 1960 through October l, 1967 inclusive, to be non-callable. Bonds numbered 82 through 4 79 inclusive, maturing October 1, 1~68 through October 1, 1992 inclusive, to be callable at the option of the Borrower prior to the stated maturities thereof, in whole or in part and in inverse numerical order on any interest payment date after October 1, 1967 upon at least thirty (30) dayst prior notice, at the principal amount thereof, plus accrued interest to the date of redemption and a premium for each bond as follows: 3% if rede~med April 1, 1968 through October 1, 1972, inclusive. 2½% " 2%" 1½% " 1% " " " " It 1973 " " " 1978 " 1983 " " " after October 1, 1987. " " " " " " " " 1977 1982 1987 " " " Bonds 480 through 600 inclusive, maturing October 1, 1993 through October 1, 1997 inclusive, to be callable at the option of the Borrower in whole or in part and in inverse numerical order on any interest payment date during the entire life of the loan, upon at least thirty (30) dayst prior notice, at par plus accrued interest to the date of redemption. I Priority as to call shall extend to Bonds numbered 480 through 600 inclusive over Bonds numbered 82 through 479 inclusive. Section 3. Sale of Bonds. The Bonds will be sold by the Borrower at public sale, the call for bids specifying that bids will be rece ived and considered on the following basis: For (2) (3) (4) (1) all all the all maturities in the years 1960 through 1972, maturities in the years 1973 through 1987, maturities in the years 1988 through 1997, and entire issue. In the event any of the Bonds ar e awarded to the Government, the Borrower shall, when they are ready, deliver all such Bonds to t he Government at such time as the Government shall designate. I The Government will submit its bid for the Bonds and such bid will be for all of the Bonds at their par value , plus accrued interest, at the rat e of two and seven-eighths per centum (2-7/8%) per annum on all of any one or more of the above Blocks of Bonds. In the event any other bidder or bidders offer to purchase all the Bonds, or any portion of the Bonds in Blocks as specified at an interest cost of not more t han ( -18- 'iB) �.212 two and seven-eighths per centum (2-7/8%) per annum, the Bonds or any such portion thereof shall be sold to such bidder or bidders. In the event of a sale of all the Bonds to a purchaser or purchasers other than the Government, this Agreement shall terminate except with respect to obligations hereunder between the Borrower and the Government as of the date of such sale of the Bonds. In the event any of I the Bonds are awarded to the Goverrurent, it is agreed that the obligations hereunder shall continue in the same manner as if all the Bonds were sold to the Government. In the event no bid is received from a bidder or bidders other than the Government within the terms herein specified, all the Bonds shall be sold to the Government. It is agreed and understood that so long as the Government owns any of such Bonds it will waive (1) the non-callable provisions; (2) the specified premiums for redemption; and (3) the publication of call applicable thereto. In the event the Government is awarded all or part of the Bonds, to the extent authorized by law, the Borrower, at the option of the purchaser(s), shall issue single Bonds with face values in the amount I of the respective purchases in lieu of individual denominations Bonds. Such single Bonds shall be non-negotiable, registered as to principal and interest and payable as directed by the purchasers, but otherwise complying with the description set forth in Section 2 hereof. The Borrower covenants that if such a single Bond is issued, it shall, upon request of the holder of a single Bond, issue at its own expense and within 90 days from the date of such request, negotiable bearer coupon Bonds in denominations of $1,000, as described in Section 2 hereof, in aggregate amount equal to the aroount of the single Bond still outstanding. The printing of text of single Bonds shall be of type composition on paper of sufficient weight and strength to prevent deterioration throughout the life of the loan. The Bonds shall conform in size to standard practice and contain the approved maturity schedule for ~ n t of principal. Section 4. Description of Project. The Project shall consist of a dorndtory with appurtenant facilities to house approximately 200 men students and 2 faculty 1supervisors (herein called the "Project").- I �2/3 Section 5. Audit and Inspection Expenses. The amount of the fixed fee for the audit and inspection expenses referred to in Section 36 of the attached Terms and Conditions shall be $2,940. Section 6. I Special Conditions. The Governmentts obligation to purchase the Bonds of the Borrower is subject to the following special conditions: (a) The Borrower covenants and agrees that, as soon as any portion of the Project becomes revenue-producint, all rentals, charges, income and revenue arising from the operation and ownership of the Project and the pledged Incidental Fees shall be deposited to the credit of a special fund, to be lmown as the "Project Revenue Fund Account" and held in the custody of· the Treasurer of the Borrower, separate and apart from all other .funds. Such Project Revenue Fund Account shall be maintained, so long as any of the Bonds are outstanding, in a bank which is a member of the Federal Deposit Insurance Corporation and shall be expended and used by the Treasurer only in the manner and order specified below. I I (b) The Borrower shall establish with the Trustee to be designated in the Indenture and maintain so long as aey of the Bonds are outstanding, a separate account or accounts (herein collectively called the "Bond and Interest Sinking Fund Account") into which shall be deposited all accrued interest received from the sale of the Bonds. Thereafter, as soon as any portion of the Project becomes revenue-producing, the Borrower shall transfer from the Project Revenue Fund Account and deposit to the credit of the Bond and Interest Sinking Fund Account, on or before each March 15 and September 15, $18,000 until the .funds and/or investn:ents therein are sufficient to meet debt service requirements on the outstanding Bonds for the then current year, plus a debt service reserve in the sum of $53,000 and, thereafter, on or before each March 15 and September 15, such sums from said sources as may be necessary to meet the then current year's debt service and maintain the debt service reserve in the sum of $5J,OOO. (c) As soon as the required reserve is accuTTn.1lated in the Bond and Interest Sinking Fund, the Borrower shall establish with the Trustee a separate account called the "Building Maintenance and Equipment R serve Account" into which shall be deposited from the Project Revenue Fund Account on or before the close of each fiscal year $5,000 annually until the funds and/or investments in the account shall aggregate $50,000 and thereafter such sums, but not more than $5 ,000 annually, as may be required to restore and maintain the balance of $50,000. All monies in the Building Maintenance and Equipment Reserve Account may be drawn on and used by the Borrower for the purpose of paying the cost of unusual or extraordinary maintenance or repairs, renewals and replacements, and the renovating or replacement of the furniture and equipment not paid as part of the ordinary and normal expense of Project operation. However, in the event the funds in the Bond and Interest Sinking Fund Account should be reduced below the amount required to meet the then current year's debt service and a debt service reserve of $53,000 on the outstanding Bonds, .funds on deposit in the Building Maintenance and Equipment Reserve Account shall be transferred to the Bond and Interest Sinking Fund Account to the extent required to eliminate the deficiency in that Account. (d) Subject to the foregoing, the Borrower may use the balance of excess .funds in the Project Revenue Fund Account to pay the current expenses of the Project, to redeem outstanding Bonds on the next interest payment date, in inverse numerical order and in amounts of not less than $5, 000 par value at one time, (1-18-58) �or for any expenditures, including the payment of debt service, in improving or restoring any existing housing and dining facilities or providing any such additional facilities or for any lawful purpose. (e) Prior to filing any requisition for loan funds, the Borrower shall present satisfactory evidence that it has deposited in the Construction Account the sum of $45,000 being the difference between the amount of the loan and the estimated development cost of the Project. I (f) Further, the provisions of Paragraph 19 of the Terms and Conditions, attached hereto, are stricken and the following substituted in lieu thereof: "The Borrower shall require that all its contractors comply with all applicable state and local laws or ordinances pertaining to the hours of work per day.n IN WITNESS WHEREOF, This Agreement has been executed in the name and on behalf of the United States of America, H0 using and Home Finance Administrator, through the Conmunity Facilities CoIID'llissioner, by the undersigned Regional Administrator, and in the name of the Board of Regents of Eastern Kentucky State College by the undersigned ____________ , and under its official seal, attested by its _______________ • UijITED STATES OF AMERICA Housing and Home Finance Administrator Comnunity Facilities Comnissioner I By_ _ _ _ _ _ _ _ _ _ _ _ _ __ Regional Administrator (SEAL) BOARD OF REGENTS OF EASTERN KENTUCKY STATE COLLEGE ATTF.ST: By_ _ _ _ _ _ _ _ _ _ _ _ _ __ (Title) ~ ....... . AND WHEREAS, the constructie?i . ·- 1 (Title) • \,r. "tJ~ ·:p~oje~'t~q'\o~tory: ~i\pproved by the Comnissioner of Finance of the Cormnonwealth of Kentucky in his Order No. 606 dated the lJth day of January, 1958, and by the State Property and Buildings Conmission of the CoIIDilonwealth of Kentucky by a resolution adopted at a regular meeting of the Corrmission on the 13th day of January, 1958, all of which is pursuant to the provisions of Chapter 56 of the Kentucky revised statutes, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF REGENTS OF EASTERN KENTUCKY STATE COLLEGE: That the terms of the said Loan Agreement be accepted and approved, and that the Cha.irma.n and the Secretary of the Board of Regents be (1-18-58) I �2JS authorized to execute the same on behalf of the Board and take all steps necessary to secure the loan of Six Hundred Thousand ($600,000.00) Dollars from the sale of revenue bonds for the construction of the I proposed dormitory; and it was .further mved that all rules be suspended, and that the proposed resolution be adopted, which 100tion was duly seconded by Cecil C. Sanders , a member of the Board; and the said motion having been duly considered, the Chairman of the Board of Regents put the question, and upon roll being called, the following voted: "Aye": Earle B. Combs, Sr. Thomas B. McGregor Keen Johnson Flem D. Sampson Robert R. Martin Cecil C. Sanders ''Nay'': None WHEREUPON, the Chairman of the Board of Regents declared the said motion duly carried and the said resolution duly adopted. I The President said that the State allotted $45,000 toward the construction of the Building plus $15,000 for .furniture. On Motion by Governor Johnson, seconded by Judge McGregor, the meeting of the Board was adjourned, the motion being unanimously carried. .o~ ~ Signed;___...1~~....1~'-,:;.-=------=-.=.;=~;.__-Secretary, B ~ n t s (Meeting of January 18, 1958) Approved: ft~Boar~ I (1-18-58 ) �2.16 MINUTES OF THE SECOND MEETING of the BOARD OF RIDENTS of EASTmN mJTUCKY STATE COLLEGE Richmond, Kentucky January 18, 1958 The Board of Regents of Eastern Kentucky State College reconvened I at 10:45 a.m. January 18, 1958, to take up other matters for consideration. Present for the meeting were Dr. Robert R. Martin, chairman, Mr. Earle B. Combs, Sr., Governor Keen Johnson, Judge Thomas B. McGregor, Governor Flem D. Sampson, and Mr. Cecil w. c. Sande~ President F. O'Donnell and Lois Colley, secretary. REINVESTMENT OF FUNDS President O'Donnell reported to the Board that funds amounting to $26,000 invested in United States Treasury Bills yielding 'J-5/8% which matured January 4, 1958, were reinvested in Treasury Bills bearing 2.591% and due April 17, 1958. He said that the interest collected amounted to $170.JO which was credited to funds as follows: $128.20 to Eastern Building Fund 42.10 to the account of fund for sale of lot. I REQUEST FOR TRANSFER OF DR. H. L. DONOVAN'S CORRESPONDENCE AS PRESIDENT OF EASTERN President O'Donnell reported that Dr. H. L. Donovan had requested that the College permit him to transfer to the University of Kentucky all of his correspondence for the years he served as president of Eastern. President O'Donnell said that Dr. Donovan wishes to place this correspondence in the archives of the University for the bene~it of any student who may be interested in it in the future . He said that after the correspondence was transferred t o the University it would still be available to the officials of Eastern Kentucky State College whenever they wish to study any part of it. President O'Donnell on December 3, 1957, as follows: Dr. Donovan wrote "I can assure you that the correspondence will be placed in steel files that will be l ocked and nade available to any person who may wish to consult it in writing on some aspects of education of Kentucky during the period of nzy- connection with Eastern." President O'Donnell recommended that the Board approve Dr. Donovan's request. He said that the correspondence is now in the r ecords stor~m I �211 in the basement of the Administration Building. On motion by Governor Johnson, seconded by Judge McGregor, the Board approved the transfer of Dr. Donovan's correspondence to the archives of the University of Kentucky under conditions as stated above. I NOMINATION OF NEW PERSONNEL, RESIGNATIONS LEAVES OF ABSENCE, AND SALARY CHANGES President O'Donnell reconmended the employment of the following persons for the positions and salaries indicated: Charles A. Ross, whose home is in Ashland, Kentucky, as assistant in the Business Office beginning February 1, 1958, at a salary of $4500 a year. Mr. Ross is a former student of Eastern and studied accounting three years at Bowling Green Business University. Immediately following the completion of his work at the Business University in 1949 he accepted a position with the Burroughs Corporation in Lexington and has been installing accounting machines and accounting procedures since that time. He has served as director and vice president of the Lexington Junior I Chamber of Commerce. Miss Germania Wingo, who has been a member of the Elerrentary Training School faculty for 37 years, was given a temporary leave of absence in order to undergo a serious operation January 9 at the St. Joseph's Hospital in Lexington. The President said it 1s expected that she will be absent for at least four weeks. He recomrnended that she be given her regular salary while on leave. Miss Ellen Pugh, who retired last summer as teacher of the fifth grade in the Elementary Training School, has been teaching the fourth grade during Miss Wingots absence. The President recommended that Miss Pugh be paid a salary of $425.00 a month for this work, beginning January 9. Mr. Earl P. McConnell, who has been Easternts bookkeeper for 35 I years, retired as of December 31, 1957. He has been in poor health for s:>me time, the President said, but he has continued to work part time in the Business Office since he retired and will continue to help from time to time as he is needed. President O'Donnell recommended that Mr. McConnell receive $100.00 a month from January 1, 1958, until a competent staff in the Business Office has been recruited. (1-18-58) �2/B The President told the Board they would recall that the position f orxrerly held by Mr. Norbert Maguire has not yet been filled. Mr. Maguire, he said, is now a patient in the Outwood Hospital at Dawson Springs but hopes to return to his position here as soon as he has made a satisfactory recovery to enable him to work again. Mr. Robert L. Griggs, who has been day traffic officer for several years, retired effective December 31, 1957. I To succeed him President OtDonnell reconmended the appointment of Mr. Charles Moody, of Richnx>nd, at the annual rate of $2200 beginning January 15, with the understanding that Mr. Moody will work until August 1, 1958, and then be given the leave of six days with pay to which he will be entitled under State regulations. The President said if Mr. Moodyts work is satisfactory he will resume his work as traffic officer beginning September 15, after which he will remain on the payroll on an annual salary to be determined by the Board at the time other salaries are approved for maintenance personnel. President O'Donnell reported that, in anticipation of a large enrollment during the second semester it has been found necessary to I provide additional classes to take care of the needs of the students here. For this work he reconmended that Mrs. Thelma Wells Whitlock, who is now a teacher in the Model High School, be paid $15.00 a week over and above her present salary. She will teach Saturdey- classes in science for those who are preparing to be elementary teachers. The President reconmended that Mr. William E. Adams be paid $25.00 a week to teach accounting during the second semester. Mr. Adams is a graduate of Eastern and of the University of Kentucky. He is a Certified Public Accountant and has offices in Richmond. President O'Donnell reconmended Charles Friend, an Eastern graduate who is now teaching in the high school in Melbourne, Florida, for a position in the Science Department at the rate of $4000 a year beginning February 1, 1958. He reconmended that Mr. Friend be paid on a monthly basis until the close of the s ~ r session, after which he will be removed from the payroll until the opening of the fall semester, when he will be returned to the payroll at the salary which the Board approves for him todey-. (1-18-58) I �2/9 The President reconmended that Dr. Samuel Walker, who retired as a member of the College faculty August 31, 1956, be placed on the payroll at $100.00 a ioonth beginning January 1, 1958. I He said that i t was found to be necessary to use Dr. Walker to t each overflow classes during the present acadendc year and that he anticipated he will be needed to continue this work throughout 1958. President QtDonnell reported that Miss Lucy Christian, who was employed last swmner to teach the fifth grade in the Training School, resigned November 30 because of her marriage to a resident of Indiana. The President said that he transferred Mrs. Mamie West Scot t from the Rural Deioonstration School to the Training School to carry on Miss Christian's work. Since this created a vacancy in the Rural School, President O'Donnell said that he now reconmended the appointment of Mrs. Reva Morris Milby as teacher of the Rural Demonstration School at a salary of $300.00 a month effective December 1, 1957. Mrs. Milby is a senior at Eastern and was doing her student teaching in the Rural School I at the time of her appointment. The President said that additional help was needed in the College Infirmary last fall when there were approximately 100 patient s a day at the Infirmary and, for this work, Mrs. Lillian Johnson, a registered nurse, was employed. Mrs. J 0 hnson lives in the Village and her husband is a student at Eastern. President QtDonnell recommended approval of Mrs. J hnsonts appointment at a salary of $1 50. 00 a month plus her house 0 rent, which is the pay given to Mrs. June Malone, also one of the Col l ege rurses, who lives in an apartment connected with the Infirmary. Mrs. Johnson began work November 10, 1957 • ..., After the employment of Mrs. Johnson, the services of Mrs. Mildred Forston in the Infirmary were discontinued, the President reported, I since Mrs. Forston is neither a graduate nurse nor a practical nurse. She was helping out more as an accorrmodation than for the wages she r eceived. President QtDonnell reconmended that the salary of Mrs. Ann Vescio, head nurse in the Infirmary, be increased from $1 50. 00 to $165.00 a month effective November 1, 1957. years. Mrs. Vescio has been with the College several �220 The President reconmended the appointment of Dr. Byno R. Rhodes, now a professor of English at Lincoln Memorial University, to a position in the English Department at F,astern beginning September 1, 1958, at a salary of $6800 a year. He said that Dr. Rhodes was offered a position here last sunmer but that a release could not be obtained from his position at Lincoln Memorial. The President said I that Dr. Rhodes appears to be an exceptionally well-trained man and that he is needed in the English Department here. The President also said that it seems important that positions on the faculty of F.astern be filled as early as possible this year because of the shortage of well-trained teachers. Dr. Rhodes received his Ph.D. Degree from Vanderbilt University and has had several years of experience as a college teacher. President O'Donnell reported that Mr. and Mrs. A. L. Whitt, who have been supervisors of Keith Hall since that dormitory was occupied by students in the fall of 1955, moved to their own home Decenber JO and their places in Keith were taken by Dr. and Mrs. Harold L. Zimnack. He said that Mrs. Whitt was removed from the payroll December Jl, 1957, I and was replaced January 1, 1958, by Mrs. Zimnack for whom he reco11rmended a salary of $JO.CO a month as assistant supervisor of Keith Hall, which is the amount paid Mrs. Whitt. Both Dr. Zinmack and Mr. Whitt are members of the science faculty. Mrs. Corinne Dossett, who has been working in the Registrar's Office since September 1, 1956 , resigned effective December Jl, 1957. President O'Donnell reconmended that the salaries of Mrs. Virginia Elaine Johnson and Mrs. Audrey Smothers, clerk-typists in the Accounting Offices, be increased from $JO. OO to $35.00 a week effective January 6, 1958. The President recorrmended F.arl Kidd, of steams, Kentuck;y, for a very responsible position in the heating plant. Mr. Kidd has for many years been in charge of the operation of boilers for the Stearns Coal and Lumber Company. President O'Donnell informed the Board that representatives of the insurance company that ca1Ties the insurance on the boilers at Eastern have recommended Mr. Kidd to Mr. G. F. Beckler, Chief Engineer (1-18-58) I �22I for the Department of Finance, and Mr. Becklerts Department has reconmended him to the College. The President said that for a long ti.n:e there has been a need for more efficient operation of the heating plant and that I Mr. Kidd seems to be the answer to that need. He reconnnended that Mr. Kidd be employed at a salary of from $4500 to $4800 a year and that he begin work as soon as he can get a release from his present position. Pre- sident OtDonnell said that he interviewed Mr. Kidd several days ago and liked him and that Mr. Kidd is returning to Richmond this Saturday afternoon. He added that he wanted to be in a position to make him a definite offer today. The President also recomnended Mrs. Carolyn Cooper Wallace for the p,sition that was left vacant in the Registrar's Office when Mrs. Corinne Dossett resigned last month. He asked that a salry of $35.00 a week be approved for Mrs. Wallace beginning January 16. On motion by Judge McGregor, seconded by Mr. Combs, the Board approved on roll call the personnel changes and salary adjustments as I recommended by the President. PROPOSED EXECUTIVE COMMITTEE MEETINGS President OtDonnell suggested that the Executive Conmittee of the Board might meet regularly, perhaps once a month, to consider such personnel changes as listed in the foregoing pages. He said, for instance, if the Executive Conmittee had held a meeting in December of 1957 such personnel changes given above could have been considered before appointment was nade. He said also that the matter of the loan agreemmt could have been expedited without waiting for a time when all the Board members could attend a meeting. The President said that early in December the Housing and Home Finance Agency notified him that everything was in order except for I certain technical details. He said he got in touch with the architects and asked that these details be cleared up. Mr. Johnson, of Brock and Johnson, then got in touch with officials in Frankfort and reported that Mr. Beckler, Chief Engineer with the State Department of Finance, told Mr. Johnson the changes would be made. The afternoon of January 17, the President reported, a letter was received from the Atlanta office of the (1- 18- 58) �2.22 Housing and Home Finance Agency stating that these details had not yet been cleared. President O' Donnell said that he again called Mr. Johnson , who r eported that he had offered to correct the plans but that Mr. Beckler insisted that he would do it. The President said that the Housing and Home Finance Agency letter stated that Mr. Beckler would be in Atlanta January 28 and would , no doubt , clear I up all the technical details mentioned and that the plans would probably be approved at that time . The President r ead the following letter from Mr. Keyes , Regional Administrator for the Agency: "January 15 , 1958 "We have Mr. Beckler' s letter of December 10, 1957, and the thr ee copies of the State Contract No. CT-2761 for architectural services submitted therewith. This , being a Stateapproved contract, is satisfactory. However, we wish to call to your attention that the negotiated amount of the contract is $38 , 237. 50 ; whereas the approved budget for architectural services for this project is $32, 200. This discrepancy will probably be adjusted on the basis of the actual construction cost . A copy of this Agreement is attached for your files . All invoices for services under this Agreement are to be referred to our Field Engineer, Mr. R. R. Goetzman, Louisville for his review and approval. ''We have been unable to formally approve the plans and specifications for this project due to the fact that we have not received any actions upon the revisions noted in our letter of December 4, 1957, to you. We understand that a bid opening date has not been set for this project and these revisions should be made prior to the documents being submitted to bidder s . I "Mr. Beckler and two members of his staff will come to this office on January 28, 1958, and we feel certain that at that time all points will be clarified for uniform correlation and , thereafter, these plans and specifications can be for mally approved. Sincerely yours , /s/ WALTER E. KEYES Walter E. Keyes , Regi onal Adminis trator Housing and Home Finance Agency Atlanta, Georgia (Region III) " REPORT ON NE,W STEAM DISTRIBUTION SYSTEM Governor Johnson asked about the heating system. President O' Donnell r eported that the new boiler had not been put on the line . He said that the pumps which supply the water softeners went bad the first time they were turned on and that the State of ficials wrote some very pointed letters to the contractor about the pumps whi ch were not the brand specified for this particular job. The Pr esident said that State officials insisted that the pumps be taken out and (1-18-58) I �8 223 the proper type installed but that so far the pumps have not been replaced. He stated that the claim now is that not enough steam pressure is carried to operate these pumps and that at least one electric pump will be installed by the contractor. I President O'Donnell said that raw water is being used all the time in the old boiler and that he feared lime in the water in Richmond would eventually clog up all the tubes in the ol d boiler if it is necessary to operate through the winter without the water softeners. He said that engineers from Frankfort had been working with the College on this problem. Mr. Combs asked who inspected the installation. The President said that it was properly inspected by State engineers and that they agreed it was not the Collegets fault . In fact , he stated, the engineers with the State Department of Finance have been so concerned about the boiler problem that they have kept a man here on the campus all the time. President said he thought the new boiler months . I may The be completed in about three He stated that at the present time both the new and the old return lines are being used. RENOVATION OF OLD BURNAM HAU, President O' Donnell reported to the Board that he was trying to have work started on the renovation of Old Burnam Hall by April 1 and that he hoped to have all work completed before the opening of the fall semester. He said that it will be necessary to buy some double-deck beds for the 77 girls who will have to be moved to other rooms in Burnam and Sullivan Halls during the renovation of Old Burnam. He also said that he would like to have the authority to buy good mattresses and good beds to accommodate the students who are going to be seriously inconvenienced by the crowded conditions that will prevail in the Halls I during the construction period. These beds and mattresses can be used in Beckham, Miller, and McCreary Halls next fall, he stated. He said that the old wooden double-deck beds which were placed in Beckham, Miller, and McCreary several years a go in order to accommodate three students in each room are in a sad state of repair and should be discarded at the earliest possible time . property. (1-18-58) These beds were obtained from Army surplus �President O' Donnell stated that the new double-deck beds should be of stout metal construction and should be good enough to be used for many years . He estimated that the College will continue to use double-deck beds during at least the next ten years. Beds and mattresses will probably cost about $50. 00 per student , the President added. He said that he could see no irranediate end to the crowded con- I dition that now prevails in the dormitories. President O' Donnell told the Board he had heard that the $88 , 000 appropriated for the renovation of Old Burnam would not be available until after July 1 . The Board expressed their approval of the purchase of beds and mattr esses as recommended by the President. Motion for approval was made by Judge McGregor, seconded by Mr. Combs, with all members voting "aye" on roll call. STATE APPROPRIATION FOR THE BIENNIDM 1958- 60 The President told the Board that if the Legislature approves the Governor' s recommendation relating to Easternt s budget for the next biennium the College will receive $1, 131, 980 during the first year of the biennium and $1, 255,000 during the year 1959- 60. I The College will also have its Revolving Fund, he said, which is made up of tuition and fees , room rent , receipts from athletics, the farm, picture show, etc . He said that , although the increase over our present appropriation of $921 , 600 for 1957- 58 was only about half of the amount requested , he thought the increase is generous in view of the fact that the State has the responsibility to maintain many other agencies and institutions of State gover nment . The President stated that the budget does not make provision for any Capital Outlay but it is rumored that the college may receive a share of the money that is available for Capital Outlay during the biennium 1958- 60. He said that if additional money is available the College should construct another dormitory for women , an additional dormitory for men , a maintenance building, and housing for married students. He expressed the belief that the financing of the construc- tion of the dor mitories will not offer any great difficulty if the (1- 18- 58) I �_ 22.5 latest ruling of the Attorney General's office is upheld by bond attorneys. He said that General Ferguson's office has held that revenue from existing dormitories may be pledged to finance the con- I struction of new ones. This opinion, he said, reverses one given to the College in August of 1952. President O' Donnell commented that Ohio and Indiana had built practically all their dormitories by using revenue from existing buildings. PROPOSED PURCHASE OF CARPET FOR AIMINISTRATIVE OFFICES President O'Donnell stated that on March 4, 1955, the Board approved the purchase of carpet for the three rooms of the Administrative offices but that he had rejected the bids at that time because he thought they were too high. The Board again approved the purchase of carpet on May 9, 1955, he said , but again the bids were too high. He said that last fall he requested the State Purchasing Department to take bids again on carpet for these three rooms and the low bid of I $14. 99 per square yard was received from the Marcus Furniture Company of Frankfort. The carpet selected, he said, is the same as that which the State purchased for the House of Representatives and the Senate Chamber and for the lounge in duPont Lodge at Cumberland Falls. The President recommended that the carpet be purchased and said that it will greatly improve the appearance of the offices and will permit replacement of the worn-out and badly torn rugs which have been is use for approximately thirty years. The members of the Board again expressed their desire to have the carpet in the three offices and approved the purchase at the price submitted by the Marcus Furniture Company. The motion was made by Governor Johnson , seconded by Judge McGregor, and approved on roll I call with all members voting "aye . " COMPARISON OF BUDGET FIGURES FOR THE FOUR STATE COLLEGES President O'Donnell suggested that the Board might be interested in the amount of appropriations recommended in the Executive Budget for the other State colleges for the biennium 1958--60. Newspaper reports, he said, relating to these appropriations included the Revolving Funds for each of the institutions. as follows: (1-18- 58) The appropriations from the General Fund are �1958- 59 Eastern Morehead Murray Western $1, 131, 980 879 , 600 1 , 046 ,210 1 , 081, 720 1959- 60 $1,255,000 983 , 420 1 , 156, 125 1,175 , 590 He said that the recorrnnended appropriations for 1958-59 represent increases as follows over the appropriations for 1957- 58 : Eastern Morehead Murray Western I $ 210, 376 212, 726 148,460 141, 937 The President said that in addition to the amount appropriated from the General Fund each college is given its Trust and Agency Fund, which includes tuition and fees and income from auxiliary enterprises. These appropriations are as follows : Eastern Morehead Murray Western 1958-59 1~59-60 $552, 220 504, 800 685 , 690 545 , 630 $ 584, 800 519 , 740 722 , 080 576 , 290 President O' Donnell said that , although Easternts Revolving Fund seems to be smaller than that of one of the other colleges , I it really is much larger because the receipts from the operation of the cafeteria, book store, and other income- producing projects in the Union Building are not included in Eastern's Revolving Fund. He added that some of the other colleges may have income that is not included in their Revolving Funds. Western, he said, operates its book store as a part of the College Heights Foundation rather than as a aprt of the college proper. The President said that one thing is sure, however , and that is that thas is the first time in all of Easternt s history when its appropriation from the State's General Fund is greater than that of any other State college. The members of the Board expressed their opinion that Eastern should have the largest appropriation since it is now the largest State college . PROPOSED EASTERN FOUNDATION Dr. Martin asked about the possibility of establishing a corporate foundation to solicit and administer a scholarship fund and also to act as a depository for other special funds . (1-18-58) I �;.z.7 President O' Donnell said he thought this foundation should be set up soon because the bonds for the Union Building will be paid off soon and the income from this building will be diverted to the General Fund unless there is a separate account into which the income may be deposited. I Governor Johnson suggested to the Chairman that he appoint a conmittee to study the possibility of setting up such a foundation. Governor Johnson also suggested that the foundation be established now so that alUlJ'lni and other interested persons may be encouraged to be gin to contribute funds to be deposited to the credit of the foundation. President O' Donnell said that incolll3 from the book store could be put into the foundation now because it is no longer needed to pay on the Union Building bonds . The adv.isability of having such a foundation was discussed by the Board and the establishment of this account was approved by the Board and the President was authorized to investigate the procedure of setting up the foundation. I CAMPUS PLANNING President O' Donnell reported to the Board that the contract with Olmsted Brothers for the campus planning was submitted sometime ago to the State Department of Finance and was thereafter returned to Olmsted Brothers to procure signatures to four extra copies of the contract . He said that so far as he knew there has been no objection to the contract and that he anticipated the contract will be approved promptly by the State Department of Finance and other officials in Frankfort after it is returned from Olmsted Brothers . The President remarked that the senior partner of this firm died a short time ago and that newspaper reports from Louisville called attention to the fine work done by the firm for the city of Louisville . I BOYS STATE CONSIDERING EASTERN FOR SUMMER CAMP The President informed the Board that Bluegrass Boys State will probably meet on Easternt s campus for seven days between the close of the second semester and the opening of the sumner session. He said that this organization is sponsored by the American Legion of Kentucky for the benefit of approximately 300 high school juniors and seniors who are brought together from schools all over the State to study and (1- 18- 58) �0 - ,.~ participate in government for a full week. The President said that a representative of the Legion visited the campus recently to inspect the housing and food service facilities here . He said that the Legion will pay room rent on the basis of $1.00 a day per student and will also purchase regular meal books from the College for use in the cafeteria. I President O• Donnell said he considered this to be a very good organization and the meeting here should benefit the College a great deal in the way of public relations . He stated that Boys State was held at Western for several years but in recent years has been conducted at Fort Knox and that the Legion cormnittee is at the present time also considering the possibility of going to Morehead State College this surrmer. He said information should be received within a few days as to what location the Legion will select for this year ' s meeting. The President said he assumed the Board would approve having Boys State meet on Fasternts campus. Dr. Martin is the dean of Boys State. He said also that he believed Dr. Martin said that he is the I director of this organization and that he would like to have it meet at Fastern. The members of the Board expressed their opinion that such meetings on the campus were of great value to the College and approved having Boys State meet here . FINANCIAL STATEMENTS The Board read the statements of expenditures and encumbrances and the balances in the various accounts at the close of the first half of the fiscal year ending December 31, 1957, and expressed satisfaction with the financial affairs of the College . SCIENCE SCHOLARSHIP PROGRAM Governor Johnson asked if the College would participate in the new Government science scholarship program for college students. The President said Fastern would par ticipate if Congress approved this program. He expressed some doubt that Congress would accept the program as originally presented. He said he didn•t believe it would be feasible to have the science teachers paid more than other teachers. (1- 18-58) I �He said that he doubted , in fact , that any college would approve a plan under which one group of teachers is paid more than another, since each teacher is important in his own field and each teacher would feel that he should be paid on the same basis as science teachers. I President O'Donnell called attention to the payments offered by the State Department of Education to critic teachers in Home Economics Education whereby these teachers are paid $50. 00 per student teacher as compared with payments of only $32. 00 to critic teachers in other areas of education. He said because of these paynents to Home Economics critic teachers he believed it would become necessary for the College to pay all critic teachers $50. 00 for each student teacher. ADJOURNMENT On motion by Governor Johnson, seconded by Mr. Sanders, the Board adjourned at 12: 00 noon. Members of the Board were guests of the College for lunch in the Student Union Building following the meeting. I Approved: h}t£ J-R I} iLl 1i;cj \ Chairman, Board of Regents I (1-18- 58) � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource EKU Board of Regents Records Subject The topic of the resource Eastern Kentucky University Description An account of the resource This collection consists of records relating to the Board of Regents and includes minutes, agendas and supporting documents. Only parts of the collection have been digitized at this time, but more will be added until all minutes are available. This collection is invaluable to anyone researching the history of Eastern Kentucky University. Creator An entity primarily responsible for making the resource Eastern Kentucky University Date A point or period of time associated with an event in the lifecycle of the resource 1906-present Format The file format, physical medium, or dimensions of the resource minutes Language A language of the resource eng Type The nature or genre of the resource text Identifier An unambiguous reference to the resource within a given context 0001-010 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Source A related resource from which the described resource is derived Board of Regents Records Creator An entity primarily responsible for making the resource Eastern Kentucky State College Date A point or period of time associated with an event in the lifecycle of the resource 1958-01-18 Title A name given to the resource Board of Regents Minutes Description An account of the resource Pages 207-215 Revenue Bonds Dormitory Bonds Pages 216-217 Herman Lee Donovan Transfer of his papers to University of Kentucky Pages 217-221 Personnel Activities Pages 222-223 Steam Distribution System Report Pages 223-224 Burnam Hall Renovation Pages 226-227 Eastern Foundation Proposed Page 227 Campus Planning Olmsted Brothers Pages 227-228 Boys State Considering Eastern for summer camp Format The file format, physical medium, or dimensions of the resource minutes Language A language of the resource eng Type The nature or genre of the resource text Identifier An unambiguous reference to the resource within a given context bor-minutes-1958-01-18