https://digitalcollections.eku.edu/files/original/9cf98d7349086fea956a7b030c18a2de.pdf bd09415421ac414f2da8c10efd9e642d PDF Text Text 3 5.<. MINUTES OF A SPECIAL MEETING of the BOARD OF REGENTS of EASTERN KENTUCKY STATE COLLEGE Richmond, Kentucky September 17, 1958 The Board of Regents of Eastern Kentucky State College met in the Regents' Room of the Administration Building on the campus of Eastern Kentucky State College at 10:00 a.m . , Central Standard Time, on the 17th day of September, 1958, in a special meeting pursuant to the provisions of KRS 164.340. The following members were present: 'Dr. Robert R. Martin, Chairman Dr. Ernest E. Begley Mr. Earle B. Combs, Sr, Mr. H. D. Fitzpatrick, Jr. Mr. Robert B. Hensley Ju9ge TQo~as ~. McGreg9r _ Governor Flem D. Sampson There were absent: None. President W. F. O'Donnell and Secretary Lois Colley were also present. President O'Donnell reported to the Board that when the new dormitory was being planned he asked the Housing and Home Finance Agency how ~~CQ m9~ey co~ld be _borr9w~d o~ a guar?ntee that each student living in the dormitory would be charged $4.00 a week for forty weeks int~~ y~~r : Th~ Ag~ncy reported, he said, that the income from rent and stugen~ f~es w9~ld _~~ppo;~ a loan of $600,000 but after the loan was . tentatively _apprqv~Q by _th~ Housing ~t:td Home Finance Agency the President was told by long distance telephone that the College • • • - 1 • ~ • • would have to charge $5 . 00 a week rent instead of $4.00. President O'Donnell said that he then wrote a letter to the Housing and Home Finance Agency that the College would agree to charge the $5.00 rent . He stated that many students are now paying $5.00 ~ week in town, also that students at the University of Kentucky are paying _rent of $5.00 a week for rooms in the dormitories there . The President said that he hoped the rent could be reduced to $4.00 after the College had demon strated its ability to service the loan on the basis of a rate of $4 . 00 per student per week. It is estimated, he added, that the $5.00 rate, together with fees, will produce $63,000 a year, whereas the College actually needs only $40,000 to service the loan. (9 -1 7- 58) �After a lengthy discussion of the need of the increase in the rental rate, the Board approved a formal resolution as follows: WHEREUPON, Dr. Ernest E. Begley introduced and caused to be read in full a proposed resolution entitled, "A RESOLUTION OF THE BOARD OF REGENTS OF EASTERN KENTUCKY STATE COLLIDE ADOPTING PARIETAL RULE AND RENTAL RATES AND CHARGES FOR OCCUPANCY AND USE OF THE DORMITORY FACILITIES ENCUMBERED BY THE TRUST INDENTURE SECURING THE $600,000.00 DORMITORY BONDS OF 1957." WHEREAS, the Board of Regents of Eastern Kentucky State College under date of December 1, 1957, entered into a certain Loan Agreement · with the United States of America, acting by and through the Housing and Home Finance Administrator (hereinafter called the "Government"), pursuant to which the Board of Regents of the College authorized the issuance and sale of its Dormitory Bonds of 1957 to finance a housing facility consisting of a dormitory designed to accommodate approximately two hundred (200) ma.le students and the two (2) faculty supervisors, including the necessary appurtenant facilities, and WHEREAS, Section 39 of the terms and conditions of said Loan Agreement provides as follows: "Section 39. Parietal Rules. The Borrower shall establish and maintain throughout the life of the loan such parietal rules, rental rates and charges for the use of the Project facilities and such other facilities the revenues of which are pledged in this Loan Agreement as may be necessary to (1) assure maximum occupancy and use of said facilities and (2) provide (a) the debt service on the Bonds, (b) the required reserve therefor and (c) the Building Maintenance and/or Equipment Reserve where such revenues are required pursuant to the Loan Agreement.rt AND WHEREAS, pursuant to the terms and conditions of said Section 39 of the said Loan Agreement, the Government has requested and the Board of Regents of Eastern Kentucky State College are desirous of implementing and specifying the manner in which the covenants and obligations of the College relating to Section 39 of the Loan Agreement shall be carried out . and performed, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF REGENTS OF EASTERN KENTUCKY STATE COLLEGE: 1. That so long as any of the aforesaid bonds, or any interest thereon, remain outstanding and unpaid, it shall be the duty of the �0 ~ C-i :);;;,.. ~s officers of the College, and they are hereby authorized, empowered and directed, to assign full-time male students of the College to the occupancy of the Project dormitory, to the end that maximum occupancy of said dormitory shall be maintained at all times during the regular term and summer session of the College; and such assignments shall take precedence over similar facilities of the College (excepting that of Keith Hall, which is encumbered by the Trust Indenture of the College dated as of July 1, 1954, securing $450,000.00 Bonds now outstanding, which facility by direction of this Board has a preference of such assignments), so long as any of the Bonds issued for financing the said Project dormitory, or any interest thereon, remain outstanding and unpaid. 2. That the rental rates and charges for the occupancy and use of said Project dormitory are hereby established as follows and ma.de effective immediately: (A) Each student occupant will pay a rental or occupancy charge of $90.00 for each semester of the regular term of two semesters of the regular College year, or $180.00 for the regular College year of two semesters. (B) Each student occupant at the regular summer session of eight weeks will pay a rental or occupancy charge of $40.00. (C) The officers of the College are directed to and charge for the use and occupancy of the quarters for two faculty supervisors in the Project dormitory rental rates and charges as will yield approximately per annum. impose provided such $600.00 (D) In addition to the above charges for use and occupancy of the Project dormitory, so long as any of the aforesaid bonds, or any interest thereon, remain outstanding and unpaid, the officers of the College will impose, fix, charge and collect an incidental fee from each student occupant of the Project dormitory in an amount of not less than $38,00 for each semester of the regular term of two semesters of the regular College year, or $76.00 for the regular College year of two semesters, and no less than $19.00 for the regular summer session of eight weeks. These incidental fees, which have heretofore been ~stablished by the College and approved by the Council on Public Higher &iucation, shall constitute and are a part of the gross income and revenues of the Project, and shall be collected as of the commencement of each semester of the regular College year, or at the commencement of the regular summer session, and deposited in the Revenue Fund established under the Indenture securing these Bonds as is other income and revenue of the Project dormitory. The said rental rates and charges established herein may be adjusted from time to time as may be necessary to comply with the covenants and undertakings set forth in the Indenture and Loan Agreement securing the said Bonds. (9-17,- 58) �..35'5 J. The officers of the College are authorized, empowered and directed to make and enforce such rules, regulations and directives as shall be necessary or expedient to insure full occupancy and maximum use of the Project dormitory, and to insure full compliance with the above cited provisions of said Loan Agreement and the terms and conditions thereof. 4. All resolutions or parts thereof, as the same may be in conflict herewith, are hereby repealed. 5. This resolution shall be in full force and effect from and after its adoption. Adopted by the Board of Regents of Ea.stern Kentucky State College at a meeting held on the 17th day of September, 1958. Signed Robert R. Martin Chairman, Board of Regents Ea.stern Kentucky State College Attest: Lois Colley Secretary and moved that all rules be suspended and that said proposed resolution be adopted, which resolution was seconded by Mr. Earle B. Combs, Sr., a member of the Board, and said motion having been duly considered, the Chairman of the Board of Regents put the question, and upon roll being called, the following voted "aye": Dr. Robert R. Martin Dr. Ernest E. Begley Mr. Earle B. Combs, Sr. Mr. H. D. Fitzpatrick, Jr. Mr. Robert B. Hensley Judge Thomas B. McGregor Governor Flem D. Sampson. "Nay": None. WHEREUPON, the Chairman of the Board of Regents declared the said motion duly carried and said resolution duly adopted. There being no further business to come before the meeting, a motion was made, seconded and unanimously carried, meeting adjourn. Signed----____,..__.,.____.,..'------------+-Lois Colley, Secretary Board of Regents Ape~~ Robert R. Martin, Chairman Board of Regents �MINUTES OF REGULAR -MEETING of the BOARD OF REGENTS -0f the EAST:rnN KENTUCKY STATE COLLEGE Richmond, Kentucky September 17, 1958 On call of the Chairman, the Board of Regents of .Ea.stern Kentucky State College met in the Regents' Room of the Administration Building September 17, 1958, at 10:30 a.m., Central Standard Time, for the purpose of transacting any regular business that might come before the Board. The following members were present: Dr. Dr. Mr. Mr. Mr. Robert R. Martin, Chairman Ernest E. Begley _ Earle B. Combs, Sr. H. D. Fitzpatrick, Jr~ Robert B. Hensley Judge Thomas B. McGregor Governor Flem D. Sampson There were absent: None. Also present were President w. F. O'Donnell and Secretary Lois Colley. The Chairman of the Board called the meeting to order and President O'Donnell presented his report as follows: FACULTY APP0INTMENTS The President asked the Boardts approval of the appointment of Mr. Walter Robert Gattis, Jr., as Assistant Professor of Economics at a salary of $6700 for twelve months beginning September 1, 1958. Mr. Gattis has a bachelor's degree from Duke University and a master's degree from the University of Kentucky. He studied two years for the doctorate at the University of Illinois. Mr. Gattis was formerly a member of the faculty of Centre College and was on the budget staff of Kentucky's Department of Finance from 1954 to 1956. He left the University of Illinois to accept a position in the State Department of Finance in Columbus, Ohio. He married a Danville girl .and has two children. President O'Donnell also nominated Mr. Francis C. Stokes as instructor of English at a salary of $4800 for twelve months beginning September 1. Mr. Stokes is a native of Springfield, Illinois, and has both the bachelor's and master's degrees from the University of Illinois. ( 9- l'l-58) �357 He is married and has three small children. The President recommended the appointment of Mrs. Mary c. Baldwin as teacher of English at a salary of $5000 for twelve months beginning September 1. Mrs. Baldwin has been teaching in the Mt. Vernon, Ohio, schools and was formerly a member of the faculty in the English .Department of the Richmond City Schools. at Eastern since 1956 . She has been teaching part time here She is a graduate of Eastern and of the University of Kentucky. On motion by Judge McGregor, seconded by Dr. Begley, the Board approved unanimously on roll call the appointment of Mr. Garris, Mr. Stokes, and Mrs. Baldwin at salaries indicated. SUMMER INTERSESSION PROGRAM President O'Donnell reported to the Board that at the close of the regular sunmer session the College offered an Intersession program from August 11 through August 29 to meet the needs of a number of graduate and undergraduate students. He said that it was necessary to employ five additional teachers for this work and that they were paid salaries as follows: Dr. Charles Aebersold Mr. Richard Chrisman Dr. F. A. Engle Miss Elizabeth Kessler Mr. Leonard Woolum Mr. Dick M. Allen, Librarian $200.00 300.00 200.00 300.00 300.00 300.00 (two weeks) (three weeks) (two weeks) (three weeks) (three weeks) (three weeks) The President said that the income from the Intersession courses totaled $2,648.25, which is $1,04a;25 more than the cost of instruction. On motion by Mr. Fitzpatrick, seconded by Mr. Hensley, the Board approved unanimously on roll call the faculty appointments .at salaries recon:mended by the President for the Intersession program. STAFF RESIGNATIONS President O'Donnell reported the following resignations: Mrs. Juanita Banks, clerk-typist in the Deants Office, effective August 23. Miss Mary Logan Forbes, stenographer in the Registrar's Office, effective September 20. She began work June 2. Mrs. Wanda Combs, who was employed September 3 to work in the Ex:tension Office but who resigned because of illness September&. The Board accepted the resignations with regret. �STAFF RECOMMENDATIONS President 0' Do.n nell stated that it was necessary to make the following appointments as replacements for persons who resigned: Mrs. Patricia Ann Osborne to work in the Registrar's Office beginning September 15 at a salary of $30.00 a week replacing Miss Mary Logan Forbes. Mrs. Kathryn Richardson as clerk~typist in the Deants Office at a salary of $30.00 a week, beginning September 10, replacing Mrs. Juanita Ba.nlts. The President recommended increases in pay for two campus officers: Mr. Charles F. Moody, one of the campus patrolmen, from $2200 to $2300 a year, effective September 13. Mr. George Richardson, night policeman, from $2200 to $2400 a year, beginning November 1. President O'Donnell added that another night watchman is needed and that he would make a recorrmendation about his employment later. On motion by Mr. Combs, seconded by Dr. Begley, the Board voted unanimously on roll call to approve the employment of Mrs. Osborne and Mrs. Richardson and the increases in pay for the patrolman and night pol iceman as recommended by the President. FINANCIAL REPORTS President QtDonnell said that he was not making any financial reports at the meeting today because the quarterly report for the first three months of this fiscal year will not be ready until after October 1. He stated that the William Cotton Company will complete the audit for the fiscal year 1957-58 soon after October 1, which is the date when Frankfort closes out all the College accounts for the preceding fiscal year. As soon as the audit i s received, a copy will be sent to each member of the Board, the President said. This audit will give a detailed report on the changes that have been made in the budget procedure. He said that for several months the College's accounting department has been working with the auditors on budget procedures that will provide better control over the budget and, at the same time, give the Board of Regents complete information on the cost of the several departments and services which the College maintains. (9-17-58) �GRADING AROUND O'DONNELL HALL President O'Donnell recommended the regrading of the area west of t he south section of the new dormitory for men. He said this will not be an easy task because rock is near the surface in much of the area but the appearance of the new dormitory can be greatly improved by lowering the elevation of this area. The President added that the top dirt can be removed and stored while the area is being regraded and the rock that will be removed can be used to elevate the area irrmediately west of the already planned parking lot. He said that, in fact, the parking lot can be doubled in size by changing the level of the ungraded section and that this change will not only improve the appearance of the dormitory but will also provide badly needed additional parking space. The front of the dormitory, facing Lancaster Avenue, is almost hidden by the rise in the land at the present time, the President stated. On motion by Judge MdGregor, seconded by Governor Sampson, the Board approved the regrading of the land around the dormitory, with all members voting "aye" on roll call. LONG-RANGE OBJECTIVES President O'Donnell said that at the meeting of the Board of Regents July 23 he was asked to outline long-range objectives covering building and faculty needs and student enrollment. He stated that he would do this before the next meeting but that he wanted to repeat here a part of the report he made to the Board in July, 1957, relative to needed Capi tal Outlay and expanded programs 6f instruction for the next three bienniums. He said that these are the minimum improvements which he had hoped the College might make during the period from July 1, 1958, to June 30, 1964: 1958-60 Campus Lighting Addition to Heating Plant Maintenance Building Village for Married Students Industrial Arts Building Additional Staff for Graduate Program Campus Planning Parking Lots Air Conditioning of Library and Recreation Room in Student Union Building Dormitory for 200 Men Dormitory for 200 Women (9-11-58) �196(}..62 New Training School Remodel Cammack and University Buildings to provide classrooms for Easternts growing enrollment Purchase Practice House for Home Economics Department Tennis Courts 1962-64 Classroom Technical Equipment Extension Lighting Program in Industrial Arts for Cormnerce Department Program (Enlarged) President O'Donnell stated that some of the campus lighting has already been installed and that the housing for married and single students is already in the planning stage. He said that, with the great industrial expansion now being experienced in Kentucky, he believed there would be an increasing demand for men with Industrial Arts training and, for this reason, he thought the Department should be expanded and a new building provided. The President said that, of course, the need for additional dormitories is great, since there are now 130 more women students living in the dormitories than can be accommodated conveniently and all rooms in the men's dormitories house at least three men. He also said that the Training School is the oldest building in the State being used for this purpose. He said that a building for elerrentary children should not be in the center of the campus but that it should be located away from both traffic hazards and parking problems. The President stated that the Home Economics practice house is an old residence in front of the Fitzpatrick Arts Building. He said that the original intent was to raze this building when the Arts Building was completed but that there was not another building on the campus which could be used for the practice house. Mr. Fitzpatrick asked if the construction of a new Training School building would relieve classroom conditions. President O'Donnell replied that this -would help a great deal by providing classrooms for college students in the present Training School buildings. He said that both building~, Cammack and University, have good classroom space. (9-17-58) �Mr. Hensley asked i f the budget would provide for any money for any of these projects in 1958-60. The President stated that there is no provision in the budget for such expenditures. After further discussion of the possibility of obtaining a new Training Schoold, the President said that Eastern has never had a large Training School because it is used to train teachers and not to teach children. Dr. Martin emphasized that the purpose of such schools is, as President O'Donnell said, to give actual teaching experience to prospective teachers and to give these students the opportunity to observe good teaching and that the schools are not operated primarily for teaching children. Mr. Hensley asked i f it would be to the advantage of the College to build a larger Training School to get more money from pupils to offset the cost of construction. President O'Donnell said that the cost of the larger building would cancel out the increased income. He added that the College uses the Richmond City Schools, Madison County Schools, and a number of other school systems such as Fort Thomas and the Jefferson County schools in the teacher training program. Mr. Fitzpatrick asked what would be the estimated cost of a new Training School. President O'Donnell said that he estimated it would cost about $750, 000. Mr. Fitzpatrick suggested the State might provide an appropriation for this purpose. Mr. Hensley asked i f it isn't one of the primary functions of the College to train teachers to the best advantage and asked i f with such limited Training School facilities the College is able to carry out this function. President O'Donnell replied that, of course, the better the facilities of a College the better the job of training teachers. He added that everything depends on the teacher but that the teacher's work depends to a great extent upon the facilities provided her. ( 9-l7- 58) �Mr. Hensley mentioned a report given to him by a friend who has just returned from a tour of Russia and who was very much impressed with the precedence given by that country to education above everything else. Mr. Hensley said that he was very much concerned with the educational problem in this country. He stated that he himself has five children in school where there are 40 to 47 students in the classes. He said that the training of teachers is the most impovtant aspect of education. President O'Donnell said that Eastern has always given priority to the training of teachers even though the word "teachers" has been taken out of the Collegets name. Mr. Fitzpatrick said that he felt the need for a new Training School was so great that it should be built at the earliest possible time. He expressed the opinion that housing facilities are needed but the need for the Training School is greater. The President said that the College can pay for a dormitory through revenue from rent but that there is no way the College can finance a Training School building. He stated that parents of the pupils attending the school cannot be charged enough to pay for the cost of construction. Mr. Hensley asked what the charge is for pupils to attend the Training School at Eastern. The President replied that the fee charged is $20.00 a year for each pupil. Mr. Hensley asked i f the children attending the Training School don't get better instruction than at other public schools. President O•Donnell said that superior instruction is provided in the Eastern laboratory schools and that Eastern could have a . school twice as large if everyone who wants to attend should be admitted. The Board discussed the possibility of increasing fees for the pupils attending the Training School but Dr. Martin said that i f the fees are increased above the amount charged by the University and other State colleges Eastern would have a problem of public relations. Mr. Fitzpatrick asked if the students at Eastern who plan to become teachers are being deprived of a better opportunity for training by not having a l arger school. (9-1.1-58) �President QtDonnell said that the students do their student teaching in other school systems, as he had mentioned beofre, and that a larger school on F,asternts campus would not offer any greater opportunity for training prospective teachers. Dr. Martin asked if there has been any progress ma.de on dormitory planning for the proposed housing for men and women students. The President said that the State Department of Finance wanted to confer with the other State colleges about their building programs before making any commitments and that he could report at this time no definite progress on dormitory planning. Dr. Martin asked about the amount of money available for, air conditioning the library and the Student Union Building. President O'Donnell stated that the rooney is available in the Union Building account and on deposit in lfnited States securities. Judge McGregor suggested that the library and the recreation room of the Union Building be air conditioned now in order to use the money in this fund. On motion by Dr. Begley, seconded by Mr. Hensley, the Board requested the President to report at the next meeting of the Board an estimate of the cost of air conditioning these two buildings. All members of the Board voted "aye." Mr. Combs had to leave the Board meeting at 12:15 in order to go to Frankfort in connection with his work as State Cormnissioner of Banking. PROJECTED ENROLLMENT FOR THE STATE COLLEGES President OtDonnell reported that the Department of Rural Sociology of the University of Kentucky ma.de a projection of the fall enrollments for all of Kentucky's institutions of higher education for the years 1958~70 and that the projected medium enrollments for F,astern, Morehead, Murray, and Western are as follows: Year 1958 1959 1960 1961 1962 1963 1964 1965 1966 (9-IJ-58) F,astern 2,$Q3 2,784 2,888 2,991 3,094 3,166 3,257 3,513 3,7ll Morehead 1,372 1,429 1,482 1,535 1,588 1,625 1,672 1,804 1,905 Murra;y 2,263 2,358 2,445 2,532 2,620 2,680 2,758 2,975 3,142 Western 2,299 2,395 2,483 2,572 2,661 2,723 2,801 3,022 3,191 �Year F.astern Morehead MUITay 1967 1968 1969 1970 3,913 4,085 4,322 4,540 2, 009 2,097 2,219 2,3.31 3,313 3,459 3,659 3,844 Western 3,365 3,513 3,717 3,905 After discussing the report of projected enrollments in the State colleges during the next twelve years, the Board voted unanimously, on motion by Mr. Fitzpatrick, seconded by Mr. Hensley, that in view of the fact that the enrollment at F.astern Kentucky State College is growing rapidly and the College will need to expand its classroom and laboratory facilities in the inmediate future, plans should be made now to use the Cammack Building and the University ~uilding as classroom buildings and plans should be initiated at once to build a new Training School to take the place of Canmack and University buildings. MARRIED STUDENT HOUSING President O'Donnell reported that Mr. James Allan Clark, who was employed by the State Department of Finance to prepare plans and specifications for the houses which are proposed for ma?Tied students, has now completed the preliminary plans. The President said that he has asked Mr. Clark to present the plans today so that the Board may give at l east tentative approval to the work that has been done. Mr. Clark has l ocated the houses in the general area recommended by Olmsted Brothers, the President said. President OtDonnell said that although he would have preferred to have more substantial construction, he was confident that the College will not be able to finance more expensive units than Mr. Clark pas planned. He said that he hoped there will be time today for a thorough discussion of this program. The members of the Board studied the proposed housing for married students and agreed with the President that the planning seemed to be efficient and as economical as possible. On motion by Judge McGregor, seconded by Dr. Begley, the Board approved the plans and specifications for married student housing as a basis for making applicati on for a loan from the Housing and Home Finance Agency. All members voted "aye" on roll call. (9-1.7-58) �DAVIS SCHOLARSHIP FUND President O'Donnell presented to the Board the question raised by Dr. Adron Doran, President of Morehead State College, and Mr. C. P. Killpatrick, Vice President of the Mt. Sterling National Bank and trustee of the William Davis, Sr., Scholarship Fund. The President said that since 1930 Eastern's students from Rowan County have been the beneficiaries of a fund which was provided by the will of the late William Davis, Sr., of Alexandria. Mr. Davis specified that the income from the fund should be used by college students who had formerly attended the Lona Estella Davis School in Rowan County to enable them to attend Eastern Kentucky State College. The amount of aid was to be $200. 00 for a · girl and $200.00 for a boy. President O'Donnell said that Mr. Killpatrick and President Doran wanted the will rewritten so that Rowan County students could use this money to attend Morehead State College. He said that Mr. Killpatrick reported an accumulation of about $2,000 in this fund which is not being used but that Mr. Killpatrick refused to approve a grant of $200.00 to a student who received the grant in 1957-58 and who was approved by the superintendent of Rowan County schools. The President stated that he wanted to ask the Board's opinion about the possibility of having the will rewritten in favor of Morehead State College. Governor Sampson expressed his opinion that the will could not be rewritten but that it could be reinterpreted. The other members of the Board suggested that, since the donor was from northern Kentucky, it was possible that he would have wanted the will written now in order to allow students to attend the Northern Kentucky Center of the University of Kentucky or Pikeville College or Ashland College. The Board agreed that it is without authority to rewrite the Davis will and requested President O'Donnell to eo notify Dr. Doran and Mr. Killpatr ick. RENOVATION OF BURNAM HALL President O'Donnell reported that Mr. Frank Lansdale, whose company has the contract for the work in the north section of Burnam Hall, reports that he will complete the work by September 30. The President said that, in the meantime, it has been necessary to place students in this section (9-17-58) �even though there are no exit doors leading to the fire escapes and only one of the three bathrooms has been completed. He said that this has been a very trying experience for the students and for Dean Case., who has general supervision of Burnam Hall. The President said that it has been necessary to keep additional night watchmen during the time that the building has been left open at night. He reported that the Lansdale Company is doing a good job and that their work is far superior to that which another company did two or three years ago in Sullivan Hall. President O'Donnell told the Board that the College has to accept responsibility for the painting in this section of Burnam Hall. He said that the College painters have done a superior job in this work. The President said he anticipated that the students will prefer to live in the north section both because it is bright and cheerful and because it has new furniture. Sometime ago, the President continued, the College maintenance force undertook to repair all plaster in all sections of Burnam Hall and to re-paint all rooms. throughout the winter. He said that this work will be continued He expressed the hope that sometime during the year it will be possible to buy new mattresses and beds for the center section and south wing of Burnam. He said this should be done even though it may become necessary to increase the room rent from $3. 00 to $4..oo a week. DOUBLE-DECKER BEDS FOR DORMITORIES President O'Donnell stated that Eastern may not have a record enrollment of students ·this fall but there will certainly be more students living on the campus than ever before. He said that in order to accommodate the many applicants for rooms in the dormitories the College purchased 143 double-decker beds at a cost of $40.83 per student for beds and mattresses. He said he was sure that it will be necessary to use these double-decker beds indefinitely because dormitories can hardly be bujit in time to accommodate all the students who will be applying for admission during the next five years. The President said that a number of the double-decker beds were placed in Sullivan and Burnam Halls where approximately 125 more students are housed than should be assigned to these two dormitories. (9-17-58) �He stated that the need for an additional dormitory for women is very great. He said that he had asked the State Department of Finance to select architects to prepare plans both for a dormitory for women and another dormitory for men, but no action has been taken on ~that request. SURVEY MADE BY THE STATE DEPARTMENT OF FINANCE President OtDonnell reported that on September 9 Mr. Beckler, Chief Engineer of the State Department of Finance, Mr. Carl Hancock and Mr. J. D. Garrett of his staff, and Dr. Orba F. Traylor, Commissioner of Finance, together with Mr. Carl Delabar and Mr. Ralph Conlee of his Department insP,ected a portion of the campus during a four-hour visit which included an hour for lunch. He said that Mr. Earle Combs accom- panied the group at the President's request. Mr. Garrett represents the Engineering Division as an inspector of the work which was done on the Music Building, the Heating Plant and equipment, and the new dormitory now under construction, the President President O'Donnell said that Mr. Garrett is thoroughly familiar said. with the campus and that Mr. Hancock visited the campus recently although apparently no one connected with the College knew he was here with his flashlight and camera. The President said that Mr. Hancock and Mr. Garrett conducted the tour and, in the ma.in, the visitors saw only what Mr. Garrett and Mr. Hancock wanted them to see. He stated that time apparently was not sufficient for them to see much more than the basements of the several buildings which they visited and he said that he was somewhat embarrassed and ashamed to say the condition of some of the basements, especially in the Training School and in Memorial Hall, was and is very poor. The plumbing in the Training School, which has been used longer than any other training school in Kentucky, was inexcusably bad, he said, although a program had already been initiated to replace some of the fixtures there. The President said that he was asking the State to help finance the removal of the old plaster from the ceiling in the basement of the Training School and to replace the wooden laths and the disintegrated plaster with metal laths and good plaster. (9-17-58) �President O'Donnell told the Board that the baseroont of Memorial Hall has always been used for storage of surplus beds. He said that he was informed that the young men who came September 1 to begin practice in football had explored the basement in Memorial Hall to obtain the least damaged beds that could be found there and, in doing this, apparently no effort had been made to re-stack the beds in orderly arrangement. He said the disorderly appearance of most of this basement must have given the visitors a very unfavorable impression. Many of the beds stored in the basement of Memorial Hall were obtained from the Surplus Property Disposal Center in Frankfort, he added. The President stated that he is having this basement cleared out and all beds no longer usable returned to Surplus Property. Dr. Traylor indicated that if the College would make an inventory of these beds the State would take them back. President O'Donnell said that in speaking of beds he was referring to bedsteads and not to mattresses. He added that the College has a few mattresses that should have been destroyed a long time ago and, with the Board's permission, approximately 25 of them will be burned, since they are not only worn out, he said, but are also filthy from long storage in the basements. The President said the Board would recall, no doubt, that students had to live in mud all during last winter when for mohths dirt was piled up on the sidewalks in connection with the excavation for the new steam mains. Continuing with his report on the visit: "Mr. Beckler called rey attention to broken plaster above the south stairway leading from the basement floor to the first floor of the Administration Building. He found a Coca-Cola bottle in one of the fire aose cabinets. He objected to some of the conditions he found in the room which formerly housed the transformers before new transformers were installed in the vault. He discovered a place where an electric light fixture had been removed and only one end of the twowire system had been wrapped. In the Roark Building he found a downspout that was not connected to the storm water sewer, but workmen were in the process of connecting it and, in fact, for some time now have been replacing the downspouts on several of the buildings. ''There was some water on the floor of the mechanical room in the new Science Building. The basement floor in the mechanical room is approximately eight feet below the surface of the earth. There has always been some water seepage through the west wall after heavy rains. The committee did not inspect the classroom section of either Roark or theScience Building. We thought that these sections were in exceptionally good condition. Also, the committee did not inspect the classroom section of the Training School. The maintenance force has j ust completed the renovation of the classroom section, and we thought it was in excellent condition and would have been delighted to have our visitors see it. (9-17-58) �"We next vi sited the basement of Miller Hall. This basement had not been used by anyone since last March. Women were housed in Miller during the summer. However, the condition of the one room that we saw in the basement was bad with two old dirty mattresses lying on the floor and two dilapidated beds that we had secured from Surplus Property. We did not see other sections of Miller, Beckham, and McCreary ~alls. We next moved to the baseirent of Memorial Hall which I have already said was inexcusably bad. "We visited the mechanical room of Keith Hall where a small section of insulation had been removed from the steam pipes. Our · maintenance force disclaimed responsibility for removal of the insulation, and there was some discussion as to whether it was omitted by the Stevens Company, the contractor for the underground steam system. You will probably recall that at the time Keith Hall was build it was served by a new steam main that was abandoned in the new construction after being in use for only two years and that another line was run from the extreme north end of the building through the entire basement and to the southeast corner where it replaced the relatively new main that was abandoned. "After leaving Keith, the group visited the mechanical room of the Weaver Health Building. I preferred not to go down the steep stairs to this room which must be fifteen feet below the basement floor. The Stevens Company had reworked the steam mains in this room, and I presume had left them in good condition. "We visited the small basement area adjacent to the library where some of the mechanical equipment is located. This area has a dirt floor. We had promised four or five months ago that we would cover this floor with concrete after the Stevens Company completed its work. Much of the rubbish, such as pipe covering, found on the floor of this room was left there by the Stevens Company. "We had lunch in the Union Building and later inspected the mechanical room where the Stevens Company had also done considerable work. In fact,the Stevens Company had presented us with a bill of $6, 612.90 for work done in this building after estimating the cost at $3,000. 00. We have paid the bill although we are far from being convinced that it was a fair charge. The work which the Stevens Company did in the Union Building consisted largely in replacing the condensate lines which were underneath the concrete floor with new condensate lines which were laid on top of the floors. Of course, these new lines had to be connected to the return lines which were inclosed within the walls of the building at the time the Union was constructed. "The committee took a look at the middle section of Burnam Hall, then moved on to the Heating Plant. Although they were pressed for time and had to leave around 2:00 o'clock, some of them did visit the north section of Burnam Hall where much rubbish, sand, cement, plaster, and lumber still blocked the corridors. The committee also took a brief look through the first floor of the Music Building. "The visitors did not take a look at the houses which are occupied by the married students living in the Village. "I offer no excuse for the things which the committee found wrong with our maintenance. I can only hope that we can speedily improve the conditions of which they complained. I do, however, express rey regret that the committee did not see the many things that are right with our maintenance and that the committee did not seem to be impressed with our need for assistance in making some of the improvements which should be made in some of our buildings. For instance, Mr. Beckler pointed out a section of the roof of Roark Hall where he said he would bet that the gutter had rotted out:. I told him that he would certainly be betting on a sure thing, that we needed a new roof on Roark and on the Training School and on Sullivan Hall but that we could not finance new roofs for these buildings from our limit ed funds. (9- 17- 58) �"I hope the members of the Board will take time in the very near future to tour the entire campus and see for themselves the problems that we face in trying to keep all our buildings in repair. At this time, our good buildings are in good repair. Our old buildings require the use of a disproportionate part of our maintenance funds." Dr. Martin asked the President i f he knew what is back of all this criticism. President O•Donnell said he didn't know unless it might be caused by some personal irritation on the part of a member of the He added that Dr. Traylor had been very courteous and committee. pleasant in all his dealings with the College. The President stated that he thought Eastern should have a man who has the training and experience to manage its large plant. Mr. Fitzpatrick remarked that he had visited the buildings on the campus and had walked across the grounds and thought both the buildings and the campus seemed to be in better shape than he had ever seen them. He mentioned the library as having been recently painted and redecorated. WORK BEING DONE BY MAINTENANCE FORCE President O'Donnell reported that, in addition to the painting of all rooms in old Burnam, the College maintenance force recently completed a new roof on Brock Auditorium, a new roof on Memorial Hall, a new roof on the north section of Burnam Hall, and a new roof on the back section of ~Sulliv.an ·Hall. He said that the roof on Stateland Hall is now being completed. The President stated that the maintenance force is also remodeling the rooms formerly used by the Music Department in the basement of the Administration which will provide an additional classroom and will improve the appearance of all the rooms underneath the stage of the Brock Auditorium. He said that the porch and roof above it of the Home Management House has also been rebuilt. President O'Donnell said that the library has been redecorated and new lights have been installed in the reading rooms. He stated that because of the crowded conditions in the dormitories most of the studying that is done on the campus this year will be done in the library. He said that he has asked the faculty to encourage students to do their studying in the library and that it will be kept open longer hours at night i f that seems advisable. (9-17-58) �!Ill 071 ADJOURNMENT On motion by Dr. Begley, seconded by Judge McGregor, the Board adjourned at 12:45 p.m. ~ Signe_d_---,;1P :---;~!:r:Y?w_;;;;-=-::---~----f'r--"'- . Lois ColleY,Secretar Board of Regents Approved: , o ert R. Marti, Chairman Board of Regents L (Regular meeting September 17, 1958) (9-17- 58) � Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Title A name given to the resource EKU Board of Regents Records Subject The topic of the resource Eastern Kentucky University Description An account of the resource This collection consists of records relating to the Board of Regents and includes minutes, agendas and supporting documents. Only parts of the collection have been digitized at this time, but more will be added until all minutes are available. This collection is invaluable to anyone researching the history of Eastern Kentucky University. Creator An entity primarily responsible for making the resource Eastern Kentucky University Date A point or period of time associated with an event in the lifecycle of the resource 1906-present Format The file format, physical medium, or dimensions of the resource minutes Language A language of the resource eng Type The nature or genre of the resource text Identifier An unambiguous reference to the resource within a given context 0001-010 Text A resource consisting primarily of words for reading. Examples include books, letters, dissertations, poems, newspapers, articles, archives of mailing lists. Note that facsimiles or images of texts are still of the genre Text. Dublin Core The Dublin Core metadata element set is common to all Omeka records, including items, files, and collections. For more information see, http://dublincore.org/documents/dces/. Source A related resource from which the described resource is derived Board of Regents Records Creator An entity primarily responsible for making the resource Eastern Kentucky State College Date A point or period of time associated with an event in the lifecycle of the resource 1958-09-17 Title A name given to the resource Board of Regents Minutes Description An account of the resource Pages 352-355 Housing Rent rate Pages 356-358 Personnel Activities Pages 359-363 Future Needs 1958-1964 Page 364 Brockton Architect selected Page 365 Davis Scholarship Fund Will of William Davis, Sr. Pages 365-366 Burnam Hall Renovation Pages 367-370 State Finance Department Building survey Format The file format, physical medium, or dimensions of the resource minutes Language A language of the resource eng Type The nature or genre of the resource text Identifier An unambiguous reference to the resource within a given context bor-minutes-1958-09-17